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HomeMy WebLinkAbout12-08-2020 Agenda - AmendedCity Council / Disaster Council / Groundwater Sustainability Agency Agen da Tuesday, December 8, 2020 - AMENDED San Luis Obispo Page 1 Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the City Council are allowed to attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Council meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • View the Webinar (recommended for the best viewing quality): ➢ Registration URL: https://attendee.gotowebinar.com/register/6036457786328925963 ➢ Webinar ID: 309-254-267 ➢ Telephone Attendee: +1 (213) 929-4232, Audio Access Code: 169-886-084 Note: The City uses Go to Webinar for City Council Meetings. Please test speakers and mic prior to joining webinar. Click here to watch a YouTube tutorial for GoToWebinar Attendees. • Televised live on Charter Cable Channel 20 • View a livestream of the meeting on the City’s YouTube channel: http://youtube.slo.city 2. Public Comment - The City Council will still be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment ➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to emailcouncil@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be archived/distributed to councilmembers, however, submissions after 3:00 p.m. on the day of the meeting may not be archived/distributed until the following day. Emails will not be read aloud during the meeting. • Verbal Public Comment ➢ In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Council Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢ During the meeting – Join the webinar (instructions above). Once the meeting has started, please put your name and the item # you would like to speak on in the questions box. During the public comment section for the item, your name will be called, and your mic will be unmuted. If you have questions, contact the office of the City Clerk at cityclerk@slocity.org or (805) 781-7100. San Luis Obispo City Council Agenda December 8, 2020 Page 2 5:00 PM CLOSED SESSION TELECONFERENCE CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Jan Marx, Andy Pease, Vice Mayor Erica A. Stewart, and Mayor Heidi Harmon Closed Session Meeting link: Click here to join the meeting You can also dial in using your phone: United States: +1 209-645-4165 Conference ID: : 899 406 797# PUBLIC COMMENT ON CLOSED SESSION ITEMS ONLY CLOSED SESSION A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code §54956.8 Property: APN 002-415-021 Agency Negotiators Derek Johnson, City Manager J. Christine Dietrick, City Attorney Markie Jorgensen, Assistant City Attorney Shelly Stanwyck, Assistant City Manager Greg Hermann, Deputy City Manager Robert Hill, Sustainability & Natural Resources Official Chris Read, Sustainability Manager Gaven Hussey, Parking Manager Negotiating Parties Rivian Automotive, LLC Jeremy Lee Under Negotiation Price and terms of payment San Luis Obispo City Council Agenda December 8, 2020 Page 3 B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code §54956.8 Property APN 002-401-002 Agency Negotiators Derek Johnson, City Manager J. Christine Dietrick, City Attorney Markie Jorgensen, Assistant City Attorney Shelly Stanwyck, Assistant City Manager Michael Codron, Community Development Director Greg Hermann, Deputy City Manager Robert Hill, Sustainability & Natural Resources Manager Negotiating Parties Ken Haggard, Representative for The Peace Project Anne Wyatt, Representative for Smart Share Housing Solutions, Inc. Under Negotiation Price and terms of payment ADJOURNMENT Adjourn to the rescheduled Regular Meeting of the City Council scheduled for Tuesday, December 8, 2020, at 6:00 p.m., via teleconference. San Luis Obispo City Council Agenda December 8, 2020 Page 4 6:00 PM AMENDED RESCHEDULED REGULAR MEETING TELECONFERENCE Broadcasted via Webinar *Agenda amended to add Item A as shown below in italics CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Jan Marx, Andy Pease, Vice Mayor Erica A. Stewart, and Mayor Heidi Harmon A. RECEIVE AN UPDATE FROM THE EMERGENCY SERVICES DIRECTOR AND PROVIDE COVID-19 RELATED DIRECTION BASED ON CURRENT STATUS (JOHNSON – 20 MINUTES) Recommendation: Receive an update from the Emergency Services Director related to COVID-19. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (Not to exceed 15 minutes total) The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. APPOINTMENTS 1. ADVISORY BODY APPOINTMENTS FOR UNSCHEDULED VACANCIES (PURRINGTON – 5 MINUTES) Recommendation: Confirm appointments to the Human Relations Commission and Mass Transportation Committee, as recommended by the Council Liaison Subcommittees. San Luis Obispo City Council Agenda December 8, 2020 Page 5 CONSENT AGENDA Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (PURRINGTON) Recommendation: Waive reading of all resolutions and ordinances as appropriate. 3. MINUTES REVIEW - NOVEMBER 10, 2020, NOVEMBER 17, 2020, AND NOVEMBER 18, 2020 CITY COUNCIL MINUTES (PURRINGTON) Recommendation: Approve the minutes of the City Council meetings held on November 10, 2020, November 17, 2020, and November 18, 2020. 4. SCHEDULE OF CITY COUNCIL MEETINGS FOR 2021 (PURRINGTON) Recommendation: Adopt the proposed 2021 Regular City Council Meeting Schedule with meetings normally held the first and third Tuesday of every month, with the following exceptions: 1. Reschedule the Regular City Council meeting of January 5 to January 12, 2021; and 2. Cancel the Regular City Council meetings of August 3 and December 21, 2021. 5. APPROVAL OF THE UPDATED COMPREHENSIVE DISASTER LEADERSHIP PLAN ADDITION OF UTILITY DISRUPTION AND PANDEMIC ANNEX (AGGSON) Recommendation: 1. As the City Council, receive and approve the Comprehensive Disaster Leadership Plan (CDLP) Utility Disruption Annex and Pandemic Annex; and 2. As the Disaster Council, receive and approve the CDLP Utility Disruption Annex and Pandemic Annex. San Luis Obispo City Council Agenda December 8, 2020 Page 6 6. RECEIVE AN UPDATE ON THE SUSTAINABLE GROUNDWATER MANAGEMENT ACT (SGMA) GROUNDWATER SUSTAINABILITY PLAN (FLOYD / BOERMAN) Recommendation: Acting as the City of San Luis Obispo Groundwater Sustainability Agency, receive and file an update on the Sustainable Groundwater Management Act Groundwater Sustainability Plan development, including the Draft Communication and Engagement Plan, Draft Data Management Plan, and Draft Chapters 1-6 of the Groundwater Sustainability Plan. 7. AUTHORIZATION TO ADVERTISE THE HIGUERA STREET PAVING PROJECT, SPECIFICATION NO. 1000171 (HORN / NGUYEN) Recommendation: 1. Approve the project plans and specifications for the Higuera Street Paving Project, Specification Number 1000171; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager, or their designee, to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the Engineer’s Estimate of $200,000. 8. AWARD CONTRACT FOR THE TERRACE HILL PIPELINE AND PRESSURE REDUCING VALVE REHABILITATION PROJECT, SPECIFICATION NO. 91425 (HORN / KLOEPPER) Recommendation: 1. Award a Construction Contract to Raminha Construction, Inc. in the amount of $585,660 for the Terrace Hill Pipeline and Pressure Reducing Valve Rehabilitation Project and authorize the Mayor to execute the Contract; and 2. Approve the transfer of $74,000 from the Water Distribution Fund Undesignated Capital Account to the project account (91425) to fund this project. 9. APPROVE AN UPDATED MEMORANDUM OF UNDERSTANDING WITH THE CITY OF MORRO BAY AND CITY OF PASO ROBLES FOR SHARING POLICY BOARD, OPERATIONS BOARD, AND COMMUNITY ADVISORY COMMITTEE SEATS ON CENTRAL COAST COMMUNITY ENERGY (HERMANN / READ) Recommendation: 1. Approve the draft Memorandum of Understanding with the City of Morro Bay for sharing Policy Board, Operations Board, and Community Advisory Committee seats on Central Coast Community Energy; and 2. Authorize the City Manager to execute the MOU in a form subject to approval of the City Attorney’s Office. San Luis Obispo City Council Agenda December 8, 2020 Page 7 10. AUTHORIZATION TO EXECUTE A LEASE AGREEMENT FOR 1100 MILL STREET (HORN / FUCHS) Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the Mayor to execute a Lease Agreement with the County of San Luis Obispo for 1100 Mill Street.” 11. AUTHORIZATION TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION AND AUTHORIZE THE EXAMINATION OF TRANSACTION AND USE TAX RECORDS (ELKE) Recommendation: 1. Approve a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration for implementation of a Local Transactions and Use Tax;” and 2. Approve a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the examination of Transactions (Sales) and Use Tax records;” and 3. Authorize the City Manager to amend the agreement with Hinderliter, De Llamas, and Associates (HdL Companies) for continued Transaction and Use Tax Audit and Information Services. 12. RESPONSE TO GRAND JURY REPORT – JOINT AGENCY DISPATCH: BETTER TOGETHER? (SMITH / AMOROSO) Recommendation: Receive and file the County of San Luis Obispo Grand Jury Agency Response to Report regarding contracting City Police and Fire dispatching services to the County Sheriff and CalFire. 13. APPROVAL OF THE FINAL MAP FOR TRACT 2943 PHASE 2, EARTHWOOD LANE (FMAP 0208-2020) (CODRON / LA CHAINE) Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Final Map for Tract No. 2943 Phase 2 (151 Suburban Road, TR 74- 07).” San Luis Obispo City Council Agenda December 8, 2020 Page 8 14. APPOINTED OFFICIALS’ COMPENSATION (IRONS) Recommendation: 1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending a Contract of Employment for the City Manager;” and 2. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending a Contract of Employment for the City Attorney;” and 3. Authorize the Mayor to execute amended contracts of employment with the City Manager and City Attorney adjusting their respective salaries and deferred compensation contributions and providing flexibility to cash out of accrued vacation. 15. APPROVE A SUCCESSOR MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SAN LUIS OBISPO CITY EMPLOYEES’ ASSOCIATION (IRONS / SUTTER) Recommendation 1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting and ratifying the Memorandum of Agreement between the City of San Luis Obispo and the San Luis Obispo City Employees’ Association for the period of July 1, 2019 to June 30, 2022;” and 2. Adopt a Regular and Supplemental Salary Schedule effective December 10, 2020 as required by California Public Employees Retirement System (CalPERS). PUBLIC HEARING AND BUSINESS ITEMS 16. PROVIDE BIKE SHARE POLICY DIRECTION AND AUTHORIZE A REQUEST FOR PROPOSALS FOR A BIKE SHARE PROVIDER (HORN / SCHWARTZ / FUKUSHIMA – 45 MINUTES) Recommendation: 1. Receive the staff report and presentation on proposed policy framework for Shared Bicycle Services ("Bike Share"); and 2. Authorize the issuance of a Request for Proposals (RFP) for qualified vendors to provide and operate a Bike Share system in San Luis Obispo, at no direct cost to the City; and 3. Authorize the City Manager to execute agreements with the selected Bike Share vendor, if the selected proposal requires no direct expenditures by the City, and the documents are to the satisfaction of the City Attorney; and 4. If no qualifying proposals are received, direct staff to continue monitoring the state of the Bike Share industry, develop a funding plan for a potential Bike Share system, and return to the Council within the next year for further direction. San Luis Obispo City Council Agenda December 8, 2020 Page 9 17. FOLLOW-UP ON DIRECTION PROVIDED BY CITY COUNCIL AS PART OF THE DANA STREET PARKING DISTRICT APPROVAL (HORN / FUCHS – 15 MINUTES) Recommendation: 1. Receive requested information for the Dana Street Parking District; and 2. Direct staff to survey Multi-Family Properties along Dana Street to ensure a majority of these properties wish to be included in the Dana Street Parking District; and 3. Direct staff to return to Council with municipal code amendments and an update to the Dana Street Parking District Resolution based upon Multi-Family Properties survey results. 18. WATER AND SEWER RATE REVIEW (FLOYD / THOMPSON – 30 MINUTES) Recommendation: Adopt a Resolution entitled “A Resolution of the Council of the City of San Luis Obispo, California, Establishing the Water and Sewer Rates for Fiscal Year 2020-21,” effective February 1, 2021. 19. AUTHORIZE IMMEDIATE INVESTMENT IN ECONOMIC DEVELOPMENT EFFORTS & HOMELESS SERVICES (JOHNSON / BETZ – 15 MINUTES) Recommendation: 1. Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to appropriate $3,425,000 in FY 2018-19 General Fund Unassigned Fund Balance for immediate investment in economic development efforts and homeless services and to replenish the appropriation with unbudgeted Local Revenue Measure Funds resulting from the passage of Measure G-20 for Fiscal Year 2020-21” to address public health and safety related to homelessness in response to the immediate and long- term impacts of the Covid-19 Pandemic; and 2. Authorize the City Manager, per Resolution No. 11117 (2020 Series), to appropriate $3,425,000 in unbudgeted Local Revenue Measure Funds for the 2020-21 Fiscal Year to replenish the General Fund Unassigned Fund Balance for the efforts described above, subject to concurrence of the Revenue Enhancement Oversight Commission. STUDY SESSION ITEMS 20. STUDY SESSION ON DRAFT ACTIVE TRANSPORTATION PLAN (HORN / SCHWARTZ / FUKUSHIMA – 60 MINUTES) Recommendation: 1. Receive a presentation on the Draft Active Transportation Plan; and 2. Provide comments and direction to staff to guide the final Draft Active Transportation Plan to be considered for adoption. San Luis Obispo City Council Agenda December 8, 2020 Page 10 LIAISON REPORTS AND COMMUNICATIONS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT The next rescheduled Regular City Council Meeting will be held on Tuesday, January 12, 2021 at 6:00 p.m., via teleconference. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should dir ect such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.