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Home My WebLink About05-26-2021 PW Destruction CIP 01-14-2015 thru 12-13-2015M Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 805.781.7200 slocity.org DATE: May 26� 2021 TO: Shelly Stanwyck, Public Works Interim Director Christine Dietrick, City Attorney FROM: Brian Nelson, Public Works Department SUBJECT: REQUEST FOR RECORDS DESTRUCTION R�cEiti - JUN 3 202, On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The CIP (Capital Improvement Program) project files (listed below), CLOSED between 01/14/2015 and ,12/23/2015 Spec # 91307 Spec # 91309 Spec # 91278 Spec # 91313 Spec # 91320 Spec # 91290 Spec # 91255 Spec # 91245 Spec # 91227 Spec # 91263 Spec # 91297 Spec # 91248A ■ certified payroll ■ pay estimates ■ engineers' daily logs/inspectors' diaries ■ legal ads ■ preliminary notices/liens ■ general correspondence ■ original bid documents, including contractor bids not awarded The appropriate sections of the Records Retention Policy and Schedule are attached. Please sign below, indicating your approval for the destruction of the above listed records. Shelly wyck itine Dietrick Public Works Interim DirectoroCitrysAttomey CERTIFICATE OF DESTRUCTION I certify that the cords listed above were properly disposed on (3�;-• Z S •zQ ,9L I / ian Nelson Public Works Department Attachments: Records Retention Schedule and List of Projects with Closing Dates PURGE YEAR: 2017 BOX 96 SPEC #91227 919 Palm Street Stairs Repair - J & P Construction 03-27-2015 Mike McGuire SPEC 491245 Johnson Underpass Pump Station Upgrade - Fluid Resource Management 04-23-2015 Dan VanBeveren SPEC #91248A Pedestrian & Bike Path Maintenance - Souza Construction, Inc. 09-02-2015 Dan VanBeveren SPEC #91255 Sinsheimer Stadium Stairs Rep la cement - Newton Construction, Inc. 07-24-2015 Mike McGuire SPEC #91263 Jack House Painting - A -Plus Painting 01-14-2015 Richard Fisher SPEC #91278 WRF Fiber Optic Backbone Improvements - Electricraft, Inc. 07-10-2015 Jennifer Lawrence SPEC #91290 City Hall Administration Remodel - Quincon, Inc. 12-23-2015 Mike McGuire SPEC #91297 CMP Replacement at Johnson and Phillips: R. Burke Cor oration 03-11-2015 Violeta Es arza SPEC #91307 High Street Storm Drain Replacement - D-KAL Engineering, Inc. 09-02-2015 Jennifer Lawrence SPEC #91309 Microsurfacin 2015 - Souza Engineering Contracting, Inc. 12-18-2015 Gerardo Carrillo SPEC #91313 Silt Removal 2015 - David Crye General Engineering Contractor 10-07-2015 SPEC #91320 Downtown Renewal Project: Hi uera Street - Brou h Construction, Inc. 07-01-2015 Manny Guzman Bridget Fraser CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TOTAI. OFFICE RESPONSIBLE CODE SECTION _ RETENTION FOR RETENTION AND REMARKS _ PERIOp pISPQSfi[ON OF RECOIW 709 PUBLIC INFORMATION/COMMUNITY RELATIONS fConsumer Price Index (CPI) CU+2 GC34090 2 VoG3General Cersespdndatru sS I Prass Rulenaea CU+2 Various 1OC34090 900 PUBLIC WORKS S01 ENGINEERING Contractor Bids (not awarded) CL+2 Public Works GC34M Exception: Federally funded: 3 year retention period or as required bygm fw4rl3 sulhorlty. Eneroechmrnt Ponnlla CL+4 Publlc Works GC34M Err�lnae� Standards .._._� - P _ Public Works GC340— a [ieneral Cpresptxtdence 2 Public Works _ GC3409D Job Files: Certified payroll; pay estimates; original bid documents; legal ads; preliminary nollcesfiiens; engineer's daily loge or Inspectors CL+2 Public Works GC34090 Federally funded or as req'd by the federal authority diaries; DAS13 Job FIIes:Org. specials w/aulocad drawings, pholoslvideo tapes for Publlc Works P G03409D historic value; agrmnls; CMR/CAR; change orders; env dots; final pay est. w/attach; notice completion; haz waste manifests/transp dots; Ins -carts: perform bonds; proposals; spec reports (haz met, bio, solls), submits (malls, draw), warranty, as•bullt dolly logs or Inspectors' diaries; bide/plans/specs Flnal Tracts and Minor Subdlvlslons (Includes subdivision Improvement agrees; devote ment agrees; In -lieu agrees) P Public Works G034090(s) Film after minimum of 10 years", See Community De"lement for Pklal maps 802 STREET ADDRESS FILES General Information 2 Public Works GC34090 Street Files ) GC34090 803 MASS TRANSPORTATION General fnfomrMaR 0 Prlhlk Works OC34M L000lSLO Muni l Sus System CU+1C Public Works GC34090 Regional Elded IHendlrs ed Trensll CV+2 Public Works GC34090 Taxicabs CU+S Public Works GC34M TranlaAllon Permits CU+2 Public Works tlC941790 Unmet TrarrNt Needs CU+10 Publlc orke GC34= 004 PARKING Downtown Perking Study _ P Public Works GC34090 General Information 2 CU+2 Public Works Public Works GC34090__ _ GC34090 GC34090 _ GC34090 GC34090 ParklAppeals Parking Citations CU+2 PubncWorks Parking Meters CU+5 _ Public Works Perking Policies CU+S Public Works RidesharInglCor Pool Program CU+5 _ Publlc Works _ M3409D SOB DISTRICTS Assessment Districts CL+10 Public Works/Clerk GC34090 Note: original documentallon In CI Clerk's OPoce QC34090 Nola odglnet doru[nenEalloR In Ctty ClerkW OMce -GC34090 flenafiE Dlslrlas fat +t0 1N6dnlC1erk Genorallnforme0on 2 PLd& Welke Gp".q Harard Ahalament Distrfds _ _ CL+10 CL+10 Public Works GC34090 Residential Parking Dlslricls Publlc Works PubficWorks GC34091) GC34000 _ Unde�qroundU119ties _ CL+10 AE=After Explrellun AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Tarminaled