HomeMy WebLinkAboutItem 6f. Railroad Safety Trail Taft to Pepper Additional Sidewalk and Lighting - Contract Change Orders Item 6f
Department: Public Works
Cost Center: 5010
For Agenda of: 7/20/2021
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Bryan Wheeler, Transportation Planner / Engineer III
SUBJECT: RAILROAD SAFETY TRAIL TAFT TO PEPPER ADDITIONAL SIDEWALK
AND LIGHTING – CONTRACT CHANGE ORDERS, SPEC #91375
RECOMMENDATION
1. Authorize the installation of shared-use path lighting per City Engineering Standards
along the Railroad Safety Trail (Taft to Pepper) alignment, deviating from Architectural
Review Commission Resolution No. ARC-1008-17, Condition 3, which calls for
“bollard style lighting”; and
2. Approve a construction contract change order to increase the Railroad Safety Trail
(Taft to Pepper) Project construction contract by $40,000 to cover anticipated costs to
install additional path safety lighting; and
3. Approve the transfer of $120,000 in funds from the Street Reconstruction and
Resurfacing Master Account (Spec. No. 90346) to the Railroad Safety Trail (Taft to
Pepper) project account (Spec. No. 91375) to fund additional pavement restoration
along Pepper Street, increasing the total Railroad Safety Trail project budget from
$6,060,108 to $6,180,108; and
4. Authorize the City Engineer to approve subsequent construction contract change
orders up to and in excess of $100,000 if within total available project budget of
$6,180,108.
DISCUSSION
Background
In August of 2020, the construction contract for the Railroad Safety Trail (Taft to Pepper)
Project, Spec. No. 91375, was awarded to Souza Contraction Inc. in the amount of
$3,774,960. The project includes the extension of the Railroad Safety Trail south of Cal
Poly from Taft Street to Pepper Street, including a pedestrian/bicycle bridge crossin g over
the Union Pacific Railroad (UPRR) tracks between Phillips and Pepper Street.
Construction began in October, 2020, and is progressing on schedule, with an anticipated
completion date of September of 2021. At this time, staff has identified two modifications
to the project designs that would improve the safety and functionality of the final project:
1. Safety Lighting: Installation of additional safety lighting along the trail alignment .
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Item 6f
2. Trail Extension: Extension of the southern terminus of the shared -use path from
mid-block on Pepper Street approximately 200 feet further south to the intersection
of Pepper Street & Mill Street. These two elements were contemplated in the
original project designs but were ultimately omitted due to concerns that the total
costs would exceed the available project budget, which could have resulted in
further project delays and increased risk of forfeiting $3.2 million in Caltrans grant
funds. The construction contract award ultimately came in below the initial
Engineer’s Estimate and staff anticipates that there are sufficient contingency
funds within the project budget to fund these additional design modifications, which
are described in further detail below.
Additional Safety Lighting
As originally designed, the project included lighting only at the end points of the trail and
along the portions of the trail alignment on the elevated bridge structure. However, upon
further consideration staff recommends additional pathway lighting to maintain a
consistent level of illumination throughout the trail and increase the perceived comfort of
using the off-street pathway at night. While the City’s Architectural Review Committee
(ARC) originally recommended use of short “bollard-style” fixtures for any trail lighting,
City staff recommends the installation of City Standard pathway lighting (Attachment A),
consistent with the existing lighting installations along other segments of the Railroad
Safety Trail south of the Jennifer Street Bridge and within the recently construct ed trail
segments in the Orcutt Area. See additional discussion later in this staff report regarding
the proposed deviation from the ARC’s original recommendation.
The proposed contract change order would include the installation of four (4) additional
path lights along the trail segment that shifts away from California Boulevard behind the
California Highway Patrol offices. An electrical conduit was already installed along this
segment as part of the original project plans to power the lights along the bridge crossing
the UPRR tracks; thus, additional hard-wired path lighting can be added without
significant modifications to the existing electrical infrastructure. The estimated cost for this
additional lighting is $40,000.
Extension of Trail Terminus
The current plans for the Railroad Safety Trail (Taft to Pepper) project reflect a southern
terminus of the path mid-block on Pepper Street, approximately 200 feet north of the
Pepper Street/Mill Street intersection. As originally designed, the tr ail terminus would
include a ramp for bicycles to exit the trail to a shared travel lane on Pepper Street, while
pedestrians would use the ramp to cross to the opposing side of Pepper Street mid-block
to access the existing sidewalks on the west side (no sidewalks exist on the east side of
Pepper Street). Staff is proposing to modify the project plans to include extension of the
trail along the east side of Pepper Street 200 feet south to the Pepper Street/Mill Street
intersection. In addition, the Pepper Street/Mill Street intersection would be converted to
all-way stop control and hi-visibility crosswalks would be installed.
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Item 6f
Extending the pathway at this time will provide a superior final project, with a seamless,
ADA-compliant route all the way to the intersection of Mill and Pepper Streets without
directing pedestrians to cross at an uncontrolled mid-block crossing on Pepper Street. In
addition, constructing this extension at this time as part of the larger construction contract
may provide cost savings compared to pursuing this modification at a later date as a
stand-alone project. Attachment B illustrates the proposed path extension.
Staff is currently working with the construction contractor to obtain a cost estimate to add
this work as a contract change order. To avoid any unnecessary delays with continuing
construction of the project, staff is requesting that Council authorize the City Engineer to
approve subsequent contract change orders for this project if the related costs are within
the total approved project budget and there are sufficient remaining contingency funds to
complete construction.
Pepper Street Reconstruction and Paving
With the proposed construction change order to extend the Railroad Safety Trail project
south to Mill Street, as discussed above, additional pavement repairs will be required
along Pepper Street. This section of Pepper Street is proposed to be reconstructed later
this fall as part of the 2021 Downtown Pavement Improvements Project and was included
in the 2021 paving project bid package as an Additive Alternative to the base project. At
the time this report was authored, the 2021 Downtown Pavement Improvements Project
was still out to bid and a construction contract has yet to be awarded.
In order to avoid any additional unnecessary construction impacts to the Pepper Street
neighborhood following completion of the Railroad Safety Trail project, staff recommends
that all of the pavement reconstruction proposed for Pepper Street be completed as part
of current Railroad Safety Trail construction activities. In turn, the Pepper Street bid
Additive Alternative would not be included in the contract award for the 2021 Downtown
Pavement Improvements Project. To facilitate this approach, staff is requesting that
Council authorize the transfer of $120,000 in 2021-2022 funds from the Streets
Reconstruction and Resurfacing Master Account (Spec. No. 90346) originally intended
for the Pepper Street portion of the 2021 paving project to the Railroad Safety Trail (Taft
to Pepper) project account (Spec. No. 91375). Effectively, the funds originally planned for
the Pepper Street paving as part of the 2021 paving project would instead be used to fund
this same work as part of the Railroad Safety Trail project.
Previous Council or Advisory Body Action
On May 5, 2017, the Architectural Review Committee (ARC) approved the design and
environmental study for the Railroad Safety Trail (Taft to Pepper) Project. In the ARC
resolution approving the project (Attachment C), the committee included Condition #3,
which related to the recommended style of path lighting:
Final project design and construction drawings shall show the locations of all
exterior lighting, including a graphic representation of the proposed lighting
fixtures and cut sheets. The selected fixture(s) shall be shielded to ensure
that light is directed downward consistent with the requirements of the City'
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Item 6f
s Night Sky Preservation standards contained in Chapter 17. 23 of the
Zoning Regulations. Lighting shall be low level (less than four feet in height),
bollard style, and continuous (outside of street sources of lighting).
The City Engineer and maintenance staff have significant concerns regarding potential
for vandalism and maintenance requirements for low-height bollard-style lighting fixtures,
particularly when located in off-street locations out of eyesight from well-populated public
streets/spaces. Further, the City does not currently have a standard bollard-style lighting
fixture and does not maintain an inventory of spare equipment to repair these type o f
fixtures. For this reason, staff is requesting Council approval to allow for the installation
of City Standard path lighting fixtures, which include an overhead light mounted at 16 feet
in height, with a fixture design consistent with City Night Sky Preservation standards, and
backlight shields that effectively illuminate the path, while minimizing light spillover
beyond the footprint of the path itself. These path lights have been installed throughout
the City, including along other segments of the Railroad Safety Trail, and have provided
effective lighting with infrequent maintenance needs.
The City Council approved advertisement of the Railroad Safety Trail (Taft to Pepper)
Project on March 17, 2020 (Attachment D), and delegated award authority to the City
Manager. The award of the Project was approved by the City Manager on August 21,
2020 (Attachment E).
Policy Context
The Railroad Safety Trail is identified as a “Tier 1” (highest priority) project in the City’s
Active Transportation Plan (ATP) and supports the Major City Goal for Climate Action,
Open Space and Sustainable Transportation. The proposed design modification to extend
the trail to the Pepper Street/Mill Street intersection is consistent with the project
alignment identified in the ATP, and the proposed path lighting installations are consistent
with the ATP Design Guidelines, summarized as follows:
8.18 Vandal-resistant lighting shall be provided for all shared-use paths and shall be
consistent with City plans, located overhead (including in under crossings), generally not
more than 16 feet high, direct light downward, have bulbs well recessed to avoid direct
glare, and comply with City regulations and engineering standards.
8.19 Solar path lighting options should be considered for new installations.
While the City is investigating a range of solar path lighting products, a City Standard
solar path lighting fixture has not yet been selected. While staff plans to incorporate solar
path lighting into future projects once a standard product has been confirmed, City
Standard hard-wired path lighting is proposed for this particular installation because there
is existing electrical conduit available, and this solution is expected to reduce up-front
capital costs and result in more certain long-term maintenance obligations.
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Item 6f
Public Engagement
Development of the Railroad Safety Trail (Taft to Pepper) Project included several public
engagement opportunities, including outreach activities as part of the City’s previous
Bicycle Transportation Plan, recently adopted Active Transportation Plan, and several
project-specific public hearings for the City’s Active Transportation Committee, ARC and
City Council meetings. This specific agenda item was noticed consistent with the City’s
Public Engagement and Noticing (PEN) Manual.
CONCURRENCE
The Public Works Director, City Engineer, Construction Manager and Community
Development Director concur with the recommendations in this staff report.
ENVIRONMENTAL REVIEW
An Initial Study/Mitigated Negative Declaration (IS/MND) was prepared for this Project,
approved by the ARC, and filed to the County of San Luis Obispo on May 1 5, 2017. As
mentioned above, the original project proposed low-height lighting only along the bridge
structure; however, staff proposes additional safety lighting to improve the perceived
safety of the pathway at night. The additional lighting would use a City Standard path
lighting fixture, which conforms with the City’s Night Sky Ordinance, and would include
backlight shields to minimize light spillover beyond the footprint of the path itself. The
Community Development Director has reviewed this proposal and determined that the
additional lighting would not create potential significant aesthetic impacts, and the final
project design remains in substantial conformance with the original project description
and mitigation requirements identified in the approved IS/MND.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2017-18
Funding Identified: Yes
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Item 6f
Fiscal Analysis:
Funding
Sources
Total
Budget
Available
Current
Funding
Request
Remaining
Balance
(uncommitted)
Annual
Ongoing
Cost
General Fund $0 $0 $0
Local Revenue
Measure
$117,108 $0 $0
Local Revenue
Measure
(transfer from
Streets R&R
Account)
$0 $120,000 $120,000
State $3,494,000 $0 $0
Federal $0 $0 $0
Sewer Fund $50,000 $0 $0
Other: TIF $2,399,000 $0 $416,517
Total $6,060,108 $120,000 $536,517 $
Sewer
Fund
(602.950
1.71501)
Downtwon
Paving
Improvement
Project
(90346)
507 Fund 401 Fund 201 Fund 507 Fund 602 101 Fund
Bid Total:$163,852 $3,244,000 $117,108 $250,000 $0 $0 $3,774,960
Contingencies $630,000 $0 $0 $0 $0 $0 $630,000
Total for Construction $793,852 $3,244,000 $117,108 $250,000 $0 $0 $4,404,960
Construction Management:$518,934 $518,934
Materials Testing:$96,013 $96,013
Design Support:$129,994 $129,994
UPRR Plancheck $75,000 $75,000
Proejct Sewer Work $50,000 $50,000
ROW Acquisition Costs $368,690 $368,690
Total Project Cost $1,982,483 $3,244,000 $117,108 $250,000 $50,000 $0 $5,643,591
Available Project Balace $416,517 $0 $0 $0 $0 $0 $416,517
Total Project Budget $2,399,000 $3,244,000 $117,108 $250,000 $50,000 $0 $6,060,108
Additional Funding:$0 $0 $0 $0 $120,000 $120,000
New Project Budget $6,180,108
Available Project
Balance (after current
transfer request)
$536,517
Railroad Safety Trail - Taft to Pepper, Specification No. 91375
TIF
Account
(507.5010.
71006)
ATP Grant
Account
(401.5010.710
06)
Local
Revenue
Account
(201.5010.
71006)
SHA
Grant
Account
(507.5010.
71006)
Project
Total Costs
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Item 6f
The project was approved as part of the 2017-19 Financial Plan. When awarded, the
there was a total of $6,010,108 available in the project budget, which was sufficient to
fully fund the total costs of construction, contingencies, construction engineering support,
construction management support, and materials testing services. An additional $50,000
was allocated to the project from the Sewer Fund (602.9501.71501) for to improve an
existing sewer line under a Council-approved change order.
Contingencies for the project were set at $630,000, and $213,483 in contingency funding
has been expended thus far. Staff is estimating the additional path lighting will cost
$40,000. Staff is requesting a transfer of $120,000 from the 2021 Downtown Paving
Improvements Project, Spec. 1000167 for this work. This amount is the prorated portion
of the project allocated for the street reconstruction on Pepper Street. This portion of
Pepper Street will be removed from the 2021 Downtown Paving Improvements Project.
With this transfer of funds and after accounting for the $40,000 expenditure for additional
path lighting, a total of $496,517 will remain in the project account for the proposed
extension of the path south to Mill Street. Staff believes that this funding will be sufficient
to fund the path extension to Mill Street and any minor additional costs that may arise
through completion of the project.
Approval of the staff recommendations presented in this report is requested at this time,
as there will not be another opportunity to present these requests for Council approval
until August 17th, as there is no Council hearing scheduled for the first week in August.
The construction contract is scheduled to be completed by September 10th, and staff and
the contractor will need time to process a change order before the end of construction.
Delaying until August 17th may not provide enough time to receive the necessary
approvals or to complete the work.
Remaining unused funds from the project account will be transferred back to the
corresponding account balances, depending on fund source, upon completion of
construction.
ALTERNATIVES
1. City Council could deny the request to utilize City Standard path lighting
fixtures, deviating from the ARC’s previous recommendation to use low-height
“bollard-style” lighting along the trail. Staff does not recommend this, as bollard -style
lighting presents a higher risk of vandalism and increased ongoing maintenance costs.
Further, the City does not have an approved standard bollard -style light fixture, thus,
City Streetlight Maintenance staff would need to invest additional resources in order
to maintain a new product in a state of good repair.
2. City Council could deny the request to authorize the City Engineer to approve
additional construction contract change orders and require that staff return to the
Council to approve subsequent change orders exceeding $100,000. Staff does not
recommend this, as could result in project delays and potential for increased costs to
either re-mobilize the current contractor or to implement these changes as future
stand-alone capital projects.
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Item 6f
3. City Council could deny the request to transfer funds from the Street
Reconstruction and Resurfacing Master Account (Spec. No. 90346) to the
Railroad Safety Trail (Taft to Pepper) project account (Spec. No. 91375) to fund
additional pavement restoration along Pepper S treet. Under this alternative, the
Railroad Safety Trail project would restore a portion of the pavement area on Pepper
Street, then the remainder of the pavement would be rehabilitated as part of the 2021
Downtown Pavement Improvements Project later this fall. Staff does not recommend
this alternative, as this would result in extended construction impacts and
inconvenience to the Pepper Street neighborhood.
ATTACHMENTS
A. City Standard Plan for Path Lighting (Eng. Std. 7905)
B. Railroad Safety Trail (Taft to Pepper) – Pathway Extension Plan
C. Architecture Review Commission Resolution (ARC-1008-17, May 15, 2017)
D. Council Agenda Report – Railroad Safety Trail Authorization to Advertise (March 17, 2020)
E. City Manager Report – Railroad Safety Trail Construction Contract Award
Page 876 of 1183
MANUFACTURER & MODEL NO:
LUMINAIRE: LUMINIS SR135-L1W30r1-R2/APA-PAA518
POLE: LUMINIS PAA518-BKT (Confirm with City the latest luminaire and pole
model no. before ordering)
COLOR: Jet Black Marine grade powder coat (BKT).
INSTALLATION NOTES:
(T) HOUSING/SHADE: Cast aluminum housing and shade. Corrosion resistant
356 aluminum alloy with 0.1% CU content.
(2) LED: (SR135-L1 W30r1-R2) Light-emitting Diode, 4000K, 34W input watts,
minimum 4170 delivered lumens, IES Type II distribution, full cutoff.
(3) POWER SUPPLY/DRIVER: (120-277) multi-volt power supply. Verify system
voltage before ordering.
(4) POLE MOUNT: (APA) 1%" 0 shepherd arm aluminum side pole mount.
(5) POLE: (PAA518) Luminis 5" diameter x min .125 wall. 6061-T6 aluminum alloy,
18' height, rated for min. 80 MPH wind load with reinforced cast base plate and
cast aluminum base cover. Provide end cap.
(¥) ANCHOR BOLTS: Galvanized steel, %" 0 x 30" with 4" leg, (4) total with
galvanized nuts and washers (8) total.
@ PCC FOUNDATION: Class 3 concrete
(S) PULL BOX: See Engineering Standard 7520.
(9) CONDUIT: 2" min.
@) Install City furnished light number plaque.
4
1X2X3
5
10!
18’
/
GENERAL NOTES:16'±
A. Verify lighting system voltage before ordering.
B. Luminaire and post shall be from same manufacturer.
C. Include photo cell on each pole unless controlled by a remote photocell or as
noted otherwise on plans.
D. Install light/pole per manufacturer's directions and Section 86 of the Standard
Specifications.
E. Conductors, conduit, ground rod, and circuitry must comply with Engineering
Standard 7520.
2' from
edge of path
Pack grout in gap between base plate and foundation after
plumbing the fixture. Allow drainage from inside pole.
lMMFG
TIFF ® r^
636"
:4 ‘2. ■
7 b X 97T- IU Lighting Pull Box lid flush with grade
for finished surfaces, 1" above grade
in other areas, at each post light. See
Engineering Standard 7520.Foundation or
direct burial
24" 0
REVISIONS BY APP DATE E
Design / text SR BL 1-14
PATH LIGHTINGin nFixture Model; Drafting edits JDL MH 5-13 >I . g
Drafting edits JDL MH 2-14
7905STANDARD CURRENT AS OF: AUGUST 2020
Page 877 of 1183
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Reference Documents:City Standard Specifications - May 2018 EditionCity Engineering Standards - May 2018 Edition1.IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR ORPERMITTEE TO CONTACT "UNDERGROUND SERVICE ALERT OFNORTHERN CALIFORNIA" BY PHONE AT 8-1-1 FORTY-EIGHT (48)HOURS PRIOR TO START OF CONSTRUCTION FOR LOCATION OFPOWER, TELEPHONE, OIL AND NATURAL GAS UNDERGROUNDFACILITIES. CONTRACTOR OR PERMITTEE SHALL ALSOCONTACT THE APPROPRIATE AGENCY FOR THE LOCATION OFCABLE T.V., WATER, SEWER, DRAINAGE OR UNDERGROUNDFACILITIES.2. THE CONTRACTOR SHALL POSSESS A CLASS 'A' LICENSE AT THETIME OF BID OPENING.index to planssheet no.descriptiongeneral notes:San Luis Obispo County, CaliforniaRailroad Safety TrailTaft to PepperProject1234-567APPROVED BYSPECIFICATION NO. DATEofSHEETManuel Guzman, Construction Engineering Manager R.C.E. C78236 Approved Datefor Matthew Horn, City Engineer7June 2021913751FILE NO./LOCATIONTITLE SHEETTYPICAL SECTIONSPLAN AND PROFILECONSTRUCTION DETAILSUTILITY PLANPAVEMENT DELINEATION & SIGN PLANAB - AGGREGATE BASEAC - ASPHALT CONCRETEAP - ANGLE POINTBC - BEGIN HORIZONTAL CURVEBeg - BEGINC&G - CURB AND GUTTERConc - CONCRETEDI - DRAINAGE INLETEC - END HORIZONTAL CURVEElev - ELEVATIONExist - EXISTINGFL - FLOW LINEHMA - HOT MIX ASPHALTL - LENGTHLt - LEFTNo. - NUMBERN.T.S. - NOT TO SCALEO.C. - ON CENTEROG - ORIGINAL GROUNDPCC - PORTLAND CEMENT CONCRETE - POINT OF COMPOUND CURVER - RADIUSRt - RIGHTR/W - RIGHT OF WAYShld - SHOULDERSNS - STREET NAME SIGNSt - STREETSTA - STATIONStd - STANDARDSW - SIDEWALKT - SEMI-TANGENTTC - TOP OF CURBUPRR - UNION PACIFIC RAILROADVar - VARIESabbreviations:END CONSTRUCTIONSTA "PS" 104+97.72BEGIN CONSTRUCTIONSTA "PS" 102+67.80N01600'800'PRELIMINARY, NOTFOR CONSTRUCTIONSUBMITTAL100%sheet indexT-1X-5L-5CD-10 TO CD-11U-5PD-5T-1N:\US\San Luis Obispo\Projects\561\11221358\Digital_Design\ACAD 2018\Civil 3D\11221358T001.dwg 6/14/2021 3:19:30 PMPage 879 of 1183
"PS" LINE91375CITY SPECIFICATION NO.DATE:PROJECT TITLE:SHEET TITLE:ofSHEET NO.7DESIGNED BY:DRAWN BY:CHECKED BY:J. WALTERAPPROVED BY:J. WALTERSCALE:PLAN FILE NO. / LOCATION6/14/21N:\US\San Luis Obispo\Projects\561\11221358\Digital_Design\ACAD 2018\Civil 3D\11221358X001.dwg 6/14/2021 3:23:45 PM2N.T.S.TYPICAL SECTIONSJ. VANEGAS-MORANJ. VANEGAS-MORANX-5PRELIMINARY, NOTFOR CONSTRUCTIONSUBMITTAL100%Page 880 of 1183
91375CITY SPECIFICATION NO.DATE:PROJECT TITLE:SHEET TITLE:ofSHEET NO.7DESIGNED BY:DRAWN BY:CHECKED BY:J. WALTERAPPROVED BY:J. WALTERSCALE:PLAN FILE NO. / LOCATION6/14/21N:\US\San Luis Obispo\Projects\561\11221358\Digital_Design\ACAD 2018\Civil 3D\11221358L001.dwg 6/14/2021 3:59:31 PM3H: 1" = 20' ; V: 1" = 4'PLAN AND PROFILEJ. VANEGAS-MORANJ. VANEGAS-MORANNL-5PRELIMINARY, NOTFOR CONSTRUCTIONSUBMITTAL100%Page 881 of 1183
91375CITY SPECIFICATION NO.DATE:PROJECT TITLE:SHEET TITLE:ofSHEET NO.7DESIGNED BY:DRAWN BY:CHECKED BY:J. WALTERAPPROVED BY:J. WALTERSCALE:PLAN FILE NO. / LOCATION6/14/21N:\US\San Luis Obispo\Projects\561\11221358\Digital_Design\ACAD 2018\Civil 3D\11221358C001.dwg 6/14/2021 3:28:33 PM41" = 20'CONSTRUCTION DETAILS - REMOVAL PLANJ. VANEGAS-MORANK.SANNC-10PRELIMINARY, NOTFOR CONSTRUCTIONSUBMITTAL100%Page 882 of 1183
91375CITY SPECIFICATION NO.DATE:PROJECT TITLE:SHEET TITLE:ofSHEET NO.7DESIGNED BY:DRAWN BY:CHECKED BY:J. WALTERAPPROVED BY:J. WALTERSCALE:PLAN FILE NO. / LOCATION6/14/21N:\US\San Luis Obispo\Projects\561\11221358\Digital_Design\ACAD 2018\Civil 3D\11221358C002.dwg 6/14/2021 3:57:33 PM51" = 5'CONSTRUCTION DETAILS - CURB RAMP DETAILSJ. VANEGAS-MORANK. SANNC-11PRELIMINARY, NOTFOR CONSTRUCTIONSUBMITTAL100%STAMPED CONCRETE DETAILSTAMPED CONCRETE NOTES:Page 883 of 1183
LEGEND:NOTES:91375CITY SPECIFICATION NO.DATE:PROJECT TITLE:SHEET TITLE:ofSHEET NO.7DESIGNED BY:DRAWN BY:CHECKED BY:J. WALTERAPPROVED BY:J. WALTERSCALE:PLAN FILE NO. / LOCATION6/14/21N:\US\San Luis Obispo\Projects\561\11221358\Digital_Design\ACAD 2018\Civil 3D\11221358U001.dwg 6/14/2021 3:46:57 PM61" = 20'UTILITY PLANJ. VANEGAS-MORANJ. VANEGAS-MORANU-5NPRELIMINARY, NOTFOR CONSTRUCTIONSUBMITTAL100%Page 884 of 1183
91375CITY SPECIFICATION NO.DATE:PROJECT TITLE:SHEET TITLE:ofSHEET NO.7DESIGNED BY:DRAWN BY:CHECKED BY:J. WALTERAPPROVED BY:J. WALTERSCALE:PLAN FILE NO. / LOCATION6/14/21N:\US\San Luis Obispo\Projects\561\11221358\Digital_Design\ACAD 2018\Civil 3D\11221358PD001.dwg 6/14/2021 3:48:58 PM71" = 20'PAVEMENT DELINEATION AND SIGN PLANJ. VANEGAS-MORANJ. VANEGAS-MORANNPD-5PRELIMINARY, NOTFOR CONSTRUCTIONSUBMITTAL100%NPage 885 of 1183
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RESOLUTION NO. ARC -1008-17
A RESOLUTION OF THE ARCHITECTURAL REVIEW COMMISSION
OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, APPROVING THE
DESIGN OF 1,700 -LINEAR FOOT SECTION OF THE RAILROAD
SAFETY TRAIL (TAFT TO PEPPER), INCLUDING A BRIDGE OVER
THE UNION PACIFIC RAILROAD TRACKS AND ASSOCIATED TREE
REMOVALS, AND ADOPTION OF A MITIGATED NEGATIVE
DECLARATION, AS REPRESENTED IN THE STAFF REPORT AND
ATTACHMENTS DATED MAY 15, 2017 WEST OF CALIFORNIA
BOULEVARD, TAFT TO PEPPER (ARCH -0360-2017)
WHEREAS, the Architectural Review Commission of the City of San Luis Obispo
conducted a public hearing in the Council Hearing Room of City Hall, 990 Palm Street, San Luis
Obispo, California, on May 15, 2017, pursuant to a proceeding instituted under ARCH -0360-2017,
City of San Luis Obispo Public Works Department, applicant; and
WHEREAS, notices of said public hearing were made at the time and in the manner
required by law; and
WHEREAS, the Architectural Review Commission of the City of San Luis Obispo has
duly considered all evidence, including the testimony of the applicant, interested parties, and
evaluation and recommendations by staff, presented at said hearing; and
NOW, THEREFORE, BE IT RESOLVED by the Architectural Review Commission of
the City of San Luis Obispo as follows:
SECTION 1. Findings. The Architectural Review Commission hereby grants approval
to application ARCH -0360-2017, based on the following findings:
1, That the project will not be detrimental to the health, safety, and welfare of persons living or
working at the site or in the vicinity because the project will be compatible with site
constraints and the scale and character of the site and the surrounding neighborhood.
2. The proposed Railroad Safety Trail (Taft to Pepper segment) is consistent with General Plan
Circulation Element Policies regarding bicycle transportation by: expanding the bicycle
network to encourage bicycle use and making bicycling safe, convenient and enjoyable
Policies 4.1.1 Bicycle Use and 4.1.5 Bikeway Design and Maintenance); encouraging the
use of bicycles by students and staff traveling to local educational facilities (Policy 4.1.2
Campus and School Site Trips); by identifying and pursuing the acquisition of right-of-ways
needed to implement the Railroad Safety Trail as identified in the Bicycle Transportation Plan
Policy 4.1.10 Right-of-way Acquisition); and by obtaining railroad right-of-way and
easements to establish a separated bike path and pedestrian trail through San Luis Obispo
Policy 4.2.5 Railroad Bikeway and Trail).
3. The project implements the Bicycle Transportation Plan (November 2013), which identifies
the Railroad Safety Trail as "the top priority project" and calls for safe, reliable, and efficient
Page 887 of 1183
Resolution No. ARC -1008-17
ARCH -0360-2017 (Railroad Safety Trail — Taft to Pepper)
Page 2
connections to all major destinations throughout the City, for both transportation and
recreational purposes. The project furthers implementation of bicycling network objectives
identified in the Bicycle Transportation Plan, including Objective 3 (increase bicycle use for
transportation to a 20% mode share).
SECTION 2. Environmental Review, The Architectural Review Commission hereby
adopts the proposed Mitigated Negative Declaration and associated Mitigation and Monitoring
Program, finding that it adequately addresses the project's potentially significant impacts on the
environment, with the incorporation of the following mitigation measures:
Air Ouality
Mitigation Measure AO -1: During construction/ground disturbing activities, the applicant shall
irrrplement the following particulate (dust) control measures. These measures shall be shown on
grading and building plans. In addition, the contractor shall designate a person or persons to
monitor the dust control program and to order increased watering, modify practices as necessary,
to prevent transport of dust offsite. Their duties shall include holiday and weekend periods when
work may not be in progress. The name and telephone number of such persons shall be provided
to the Community Development and Public Works Departments prior to commencement of
construction.
a. Reduce the amount of disturbed area where possible.
b. Use water trucks or sprinkler systems in sufficient quantities to prevent airborne dust
from leaving the Project site and from exceeding the APCD's limit of 20 percent opacity
for no greater than three minutes in any 60 -minute period. Increased watering frequency
will be required whenever wind speeds exceed 15 mph and cessation of grading
activities during periods of winds over 25 mph. Reclaimed (non -potable) water is to be
used in all construction and dust -control work.
c. All dirt stock pile areas (if any) shall be sprayed daily and covered with tarps or other
dust barriers as needed.
d. Permanent dust control measures identified in the approved Project revegetation and
landscape plans shall be implemented as soon as possible, following completion of any
soil disturbing activities.
e. Exposed grounds that are planned to be reworked at dates greater than one month after
initial grading shall be sown with a fast germinating, non-invasive, grass seed and
watered until vegetation is established.
f. All disturbed soil areas not subject to revegetation shall be stabilized using approved
chemical soil binders, jute netting, or other methods approved in advance by the APCD.
g. All roadways, driveways, sidewalks, etc. to be paved shall be completed as soon as
possible. In addition, building pads shall be laid as soon as possible after grading unless
seeding or soil binders are used.
h. Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved
surface at the construction site.
i. All trucks hauling dirt, sand, soil, or other loose materials, are to be covered or shall
maintain at least two feet of freeboard (minimum vertical distance between top of load
and top of trailer) in accordance with California Vehicle Code Section 23114.
j. Install wheel washers where vehicles enter and exit unpaved roads onto streets, or wash
off trucks and equipment leaving the site.
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k. Sweep streets at the end of each day if visible soil material is carried onto adjacent paved
roads. Water sweepers shall be used with reclaimed water where feasible. Roads shall
be pre -wetted prior to sweeping when feasible.
If drought conditions persist at the time of construction, the following alternative methods
for dust control are recommended. The contractor or builder shall implement the use of an
APCD-approved dust suppressant(s) to reduce the amount of water used for fugitive dust
control. For a list of suppressants, see Section 4.3 of the CEQA Air Quality Handbook that
can be accessed at the following website: slocleanair.org/business/landuseceqa.php.
Monitoring Pro am, AQ -1: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Mitigation Measure A0-2: Prior to any construction activities at the site, the Project proponent
shall ensure that all equipment and operations are compliant with California Air Resource Board
and APCD permitting requirements, by contacting the APCD Engineering Division at (805) 781-
5912 for specific information regarding permitting requirements.
Monitoring Program, AQ -2: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Mideation .Measure AQ 3: To reduce impacts to sensitive receptors as a result of emissions
from diesel vehicles and equipment used to construct the Project and export soil from the Project
site, the applicant shall implement the following idling control techniques:
1. California Diesel Idling Regulations
a. On -road diesel vehicles shall comply with Section 2485 of Title 13 of the California
Code of regulations. This regulation limits idling from diesel -fueled commercial
motor vehicles with gross vehicular weight ratings of more than 10,000 pounds and
licensed for operation on highways. It applies to California and non -California
based vehicles. In general, the regulation specifies that drivers of said vehicles:
1. Shall not idle the vehicle's primary diesel engine for greater than 5 minutes at
any location, except as noted in Subsection (d) of the regulation; and,
2. Shall not operate a diesel -fueled auxiliary power system (APS) to power a heater,
air conditioner, or any ancillary equipment on that vehicle during sleeping or
resting in a sleeper berth for greater than five minutes at any location when within
1,000 feet of restricted area, except as noted in Subsection (d) of the regulation.
b. Off-road diesel equipment shall comply with the five-minute idling restriction
identified in Section 2449(d)(2) of the California Air Resources Board's In -Use
Off -Road Diesel regulation.
c. Signs must be posted in the designated queuing areas and job sites to remind drivers
and operators of the state's 5 -minute idling limit.
2. Diesel Idling Restrictions Near Sensitive Receptors (residential homes). In addition to
the State required diesel idling requirements, the Project applicant shall comply with
these more restrictive requirements to minimize impacts to nearby sensitive receptors:
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a. Staging and queuing areas shall not be located within 1,000 feet of sensitive
receptors.
b. Diesel idling within 1,000 feet of sensitive receptors shall not be permitted.
c. Use of alternative fueled equipment is recommended.
d. Signs that specify the no idling areas must be posed and enforced at the site.
3. Soil Transport. The final volume of soil that will be hauled off-site, together with the
fleet mix, hauling route, and number of trips per day will need to be identified for the
APCD. Specific standards and conditions will apply.
Monitoring Program, AQ -3: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Mitigation Measure AQ -4: Prior to construction, a geological evaluation shall be conducted to
determine the presence of NOA. If NOA is not present, an exemption request must be filed with
the APCD. If NOA is found, the City must comply with all requirements outlined in the Asbestos
Air Toxics Control Measure (ATOM), which may include development of an Asbestos Dust
Mitigation Plan and an Asbestos Health and Safety Program for approval by the APCD.
Monitoring Proff, n, AQ -4: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring. If required, the Asbestos Dust
Mitigation Plan and Asbestos Health and Safety Program shall be submitted to APCD prior to
grading and construction. A copy of the Asbestos Dust Mitigation Plan and Asbestos Health and
Safety Program shall be available onsite during grading and construction, and shall be
implemented as necessary.
Mitigation Measure AQ -5: If asbestos containing materials are encountered during construction
activities, the Project may be subject to various regulatory jurisdictions, including the requirements
stipulated in the National Emission Standard for Hazardous Air Pollutants (40 CFR 61, Subpart M
asbestos NESHAP).
Monitoring Pro am, AQ -5: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Mitigation Measure AQ -6: Should hydrocarbon contaminated soil be encountered during
construction activities, the APCD must be notified as soon as possible and no later than 48 hours
after affected material is discovered to determine if an APCD Permit will be required. In addition,
the following measures shall be implemented immediately after contaminated soil is discovered:
1. Covers on storage piles shall be maintained in place at all times in areas not actively
involved in soil addition or removal;
2. Contaminated soil shall be covered with at least six inches of packed uncontaminated soil
or other TPH-non-permeable barrier such as plastic tarp. No headspace shall be allowed
where vapors could accumulate;
Covered piles shall be designated in such a way to eliminate erosion due to wind or water.
No openings in the covers are permitted;
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4. The air quality impacts from the excavation and haul trips associated with removing the
contaminated soil must be evaluated and mitigated if total emissions exceed the APCD's
construction phase thresholds;
5. During soil excavation, odors shall not be evident to such a degree as to cause a public
nuisance; and,
6. Clean soil must be segregated from contaminated soil.
The notification and permitting determination requirements shall be directed to the APCD
Engineering & Compliance Division at (805) 781-5912.
Monitoring Program, AQ -6. These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Biological Resources
Mitigation Measure BI0-1: In the event that special -status plant species are observed within the
Project site, all individuals will be flagged by a qualified biologist prior to construction activities,
so that they may be avoided. If special -status plants cannot be avoided by Project activities, the
appropriate permits will be obtained prior to the start of construction activities. A restoration plan
will be prepared for the Project (BIO -2), and will be implemented as necessary.
Monitoring Program, B10-1: This condition shall be noted on all Project grading and building
plans. City staff will periodically inspect the site regarding continued compliance with the above
mitigation measure.
Mitigation Measure BI0-2: Prior to construction, the City will prepare a restoration plan that
provides for a 1:1 restoration ratio for temporary and permanent impacts, unless otherwise directed
by regulatory agencies. Any revegetation will be conducted using only native plant species, and
will be conducted outside of the UPRR right-of-way. The restoration plan will include
specifications for invasive species abatement and monitoring.
Monitoring Program, BIO -2: This condition shall be noted on all Project grading and building
plans. The restoration plan shall be reviewed by the City's Natural Resources Manager. City staff
will periodically inspect the site for implementation of the restoration plan and continued
compliance with the above mitigation measure.
Mitigation Measure „B10-3: Prior to construction, a Storm Water Pollution Prevention Plan or
Water Pollution Control Plan for the Project will be prepared. Provisions of this plan shall be
implemented during and after construction as necessary to avoid and minimize erosion and storm
water pollution in and near the work area.
Monitoring Proaram, BIO -3: This condition shall be noted on all Project grading and building
plans. The Storm Water Pollution Prevention Plan or Water Pollution Control Plan shall be
reviewed by the RWQCB and City's Natural Resources Manager. City staff will periodically
inspect the site for implementation of the Storm Water Pollution Prevention Plan or Water
Pollution Control Plan and continued compliance with the above mitigation measure.
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Mitigation Measure Bio -4: Prior to construction, all personnel will participate in an
environmental awareness training program conducted by a qualified biologist.
Monitorimr, Program, BIO -4: The contractor shall provide City staff proof of compliance
regarding implementation of the environmental awareness training program.
Mitivation Measure B10-5: During construction, the cleaning and refueling of equipment and
vehicles will occur only within a designated staging area and at least 100 ft from wetlands or
culverts that outflow to wetlands. At a minimum, equipment and vehicles will be checked and
maintained on a daily basis to ensure proper operation and avoid potential leaks or spills.
Monitorin.g Pro am BIO -5: This condition shall be noted on all Project grading and building
plans. City staff will periodically inspect the site regarding continued compliance with the above
mitigation measure.
N itiaation Measure BIO 6: Prior to removal of Eucalyptus tree or other large trees, a qualified
biologist will survey the trees to determine presence of roosting monarch butterflies. If roosting
is identified (e.g., a visible "clump" over a period of time), tree removal will be scheduled outside
of the roosting period (generally November to March).
Monitoring Pro am BIO -6: This condition shall be noted on all Project grading and building
plans. City staff will periodically inspect the site regarding continued compliance with the above
mitigation measure.
Mitigation Measure BI0-7: If construction activities are proposed during the typical nesting
season (February 15 to September 1), a nesting bird survey will be conducted by a qualified
biologist no more than two weeks prior to the start of construction to determine presence/absence
of nesting birds within the Biological Study Area and immediate vicinity. Caltrans will be notified
if nesting birds are observed during the surveys and will facilitate coordination with the USFWS
if necessary to determine an appropriate avoidance strategy. Likewise, coordination with CDFW
will be facilitated by the City if necessary to devise a suitable avoidance plan. If raptor nests are
observed within the Project site during the pre -construction nesting bird surveys, the nest(s) shall
be designated an Environmental Sensitive Area and protected by a minimum 500 -foot avoidance
buffer until the breeding season ends or until a qualified biologist determines that all young have
fledged and are no longer reliant upon the nest or parental care for survival. Similarly, if active
passerine nests are observed within the Project Site during the pre -construction nesting bird
surveys, the nest(s) shall be designated an Environmentally Sensitive Area and protected by a
minimum 250 -foot avoidance buffer until the breeding season ends or until a qualified biologist
determines that all young have fledged and are no longer reliant upon the nest or parental care for
survival. Resource agencies may consider proposed variances from these buffers if there is a
compelling biological or ecological reason to do so, such as protection of a nest via concealment
due to site topography.
Moriitoring Pro , ain BIO -7: This condition shall be noted on all Project grading and building
plans. City staff will periodically inspect the site regarding continued compliance with the above
mitigation measure.
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Mitigation Measure BI0-8 Prior to construction, the City will prepare a Tree Protection and
Restoration Plan to be reviewed and approved by the City Arborist and City Natural Resources
Manager. Requirements shall include but not be limited to: the protection of trees with
construction setbacks from trees; construction fencing around trees; grading limits around the base
of trees as required; and a replacement plan for trees removed including replacement at a minimum
1:1 ratio. Removal of native trees shall require a minimum 4:1 replacement ratio. The Tree
Protection and Restoration Plan shall include, but not be limited to, the following information:
a. Specific areas proposed for revegetation and their size.
b. Implementation plan (rationale for expecting implementation success, responsible
parties, schedule, site preparation, and planting plan);
c. Specific habitat management and protection concepts to be used to ensure long-term
maintenance and protection of the trees (i.e.: quarterly and annual surveys to be
conducted for a minimum of five years; protection fencing and signage where
necessary; and weed abatement);
d. Contingency measures in the event a planted tree does not survive, including
replacement of the tree to ensure no net loss of trees in the long-term;
e. Reporting requirements to ensure consistent data collection and reporting methods used
by monitoring personnel;
f. Funding mechanism.
Monitoring Program, BIO -8: The Tree Protection and Restoration Plan shall be approved by the
City Arborist and Natural Resources Manager prior to construction. Compliance with the Plan
and submittal of required Monitoring Reports will be verified by the City Arborist and Natural
Resources Manager.
Cultural Resources
1'Iiti ,atioij Measure CR -1: If, during the course of constructing and implementing the proposed
Project, archaeological, paleontological, or cultural resources (i.e., prehistoric sites, historic sites,
or isolated artifacts and features) are discovered, the contractor shall halt all ground disturbing
activities immediately within 50 feet of the discovery, the City shall be notified, and a professional
archaeologist, architectural historian, or paleontologist (depending on the nature of the finding)
shall be retained to determine the significance of the discovery. The City shall consider mitigation
recommendations presented by the professional, and the City shall consult and agree upon
implementation of a measure(s) that they deem feasible and appropriate. Such measures may
include avoidance, preservation in place, excavation, documentation, curation, data recovery, or
other appropriate measures. The City shall be required to implement any mitigation necessary for
the protection of archaeological, paleontological, and cultural resources.
Monitoring Program, CR -1: All mitigation measures shall be noted on Project grading and
building plans, and be clearly visible to contractor and City inspectors. City staff will periodically
inspect the site for continued compliance with the above mitigation measure.
Mideat on_Measure CR -2: In the event of human burial discovery, no further disturbance shall
occur within 100 feet of the finding until the County of San Luis Obispo (County) Coroner has
made a determination of origin and disposition pursuant to PRC Section 5097.98. The County
Coroner must be notified of the find immediately. If the human remains are determined to be
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Native American, the County Coroner will notify the Native American Heritage Commission
within 24 hours, which will determine and notify a Most Likely Descendant (MLD). The City shall
allow the MLD to complete an inspection of the site (typically within 48 hours of notification) and
shall comply with MLD recommendations, which may include scientific removal and
nondestructive analysis of human remains and items associated with Native American burials.
Monitoring* Program„ CR -2: All mitigation measures shall be noted on Project grading and
building plans, and be clearly visible to contractor and City inspectors. City staff will periodically
inspect the site for continued compliance with the above mitigation measure.
Miti ation Measure CR -3: Additional archaeological surveys will be conducted in association
with subsequent environmental review pursuant to the California Environmental Quality Act if
Project limits are extended beyond the present survey limits.
Monitoring; Program, CR -3: If Project conditions change, additional cultural surveys and reporting
will be conducted.
Mifi,4ation Measure CR -4: During removal of vegetation within any areas previously
determined to be inaccessible due to vegetation, including an approximately 100 -foot segment
behind the California Highway Patrol facility, a qualified archaeologist shall monitor vegetation
removal and conduct a surface survey to confirm the presence or absence of archaeological
resources. In the event of resource discovery during the survey, and at any time during
construction, the resource shall be evaluated pursuant to mitigation measure CR -1 and the City of
San Luis Obispo Archaeological Resource Preservation Program Guidelines (October 2009).
Prior to redirecting or resuming construction, a Cultural Resources Monitoring Plan, prepared by
a qualified archaeologist, shall be prepared and implemented in the event of resource discovery.
The Monitoring Plan shall include at a minimum:
a. List of personnel involved in the monitoring activities;
b. Inclusion of involvement of the Native American community, as appropriate;
c. Description of how the monitoring shall occur;
d. Description of frequency of monitoring (e.g., full-time, part time, spot checking);
e. Description of what resources are expected to be encountered;
f. Description of circumstances that would result in the halting of work at the project site
e.g., What is considered "significant" archaeological resources?);
g. Description of procedures for halting work on the site and notification procedures; and
h. Description of monitoring reporting procedures.
Monitoring Program, CR -4: All mitigation measures shall be noted on Project grading and
building plans, and be clearly visible to contractor and City inspectors. The City shall oversee
survey efforts, and shall review and approve the Monitoring Plan, as required.
Hazards and Hazardous Materials
lid ration Measure HAZ-1: Prior to construction, as recommended in the Initial Site Assessment
Padre, April 2016), the City shall complete a Preliminary Site Investigation Report including, but
not limited to, testing and analysis of soils to be disturbed as a result of grading and construction
activities. The Report shall include, but not be limited to: sampling and analysis methodology,
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including the advancement of shallow drill holes along the proposed ground disturbance areas,
collection of discrete soil samples from shallow soils, and chemical analysis of selected soil
samples for presence of total petroleum hydrocarbon constituents, lead, arsenic, and chlorinated
herbicides; and identification of the concentration of petroleum hydrocarbons and chlorinated
herbicides. In the event that elevated concentrations of suspected contaminants are indicated in
shallow soils, the City will prepare a Contaminated Materials Management Plan (CMMP) for
implementation during the course of the construction activities. The CMMP shall include but not
be limited to detailed procedures to properly manage and dispose contaminated soils disturbed
during the course of the Project construction activities, in accordance with local, state, and federal
regulations.
Monitoring Program, HAZ-1: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring. If required, the CMMP shall be
submitted to the City prior to grading and construction. A copy of the CMMP shall be available
onsite during grading and construction, and shall be implemented as necessary.
Mitigation Measure HAZ-2: TPH-containing soil, lead -contaminated soil, herbicide -containing
soil, and lead-based paint containing building materials demolished as part of the Project will be
segregated and properly packaged and disposed of at a licensed facility.
Monitoring Program, HAZ-2: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Noise
Mitigation Measure N-1: All equipment will have sound -control devices that are no less
effective than those provided on the original equipment. No equipment will have an unmuffled
exhaust.
Monitoring Program, N-1: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Mitigation Measure N-2: As directed by Caltrans, the contractor will implement appropriate
additional noise mitigation measures, including changing the location of stationary construction
equipment, turning off idling equipment, rescheduling construction activity, notifying adjacent
residents in advance of construction work, and installing acoustic barriers around stationary
construction noise sources.
Monitoring, Program, N-2: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Mitigation Measure N-3: At least twenty (20) days prior to commencement of construction,
the contractor shall provide written notice to all property owners, businesses, and residents within
300 feet of the trail alignment. The notice shall contain a description of the Project, the construction
schedule, including days and hours of construction, the name and phone number of the City's
Project environmental coordinator and contractor(s), site rules and conditions of approval
pertaining to construction activities.
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Monitoring Program, N-3: These conditions shall be noted on all Project grading and building
plans.
Mitisation Measure N4: Construction (including preparation for construction work, such as
equipment transportation) shall only be permitted Monday through Saturday between the hours of
7:00 a.m. and 7:00 p.m. Construction shall not occur on legal holidays.
Monitoring Program, N-4: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Mitiea_tion Measure N -S: All construction equipment, including trucks and stationary
equipment, shall be professionally maintained and fitted with standard manufacturers' mufflers,
silencing devices and engine covers.
Monitoring Program. N-5: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Mitigation Measure N-6: Temporary construction noise barriers (blanket type or non -
reflective solid type, minimum 10 feet tall at road grade, rated at STC -25 or better) shall be
installed and maintained between pile drilling work areas and affected residences on Pepper Street
during bridge construction. Noise levels shall be monitored for compliance.
Monitoring Program, N-6: These conditions shall be noted on all Project grading and building
plans. Public Works Inspectors shall conduct field monitoring.
Transportation/Traffic
Mitigation Measure T-1: Prior to construction, a Traffic Management Plan will be prepared
for the Project, which will identify measures to follow during lane closure, reconfiguration, and
striping on California Boulevard. The Traffic Management Plan shall include, but not be limited
to, the following:
a. Identified lane closures, including vehicle, bicycle, and pedestrian sidewalk closures or
limitations.
b. Safety measures including signage, safety cones, and temporary lighting.
c. Use of personnel to direct vehicular traffic, bicycle traffic, and pedestrians.
MonitorinJg Program, T-1: This condition shall be noted on all Project grading and building plans.
Public Works Inspectors shall conduct field monitoring.
SECTION 3. Action. The Architectural Review Commission hereby grants approval to
application ARCH -0360-2017, with incorporation of the following conditions:
Conditions
Planning
The Architectural Review Commission's approval of this project will expire after three years
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if construction has not started. On request, the Community Development Director may grant
a single, one-year extension.
2. Final project design and construction drawings shall be in substantial compliance with the
project plans approved by the ARC. A separate, full-size sheet shall be included in working
drawings that lists all mitigation measures and conditions of project approval listed as sheet
number 2. Reference shall be made in the margin of listed items as to where in plans
requirements are addressed. Any change to approved design, colors, materials, or other
conditions of approval must be approved by the Community Development Director or
Architectural Review Commission, as deemed appropriate.
3. Final project design and construction drawings shall show the locations of all exterior lighting,
including a graphic representation of the proposed lighting fixtures and cut -sheets. The
selected fixture(s) shall be shielded to ensure that light is directed downward consistent with
the requirements of the City's Night Sky Preservation standards contained in Chapter 17.23
of the Zoning Regulations. Lighting shall be low level (less than four feet in height), bollard
style, and continuous (outside of street sources of lighting).
4. Construction plans shall demonstrate the use of high quality materials. Guardrails and railings
shall meet minimum City and Union Pacific Railroad standards, and shall emulate materials
used around and on the Jennifer Street Bridge. The bridge shall provide at least ten feet of
vertical space.
5. Construction plans shall include a landscape plan for review and approval by the Community
Development Director. The plans shall incorporate graffiti -deterrents on and around proposed
abutments and bridge structures.
Upon motion of Commissioner Beller, seconded by Commissioner Root, and on the
following roll call vote:
AYES: Commissioners Nemcik, Rolph, Root, Starzyk, Beller, Vice -Chair Soll,
and Chair Wynn
NOES: None
ABSENT: None
The foregoing resolution was adopted this 15th day of May, 2017.
in,
Doug Davi on, Secretary
Architectural Review Commission
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Department Name: Public Works
Cost Center: 5010
For Agenda of: March 17, 2020
Placement: Consent Item
Estimated Time: N/A
FROM: Shelly Stanwyck, Assistant City Manager, Community Services
Prepared By: Bryan Wheeler, Transportation Planner-Engineer III
SUBJECT: AUTHORIZATION TO ADVERTISE AND AWARD RAILROAD SAFETY
TRAIL TAFT TO PEPPER PROJECT, SPECIFICATION NO. 91375
RECOMMENDATION
1. Approve plans and specifications for the Railroad Safety Trail Taft to Pepper Project
(Project), Specification No. 91375 and authorize staff to formally advertise for bids; and
2. Authorize the City Manager to award the construction contract if the lowest responsible bid
is within the publicly disclosed funding amount of $5,070,600; and
3. Authorize the City Manager to award the construction management contract if the lowest
responsible bid is within the publicly disclosed funding amount of $603,750; and
4. Authorize the City Manager to award the railroad services contracts for flagging and
permitting, not to exceed the publicly disclosed funding amount of $110,000.
DISCUSSION
Background
The Railroad Safety Trail (RRST) has long been one of the highest-priority multimodal
transportation projects in the City of San Luis Obispo (City)—a crosstown, dedicated facility for
pedestrians and bicyclists connecting the southern City limits north to California Polytechnic
State University (Cal Poly). Over the past two decades, approximately 40 percent of the total
four-mile trail has been completed and existing portions of the trail are enjoyed by over 1,000
pedestrians and cyclists per day. This Project proposal includes construction of the next segment
of the RRST from Taft Street to Pepper Street. It segment was included in the 2013 Bicycle
Transportation Plan (Attachment A) and supports the current Major City Goal to improve
Sustainable Transportation in the City.
The RRST extension from Taft Street to Pepper Street will encompass about 0.4 miles from the
existing trail alignment on the west side of California Boulevard, near Taft Street, south along
the existing bridge crossing over Highway 101, then shifting away from California Boulevard
behind the California Highway Patrol (CHP) property to a new bicycle/pedestrian bridge
crossing over the Union Pacific Railroad (UPRR) and connecting Phillips Lane to Pepper Street.
A Project vicinity map and bridge rendering shown below (Figure 1 & 2).
Page 899 of 1183
Figure 1: Study Area Map
Figure 2: Rendering of Railroad Safety Trail Bridge over UPRR Tracks between Phillips and Pepper
Page 900 of 1183
Caltrans Active Transportation Program Grant
In 2015, the City applied for a Caltrans Active Transportation Program (ATP) grant for the
Project and was awarded $3.24 million in funding towards Project construction. Over the past
five plus years, the Project progressed with planning, design, environmental review, permitting
and right-of-way acquisition to the current “shovel-ready” stage. After diligent negotiations with
UPRR, the State, and a private property owner, all property acquisition necessary to construct the
Project were completed in summer of 2019. At this time, staff has completed the Plans,
Specifications and Estimates and the Project is ready to be advertised for construction.
Project Scope of Work
The construction package attached to this Report includes plans and specifications for
construction of the RRST between Taft Street and Pepper Street. The designs include the
following elements:
a. Taft Street to Highway 101 Overcrossing – Separated Class I bicycle/pedestrian trail
along the west side of California Boulevard from Taft Street to the Highway 101
overcrossing.
b. Highway 101 Overcrossing – On-street Class IV protected two-way bikeway (“cycle
track”) along the existing California Boulevard bridge crossing over Highway 101. A
metal railing physically separates cyclists from motor vehicles and the existing sidewalk
serves pedestrian travel along the bridge.
c. Highway 101 Overcrossing to Phillips Lane – Separated Class I bicycle/pedestrian trail
shifts behind the CHP headquarters connecting to the Phillips Lane cul-de-sac.
d. Phillips Lane to Pepper Street – A new bicycle/pedestrian bridge connects Phillips
Lane on the north side of the UPRR tracks south to Pepper Street.
e. Other Elements
1. ADA curb ramps and path-of-travel upgrades at the Highway 101 bridge.
2. Widening of the Highway 101 offramp at California Boulevard to provide additional
queue storage (a requirement for Caltrans approval)
3. Resurfacing and re-striping along California Boulevard from Taft Street to the
Northbound Hwy 101 On- and Off-ramps.
4. Lighting system for the Class I trail.
Construction plans, specifications, and engineer’s estimate are provided as City Council Reading
Files as Attachment B thru D.
Next Phases of the Railroad Safety Trail Project
Upon completion of the Project, several gaps will remain along the RRST, totaling
approximately 1.5 miles. With completion of planned and pending development within the
Orcutt Area, the segment of the RRST between Tank Farm Road and the Jennifer Street Bridge
is anticipated to be fully connected within the next few years. This leaves about a one-mile gap
between Pepper Street and the Jennifer Street Bridge to complete the four-mile continuous
crosstown route. The preferred alignment and type of facility to complete this final RRST gap
will be identified in the City’s Active Transportation Plan, which is currently being drafted, and
is scheduled for completion later in 2020.
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Public Engagement
This Project was vetted by the City’s Bicycle Advisory Committee in 2011 and has continued to
be identified as a top project priority each year by the Active Transportation Committee (ATC).
The project was included in the 2013 Bicycle Transportation Plan and 2014 General Plan
Circulation Element, each of which included several public engagement opportunities. During
public outreach activities conducted in fall of 2019 for the upcoming Active Transportation Plan,
completion of the RRST was commonly expressed as one of the highest priority projects for
community members.
Policy Consistency
This project is identified in the RRST Plan, adopted in 2002, the General Plan Circulation
Element, and the City’s Bicycle Transportation Plan (BTP), adopted in 2013.
Construction of this RRST segment furthers the adopted 2019-21 Major City Goal: Multi-Modal
Transportation - Prioritize implementation of the Bicycle Master Plan, pedestrian safety, and the
Short-Range Transit Plan.
CONCURRENCE
The Project has been reviewed by the ATC and is a top priority for the committee to achieve the
City’s Sustainable Transportation Major City Goal. Updates have been provided to the ATC
throughout the project process.
The project came before City Council on August 20, 2019 to approve the transfer of funds from
the Transportation Impact Fee Program to the project. The RRST project was included in the
Citywide Transportation Impact Fee (TIF) program, and staff requested the transfer of
$2,894,163 in total from the Citywide TIF account to the RRST project account to fund the
property acquisition ($496,000) and construction funding shortfall ($2,398,163).
ENVIRONMENTAL REVIEW
An initial study of this Project was conducted, and a Mitigated Negative Declaration (MND) was
filed to the County of San Luis Obispo on May 19, 2017. All construction plans conform to those
mitigations found in the MND.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2017-18
Funding Identified: Yes
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Fiscal Analysis:
RRST- Taft to Pepper (91375)
Project Costs
Construction Costs $4,440,600
Construction Contingencies (15%) $630,000
Total Costs for this Construction Contract $5,070,600
Additional Items Outside Construction Contract (UPRR Items) $110,000
Construction Management & Materials Testing $603,750
Total for Construction $5,784,350
Project Funding
State Funds (Caltrans ATP Grant & SHA Funds) $3,494,000
Local Funds (Citywide TIF & Local Revenue Measure) $2,516,108
Total Available Funds $6,010,108
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund (LRM) $117,108
State (ATP Grant) $3,244,000
State (SHA) $250,000
Federal $0
Fees $0
Other: Citywide TIF $2,399,000
Total $6,010,108
The total construction cost for this project is estimated at $5,784,350, which includes
construction costs and contingencies related to this bid package ($5,070,600), construction
management and materials testing ($603,750) and related railroad flagging and permit review
costs, ($110,000). Construction Management support for this project will be procured via a
Request for Proposals (RFP) process through the City’s existing on-call construction
management contracts.
To date, $748,717 has been used or encumbered for property acquisition, environmental review
and project design.
ALTERNATIVES
The Council may choose not to authorize advertising for construction at this time. However, this
is not recommended because there is adequate funding for the project, the improvements will
provide a much-desired expansion of the Railroad Safety Trail to Cal Poly for bicyclists and
pedestrians, and this project will set up a critical link for the Railroad Safety Trail to connect
with Downtown San Luis Obispo. Further, if a construction contract is not awarded by June
2020, the City would risk forfeiture of the $3.24 million in Caltrans ATP grant funds.
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Attachments:
a - Project Page from 2013 Bicycle Transportation Plan
b - COUNCIL READING FILE - Project Plans
c - COUNCIL READING FILE - Special Provisions
d - COUNCIL READING FILE - Project Estimate
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City of San Luis Obispo, City Manager Report
Final City Manager Approval Approver Name Date Approved
City Administration Shelly 8/21/2020
Reviewer Routing List Reviewer Name Date Reviewed
City Attorney MJ 8/21/20
Finance NH 8/21/20
August 21, 2020
FROM: Luke Schwartz, Transportation Manager
(for Matt Horn, Public Works Director) LJS 6/21/2020
PREPARED BY: Bryan Wheeler, Transportation Planner/Engineer III
SUBJECT: Railroad Safety Trail Taft to Pepper, Spec 91375 Construction Contract
and Materials Testing Award
RECOMMENDATION
1. Award a contract to Souza Construction Inc. in the amount of $3,774,960.26 for
construction of the “Railroad Safety Trail Project, Specification No. 91375” (Attachment
A); and
2. Approve issuance of Purchase Order to Earth Systems in the amount of $96,013 for
Materials Testing Services for the “Railroad Safety Trail Project, Specification No. 91375”
(Attachment C); and
3. Approve a Purchase Order Amendment for TRC Engineering, increasing their approved
budget by $99,814 for construction engineering support for the “Railroad Safety Trail
Project, Specification No. 91375” (Attachment D).
DISCUSSION
Construction Contract
On March 17, 2020, the City Council authorized the City Manager to award the construction contract
for the upcoming Railroad Safety Trail (“RSST”) Taft to Pepper project if the lowest responsible bid
is within the publicly disclosed funding amount of $5,070,600. The Council Agenda Report for this
item is provided for reference as Attachment B. The project was advertised for bidding on June 6th,
2020. Bids were received on July 9th, 2020 by the five construction firms listed below:
• Souza Construction Inc.
• Bough Construction
• Granite Construction
• R. Burke Construction
• Papich Construction
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Railroad Safety Trail Taft to Pepper, Spec 91375 Award Page 2
The bids were all determined as responsive after review by staff and the design consultant, TRC
Engineering. Table 1 shows the breakdown of bid cost for the project:
Table 1: Construction Contract Bids
Staff reviewed the bid documents, legal requirements, and Disadvantaged Business Enterprise
(DBE) goal documentation, and concluded that the apparent low bidder provided the lowest cost
responsive bid. Staff therefore recommends awarding the construction contract to Souza
Construction Inc. for the Project. Souza’s bid proposal is provided for reference as Attachment A.
Materials Testing
On June 4, 2020 a Request for Proposals was solicited to the City’s on-call Materials Testing firms to
provide materials testing services in conjunction with construction of the RRST project. Two
proposals were received on June 26, 2020 from the following consultants:
• Earth Systems
• GeoSolutions
The proposals were reviewed by two internal CIP Engineering staff as well as the project design
consultant. The proposals were ranked based off the firm’s qualifications, experience of staff, project
understanding and approach to the work, familiarity with State and Federal Procedures and references.
Earth Systems ranked the highest by all three reviewers, primarily for their extensive knowledge and
experience on structures and bridges, and the understanding of the test involved for the project. The
following table shows the breakdown of reviewers scores:
Table 2: Materials Testing Consultant Proposal Score (out of 25 points)
Earth Systems 16.75
GeoSolutions 15
Based on the qualifications of Earth Systems, and their high-ranking proposal, staff is recommending
awarding the Materials Testing Services to Earth Systems. Their proposal, provided for reference as
Attachment C, is $11,197 over the estimated cost for materials testing identified in the March 17,
2020 Council Agenda Report. However, there are sufficient funds remaining in the total approved
project budget to cover the additional cost required for materials testing and staff is recommending
proceeding with issuance of a purchase order to Earth Systems for these services. It should be noted
that the proposals for Construction Management Services and Materials Testing were solicited
using the City’s established on-call contracts for these services and are not eligible to be paid with
grant funds. There are sufficient local funds allocated to the project to cover these costs.
Design Support
Additional construction support is required from the project design consultant, TRC Engineering,
to cover review of bridge submittals and Requests for Information (RFIs) and to continue
coordination with Union Pacific Railroad during construction activities. The design consultant’s
proposal for a contract amendment to provide construction support services is included for
Engineer's Estimate Souza Brough Granite R. Burke Papich
Total Bid
amount
$4,440,600 $3,774,960.26 $4,155,070.15 $4,845,580.00 $4,914,475.20 $5,566,119.83
Page 906 of 1183
Railroad Safety Trail Taft to Pepper, Spec 91375 Award Page 3
reference as Attachment D. There are sufficient local funds within the total approved project
budget to cover these costs. This work would be billed on a time and material basis, with the
remaining funds to be allocated back to the corresponding local fund account (Traffic Impact Fee
Program) upon completion of construction.
FISCAL IMPACT
The project was approved as part of the 2017-19 Financial Plan. Currently, there is $6,010,108
available in the project budget, which is sufficient to fully fund the total costs of construction,
construction engineering support, construction management support, and materials testing
services.
The $3,774,960.26 bid cost proposed by Souza Construction, Inc. is within the authorized amount
of $5,070,600, is below the engineer’s estimate of $4,440,600, and leaves $780,387 remaining in the
project account. Remaining funds from the project account will be transferred back to the Traffic
Impact Fee fund account upon completion of construction.
Construction Contract:$3,774,960
Construction Contingencies (15%):$630,000
Construction Management:$518,934
UPRR Items Outside Construction Contract $110,000
Materials Testing $96,013
TRC Construction Engineering Support $99,814
Total Estimated Project Cost:$5,229,721
Current Project Budget (State Funds):$3,494,000
Current Project Budget (Local Funds):$2,516,108
Total Budget:$6,010,108
Remaining Funds:$780,387
Railroad Safety Trail Taft to Pepper, Specification No. 91375
ALTERNATIVES
Deny awarding the project. The City Manager could choose to not award the contract. Staff does
not recommend this alternative. The City would be unable to proceed with the construction phase.
This could put the federal funding in jeopardy as the project must be awarded for construction prior
to December 31, 2020.
ATTACHMENTS
A. Souza Construction Inc. Project Bid
B. CAR 3/17/2020 Authorizing City Manager to Award
C. Earth Systems Proposal
D. TRC Proposal
https://slocitycloud.sharepoint.com/sites/SLOHub/Administration/citymanagersreports/Shared Documents/Public
Works/2020/Transportation/91375 RRST Taft To Pepper Construction Award/91375 Award CMR.docx
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