HomeMy WebLinkAbout6/28/2021 Item 7, Rutherford
Wilbanks, Megan
From:Whipple, Anthony
Sent:Wednesday, June 23, 2021 6:13 AM
To:Advisory Bodies
Subject:FW: Islay Pointe Villas HOA Board Meeting Minutes
Attachments:Islay Pointe Villas BOD Minutes 2021-04-20.pdf
Importance:High
City Clerk’s,
th
I received the HOA meeting minutes for the 1251 Chaparral circle. Going to tree committee June 28 @ 5:30
PM via zoom.
Can we please add the document to the TC correspondence.
Thank you,
Anthony Whipple
Acting City Arborist
Public Works
Urban Forest Services
25 Prado Road, San Luis Obispo, CA 93401-7314
E awhipple@slocity.org
T 805.781.7021
C 805.431.0398
slocity.org
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From: Joseph Rutherford <
Sent: Tuesday, June 22, 2021 2:51 PM
To: Whipple, Anthony <awhipple@slocity.org>
Subject: Islay Pointe Villas HOA Board Meeting Minutes
Importance: High
This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.
Hello Anthony,
1
Per our phone conversation today, I have attached the meeting minutes for the Islay Pointe Villas HOA where they
approved of the removal of the 10 palm trees.
Please let me know if there are any other documents needed before next week’s meeting.
Best,
Joseph Rutherford | Senior Community Association Manager
1400 Madonna Road • San Luis Obispo, California 93405
P: (805) 602-9095 x3107 | F: 805-544-6215
HOW DID WE DO?
My goal as an employee-owner is to create a wonderful customer experience. Please let me know how I am doing by
taking this brief survey.
If I exceeded your expectations, or you have other feedback about your experience, please let my supervisor Michael
Montero know at (805) 602-9120 x3154 or by email at michael.montero@managementtrust.com
2
ISLAY POINTE VILLAS HOMEOWNERS ASSOCIATION
Minutes Board of Directors Meeting
Tuesday, April 20, 2021
I. CALL TO ORDER:
The meeting was called to order at 6:30 p.m. by Bonnie Briley, President. Board members present
included John Ruffner and John Goodell. Joey Rutherford was in attendance representing The
Management Trust. Jonathan Lindenthaler was not present.
II. CONSENT CALENDAR
John Ruffner moved to approve the consent agenda and John Goodell seconded the motion.
This motion included the approval of the February 2, 2021 Minutes of the Regular Board Meeting
with corrections, the approval of the acceptance of the individual review of the December 31, 2020,
January 31, 2021, and February 28, 2021 unaudited Financial Statements. Motion passed 3-0.
Report of Executive Session –The Board met in executive session for compliance issues on February 2,
2021.
III. PRESIDENTS REPORT
IV. COMMITTEE REPORTS
A. Landscape Committee – Update on adding additional landscaping.
B. Architectural Committee – None
C. Pool Committee – The Pool Committee updated the membership on a recent repair to the spa
filter.
V. MANAGEMENT REPORT
A. Updated Action List – The Board discussed the installation of walkway path lights by TMT
Maintenance. John Ruffner made a motion to approve of the proposal in the amount of $6,880
from the reserve account for the installation of the light posts, John Goodell seconded the motion.
Motion passed 3-0
The Board discussed the removal of 10 palm trees around the clubhouse and pool area. The Board
authorized for the work to be completed. Management will send a request to the City to seek
approval to have the palm trees removed.
B. Financial Report and Owner Status:
Operating: $14,198.39
Reserve: $783,182.64
Five owners were in arrears as of March 31, 2021.
VI. ONGOING BUSINESS
A. Termite Treatment Update – John Ruffner made a motion to ratify the approval of the bid
proposals for the fumigation project in the amount of $19,715.00 for buildings 1270-1274, 1211-
1217, and 1219-1235, John Goodell seconded the motion. Motion passed 3-0.
VII. NEW BUSINESS
A. Insurance Renewal Ratification – John Ruffner made a motion to approve the ratification of the
earthquake insurance policy renewal in the amount of $15,050.64, John Goodell seconded the
motion. Motion passed 3-0.
B. Roofing Repairs Bid Proposal Ratification – John Ruffner made a motion to approve the ratification
of the roof repairs in the amount of $5,746.50 completed at the following addresses: 1271
Chaparral, 1253 Chaparral, 1262 Manzanita, 1267 Manzanita, 1280 Manzanita, and 1289
Manzanita, John Goodell seconded the motion. Motion passed 3-0.
C. Landscape Bid Proposal – John Goodell made a motion to approve the landscape bid proposal from
GLM in the amount of $3,404 for the installation of mahogany bark, the installation of plants, and
irrigation modifications, John Ruffner seconded the motion. Motion passed 3-0.
D. Tree Bid Proposal – John Ruffner made a motion to approve the bid proposal from Greenvale in the
amount of $9,350 for the removal of 2 pine trees, 10 palm trees, and the grinding of stumps and
removing debris, John Goodell seconded the motion. Motion passed 3-0. John Ruffner made a
motion to approve of the bid proposal to install fruitless Olive trees and Phoenix trees in the
amount of $1325, John Goodell seconded the motion. Motion passed 3-0.
E. Wrought Iron Fence Replacement – John Goodell made a motion to approve the bid proposal from
Town and Country Fencing in the amount of $2,875, John Ruffner seconded the motion. Motion
passed 3-0.
F. Pool Operations Discussion – The Board discussed the current social distancing procedures that
have been implemented by the State due to COVID. The Board will wait for further guidance from
the State before lowering restrictions to the pool area. The pool reservation process will stay in-
place at this time. The Board has requested for TMT to send a postcard reminder in late May or
Early June reminding homeowners of yearly maintenance items and pool procedures.
VIII. OPEN FORUM (limit 5 minutes per owner)
A homeowner brought it to the Board’s attention that there are many birds gathering on light posts.
The Board has requested for TMT to contact a vendor to install sticky strips to deter the birds.
IX. ADJOURNMENT/SET NEXT MEETING DATE
The Annual meeting has been re-scheduled for May 13, 2021 at 6:30 p.m. The next regular Board of
Directors meeting is scheduled for August 17, 2021 at 6:30 p.m. With no further business to conduct
the meeting adjourned at 7:11 p.m.
Transcribed by Joseph Rutherford, CCAM