HomeMy WebLinkAboutItem 6 - CHC Bylaws (Staff Memo)City of San Luis Obispo, Commu nity Devel opmen t, 919 Palm S tree t, San Luis Obispo, CA, 93401-3218, 805.7 81.7170, slocity.o rg
CHC meeting of June 28, 2021
TO: Cultural Heritage Committee
FROM: Brian Leveille, Senior Planner
SUBJECT: (Presentation and Discussion Item #5) – Bylaws Update
Every two years, all advisory bodies review existing bylaws and can make
recommendations to the City Council on proposed modifications. At the CHC
meeting of January 27, 2020, the Committee made recommendations for the
Council to adopt modifications to CHC bylaws. The 2020 bylaws update effort was
delayed for all advisory bodies as a result of pandemic response priorities. The City
Clerk’s office is scheduled to bring the updated bylaws and Advisory Body
Handbook to City Council for approval in September. Since a year and a half has
passed since the CHC last made recommendations on this item, and three of five
current committee members were not on the CHC at the time, staff is bringing the
item back for review and discussion.
Please review the attached recommended bylaw modifications from the CHC’s
previous discussion in preparation for the City Clerk’s presentation and Committee
discussion.
Attachments:
CHC Recommended bylaw modifications, January 27, 2020
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F. Cultural Heritage CommitteeCommission Bylaws (A)
ARTICLE 1. PURPOSE
The Cultural Heritage Committee Historic Preservation Commission (CHCHPC) promotes the
preservation of architectural, archaeological, historical and cultural resources in San Luis Obispo.,
by: As a City Council established advisory body and a historic preservation commission of a
Certified Local Government, in partnership with State of California Office of Historic Preservation
and National Park Service, its roles are mandated by the City ordinance and guidelines and
Certified Local Government Requirements for Certification.
1. Helping the public pursue cultural resource preservation projects.
2. Sponsoring educational programs and research which improves our understanding of the
community’s history and archaeology.
3. On request, commenting on the effects of public and private actions on community cultural
resources.
4. Helping with the administration of City-sponsored benefit programs.
ARTICLE 2. COMPLIANCE WITH OTHER REQUIREMENTS
The functioning of the Cultural Heritage Committee Historic Preservation Commission and all of
its actions and decisions shall be in compliance with the provisions of the Advisory Body
Handbook and as established by Council Resolution.
ARTICLE 3. MEMBERSHIP
1. The CHC HPC will have seven members appointed by the City Council. Members must shall
be residents and registered voters of the City,. Except that the Council may make
appointments of up to two persons with desired professional expertise in cultural resources
who are residents and registered voters of the county. All members must have a demonstrated
interest, competence, or knowledge in historic preservation. At least two HPC members are
encouraged to be appointed from among professionals in the disciplines of history,
architecture, architectural history, planning, pre-historic and historic archeology, folklore,
cultural anthropology, curation, conservation, and landscape architecture or related
disciplines, such as urban planning, American studies, American civilization, or cultural
geography, to the extent that such professionals are available in the community. HPC
membership may also include lay members.
2. Each HPC member is required to attend at least one informational or educational meeting,
seminar, workshop, or conference per year that pertains directly to the work and functions of
the commission and would be approvable by the state. Commission members will arrange this
in collaboration with and with the approval of the Commission’s staff liaison and Community
Development Department and will not be required to underwrite the expense themselves.
1. If possible, membership of the Committee should include a person knowledgeable in local
history, a person with training or experience in structural rehabilitation, a person knowledgeable in
local archaeology, and a person with knowledge of architecture.
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2. If possible, the Committee should include one resident from each of the five Historical
Preservation Districts created but the Council is not limited to this district residency
requirement when making appointments.
ARTICLE 4. TERMS OF APPOINTMENT
Members shall be appointed by the City Council for an initial term of a maximum of four years
and may be reappointed for additional terms, not exceeding a total of two consecutive four-year
terms.
ARTICLE 5. OFFICERS
1. A Chairperson and Vice-Chairperson shall be elected by the CommitteeCommission at its
first meeting in April for one-year terms. No person may serve in the office of Chairperson
or Vice- Chairperson for more than two consecutive terms.
2. The Chairperson shall preside over all CommitteeCommission meetings, vote on all
matters, appoint all subcommittees, call special meetings, and submit an annual report and
budget to the CommitteeCommission for approval and presentation to the City Council and
an annual report to the State Office of Historic Preservation.
3. The Vice-Chairperson shall serve in the absence or incapacity of the Chairperson and
perform such other duties as requested by the Chair.
ARTICLE 6. MEETINGS
1. The Committee Commission shall hold a regular meeting each month. All meetings shall
be open to the public. Regular meetings shall be held at 5:30 p.m. on the fourth Monday of
each month in the City Council Hearing Room, City Hall, 990 Palm Street, San Luis
Obispo, California.
2. A quorum shall consist of a majority of the established members.
3. All action of the Committee Commission shall be decided by a majority vote or consensus
of the quorum directed through the Chairperson.
4. Minutes of each meeting shall be forwarded to the City Council and be available as a public
record.
5. The Chairperson or a quorum majority of the CommitteeCommission may call a special
meeting, provided that all public notice requirements are met.
6. All CommitteeCommission meetings shall be conducted according to City practices,
customs, and policies.
Robert’s Rules of Order, Newly Revised, may be used as a guideline.
7. All members present must vote, except when a member declares a conflict of interest. Any
member declaring a conflict of interest shall not vote or participate in any related
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deliberations or action of the CommitteeCommission.
ARTICLE 7. ABSENCES AND RESIGNATIONS
1. If a member fails to attend three consecutive regular meetings or a total of six regular
meetings within any 12 months, the member shall automatically be considered for
replacement. The Chairperson of the Committee Commission shall inform the Council of
such a situation and explain any special circumstances.
2. Committee Commission members are responsible for notifying the Chairperson or the
Secretary in advance when an absence is anticipated.
3. If a member needs to resign from the CommitteeCommission, the member shall
immediately direct a letter to the City Council with copies forwarded to the
CommitteeCommission Chairperson and City Clerk.
ARTICLE 8. SUBCOMMITTEES
Subcommittees shall be appointed, as needed, by the Chairperson. Subcommittees may include
non-CommitteeCommission members who shall have no voting power.
ARTICLE 9. AMENDMENTS
Bylaw amendments shall be submitted for Council approval by an affirmative vote of the members
present at a regular meeting of the CommitteeCommission, provided that such amendments shall
have been discussed by the CommitteeCommission on the agenda of at least two meetings prior to
the vote. The members shall receive the proposed amendments at least 10 days prior to the first
meeting.
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