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Home My WebLink About3/3/2021 Item 3, Vereschagin Human Relations Commission Agenda Correspondence City of San Luis Obispo, Council Memorandum DATE: March 1, 2021 TO: Human Relations Commissioners FROM: Cara Vereschagin, Housing Coordinator SUBJECT: Item #3 HRC Strategic Planning Implementation Hello Commissioners, Please find the attached staff report in conjunction with Agenda Item #3 Strategic Planning Implementation, that will occur at Wednesdays Regular HRC Meeting. The report summarizes progress thus far and proposes some questions/background facts to preface the conversation around the Healthcare Priority Area intended for Wednesday. Looking forward to this discussion! Cara Vereschagin Housing Coordinator E CVereschagin@slocity.org T 805.781.7596 Meeting Date: March3, 2021 2 Item Number: 3 HUMAN RELATIONS COMMISSION AGENDA REPORT SUBJECT: HRC Strategic Planning Session #4 PROJECT ADDRESS: N/A BY: Cara Vereschagin, Housing Coordinator Phone Number: (805) 781-7596 e-mail: cvereschagin@slocity.org BACKGROUND Since November of 2020, the Human Relations Commission (HRC) has been engaging in strategic planning sessions, in response to (1) recommendations inclusion (DEI) efforts; (2) frustration of the limited scope of work brought forth to the Commission; and (3) overall lack of community utilization of the advisory body. With the support of the City leadership team, the HRC began participating in conversations facilitated by a third-party facilitator (the Citys and strategic planning consultant), with an overall goal to increase the relevancy and impact of the advisory body. Desired Changes to HRC Advisory Body from Commissioners (to date) In the first two strategic planning sessions, Commissioners expressed several challenges, wishes, visions, and big-picture ideas in response to achieving the goal of enhancing the advisory body, which included: An Advisory Body to the community to bring concerns or complaints of inequity, bias, unfair treatment, limited access or inaccessible resources A resource and voice to decision-makers for those without a voice Champion for community-building and advocacy Throughout these conversations, an overall theme emerged community-b Subsequently related and identified were the following Focus Areas: (1) Homelessness Prevention, (2) Healthcare Access, and (3) DEI. The HRC also generated suggested actions they felt were relevant, appropriate, and attainable to undertake in advancement of these efforts. The HRC, public, City staff, and City Council can now explore prioritizing activities and actions (financially reasonable) related to each of these three focus areas. STRATEGIC PLANNING SESSION #4: DISCUSSION ON HEALTHCARE FOCUS AREA & REVISED NAME AND PURPOSE STATEMENT rd The intent of the Strategic Planning Session #4 at the March 3 meeting is to focus specifically on the Healthcare Access Focus Area. The following questions and background facts are proposed to help preface and stimulate the conversation: What are some actions the HRC can take to promote healthcare (access) in the City? Is there an existing regional or County advocacy group/non-profit service partner the HRC should consider future collaboration? Are there specific populations or groups present in the City that could benefit from the promotion Item 3:Strategic Planning Session #4 Page 2 of healthcare from the HRC? Are there specific places ofwhich healthcare access should be promoted and/or published (i.e. City website, City facilities, etc.)? The City is nota social service organization thus theCounty Dept. ofSocial Services has historically taken theleadongeneral healthcare initiatives are there current holesinthesystem that the HRC can advocate to repair? Very limited City resources available for new programs The goal ofstaff during this Strategic Planning Session #4 is to have a productive conversation around the topic of promotingaccess to healthcare, and develop a list of feasible, doable recommendations. These recommendations will eventually be addedtothe ongoing list of recommendations from the previous HRC planning sessions, which will eventually be vetted and prioritizedfor implementation. Additionally, at theHRCs February 3, 2021 meeting, the Commission took an action for the subcommittee to reconveneregarding a revised purpose statementand name for the HRC. The subcommittee met on February 11, 2021,and it was suggested by theHRCs Chair that continued work on these effortsbe paused. TIMELINEAND NEXT STEPS The following timeline is simplified overview showcasing how these strategic planning sessions are relatedto the over-23 Financial Plan/Budget and Major City Goal (MCG) specialized workplans. Because there are already ongoing specialized MCG workplans being developed around the Homelessness Prevention and DEIa fifth strategic planning meeting be primarily focused on combining all work thus far into recommendations to present to the City Council liaisons and City Leadership Teamfor review and refinement. DATESACTION ITEM November 20, 2020HRC Strategic Planning Session #1 -Visioning December 14, 2020HRC Strategic Planning Session #2-Prioritizing January 12, 2021Council adoption of DEI Task Forcerecommendations for efforts February 3, 2021HRC Strategic Planning Session #3Review of draft Updated Purpose Statement& Name, Healthcare Focus Area and Narrowing Impact February 6,2021City Council Goal Setting Workshop and approval of MCGs February2021Staff draft MCG workplan preparation andproposal of additional resources March 3, 2021HRC Strategic Planning Session #4Healthcare Focus Area March 2021City Council review of staff draft MCG workplans and additional resources March/April/May 2021Final City Council approval of MCG workplans and resources; adoption of FY2021-23 City Budget May/June 2021Additional resources brought on to implement adopted MCG workplans Summer2021(pending)HRC Strategic Planning Session #5Homelessness, DEI Focus Areas & Developmentof Draft Recommendations? Summer2021(pending) Draft recommendation reviewwith Council liaisons, City Item 3:Strategic Planning Session #4 Page 3 staff, and HRC? July2021June 2023Staff implementation of MCG workplans and tasks associated with enhanced purview of HRC ATTACHMENTS A.Agenda Correspondence from February 2,2021 (from Dale Magee, planningfacilitator) B.Working Coy of HRC Purpose and Name Change as of February 2021 (from Dale Magee, planning facilitator) Attachment A1 Attachment A2 Attachment A3 A4 Attachment A5 Attachment Attachment A6 Attachment A7 Attachment A8 Attachment A9 Attachment A10 Attachment A11 Attachment A12 Attachment A13 Attachment A14 Attachment A15 Attachment B1 Revised HRC Purpose & Name Change ğƭ ƚŅ CĻĬƩǒğƩǤ ЋЉЋЊ Λ5ğƌĻ ağŭĻĻƭ ǞƚƩƉźƓŭ ĭƚƦǤΜ Λ5a ƓƚƷĻʹ Ʒŷźƭ źƭ ğ ǞƚƩƉźƓŭ ķƚĭ͵ 9ğƩƌźĻƩ ǝĻƩƭźƚƓ ŅźƩƭƷ ĭƚƒƦźƌĻķ ĬǤ ƭǒĬĭƚƒƒźƷƷĻĻ ğƓķ ƦƩĻƭĻƓƷĻķ Ʒƚ Iw/ ƚƓ ЋΉЌΉЋЊ͵ .ƩƚǒŭŷƷ ĬğĭƉ Ʒƚ ƭǒĬĭƚƒƒźƷƷĻĻ ŅƚƩ ŅǒƩƷŷĻƩ ǞƚƩƉ Ʒŷźƭ ǝĻƩƭźƚƓ źƓĭƌǒķĻƭ ƭǒŭŭĻƭƷźƚƓƭ ğƓķ ƩĻŅĻƩĻƓĭĻƭ ƦƩƚǝźķĻķ ĬǤ ƒĻ͵ ğƭ Ʒƚ ĬĻ ǞƚƩƉźƓŭ ķƚĭ ǒƭĻķ ğƷ ƭǒĬĭƚƒƒźƷƷĻĻ ƒĻĻƷźƓŭ CĻĬ ЊЊ ĬǒƷ ŭƩƚǒƦ ĭŷƚƭĻ Ʒƚ ƓƚƷ ǞƚƩƉ ƚƓ Ʒŷźƭ źƷĻƒ ķǒĻ Ʒƚ ŅƚƌƌƚǞ ǒƦ ķźƭĭǒƭƭźƚƓ ƚŅ CĻĬ Ќ ƦƌğƓƓźƓŭ ƭĻƭƭźƚƓ ğƓķ ŅǒƷǒƩĻ ƦƌğƓƓźƓŭ ƦƩƚĭĻƭƭ źķĻğƭΜ Human Relations Commission PURPOSE - Current (added by Dale for reference): ΛIw/Μ Ʒƚ ğķǝźƭĻ ƷŷĻ /ƚǒƓĭźƌ źƓ źƷƭ ğĭƷźƚƓƭ Ʒƚ ĭƩĻğƷĻ ğƓ ĻƓǝźƩƚƓƒĻƓƷ ǞźƷŷźƓ ƷŷĻ /źƷǤ źƓ Ǟŷźĭŷ ğƌƌ ƦĻƩƭƚƓƭ ĭğƓ ĻƓƆƚǤ Ļƨǒğƌ ƩźŭŷƷƭ ğƓķ ƚƦƦƚƩƷǒƓźƷźĻƭ ƩĻŭğƩķƌĻƭƭ ƚŅ ƩğĭĻͲ ƩĻƌźŭźƚƓͲ ƭĻǣͲ ƭĻǣǒğƌ ƚƩźĻƓƷğƷźƚƓͲ ƓğƷźƚƓğƌ ƚƩźŭźƓͲ ğŭĻͲ ƚƩ ƦŷǤƭźĭğƌͲ ƒĻƓƷğƌͲ ƚƩ ĻĭƚƓƚƒźĭ ƭƷğƷǒƭ͵ ŷĻ IǒƒğƓ wĻƌğƷźƚƓƭ /ƚƒƒźƭƭźƚƓ ƭŷğƌƌ ƒğƉĻ ƩĻĭƚƒƒĻƓķğƷźƚƓƭ Ʒƚ ƷŷĻ /źƷǤ /ƚǒƓĭźƌ ƚƩ ƷŷĻ /źƷǤ ağƓğŭĻƩ ƚƓ Revision w add ons as discussed Feb 3 by HRC It is the purpose of the Human Relations Commission (HRC) to advise and make policy recommendations to the City Council or \[and\] the City Manager which promote and advance equity, mutual understanding, respect, and fair treatment all SLO City residents. The HRC promotes and improves human relations and equity by providing a forum where marginalized members of our community can raise issues as it relates to the Commissions focus areas, air complaints, or look for resources within the City of encouraging local non-profits to take new and creative approaches to solve the most prevalent health and human service needs in our community build partnerships ensure broad representation / voices from broad represenation facilitate access to City leadership \[or some such language CONCEPTS discussed previously should they be woven into purpose? Recognized body / authority for access/belonging/fairness Broad representation Human Relations Commission (HRC) PURPOSE (REVISED) DRAFTS by Subcommittee January 2021- first ideas, brought to full HRC Feb 3 Attachment B2 3 ideas for new purpose statement (Navy) It is the purpose of the Human Relations Commission (HRC) to make policy recommendations to the City Council or the City Manager which develop and maintain partnerships that build inclusive community structures, processes, and relationships. (Lt.Blue) It is the purpose of the Human Relations Commission (HRC) to make policy recommendations to the City Council or the City Manager which establish and advance SLO City to be an equitable community for all. (Yellow) It is the purpose of the Human Relations Commission (HRC) to advise and make policy recommendations to the City Council or the City Manager which promote and advance equity, mutual understanding, respect, and fair treatment for of all SLO City residents. This could be included as further explanation --- The Human Relations Commission (HRC) will work to promote and improve human relations and equity by focusing on the following areas: Community Building Diversity, Equity, and InclusivityInclusion Homeless Prevention and Advocacy Awareness and Access to Healthcare HRC will engage the non-profit community regarding the utilization of City-funded Grants In Aid and Diversity Equity and Inclusion grants facilitate the application and award process of these grants and encourage local non-profits to take new and creative approaches to solve the most prevalent health and human service needs in our community. HRC will provide a forum where marginalized members of our community can raise issues as it relates to the Commissions focus areas, air complaints, or look for resources within the City of SLO. ŷźƭ Ǟźƌƌ ĬĻ źƒƦƌĻƒĻƓƷĻķ ƚƓĭĻ ƚŅŅźĭĻ źƭ ĭƩĻğƷĻķ Attachment B3 REVISED NAMES FOR Human Relations Commission suggested by subcom, Feb 3: Human Relations Commission (for consistency and following DOJ website for HRC) Human Relations and Inclusivity Commission DOJ website: https://www.justice.gov/archive/crs/pubs/gehrc.htm Other consdierations for Feb 11 sub comm meeting, and Mar 3 full HRC meeting: Human Relations Commission Human Relations & Inclusion Commission (for reference. Provided by dm) OfficeofEquityandHumanRights RealizingEquity.EnhancingtheCityofPortland. The Human Rights and Equity Commission (HREC) will ensure historically marginalized and underrepresented people and communities in Bend have equal access to City programs and services, representation in City decision-making, and a venue to raise concerns and complaints about discrimination. Inclusion, Diversity and Equity Commission In February 2018, the Pasco City Council approved a resolution (Resolution 3820 (PDF)) ity Inclusivity Commission. promoting equality among our workforce, residents, businesses and visitors works with diverse individuals and community groups to promote tolerance, mutual respect and human rights. The Human Rights Commission: Investigates complaints of unlawful treatment, harassment or discrimination. Provides information to the public about civil rights. Promotes public awareness of human rights issues through educational resources. Work with other municipal departments to increase compliance of local, state and federal laws. Discuss human rights problems with the Mayor and Lynn City Council in writing and make recommendations necessary to protect the human rights of Lynn residents. Work with municipal departments and boards to raise the levels of awareness and sensitivity to human rights issues in municipal business with the public. Work with community agencies representing various ethnic groups in advocating human rights. Attachment B4 refereence in·clu·siv·i·ty / noun 1.the practice or policy of providing equal access to opportunities and resources for people who might otherwise be excluded or marginalized, such as those having physical or mental disabilities or belonging to other minority groups. "you will need a thorough understanding of inclusivity and the needs of special education pupils" in·clu·sion / Learn to pronounce noun 1.1. the action or state of including or of being included within a group or structure. "federal legislation now mandates the inclusion of students who are English language learners" o 2.2. the practice or policy of providing equal access to opportunities and resources for people who might otherwise be excluded or marginalized, such as those who have physical or mental disabilities and members of other minority groups. "we value and promote diversity and inclusion in every aspect of our business"