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Home My WebLink AboutItem 06 - City Council Draft Minutes of 05-04-2021 1 Council Minutes May 4, 2021, 6:00 p.m. Teleconference - Broadcast via Webinar Council Members Present: Mayor Heidi Harmon, Vice Mayor Erica A. Stewart, Council Member Carlyn Christianson, Council Member Andy Pease Council Members Absent: Council Member Jan Marx City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on May 4, 2021 at 6:00 PM, by Mayor Harmon with all members present via teleconference. 2. PLEDGE OF ALLEGIANCE Council Member Andy Pease led the Pledge of Allegiance. 3. PRESENTATIONS 3.a CITY MANAGER REPORT City Manager Derek Johnson provided a brief update on current projects and Covid-19. 3.b PRESENTATION ON THE "BIKE THERE!" EVENT ON MAY 20, 2021 Catalina Hubbard, SLOCOG provided a presentation on the "Bike There!" event, which will be held on Thursday, May 20, 2021. 3.c FAIR TRADE MONTH PROCLAMATION Mayor Harmon presented a Proclamation declaring the month of May as "Fair Trade Month" to Grace Burnite, on behalf of Net Impact Fair Trade Committee at Cal Poly. Item 6 Packet Page 1 2 3.d PUBLIC WORKS AND UTILITIES WEEK PROCLAMATION Mayor Harmon presented a Proclamation declaring the week of May 16- 22, 2021 as "Public Works & Utilities Week" to Assistant City Manager - Community Services Shelly Stanwyck and Utilities Deputy Director Dave Hix. 3.e MAYOR'S AWARD FOR COMMUNITY SERVICE Mayor Harmon recognized the students from Laguna Middle School who completed 30 or more hours of community service. 3.f INTRODUCTION OF HOMELESS RESPONSE MANAGER, KELSEY NOCKET Community Development Director Michael Codron introduced Kelsey Nocket, the new Homeless Response Manager. 4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Public Comments: Joe Benson Garrett Otto Marshall James Jonathan Roberts Shawn McNabb J.R. Killgrew ---End of Public Comment--- 5. CONSENT AGENDA Motion By Council Member Christianson Second By Council Member Pease To Approve Consent Calendar Items 5a through 5i, 5k and 5l. Ayes (4): Mayor Heidi Harmon, Vice Mayor Stewart, Council Member Christianson, and Council Member Pease Absent (1): Council Member Marx CARRIED (4 to 0) 5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate. Item 6 Packet Page 2 3 5.b MINUTES REVIEW - APRIL 13, 2021 AND APRIL 20, 2021 COUNCIL MINUTES Approve the minutes of the City Council meetings held on April 13, 2021 and April 20, 2021. 5.c AUTHORIZE AMENDMENT NUMBER 4 TO THE TRANSIT OPERATIONS & MAINTENANCE CONTRACT WITH FIRST TRANSIT INC Authorize the Mayor to execute Amendment No. 4 to the Transit Operations & Maintenance Agreement with First Transit Inc. to extend the term until June 30, 2022 at the agreed upon and negotiated rate not to exceed $2,883,946. 5.d AUTHORIZE A CONTRACT WITH HDL COMPANIES FOR CANNABIS PROGRAM SERVICES Authorize the City Manager, or their designee, to execute a contract with HdL Companies to provide support services for the operations of the City’s Cannabis Business Program. 5.e AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR A CONSULTANT TO SERVE AS THE CITY’S BELOW MARKET RATE (BMR) HOUSING PROGRAM ADMINISTRATOR 1. Authorize the issuance of a Request for Proposals (RFP) for a Below Market Rate (BMR) Program Administrator; and 2. Authorize the City Manager to enter into a consultant services agreement if proposals are received within the available budget of $117,000 annually for the project. 5.f AUTHORIZATION TO ADVERTISE 2021 DOWNTOWN PAVEMENT IMPROVEMENTS PROJECT, SPECIFICATION NO. 1000167 1. Approve the project plans and specifications for the 2021 Downtown Pavement Improvements Project, Specification No. 1000167 (Project); and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the construction contract including the Base Bid and any Additive Alternates if the lowest responsible bid is within the Publicly Disclosed Funding Amount of Item 6 Packet Page 3 4 $3,400,000 and the funding amount is consistent with the adopted 2021-22 budget appropriation for this project; and 4. Authorize the City Engineer to approve Contract Change Orders up to available project budget of $4,233,095. 5.g AUTHORIZATION TO ADVERTISE SINSHEIMER IRRIGATION AND DRAINAGE, SPECIFICATION NO. 91658 1. Authorize staff to advertise for bids and approve the project plans and special provisions for the Sinsheimer Irrigation and Drainage, Specification Number 91658; and 2. Authorize the City Manager to award the construction contract for the bid total if the lowest responsible bid is within the Engineer’s Estimate of $500,000 and the funding amount is consistent with the adopted 2021-23 budget appropriation for this project. 5.h AUTHORIZATION TO RECLASSIFY SIX SUPPLEMENTAL YOUTH SERVICES SITE SPECIALISTS TO SIX FULL-TIME EQUIVALENTS Adopt a Resolution to create six full-time equivalent (FTE) positions due to a reclassification of the Youth Services Site Specialist position. 5.i FISCAL YEAR 2021-22 CENTRAL SERVICE COST ALLOCATION PLAN Approve the 2021-22 Central Service Cost Allocation Plan including the Cost of Services Allocation and Labor Rates. 5.k SECOND READING OF ORDINANCE NO. 1697 (2021 SERIES) APPROVING THE LEVY OF THE SPECIAL TAX FOR THE SAN LUIS RANCH COMMUNITY FACILITIES DISTRICT Adopt Ordinance No. 1697 (2021 Series) entitled, “An Uncodified Ordinance of The City of San Luis Obispo, California, levying a Special Tax for the fiscal year 2021-2022 and following fiscal years solely within and relating to the City of San Luis Obispo Community Facilities District No. 2019-1 (San Luis Ranch).” 5.l POLICE DEPARTMENT 2019/2020 CRIME COMPARISON AND UPDATE Receive and file the 2020 Police Department Crime Report. Item 6 Packet Page 4 5 5.j ADOPTION OF ORDINANCE 1695 (2021 SERIES) AMENDING THE SAN LUIS OBISPO MUNICIPAL CODE TO ADD CHAPTER 8.10 (SHOPPING CARTS), AND ORDINANCE 1696 (2021 SERIES) TO AMENDING CHAPTER 12.04 (ENCROACHMENTS AND EXCAVATIONS) AND CHAPTER 12.20 (PARK REGULATIONS) Motion By Mayor Heidi Harmon Second By Vice Mayor Stewart To continue to a date uncertain. Ayes (4): Mayor Heidi Harmon, Vice Mayor Stewart, Council Member Christianson, and Council Member Pease Absent (1): Council Member Marx CARRIED (4 to 0) 6. STUDY SESSION 6.a STUDY SESSION ON THE PUBLIC DRAFT PARKS + RECREATION BLUEPRINT FOR THE FUTURE: 2021-2041 (PARKS AND RECREATION PLAN AND GENERAL PLAN ELEMENT UPDATE) Parks and Recreation Director Greg Avakian and Senior Planner Shawna Scott provided an in-depth staff report and responded to Council questions. Public Comments: Michelle Shoresman Jonathan Roberts ---End of Public Comment--- By consensus, the Council provided the following comments: • Further assess if use of resident or daytime population is appropriate for parkland aspirations (10 acres per 1,000 people) and/or current and future amenity needs. • Make sure there are clear distinctions about Open Space and open public spaces/places and urban trails. • Remove reference to a second golf course as a future amenity opportunity. Item 6 Packet Page 5 6 • Consider dividing the Meadow/Sinsheimer sub-area into two sub areas. • Look for "quick build" projects as it relates to what we already have, such as a dirt pump track, dog parks, shade/cooling, lighting, gardens, and community events. • Update opportunities for Cheng Park improvements. • Clarify if multi-generational center would also be a multi-cultural center. • Clearly explain and clarify community engagement results summarized in the document. • Consider park ambassadors to support diversity, equity, and inclusion. • Conduct additional focused outreach related to diversity, equity, and inclusion. 7. LIAISON REPORTS AND COMMUNICATIONS Vice Mayor Stewart announced this month is Community Action Month. On May 12th there will be a public meeting for Central Coast Community Energy Meeting. REACH will be doing another public meeting at the end of the month. Council Member Pease reminded the public that is a Groundwater Sustainability Subcommittee meeting tomorrow and now is a good time to get involved for those interested in groundwater management in the San Luis Obispo and Edna Valley. 8. ADJOURNMENT The meeting was adjourned at 10:14 pm. The next Regular City Council Meeting is scheduled for May 18, 2021 at 5:30 pm and 6:00 pm, respectively, via teleconference. Item 6 Packet Page 6