HomeMy WebLinkAboutItem 07 - Authorization to advertise Beebee, Cuesta, and Loomis Waterline Replacement Project Department Name: Public Works
Cost Center: 6004
For Agenda of: January 19, 2021
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Hai Nguyen, Engineer III
SUBJECT: AUTHORIZATION TO ADVERTISE BEEBEE / CUESTA / LOOMIS
WATERLINE REPLACEMENT, SPECIFICATION NO. 1000066
RECOMMENDATION
1. Approve the project plans (Attachment A) and specifications (Attachment B) for Beebee /
Cuesta / Loomis Waterline Replacement, Specification Number 1000066; and
2. Authorize staff to advertise for bids; and
3. Authorize the Assistant City Manager to award the Construction Contract pursuant to Section
3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the
Engineer’s Estimate of $1,700,000; and,
4. Adopt a Resolution (Attachment C) and appropriate $300,000 of Sewer Fund Unassigned
Working Capital to the Project Account 1000066.
DISCUSSION
Background
The City’s water distribution system is comprised of 184 miles of pipe with diameters ranging in
size from four inches to 30 inches. Some of the pipes that make up the City’s water distribution
system have been identified as undersized and/or beyond their useful design life. The useful
design life expectancy of waterlines is typically 50 years. Waterline breaks occur with more
frequency with aging waterlines, and the resulting repairs are disruptive to the public and
expensive. Waterline breaks undermine the roadway requiring full depth and costly
reconstruction to properly rehabilitate the pavement.
Replacement of water distribution pipes and related facilities is an ongoing program to replace
aging, substandard, and deteriorating infrastructure, with the added benefit of lowering costs and
reducing customer impacts associated with emergency repairs. The main objectives of this
program are to ensure reliable water services, reduce the need for emergency repairs, and to
enhance available fire flows.
Project
The Beebee/Cuesta/Loomis Waterline Replacement Project (Project) will replace approximately
2,800 lineal feet of waterline on Beebee, Cuesta, and Loomis (Attachment D) streets. The
waterlines that will be replaced with this project are substandard (undersized) and deteriorated.
Their replacement will eliminate capacity constraints and improve water flow.
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Replacing these waterlines will result in lower costs to the City and reduced customer impacts
associated with emergency repairs. Reducing or eliminating the number of required emergency
repairs provide more time for maintenance staff to complete preventive maintenance, which has
the added benefit of prolonging the expected service life of other water distribution assets.
The Project will also replace 425 lineal feet of sewer main on Cuesta Drive. Staff identified cost
savings on mobilization and traffic control by incorporating this work into the Project.
Furthermore, replacement of this segment of sewer main will increase flow capacity and reduce
the infiltration/inflow of groundwater and surface runoff into the wastewater collection system
thereby reducing operational costs and the potential for sewer overflows. However, replacement
of the sewer main was not part of the approved project and unassigned Sewer Fund working
capital is being requested to take advantage of the cost savings to achieve this important
replacement.
Previous Council or Advisory Body Action
This water related portion of the project was identified in the 2019-21 Financial Plans that were
approved by Council.
Policy Context
The City Council approved the Potable Water Distribution System Operations Plan on January
19, 2016. This Plan identified this Project as a high priority. Additionally, per the October 2018
Financial Management Manual, Council approval is required for Public Projects that cost over
$175,000.
Public Engagement
Public engagement was conducted during the initial identification of this Project to be included
in the 2019-21 Financial Plan. This is a critical public infrastructure project and is important for
fire safety and the general health and welfare the public.
CONCURRENCE
This project has the concurrence of the Utilities Department.
ENVIRONMENTAL REVIEW
A portion of the Project is located within a potentially archeologically sensitive zone of influence
(within 200 feet of Old Garden Creek). Mitigation measures approved through Mitigated
Negative Declaration ER10-07 are included in the Project’s specifications and will be followed
by the City’s contractor, as applicable, consistent with the requirements of the California
Environmental Quality Act (CEQA).
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FISCAL IMPACT
Budgeted: Yes Budget Year: 2019-20
Funding Identified: Yes
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund
State
Federal
Fees
Water Fund $1,720,534
Sewer Fund $300,000
Total $2,020,534
601 Water Fund 602 Sewer Fund
Construction Estimate $1,450,000 $250,000 $1,700,000
Contingencies $250,000 $50,000 $300,000
Total for Construction $2,000,000
Materials Testing $5,000 $5,000
Archaeological Monintoring $15,000 $15,000
Printing $534 $534
Total Project Cost $1,720,534 $300,000 $2,020,534
Current Project Balance:$1,720,534 $0 $1,720,534
Unreserved Working Captial (Sewer Fund)$0 $300,000 $300,000
Remaining Balance:$0 $0 $0
Beebee/Cuesta/Loomis Waterline Replacement, Specification No. 1000066
Project Total CostsProject Account (1000066)
Funding for the waterline replacement work is identified in the 2019-21 Financial Plan, Capital
Improvement Program (page 364). Funding for the necessary sewer main replacement work is
recommended to be appropriated from the Sewer Fund’s Unassigned Working Capital in the
amount of $300,000. A balance of approximately $30 million is available from Sewer Fund’s
Unassigned Working Capital to fund the Project.
ALTERNATIVES
Deny or defer approval to advertise. The City Council may choose to deny or defer the approval
to advertise this project. Staff does not recommend this option, as the water mains included in
this project continue to deteriorate and pose a high risk of catastrophic failure, requiring
expensive repairs.
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Attachments:
a - COUNCIL READING FILE - Project Plans
b - COUNCIL READING FILE - Project Specifications
c - Draft Resolution
d - Project Vicinity Map
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R ______
RESOLUTION NO. _____ (2021 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AUTHORIZING USE OF SEWER FUND
UNASSIGNED WORKING CAPITAL TO SUPPORT SEWER
REPLACEMENT WORK FOR BEEBEE/CUESTA/LOOMIS WATERLINE
REPLACEMENT, SPECIFICATION NO. 1000066
WHEREAS, the City adopted the Wastewater Collection System Infrastructure Renewal
Strategy on January 19, 2016 which identified areas in the wastewater collection system that are
recommended for infrastructure improvements; and
WHEREAS, in June of 2019, the City Council approved 2019-21 Financial Plan – Capital
Improvement Program, which identified the Beebee/Cuesta/Loomis Waterline Replacement
(Project) with a total budget of $1,750,000; and
WHEREAS, to provide funding to support sewer replacement work for the Project, staff is
recommending the City Council approve use of $300,000 from Sewer Fund, Unassigned Working
Capital; and
WHEREAS, a balance of approximately $30 million is available from Sewer Fund,
Unassigned Working Capital to fund the Project.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
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Resolution No. _____ (2021 Series) Page 2
R ______
SECTION 1. The City Council authorizes staff to transfer $300,000 from the Sewer Fund,
Unassigned Working Capital to the Beebee/Cuesta/Loomis Waterline Replacement, Specification
No. 1000066, for sewer related improvements as it is a high priority City project.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2021.
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, on ___________________________.
____________________________________
Teresa Purrington
City Clerk
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Project
Location
Project
Location
Project Location
BEEBEE/CUESTA/LOOMIS
WATERLINE REPLACEMENT
1 OF 1
0
SCALE IN FEET
2000
N
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