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Home My WebLink About01-13-2021 JHC Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission Agenda JACK HOUSE COMMITTEE Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the Jack House Committee are allowed to attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Committee meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • View the Webinar: ➢ Registration URL https://attendee.gotowebinar.com/register/5806364088275201548 ➢ Webinar ID 730-474-803 ➢ Telephone Attendee: +1 (914) 614 -3221; Audio Access Code: 378-690-048 Note: The City uses Go to Webinar for all public meetings please test speakers and mic prior to joining webinar. A link to a You Tube video for Attendees and audio control directions is at the back of this agenda. 2. Public Comment - The Jack House Committee will still be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment ➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be sent to Committee and saved as agenda correspondence however we cannot guarantee emails received after 3:00 PM on the day of the meeting will be uploaded to the website prior to the meeting starting. • Verbal Public Comment ➢ In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Committee Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢ During the meeting – Joining the webinar (instructions above). Once the meeting has started please put your name and the item # you would like to speak on in the questions box. During public comment for the item your name will be called, and your mic will be unmuted. Contact the office of the City Clerk at cityclerk@slocity.org for more information. All Comments/Correspondence received will be saved as part of the record for the meeting. Jack House Committee Agenda for Wednesday, November 14, 2018 Page 2 Wednesday, January 13, 2021 5:30 p.m. REGULAR MEETING Parks and Recreation 1341 Nipomo Street San Luis Obispo, CA CALL TO ORDER; Chair Chuck Crotser ROLL CALL : Committee Members, Dorothy Sundbye, Julie Moore, Toni Kincaid, Vice Chair Kathi Settle, and Chair Chuck Crotser PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are g enerally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES AND FINANCIAL REPORTS 1. Review Minutes of the Jack House Committee Meeting of March 11, 2020 and Financial Reports and Expenditures (SETTERLUND) PRESENTATION AND DISCUSSION 2. Art Restoration - Steps Required for Accepting Funds (SETTERLUND) 3. Jack House Signage Replacement (CROTSER) 4. Winter Building and Ground Maintenance Requests (SETTERUND) 5. Carpet Cleaning Scheduling and funding (SETTERLUND) COMMENT AND DISCUSSION 6. Agenda Forecast & Staff Updates 1. Master Plan Update 2. Rotary - Fence painting project 3. Community Services - Sports Clinics 4. Youth Services - Spark Program 5. Rangers – Focused on the Miossi Property ADJOURNMENT Jack House Committee Agenda for Wednesday, November 14, 2018 Page 3 The next Regular Meeting of the Jack House Committee is scheduled for Wednesday, March 10, 2021 , at 5:30 p.m., in the Parks and Recreation Conference Room, 1341 Nipomo Street, San Luis Obispo, California. The City of San Luis Obispo wishes to make all of its public meet ings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/68232/Row1.aspx 1 Special Meeting – Go To Webinar Wednesday, October 28, 2020 CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday, October 28, 2020 at 5:30 p.m. via virtual Go To Webinar software, by Chair Chuck Crotser. ROLL CALL: Chari Chuck Crotser, Committee Members: Toni Kincaid, Dorthey Sundbye, Julie Moore and Chair: Chuck Crotser TARDY: Vice Chair: Kathi Settle ABSENT: Bob Gordon STAFF: Greg Avakian Parks and Recreation Director; Lindsey Stephenson Recreation Manager; Dave Setterlund, Recreation Supervisor Public Comment: NONE CONSIDERATION OF MINUTES AND FINANCIAL REPORTS Consideration of Financial Reports and Expenditures - (Setterlund) ACTION: APPROVAL OF THE FINANCIAL REPORTS AND EXPENDITURES FOR DECEMBER 2019 MOTION BY COMMITTEE MEMBER KINCAID, SECOND BY COMMITTEE MEMBER SUNBYE, AND CARRIED 4:0:0 to approve the Financial Reports and Expenditures for December 2019. AYES: ALL NOTES: NONE ABSTAIN: NONE ABSENT: NONE Committee Comment: KINCAID – Inquired if funds from fiscal year 2019/20 will rollover into 2020/21 Setterlund – explained monies do not rollover from fiscal year PRESENTATION AND DISCUSSION 1. Update (Avakian) Director Greg Avakian delivered a thorough update covering general Parks and Recreation activities for calendar year 2020 Public Comment: None PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Jack House Committee DRAFT - MINUTES 2 Committee Comment CROTSER – Enquired about timeline of masterplan, if parklet program will be percent after COVID and AVAKIAN– Responded with potential timeline for masterplan and COMMENT AND DISCUSSION 2. Agenda Forecast & Staff Updates a. Schedule next meeting b. Spark Program c. History Center Partnership – Veterans Month d. Neighborhood Ghoul e. Virtual Contests – Pumpkin and Costume f. plaque Comments: CROTSER - Expressed concern over delay in scheduled roof repair. Requested to review Capital Improvement assessment. SETTERLUND – Will follow-up with more information regarding roof repair project and ground maintenance. KINCAID – Expressed concern over delay in scheduled roof repair. SETTLE –. Expressed concern over delay in scheduled roof repair. SUNDBYE – Expressed concern over delay in scheduled roof repair. MOORE – Expressed concern over delay in scheduled roof repair. ADJOURNMENT The next Regular Meeting of the Jack House Committee is scheduled for Wednesday, January 13, 2021 at 5:30 p.m. via go to meeting webinar. MONTHLY BUDGET UPDATE Budget totals Actual Fund 10,500.00$ Expense -$ Balance (income minus expense)10,500.00$ 100.00%available Advertising Expenses Date of Expense Amount Total Fund 10,500.00$ Total Previous Expenses Monthly Expense Remaining Total -$ 10,500.00$ Jack House Advertising Budget $10,500.00 $-$10,500.00 FUND EXPENSE BALANCE (INCOME MINUS EXPENSE) ADVERT FUND BALANCE