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Home My WebLink About07-14-2021 JHC Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission Agenda JACK HOUSE COMMITTEE Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the Jack House Committee are allowed to attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Committee meetings in the following ways: 1.Remote Viewing - Members of the public who wish to watch the meeting can view: •View the Webinar: ➢Registration https://slocity-org.zoom.us/j/93884534985? pwd=ZjdRY3Yzcy9tYVgzaVJZYW84U0E4QT09 •Meeting ID: 938 8453 4985 •Passcode: 007000 Note: The City uses Zoom for all public meetings please test speakers and mic prior to joining webinar. A link to a You Tube video for Attendees and audio control directions is at the back of this agenda. 2.Public Comment - The Jack House Committee will still be accepting public comment. Public comment can be submitted in the following ways: •Mail or Email Public Comment ➢Received by 3:00 PM on the day of meeting - Can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be sent to Committee and saved as agenda correspondence however we cannot guarantee emails received after 3:00 PM on the day of the meeting will be uploaded to the website prior to the meeting starting. •Verbal Public Comment ➢In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Committee Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢During the meeting – Joining the webinar (instructions above). Once the meeting has started please put your name and the item # you would like to speak on in the questions box. During public comment for the item your name will be called, and your mic will be unmuted. Contact the office of the City Clerk at cityclerk@slocity.org for more information. All Comments/Correspondence received will be saved as part of the record for the meeting. Jack House Committee Agenda for Wednesday, July 14, 2021 Page 2 Wednesday, July 14, 2021 5:30 p.m. REGULAR MEETING Zoom San Luis Obispo, CA CALL TO ORDER; Chair Chuck Crotser ROLL CALL : Committee Members, Dorothy Sundbye, Julie Moore, Sharon Whitney, Vice Chair Kathi Settle, and Chair Chuck Crotser PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES AND FINANCIAL REPORTS 1. Review Minutes of the Jack House Committee Meeting of May 12, 2021, and Financial Reports and Expenditures (SETTERLUND) PRESENTATION AND DISCUSSION 2. Art Restoration – (SETTERLUND) Recommendation: Update of Art Restoration project timeline and status 3. Jack House Signage Replacement (CROTSER) Recommendation: Approve design and funds required for purchase of new sign 4. Reopening (SETTERLUND) Recommendation: Consider bring back docent operations COMMENT AND DISCUSSION 5. Agenda Forecast & Staff Updates a. Master Plan/Blueprint Update b. Winter Projects Update c. Community Services – Movies at the JH, Monday Meet-up, Jr. Giants, Friday Night Skate, Monster Skate Jack House Committee Agenda for Wednesday, July 14, 2021 Page 3 d. Youth Services – School year registration has begun. Summer Camp in full swing. New Specialists and Assistant joining our team e. Rangers – 5 full time hires, homeless clean-up, Jr. Ranger Camp ADJOURNMENT The next Regular Meeting of the Jack House Committee is scheduled for Wednesday, May 10 , 202 1, at 5:30 p.m., in the Parks and Recreation Conference Room, 1341 Nipomo Street, San Luis Obispo, California. The City of San Luis Obispo wishes to make all of its public meet ings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/68232/Row1.aspx 1 Regular Meeting – Zoom Wednesday, May 12, 2021 CALL TO ORDER: A Regular Meeting of the Jack House Committee was called to order on Wednesday, March 10, 2021 at 5:36 p.m. via Zoom software, by Chair Chuck Crotser. ROLL CALL: Committee Members: Dorothy Sundbye, Julie Moore, Sharon Whitney, and Chair: Chuck Crotser, Vice Chair Kati Settle ARRIVED LATE: ABSENT: Dorothy Sundby, Julie Moore STAFF: Dave Setterlund, Recreation Supervisor CONSIDERATION OF MINUTES AND FINANCIAL REPORTS 1. Review Minutes of the Jack House Committee Meeting of January 13, 2021 and Financial Reports and Expenditures (SETTERLUND) MOTION BY COMMITTEE MEMBER SETTLE, SECOND BY COMMITTEE MEMBER WHITNEY, AND CARRIED 3:0:0 to approve the Financial Reports and Expenditures for March 2021. YES: ALL NOTES: NONE ABSTAIN: NONE ABSENT: NONE PRESENTATION AND DISCUSSION 2. History Center – Storage (SETTERLUND/SCOGGINS) Staff Member Setterlund: The Conservator recommended that the History Center store the pints only in a 24 x 24 folder within the flat mat files. The City would continue to house and display the original paintings. Scoggins: Will check with History Center Director to see if the Center can accommodate Jack House needs. Jack House Committee DRAFT - MINUTES 2 PUBLIC COMMENT Committee Comment: 3. Art Restoration – Donation (Setterlund) MOTION TO APPROVE DONATION FOR ART RESTORATION BY COMMITTEE MEMBER SETTLE, AND SECOND BY COMMITTEE MEMBER WHITNEY. YES: ALL NOTES: NONE ABSTAIN: NONE ABSENT: NONE Staff Setterlund: Communicated four step process to except the donation. 1. City has received the estimate for the work 2. I have created the Council Agenda Report – The report is in the process of being routed to Council 3. Council approves the donation as a consent item (potentially June 15) 4. Donation Agreement – once the donation is accepted by council, I will work with Katchy to have her sign the donation agreement. Public Comment: Community member Andrews: The Jack fund is Committee Comment: Vice Chair Settle: stressed the importance of the capital improvement project for the Jack House roof repair. Jack House Sign Replacement (CROTSER) Committee Comment: Chair Crotser: is still waiting on a bid COMMENT AND DISCUSSION 6. Agenda Forecast & Staff Updates a. Master Plan Update – planning Commission May 26, City Council July 6. b. Community Services - Sports Clinics, Softball and Hybrid Events c. Youth Services – spark, Summer Camp, fall Registration is open d. Rangers – Miossi, Planning Phase for Righetti Open Space, Fuel Reduction e. Staff preparing for red tier programing - Committee Comment: 3 Member Whitney: Required clarification about marketing fund. Vice Chair Settle: Reported all is well with family Chair Crotser: Reported all is well family Docent Kincaid: Wanted clarification about the rotary painting project ADJOURNMENT The next Regular Meeting of the Jack House Committee is scheduled for Wednesday, July 14, 2021, at 5:30 p.m., in the Parks and Recreation Conference Room, 1341 Nipomo Street, San Luis Obispo, California. The City of San Luis Obispo wishes to make all public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781- 7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/68232/Row1.aspx