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Home My WebLink About03-10-2021 JHC Agenda PacketGAT �• _0� Agenda a�JACK HOUSECOMMITTEE Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor's Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the Jack House Committee are allowed to attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Committee meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • View the Webinar: ➢ Registration URL https:/Islncit�r- 0 4L2 F 2 TZ3F ➢ Webinar ID 955 5102 3126 Note: The City uses Zoom for all public meetings please test speakers and mic prior to joining webinar. A link to a You Tube video for Attendees and audio control directions is at the back of this agenda. 2. Public Comment - The Jack House Committee will still be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment ➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to advisorybodiesaislocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be sent to Committee and saved as agenda correspondence however we cannot guarantee emails received after 3:00 PM on the day of the meeting will be uploaded to the website prior to the meeting starting. • Verbal Public Comment ➢ In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Committee Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢ During the meeting — Joining the webinar (instructions above). Once the meeting has started please put your name and the item # you would like to speak on in the questions box. During public comment for the item your name will be called, and your mic will be unmuted. Contact the office of the City Clerk at cityclerWsiocity.org for more information. All Comments/Correspondence received will be saved as part of the record for the meeting. Jack House Committee Agenda for Wednesday, March 10, 20121 Wednesdav, March 10.2021 5:30 p.m. REGULAR MEETING San Luis Obispo, CA CALL TO ORDER; Chair Chuck Crotser Page 2 Parks and Recreation 1341 Nipomo Street ROLL CALL: Committee Members, Dorothy Sundbye, Julie Moore, Toni Kincaid, Vice Chair Kathi Settle. and Chair Chuck Urotser PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES AND FINANCIAL REPORTS 1. Review Minutes of the Jack House Committee Meetinz of January 1.1, 2020 and Financial Reports and Expenditures SETTERLUND PRESENTATION AND DISCUSSION 2. Art Restoration — (SETTERLUND) Recommendation: Review timeline, cost estimates and accept Funds for Art Restoration, Replacement and Hanging (to be approved by council if amount exceeds donation threshold) 3. Jack House Sianap-c Replacement (CROTSER) Recommendation: Approve design and funds required for purchase of new sign 4. Mother's Day (SETTERLUND) Recommendation: Discuss 2021 Mother's Day options COMMENT AND DISCUSSION 5. Azenda Forecast & Staff Updates a. Master Plan Update b. Winter Projects Update c. Community Services — Leprechaun Lost, Best of SLO Photo Contest, Egg Hunt Kit d. Youth Services — To accommodate SLCUSD in person learning started March 4, e. Rangers — Supporting encampment clean-up at Filiponi Ecological Reserve f. Staff preparing for Red Tier program adjustments: expanding youth and adult sports/activities Jack House Committee Agenda for Wednesday, March 10, 20121 Page 3 ADJOURNMENT The next Regular Meeting of the Jack House Committee is scheduled for Wednesday, May 10, 2021, at 5:30 p.m., in the Parks and Recreation Conference Room, 1341 Nipomo Street, San Luis Obispo, California. Whe Cityof San Luis Obispo wishes to make all of its public p p meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: hyp://openizov.slocity.oryjWcbLink/l/fol/68232fRowl.aspx Jack House Committee DRAFT - MINUTES Special Meeting - Go To Webinar Wednesday, January 13, 2021 CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday, January 13, 2021 at 5:30 p.m. via virtual Go To Webinar software, by Chair Chuck Crotser. ROLL CALL: Chair Chuck Crotser, Committee Members: Toni Kincaid, Dorothy Sundbye, Julie Moore and Chair: Chuck Crotser ARRIVED LATE: Vice Chair: Kathi Settle ABSENT: Member Julie Moore STAFF: Dave Setterlund, Recreation Supervisor CONaIENT ON IT MS NOT ON THE AGENDA CONSIDERATION OF MINUTES AND FINANCIAL REPORTS 1. Review Minutes of the jack House CQnimittee Meeting of Uctaber Za, 2021 and -Financial Reports and, Expenditures (SETTERLUND) MOTION BY COMMITTEE MEMBER KINCAID, SECOND 'BY COMMITTEE MEMBER SETTLE, AND CARRIED 3:0:0 to approve the Financial Reports and Expenditures for January 2021. AYES:ALL NOTES: NONE ABSTAIN: NONE ABSENT: NONE PRESENTATION AND DISCUSSION 2. Art Restoration - Steps Required for Accepting Funds (SETTERLUND) Committee Comment: Chair Crotser: Nominated Jack Family Member Katchy Andrews to review conditions survey select works that need restoration attention and acquire estimate for work to be done. 3. Jack House Sig_nagg Replacement (CROTSER) Committee Comment: Chair Crotser: Will bring design and an estimate of cost for approval to the next Jack House Meeting for approval 4. Winter Building and Ground Maintenance Requests (SETTERUND) Committee Comment: Members Crotser and Kincaid: Stated they will develop list of potential Winter projects for Building Facilities and Parks Maintenance 5. Carpet Cleaning Scheduling and funding (SETTERLUND) Committee Comment: Member Settle: Stated cleaning should take place after roof repair. COMMENT AND DISCUSSION 6. Agenda Forecast & Staff Updates a. Master Plan Update b. Rotary - Fence painting project c. Community Services - Sports Clinics d. Youth Services - Spark Program e. Rangers - Focused on the, Miossi,Property Committee Comment: No comments due to technical issues. ADJOURNMENT The next Regular Meeting of the Jack House Committee is scheduled for Wednesday, March 10, 2021, at 5:30 p.m., in the Parks and Recreation Conference Room,1341 Nipomo Street, San Luis Obispo, California. NThe City❑f San Luis Obispo wishes to make all public meetings accessible to the p p g public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781- 7107. Meeting audio recordings can be found at the following web address: htt ://ope=v.sl-o ity.prg/Wel�Link/1 fpl/f 8232/Rowl.asnx 2 Jack House Advertising Budget MONTHLY BUDGET UPDATE Budget totals Actual Fund $ 10,500.00 Expense $ - Balance (income minus expense) $ 10,500.00 100.00% available —ADVERT F1lND—FLA_1_❑_NCE FUND EXPENSE Advertising Expenses Date of Expense Total Previous Expenses Total BALANCE (INCOME MINUS EXPENSE) Amount Total Fund $ 10,500.00 Monthly Expense Remaining $ - $ 10,500.00