HomeMy WebLinkAboutItem 05 - 2021 Appointments to City Advisory Bodies Department Name: Administration
Cost Center: 1021
For Agenda of: March 16, 2021
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
Kevin Christian, Deputy City Clerk
SUBJECT: 2021 APPOINTMENTS TO CITY ADVISORY BODIES
RECOMMENDATION
As recommended by the Council Liaison Subcommittees, make appointments to the City of San
Luis Obispo's (City) advisory bodies as set forth below, grant an exception for appointment to
two concurrent positions on like (technical or special purpose) advisory bodies, allow for a one-
time appointment to three advisory bodies by the same individual, and direct the City Clerk to
continue to recruit for any unfilled vacant positions.
DISCUSSION
The City has a long history of involving its residents in the business of City government.
Holding a position on an advisory committee or commission provides an opportunity for
interested residents to participate in the governing of their community under guidelines and
procedures established by Council. The City recruits annually to fill scheduled vacancies,
making new appointments each March to fill terms that typically commence on April 1st of each
year (exceptions noted in recommendations). Recruitment for unscheduled vacancies is done as
needed but is consolidated with the annual recruitment whenever possible.
This year the City recruited to fill 36 scheduled and unscheduled citizen Advisory Body
positions. The recruitment was conducted between mid-November 2020 and January 17, 2021. A
total of 54 qualified applications were received. Council Liaison Subcommittees reviewed
applications and conducted interviews during the months of January and February 2021. The
following recommendations will fill 34 of these vacancies. Recruitment for the remaining
vacancies continues. Note that these figures include Construction Board of Appeals vacancies
and appointments. Due to a need for this body to meet prior to the full annual recruitment being
completed, appointment recommendations were previously brought to Council at the February
16, 2021 meeting. Additionally, note that one Promotional Coordinating Committee
recommended candidate withdrew from the 2020 annual advisory body recruitment process.
No vacancies currently exist on the Area Agency on Aging, the Citizens’ Revenue Enhancement
Oversight Commission, the Citizen Transportation Committee, the Mass Transportation
Committee, and the Zone 9 Advisory Committee. Therefore, no recruitment was held for these
Advisory Bodies.
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Council Liaison Subcommittee Recommendations
Active Transportation Committee
Russell Mills to a four-year term commencing April 1, 2021, and expiring March 31, 2025; and
Audrey Ogden to a four-year term commencing April 1, 2021, and expiring March 31, 2025.
Administrative Review Board
Joe Benson to a two-year term commencing April 1, 2021, and expiring March 31, 2023.
Architectural Review Commission
Brian Pineda to a four-year term commencing April 1, 2021, and expiring March 31, 2025.
Cultural Heritage Committee
John Ashbaugh to the remainder of a vacant four-year term, commencing immediately, expiring
March 31, 2024; and
*Chuck Crotser to a four-year term commencing April 1, 2021, and expiring March 31, 2025.
This recommendation includes granting an exception for him to serve on three advisory bodies
concurrently.
Continue to recruit for one unfilled vacancy with a term expiration of March 31, 2025.
Housing Authority
Tim Odenthal to a two-year term as Family Tenant Board member, commencing April 1, 2021,
expiring March 31, 2023; and
Patricia Souza to a two-year term as Senior Tenant Board member, commencing April 1, 2021,
expiring March 31, 2023; and
*Chuck Crotser to a four-year term as At-Large member, commencing April 1, 2021 and
expiring March 31, 2025. This recommendation includes granting an exception for him to serve
on two like-type advisory bodies (see discussion below).
(Note that California Health and Safety Code 34272 governs that tenant members serve 2-year
term lengths.)
Human Relations Commission
Taryn Warrecker to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Jesse Grothaus to the remainder of a four-year term expiring March 31, 2023.
Investment Oversight Committee
Continue to recruit for one unfilled vacancy with a term expiration of March 31, 2022.
Jack House Committee
Dorothy Sundbye to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Sharon Whitney to a four-year term commencing April 1, 2021, expiring March 31, 2025.
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Parks and Recreation Commission
Robert Spector to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Kari Howell to the remainder of a vacant four-year term, commencing immediately, expiring
March 31, 2024.
Personnel Board
Calvin Stevens to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Jill LeMieux to a four-year term commencing April 1, 2021, expiring March 31, 2025.
Planning Commission
Nicholas Quincey to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Mike Wulkan to a four-year term commencing April 1, 2021, expiring March 31, 2025.
Promotional Coordinating Committee
Robin Wolf to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Maureen Forsberg to the remainder of a four-year term, commencing April 1, 2021, expiring
March 31, 2022.
Tree Committee
Alan Bate to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
*Emily Rosten to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Jake Minnick to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Daniel Canella to a four-year term commencing April 1, 2021, expiring March 31, 2025.
Tourism Business Improvement District Board
Stephanie Bolles to the remainder of a vacant four-year term, commencing immediately, expiring
March 31, 2023; and
David Smith to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
Matthew Wilkins to a four-year term commencing April 1, 2021, expiring March 31, 2025; and
LeBren Harris to a four-year term commencing April 1, 2021, expiring March 31, 2025.
ZONE 9
Brian Nelson, Interim City Engineer, to serve as the staff representative, assuming the remainder
of a four-year term expiring December 31, 2022; and
Manny Guzman, Interim Supervising Civil Engineer, to serve as the alternate staff
representative, assuming the remainder of a four-year term expiring December 31, 2022
Applications of those who were unsuccessful in this process will be kept on file for the next full
year and will be notified of any subsequent vacancies. However, advertisement of any
unscheduled vacancy will be made in accordance with statutory requirements and all applicants
will be considered for the vacancy.
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*There are two individuals currently recommended to positions on more than one body. The
Council Policies and Procedures Manual addresses service in section 6.7.2.5, “As a general
policy, an applicant shall not be appointed to serve on more than one advisory body, except that
a member may also serve on one technical or special-purpose committee at the same time he or
she is serving on a non-technical or non-special-purpose committee.” The Advisory Body
Handbook provides guidance on definitions of advisory body type, section 1.B. The intent of
differentiating the two types, “technical or special-purpose” (T/SP) and “advisory” (A) is to
ensure that an individual sitting on one body doesn’t then approve projects or hear appeals of
other bodies that they also represent, creating a potential conflict. The below table and discussion
details the current service and recommended appointments for the two individuals:
Rosten – No conflict exists between the two body types. Therefore, no exception is needed to
appoint Emily Rosten to the Tree Committee while also being on the Human Relations
Commission.
Crotser - is currently the Chair for the Jack House Committee and fills the Jack House deed
designated position for the Cal Poly School of Architecture and Environmental Design f aculty.
An exception for this current service on the Jack House Committee and the Housing Authority
Board (same advisory body type - T/SP) was granted by Council when he was initially appointed
to the Housing Authority Board, as the potential for conflict was determined not to exist between
these two bodies. It is recommended that Council continue to grant this exception for re-
appointment to the Housing Authority Board for the same reason as previous. Further, he has
been recommended to a seat on the Cultural Heritage Committee. Service on Cultural Heritage
Committee does not conflict with either of the other two bodies as they are of different types.
Therefore, no exception is necessary. Note that approval of the above recommendations will
result in his service on three advisory bodies.
All Council sub-committee members were made aware of the described circumstances, the
guidelines offered in the Advisory Body Handbook and Council Policies and Procedures Manual
and considered them in making their recommendations. Further, the meeting work-load
requirements have been discussed with the applicant.
Advisory Body Type Crotser Rosten
Cultural Heritage Committee A Recommended
Jack House T/SP Current Chair – C.P. ARC rep
Housing Authority Board T/SP Current member, recommended
for re-appointment
Human Relations Commission A Current Member
Tree Committee T/SP Recommended
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Policy Context
The Advisory Body Handbook, last adopted by City Council in February 2018, outlines the
recruitment procedures, membership requirements, and term limits. Also contained in the
Advisory Body Handbook are the bylaws for all advisory bodies, some of which include
additional membership requirements. Additionally, the City Council Policies and Procedures
Manual, last adopted in August 2019, describes the “Appointment Procedure” and “Process” for
Advisory Body appointments. Recruitment and appointment recommendations were performed
in conformance with all recruitment procedures, processes, and bylaws found in these resources.
California Government Code Section 54972, Local Appointments List (Maddy Act) requires that
on or before December 31st of each year, each legislative body shall prepare an appointments list
for their boards, commissions, and committees whose members serve at the pleasure of the
legislative body. This obligation was met and is on-going.
California Health and Safety Code 34272 (Housing Authorities) governs term duration and
appointment for the San Luis Obispo Housing Authority Board.
Public Engagement
Notices that the City was accepting applications for the above listed Advisory Bodies were
placed in The New Times, on the City’s website and “e-notification” service, listed in the annual
Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and City
Information kiosk, and distributed via City social media outlets.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15 378.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2020-21
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund N/A
State
Federal
Fees
Other:
Total
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There is no fiscal impact for the appointment of the above Advisory Body members.
Compensation for Architectural Review Commission (ARC) and Planning Commission (PC) is
included in the adopted budget for the Community Development Department.
ALTERNATIVES
1. Council could recommend changes to the recommended appointments or direct staff to re-
open recruitment for additional candidates.
2. Concerning exceptions for Croster;
• Council could deny continuance of the exception allowing him to serve on two
committees of the same type, the Jack House Committee and the Housing Authority
Board, concurrently, but grant that he serve on two boards of different types as the
Council Policies and Procedures Manual allows. This is not recommended as he fills a
technical position on the Jack House that has proven difficult to recruit for and he is a key
contributing member on the Housing Authority Board.
• Council could deny the exception to serve on three advisory bodies concurrently. This is
not recommended as the Council Liaison Subcommittees feel they have been quite
thorough in their consideration of applicants, the special circumstances involved, and the
Council’s needs in their selection process.
AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE
All applications are available for public review, by request, in the Office of the City Clerk, which
can be reached at (805) 781-7100 or cityclerk@slocity.org during normal business hours.
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