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Home My WebLink About05-26-2021 PW Destruction CIP 06-30-2014 thru 11-24-2015Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 805.781.720C slocity.org 'IN 3 2021 DATE: May 26� 2021 TO: Shelly Stanwyck, Public Works Interim Director Christine Dietrick, City Attorney FROM: Brian Nelson, Public Works Department SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The CIP (Capital Improvement Program) project files (listed below), CLOSED between 06/30/2014 and 11/24/2015 Spec # 50410.7227.2013 Spec # 90703.201213 Spec # 9070.2012C Spec # 91276 Spec # 90693 Spec # 90693A Spec # 90693B Spec # 90693C Spec # 90646 Spec # 91133 Spec # 91165 Spec # 91210 ■ certified payroll ■ pay estimates ■ engineers' daily logs/inspectors' diaries ■ legal ads ■ preliminary notices/liens ■ general correspondence ■ original bid documents, including contractor bids not awarded The appropriate sections of the Records Retention Policy and Schedule are attached. Please sign below, indicating your approval elly S ck Public Works Interim Director ie,n of the above listed records. ChUstine Dietrick City Attorney CERTIFICATE OF DESTRUCTION I certify that the r cords listed above were properly disposed on os-- ze • W2 Tian Nelson Public Works Department Attachments: Records Retention Schedule and List of Projects with Closing Dates PURGE YEAR: 2017 COMPLETE DESTRUCTION SPEC #50410.7227.2013 Soils and Materials Testing 07-18-2015 Doug Nelms SPEC #50410.7227.2013 Soils and Materials Testing - ATS Doug Nelms SPEC #50410.7227.2013 Soils and Materials Testing - Earth Systems Douq Nelms SPEC #50410.7227.2013 Soils and Materials Testing - Fu ro Construction Doug Nelms SPEC #90703-2012 RFP Architectural Design Services 07-01-2015 Mike McGuire SPEC #90703-2012 RFP Architectural Design Services - Mike McGuire SPEC #90703-201213 RFP for Landscape Architecture Design Services 05-01-2015 Bridget Fraser SPEC #90703-201213 RFP for Landscape Architecture Design Services - Rick Engineering, Co. ! Bridget Fraser SPEC #90703-2012B RFP for Landscape Architecture Design Services - Wallace Group Bridget Fraser SPEC #90703-201213 RFP for Landscape Architecture Design Services - RRM Design Group Bridget Fraser SPEC #90703-2012C RFP for Construction Management 03-08-2015 Brid et Fraser SPEC #90703-2012C RFP for Construction Management - MNS Engineering, linc. Bridget Fraser SPEC #90703-2012C RFP for Construction Management - Cannon Bridget Fraser SPEC #90703-2012C RFP for Construction Management - Filippin Engineering, Inc. Bridget Fraser SPEC #90703-2012C RFP for Construction Management - Advantage Technical Services, Inc. Bridget Fraser SPEC #90693 Janitorial Service: Contracts 06-30-2014 David Smith SPEC #90693A Janitorial Service: Excel Cleaning David Smith SPEC #9069313 Janitorial Service: Executive Janitorial David Smith SPEC #90693C Janitorial Service: Commercial Building Maintenance David Smith PURGE YEAR: 2017 BOX 96 SPEC #90646 Toro Street Bank Stabilization - Souza Construction, Inc 10-07-2015 ❑an VanBeveren SPEC #91133 Calle Joaquin Sewer Force Main Replacement - Specialty Construction, Inc. 07-30-2015 Jennifer Metz SPEC #91165 Broad Street Bank Stabilization - Souza Construction, Inc. 11-24-2015 ❑an VanBeveren SPEC #91210 CDBG Curb Ramps 2014 - DOD Construction 06-25-2014 FEDERAL Manny Guzman CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE 70T OFFICE RESPONSIBLE CODE SECTION 1 _ _ RETENTION FOR RETENTION AND REMARKS PERI00 DISPOSITION OF RECORD 709 PUBLIC INFORMATION/COMMUNITY RELATIONS Consumer Price Index CPI CU+2 Various JGC34090 General Correspondence 2 Various ITC34096 _ Press Releases CU+21 Various GC34090 S00 PUBLIC WORKS 801 ENGINEERING Contrv" Bids (not awarded) CLf2 Public Works GC34M Excepl lon7 Federally funded: 3 year retention period or as required by trio land auulmlly._ _— EncroechmentPennlle _ __. _.. _ CL+4 _ Public Works 6C34090 Public Works Pubilo Works QC34090 a _ GC34090 g.gg o= l g c_o�CLe da P 2 General Correspondence .Job Files: Certified payroll; pay estimates; original bid documents; legal CL+2 Public Works GC34090 Federa9y funded or as recfd by the federal authority ads; preliminary noliceslllens; engineers daily loge or Inspectors diaries; DAS13 _ Job FllesOrg. specials w/auloced drawings, photos/vldeo lapse for P GC34090 Public Works historic value; agrmnls; CMR/CAR; change orders; env does; final pay est. wlaltech; notice completion; haz waste manifesta/transp doca; Ins carts; perform bonds; proposals; spec reports (haz mat, bio, soils), submlis (malls, draw), warranty, as -built daily loge or Inspectors' diaries; bldslplans/specs P Final Tracts and Minor Subdivisions (includes subdivision Public Works 004090(s) Film @W mlydmum cd 10 years'. Sea CommaNtyDevslopment for improvement agrees; development agrees; In-llou agrees Final maps 802 STREET ADDRESS FILES General Information 2 Public Works GC34090 Street Files 1 Public Works GC840 803 MASS TRANSPORTATION • Oeneret Informellan 5 Public Works OC34090 Laml-SLO MRq#p# Her System CU+1 Pubffc Works •0034090 Regional RkleftlHardooppmd Tratlg G4+2 Public Works GC34090 Taxicabs CU+S Public Works GC34090 Transportation Permits CU+2 Public Works GC34090 ilnmelTranallNMKW CU+tO Public Works G034090 804 PARKING Downtown Parking study P Public Works GC34090 • General Information 2 Public Works OC34090 Parking Appeals CU+2 Pubiic Works GC34090 Parking Citations CU+2 Plrbllc Works OC34090 Parking Meters CU+5 Public Works GC34090 Pdilcles CU+5 PublICWorks 6500________ Rldesharin Car Pool Pro rem • CU+5 OC-24090 Public Works 806 DISTRICTS Assessment Districts CL+10 Public Works/Clerk GC34090 Note: odpinet documentation In C111 Clerk's Office Benefit Olalrms CL+10 PubIIo WadmACiedt G034{tiB0 Npl ati9L douasi anlelfon to C ly Clwk's ORtce General lafmmabee 2 Pubila Works GCM90 Gootogla Hazard Abasement DielrMs CL+10 Publlc Works IGC34090 Resldenllel Perkin Districts CL+10 Public Works GC34090 Underground Utilities CL+10 PubOc Works G034090 AE=After Expiration AU=Audll CL=CloaedlCcmpleled CU=Cunent D/R=Destroy when no longer relevant E=After Elecllon P=Permanent S=Superoeded T=Terminaled