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HomeMy WebLinkAbout01-14-2021 Community Forum Agenda Packet - Special Joint Meeting of Council and REOC City of San Luis Obispo, Council Agenda, City Hall, 99 0 Palm Street, San Luis Obispo City Council / REOC Agenda JOINT SPECIAL MEETING Thursday, January 14, 2021 Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the Investment Oversight Committee of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There wi ll be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the City Council are allowed to attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Board meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: ➢ Please click the link below to join the webinar from your computer or mobile app: ➢ https://us02web.zoom.us/j/86770775763?pwd=My91eXoxZVJZaFg0TS9JZVVwK3FNQT09 ➢ Meeting ID: 867 7077 5763 ➢ Passcode: 414292 ➢ To join by Telephone, dial: +1 (669) 900-6833 ➢ Meeting ID: 867 7077 5763 ➢ Passcode: 414292 2. Public Comment - The City Council will still be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment ➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to emailcouncil@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be archived/distributed to councilmembers, however, submissions after 3:00 p.m. on the day of the meeting may not be archived/distributed until the following day. Emails will not be read aloud during the meeting. • Verbal Public Comment ➢ In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Council Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢ During the meeting – Join the meeting (instructions above). Once public comment is called raise your virtual hand, your name will be called, and your mic will be unmuted. All comments submitted will be placed into the administrative record of the meeting. If you have questions prior to the meeting, contact the office of the City Clerk at cityclerk@slocity.org or (805) 781-7100. January 14, 2021 Joint Special Meeting Agenda City Council / Citizens Revenue Enhancement Oversite Committee Page 2 6:00 p.m. – 9:00 p.m. Via Zoom Thursday, January 14, 2021 Login information on cover page CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Jan Marx and Andy Pease, Vice Mayor Erica A. Stewart, and Mayor Heidi Harmon REOC Commissioners Christopher Ellwood, Matt Quaglino, Tony Skapinsky, Vice Chair Jim Hamari, and Chair Jeannette McClure COMMUNITY FORUM *Times are estimated 6:00 PM Welcome/Opening Remarks Mayor Heidi Harmon & Derek Johnson, City Manager 6:15 PM Welcome & Instructions Sommer Kehrli, Facilitator 6:25 PM 2021-23 Financial Plan Process: Brigitte Elke, Finance Director 6:35 PM Community Input (Polling Exercise) Sommer Kehrli, Facilitator 7:05 PM Self-Selecting Breakout Sessions Hosted by various City Staff 8:15 PM Community Input Part Two (Polling Exercise) Sommer Kehrli, Facilitator 8:25 PM Public Comment Teresa Purrington, City Clerk 8:55 PM Closing Remarks Mayor Heidi Harmon 9:00 PM ADJOURNMENT The next Regular City Council Meeting is scheduled for Tuesday, January 19, 2021 at 6:00 p.m., to be held via teleconference. The City Council will hold a Special Meeting on Saturday, February 6, 2021 at 8:30 a.m., to be held via teleconference. JOINT SPECIAL MEETING OF THE CITY COUNCIL AND CITIZENS’ REVENUE ENHANCEMENT OVERSIGHT COMMISSION January 14, 2021 Joint Special Meeting Agenda City Council / Citizens Revenue Enhancement Oversite Committee Page 3 LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. Department Name: Finance Cost Center: 2001 For Agenda of: January 14, 2021 Placement: Community Forum Estimated Time: 3 hours FROM: Derek Johnson, City Manager Prepared By: Brigitte Elke, Finance Director SUBJECT: 2021-23 FINANCIAL PLAN PROCESS: COMMUNITY FORUM DISCUSSION Background A cornerstone of the community engagement process in developing the City’s two-year financial is the Community Forum (Forum) where the community has the opportunity to engage and give voice to the desired programs and initiatives for the City Council to consider. The Forum is also intended to meet the requirements regarding the City’s local sales tax, by providing an opportunity for the Revenue Enhancement Oversight Commission (REOC) to “review and discuss the use of the revenue generated by the Local Revenue Measure.” As such, the Community Forum is a joint meeting of the City Council and the REOC. The Forum is one of several opportunities for the community to provide input on their top priorities which is illustrated on the following chart: The Forum follows the completion of the community priorities survey and several input sessions before the Council. The results of the survey were presented at the January 12, 2021 City Council meeting as part of the 2021-23 Budget Foundation: Economic Outlook, Budget Policies, and Capital Improvement Plan Review. The results of the community priorities su rvey can be found on the City’s website. Format Due to the shelter-in-place orders and the inability to host in-person gatherings, the Forum will be 100% virtual. The community forum will be held on Zoom (cloud-based video communication application) and utilize PollEverywhere, an online interactive polling tool designed to capture live input from attendees. The Forum will mimic the in-person “workshop” and will still allow for interaction and conversation with the Council, REOC, staff and the public. Similar to previous Forums, the meeting will be facilitated by a third-party individual who will guide community members through the agenda and indicate when the scheduled activities are taking place. The Main Session will be live streamed on Channel 20 and on the City’s YouTube channel and both the Main Session and Breakout/Input Stations will be recorded and available after the Forum. The details of the virtual forum include: a. Welcome/Opening by the Mayor and City Manager b. Welcome & and instructions for the Community Forum (e.g., how the session will work, basics on Zoom and PollEverywhere, timeline, etc.) by the Facilitator c. A brief presentation on the 2021-23 Financial Plan process and themes from the completed online community priorities survey by the Finance Director d. Live polling to engage attendees by the facilitator e. Self-selecting breakout sessions on specific topics identified by the online community priorities survey f. A second live polling with participants after their engagement from the breakout sessions g. Public Comment h. Closing by the Mayor Similar to the Forum for the 2019-21 Financial Plan, the online Community Forum will feature breakout/input sessions on the following topics which mirror the top results of the online community priorities survey: Breakout/Input Stations a. Homelessness b. Economic Stability, Recovery, and Resiliency c. Climate Action d. Open Space e. Housing f. Diversity, Equity and Inclusion (DEI) g. Infrastructure Maintenance h. Downtown Vitality i. Other j. Local Revenue Measure k. Bi-lingual Discussion Room The Forum has incorporated several new engagement opportunities for community members that primarily speak Spanish. These opportunities include a Bi-lingual Discussion Room that will be facilitated by bi-lingual City staff. The written questions used in the live polling, through PollEverywhere, will also be translated in Spanish. Open City Hall, the City’s online survey platform, also provides a built-in feature to translate the online survey into a number of different languages to ensure equal access for all community members. A bi-lingual City employee will announce these features in Spanish at the beginning of the Forum to ensure all attendees are aware of the opportunities for input and engagement. Community members will be able to engage in conversation with the City Council, REOC Commissioners, and City staff at each breakout/input station. There will also be the opportunity for community member to suggest new goals at the “Other” station. Input from community members, through PollEverywhere, will be uploaded to Open City Hall and made available on Friday, January 14th until January 25, 2021. Through the Open City Hall online survey, participants will be provided ‘dots’, similar to previous Community Forums but in an online version, where they can assign their dots to their top priorities identified at the Forum. Public Comment Component The workshop will be followed by an optional public comment session where community members have an opportunity to further address the City Council and the REOC. Local Revenue Measure Annual Citizen Oversight Meeting The Community Forum will also be the City’s Annual Citizens’ Oversight Meeting for the Local Revenue Measure (LRM). This allows for the integration of the LRM into the City’s budget and goal-setting process. The estimated revenue and proposed use of the fund generated by LRM shall be an integral part of the City’s budget and goal-setting process, and an opportunity for meaningful participation by citizens in determining priority uses of these funds. With the passage of Measure G-20 in the November 3, 2020 election, the LRM was extended at a new, 1.5 cent rate. The language on the Measure G-20 ballot measure provides the types of uses that could be funded. The language on the ballot was: Measure G-20 (Community Services/Investment) Shall an ordinance to provide funding to protect City of San Luis Obispo’s financial stability; maintain fire/community safety, health emergency/disaster preparedness; protect creeks from pollution; address homelessness; keep public areas clean/safe; retain local businesses; maintain youth/senior services, streets, open space/natural areas, and other general services, by extending voter- approved funding at a 1.5¢ rate, providing approximately $21,600,000 annually until ended by voters; requiring audits/all funds used locally, be adopted. While the ballot language provided examples of the types of uses that could be funded - based on community input received before placing the measure on the ballot – the LRM is a general- purpose tax providing Council with flexibility to respond to new circumstances and community challenges. Goal Setting Workshop The input provided by the community during the Forum will be summarized and made available to the City Council in preparation of the Goal Setting Workshop on February 6, 2021. Public Engagement In order to reach as many residents as possible, the City utilized a broad range of public engagement and outreach efforts leading up to the Community Forum. Those efforts included: 1. Community Priorities Survey – available on the City’s website and postcards were mailed in the November utility bill. Letters were also mailed to 200+ community groups and interested parties 2. Press release and news item sent in January 3. Social media posts 4. Dedicated Community Forum webpage (slocity.org/communityforum) CONCURRENCES This item is an interactive virtual Council/REOC workshop to gain community feedback for the goal setting process. It has been an integral part of the budget process and involves the entire City organization. ENVIRONMENTAL IMPACT The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: Yes Budget Year: 2020-21 Funding Identified: Yes Fiscal Analysis: Funding Sources Current FY Cost Annualized On- going cost Total Project Cost General Fund $11,555 NA $11,555 State Federal Fees Other: Total $11,555 Funding for the third-party facilitator was budgeted in the Finance Department and is consistent with previous facilitated Forums.