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HomeMy WebLinkAbout07-07-2021 PRC AgendaCity of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION July 7, 2021 PARKS AND RECREATION COMMISSION Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the Parks and Recreation Commission can attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Commission meetings in the following ways: 1. Remote Viewing - Members of the public who wish to attend the meeting on Zoom: • https://slocity- org.zoom.us/j/98371542448?pwd=bk1OSW5HUzBhZFk1M1lUN0M1MGQ3UT09 • Call in: 669-900-6833 • Meeting ID: 983 7154 2448 • Passcode: 871172 • Find your local number: https://slocity-org.zoom.us/u/aJQS14BJz 2. Public Comment - The City Council will still be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment o Received by 3:00 PM on the day of meeting can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be sent to Commissioners and saved as agenda correspondence however we cannot guarantee emails received after 3:00 PM on the day of the meeting we be sent out to Commission or uploaded to the website prior to the meeting starting. • Verbal Public Comment o In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Council Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. o During the meeting – Joining the webinar (instructions above). Once the meeting has started please put your name and the item # you would like to speak on in the chat box. During public comment for the item your name will be called, and your mic will be unmuted. Contact the office of the City Clerk at cityclerk@slocity.org for more information. Parks and Recreation Committee Agenda for July 7, 2021 2 | P a g e All Comments/Correspondence received will be saved as part of the record for the meeting. Wednesday, July 7, 2021 5:30 p.m. REGULAR MEETING Via Webinar CALL TO ORDER: Chair Rodney Thurman ROLL CALL : Commissioners Kari Applegate, Rick Blair, Kari Howell, Adam Stowe, Andrew Webber, Vice Chair Robert Spector, and Chair Rodney Thurman PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of May 5, 2021 CONSENT ITEMS N/A BUSINESS ITEMS 2. Receive Presentation on the update to the Mitchell Park Grant Project a. Provide input and direction on recommendations regarding proposed recreational amenities at Mitchell Park. (Hyfield – 30 minutes) 3. Directors Report (Avakian – 30 minutes) a. Update on Parks & Recreation Blueprint for the Future b. Staffing Updates c. Spring and Summer Program Updates Parks and Recreation Committee Agenda for July 7, 2021 3 | P a g e SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 4. Subcommittee Liaison Reports (Chair) – 15 minutes) a. Adult and Senior Programming: Commissioner Spector b. Active Transportation Committee: Commissioner Webber c. City Park and Rec Facilities: Commissioner Applegate d. Jack House Committee: Vacant e. Tree Committee: Commissioner Thurman f. Youth Sports Association: Commissioner Stowe 5. Communication ADJOURNMENT To the Regular Meeting of the Parks and Recreation Committee as approved by the PRC to Wednesday , August 4, 2021, at 5:30 p.m The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx Minutes – Parks and Recreation Commission Meeting of May 12, 2021 Page 1 DRAFT Minutes PARKS AND RECREATION COMMISSION Wednesday, May 12, 2021 Special Meeting of the Parks and Recreation Commission CALL TO ORDER A Special Meeting of the San Luis Obispo Parks and Recreation Commission was called to order on Wednesday, May 12, 2021 at 5:30 p.m. via teleconference by Chair Thurman. ROLL CALL Present: Chair Rodney Thurman, Vice Chair Robert Spector, Commissioners Kari Applegate, Rick Blair, Kari Howell, Adam Stowe, and Andrew Webber Absent: N/A Staff: Parks and Recreation Director Greg Avakian, Recreation Manager Devin Hyfield, Recreation Manager Lindsey Stephenson, Senior Planner Shawna Scott, Administrative Analyst Aleah Bergam, and Administrative Assistant III Jeff Andrews PUBLIC COMMENT ITEMS NOT ON THE AGENDA NONE APPROVAL OF MINUTES 1. Consideration of Minutes of the Parks and Recreation Commission Meeting of April 7, 2021. ACTION: UPON MOTION BY COMMISSIONER STOWE, SECONDED BY COMMISSIONER BLAIR, CARRIED 7-0-0-0 the Parks and Recreation Commission approved the Minutes of the Regular Parks and Commission Meeting of March 3, 2020. CONSENT ITEMS N/A BUSINESS ITEMS 2. Senior Planner Shawna Scott reviewed the City’s Draft Parks + Recreation Blueprint for the Future: 2021-2041 (Parks and Recreation Plan and General Plan Element Update) that will supersede the 2001 Parks and Recreation Master Plan Minutes – Parks and Recreation Commission Meeting of May 12, 2021 Page 2 and General Plan Element. A Negative Declaration of Environmental Impact pursuant to the California Environmental Quality Act (CEQA) is recommended for the project; Project Address: Citywide; Case GENP-1942-2018, EID-0150-2021; Zone: Citywide; City of San Luis Obispo. a. Commissioners Provided input on direction and suggestions identified by the City Council during the May 3, 2021 Study Session on the Parks + Recreation Blueprint for the Future: 2021-2041 (Parks and Recreation Plan and General Plan Element Update) and provided recommendations on the Plan for City Council consideration. Extensive discussion with City staff. b. Upon motion by Chair Thurman, seconded by Commissioner Webber second, carried 7-0-0-0, commission approved, with edits, recommendation to send Blueprint to the Planning Commission. PUBLIC COMMENT: Friend of SLO Dog Parks offered thanks for the Blueprint and looks forward to possible volunteer opportunities to support their effort. 3. Recreation Managers Devin Hyfield and Lindsey Stephenson gave a presentation relating to a Resolution Updating the City’s Comprehensive Fee Schedule to Include New and Updated Youth Services, Aquatics, and Golf User Fees Scheduled as a Consent Item for City Council on May 18, 2021 a. Commissioners provided comment on the updated program and service fees and recommended City Council acceptance of the updated fee schedule. PUBLIC COMMENT: None 4. Directors Report (Avakian – 15 minutes) a. Youth programs are active b. Childcare – summer and fall registrations are open c. Tails and Trails book series at Meadow Park completed in April, DeVaul Park is set up for May d. Junior Ranger Camp registration for June and August is full e. Miossi Open space is open and Rangers continue to work on trails and signs f. Fuel reduction is a priority for Ranger Service g. Events and Facility permits are in high demand for summer as we reopen h. Neighborhood events and ‘Block Parties’ being coordinated by staff for summer with more info to be released next month i. Aquatics planning for swim lessons, family rec swim, trainings based on County Health guidelines for spring and summer. PUBLIC COMMENT: None. SUBCOMMITTEE LIAISON REPORTS Minutes – Parks and Recreation Commission Meeting of May 12, 2021 Page 3 5. Subcommittee Liaison Reports a. Adult and Senior Programming: Commissioner Spector i. Center possibly to open in the fall b. Active Transportation Committee: Commissioner Webber i. No report c. City Facilities (Fields, Golf, Pool, & Joint Use Facilities): Commissioner Applegate i. Devin: recreational pods new for this summer; swim lesson registration opens 5/17; pickleball community forum for Mitchell Park on Wed May 19th; Damon Garcia closing end of May for renovation, opens in September d. Jack House Committee: Vacant e. Tree Committee: Commissioner Thurman i. No update f. Youth Sports Association: Commissioner Stowe i. No update ADJOURNMENT The meeting was adjourned at 8:20 p.m. The next Parks and Recreation Commission meeting is scheduled for Wednesday, June 2, 2021 at 5:30 p.m., via teleconference. APPROVED BY THE PARKS AND RECREATION COMMISSION: XX/XX/2021 Parks and Recreation Commission Agenda Report Meeting Date: 07/07/2021 Item Number: 1 DATE: July 7, 2021 FROM: Greg Avakian, Parks and Recreation Director Prepared By: Devin Hyfield, Recreation Manager, Parks and Recreation SUBJECT: Update to the Mitchell Park Grant Project RECOMMENDATION 1. Provide input and direction on recommendations regarding proposed recreational amenities at Mitchell Park. BACKGROUND In 2018, the State of California invested in the largest grant funding for critically underserved communities with the passage of Proposition 68: California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act. Recognizing the need for underserved communities to have equitable access to outdoor recreation facilities, the bond also provides funds for new parks and rehabilitation of current parks that will help attract new and diverse visitors. On October 20, 2020 Council authorized staff to submit a project proposal to apply for a grant for Mitchell Park Pickleball Courts and authorized the Assistant City Manager to execute the necessary grant documents and appropriate the grant amount into the Parks and Recreation Department’s budget upon grant award (Resolution No. 11179)Staff received notice in December 2020 that the project was approved and the City was awarded a contract with State Parks for $177,952 in per capita grant funding to be spent on Mitchell Park Pickleball Courts. The full proposed project budget is estimated to be more than the grant award, and so additional funding in the amount of $32,048 was approved and appropriated by Council from the Quimby Parkland-in-lieu fund for a combined project budget of $210,000. Additional funding from Parkland-in-lieu fees were approved and appropriated by Council due to project scope and necessary budget. Preliminary Project Selection Feedback from the public outreach surrounding the update to the Parks and Recreation Blueprint for the Future highlight the public’s desire for more activities within downtown parks and also identified a lack of inventory of Pickleball Courts. Mitchell Park is a centrally located park and is well-liked as a gathering place near downtown. The public have expressed concerns to City staff and members of the Parks and Recreation Commission regarding the low activation of the park and current utilization of the park. Staff proposed installing Pickleball Courts which would activate the park and provide more multi-generational recreational opportunities for members of the community to help address public concern. Mitchell Park Community Workshop Parks and Recreation staff hosted a virtual community workshop on May 19, 2021, to discuss the proposed project at Mitchell Park. Around 20 members of the public provided feedback regarding the location of the City of San Luis Obispo, Title, Subtitle Parks and Recreation Plan and General Plan Element Update Page 2 pickleball courts and potential addition of other amenities within Mitchell Park. Overall, the feedback from the workshop was not in support of the installation of the two pickleball courts but expressed ideas for other passive amenities to revitalize the park such as the installation of shade structures at the permitted BBQ seating area, bocce or shuffleboard courts and chess tables. The community expressed the desire to maintain the integrity of the park for social gatherings, special events, open green areas, and rallies. There were also concerns regarding the impact to the parking lot reserved for SLO Senior Center members as well as surrounding neighborhoods if pickleball courts were to be installed. Staff Recommendation Based upon the feedback from the community workshop and the potential installation of a large concrete pad within the main portion of the park, staff recommend an alternative site location at a different park for dedicated pickleball courts and to proceed with the revision of the grant to include a shade structure and updated BBQ area with additional seating and fencing, installation of two bocce courts adjacent to the playground, and installation of four chess tables next to the parking lot fence. Staff have reviewed the proposed updates to the amenities at Mitchell Park with Public Works and have determined that the amenities will be equal to or less than the original grant amount with no further need to supplement with Quimby Funds. These funds can be utilized for future projects when identified. Next Steps Review timeline for grant resubmittal based upon recommendation from Parks and Recreation Commission including updated amenities, project scope and timelines for public outreach, project budget adoption, and installation.