HomeMy WebLinkAbout02-21-2020 PW Destruction CIP 07-02-2008 thru 12-18-2014GNN
IS
Public Works
919 Palm Street, San Luis Obispo
805,781.7200
slocity ory
CA 93401-3218
DATE: February 21 2020
RECE.T9/1'71
JUN 3 2021
S 1n0 C 11-Y
TO: Shelly Stanwyck, Public Works Interim Director
Christine Dietrick, City Attorney
FROM: Brian Nelson, Public Works Department
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction.
The CIP (Capital Improvement Program) project files (listed below), CLOSED
between 07/02/2008 and 12/18/2014
Spec # 91083 Spec # 91192 Spec # 91209 Spec # 91211
Spec # 91226 Spec # 90703.2012 Spec # 90358-2012 Spec # 91251
Spec # 91259 Spec # 90900.2012 Spec # 91289A Spec # 90677
■ certified payroll ■ pay estimates
■ engineers' daily logs/inspectors' diaries ■ legal ads
■ preliminary notices/liens ■ general correspondence
■ original bid documents, including contractor bids not awarded
The appropriate sections of the Records Retention Policy and Schedule are attached.
Please sign below, indicating your appro:City
for the destructio the above listed records.
' Y `-
Shelly Stanwyck ristine Dietnr-
Public Works Interim Director Attorney
CERTIFICATE OF DESTRUCTION
I certify that the
records listed above were properly disposed on CS'• ZQZ
Nelson
Public Works Department
Attachments: Records Retention Schedule and List of Projects with Closing Dates
PURGE YEAR: 2016 BOX 84
SPEC #90358-2012 RFP Environmental Services
SPEC #90703.2012 RFP Architectural Services
SPEC #90900.2012 Surveying Services
SPEC #91083 On -Call ROW Acquisition Services
SPEC #91192 Johnson Waterline Replace Phase 1 All Bids Rejected
SPEC #91209 Sinsheimer Parking Lot Reconstruction - R. Burke
SPEC #91211 RFP Irrigation Control System Replace - Smith Pipe & Supply
SPEC #91226 Marsh St. Parking Garage Light Replace- Electricraft
SPEC #91251 PD HVAC Replacement - Smith Electric
SPEC #91259 Jack House Gazebo & Restroom Remodels: Carroll Building Co.
12-15-2014 � Dan VanBeveren
06-01-2014
12-04-2014
09-23-2014
(12/07/2014)
11-07-2014
09-29-2014
07-22-2014
12-18-2014
05-01-2014
SPEC #91289A 919 Palm Stair Tower Tile Removal & Repair: GLR Construction, Inc. 11-14-2014
SPEC #90677 Traffic Signal Modification at Marsh & Santa Rosa — Inspector's Log 07-02-2008
Dan VanBeveren
Dan VanBeveren
Dan VanBeveren
Manny Guzman
Manny Guzman
Todd Beights
Michael McGuire
Michael McGuire
Michael McGuire J
Bridget Fraser
Jake Hudson
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
709 PUBLIC INFORMATION/COMMUNITYRELATIONS
4 Consumer Price Index(CPI)— —
Ganerst Corry ndamce
Press Rolaeaee
800 PUBLIC WORKS
B01 ENGINEERING
Contactor Bids (not awarded)
Enerrerhmcnl Perml4l _
EngineerinQ Sinndsrde —
Gemeral Corresponcimce
Job 00&8: C0k1111ad payroTr pay estfmales; original bid documents; loge
ads; preliminary notices/liens; engineers daily logs or inspector's
dladse; DAS13
Jab Files:Org. specials Woukcad drawings, phoioshitlee lapas for
hislorlc value; agrmnts; CMR/CAR; change orders; env does; final pay
esl. Wattach; notice compietlon; haz waste manifests/tranep does; Ins
caris; perform bonds; proposals; spec reports (haz mat, blo, solls),
subm0s (malls, draw), warranty, es-bullt daily logs or Inspectors'
dlades; bids/plans/specs
802 STREETADDRESS FILES
Gerrerallnforme0on
&bvet FUn
1
803 MASS TRANSPORTATION
¢en0191.lnfgmlakl9n
Lncai-.SLv_MunMRA Bus S
804 PARKING
, I Gowntavm Parking
Varbua GC310B0
Various C 934090 — -
Vertow GC34M
Public Works JGG34WD Exception: Federally funded: 3 year retention period or as required
Sandivw1horlty_
Pu4no WorRe _— QC'31p90„
or as req•a oy me lederal alnbn"
Public Works
Public Works I61034690(a) FIImaWm4ii n=of 7oyaare'. See
Final maps
PerklnQ Policies _
CU+5
p>JW� Works_
[iQ3g0gt)
OVID
Rldushufl4csr: Pnol Aropram
_ L�'Ui�
thrhllo Werte
_
8061
DISTRICTS
T
Absaasmont Districts
Benerl
OL*101
Pubiie Wcrkn CkLrk
GC34M NOW: DFWAW 40C u
Dislrlcle
CL+161
P me WakelClarlt
C,C3d48p Note�orlplpW do=
_General Information
E
Public Works
GC11100D
Gooloow Hare rdAbalemonl Dlslricis
CL+14
Public Works
GC34400
RosldansalP_arkingEllstricls_
CL+74
PubllcWorks
GCBg00D
Undrxgraund UliliOes
CL+14
Pablls W*4
GC34090
AE=After Expiration AU=Audit CL=Closed/Completed
CU=Current DIR=Deslmy when no longer relevant E=After Eleckon P=Permanent S=Superceded T=Terminated
Clark's