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HomeMy WebLinkAbout02-21-2020 PW Destruction - CIP 03-23-2012thru 11-14-2013Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 805.781, 7200 slncity ory JUN 3 2021 DATE: February 21 2020 — _ TO: Shelly Stanwyck, Public Works Interim Director Christine Dietrick, City Attorney FROM: Brian Nelson, Public Works Department SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The CIP (Capital Improvement Program) project files (listed below), CLOSED between 03/23/2012 and 11/14/2013 Spec # 91068 Spec # 91092 Spec # 91099 Spec # 91107 Spec # 91110 Spec # 91116A Spec # 91136 Spec # 91139 Spec #91151 Spec # 91161 Spec # 91173 Spec # 91189 ■ certified payroll ■ pay estimates ■ engineers' daily logs/inspectors' diaries ■ legal ads ■ preliminary notices/liens ► general correspondence ■ original bid documents, including contractor bids not awarded The appropriate sections of the Records Retention Policy and Schedule are attached. Please sign below, indicating your approval for the destructi of the above listed records. Shelly Stanw ristine Dietrick Public Works Interim Director City Attorney CERTIFICATE OF DESTRUCTION I certify that the records listed above were properly disposed on ©s }2 &�-� 114& - rian Nelson Public Works Department Attachments: Records Retention Schedule and List of Projects with Closing Dates PURGE YEAR: 2015 BOX 83 SPEC #91068 Higuera St. Sewer Liner 2011 — Insituform Tech. 03-23-2012 Manny Guzman SPEC #91092.953 Utility Trench Repair JOC 2011- D-Kal Eng. 07-31-2013 Matt Horn SPEC #91099 Warden Bridge Deck Repair — R. Burke Corp. 04-17-2013 Michael McGuire SPEC #91107 City Hall Maintenance - Deep Blue Int., Inc. 04-09-2013 Matt Horn SPEC #91107 City Hall Steps - Maino Construction Co., Inc. 04-09-2013 Matt Horn CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE Ae=Ader explreaon AU=Audit CL=Cloeed/Completed CU=Current D/R=Deslmy when no longer relevant E=Afler Eledlon P=Permanent S=Superceded T=Terminated