HomeMy WebLinkAboutItem B & C - COVID 19 Situation Update & Financial Impacts PresentationCITYOF
r
�vSRR UIS OBISPO
Continued Special Meeting of the
Disaster Council / Regular Meeting
of the City Council
April 7 2020
Webinar Information
Registration URL: https://attendee.gotowebinar.com/register/213038480382925325
Webinar ID: 911-119-115
Audio access by phone: (213) 929-4232, Attendee Access Code: 672-572-299
Novel Coronavirus (COVID=19)
Situation Update
April 7, 2020
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RECOMMENDATION
1. ADOPT RESOLUTION ENTITLED "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA PROCLAIMING THE
CONTINUING EXISTENCE OF A LOCAL
EMERGENCY REGARDING THE COVID-19
PANDEMIC."
2. ADOPT A RESOLUTION ENTITLED "DESIGNATION
OF SUBRECIPIENT'S AGENT RESOLUTION"
AUTHORIZING THE CITY MANAGER, THE
ASSISTANT CITY MANAGER, AND THE FINANCE
DIRECTOR TO EXECUTE AND FILE APPLICATIONS
TO OBTAIN FEDERAL FINANCIAL ASSISTANCE
Today's Purpose
1. Provide an update on the National, State and
Local Situation
2. Discuss and Provide Direction on all necessary
actions needed to protect the Health, Welfare
and Safety of the Citizens of San Luis Obispo
3. Update the Council with information and
provide policy and operational direction for the
next operational period
4. Discuss other issues by the Disaster Council
Federal
■ 386,800 Cases / 12,285 Deaths*
■ Recent Focus:
■ 30 Days to Slow the Spread (April)
■ Increase Testing Capabilities
■ Treatment and Vaccine R&D
■ Federal Support of Governors' use of National
Guard
■ Defense Production Act (Ventilator Production)
■ Continued Economic Relief
*Statistics from The Center for Systems Science and Engineering (CSSE) at Johns
Hopkins University as of 417120, 12: 37 PM
State of California
■ 16,429 Cases / 397 Deaths*
■ Statewide "Shelter -at -Home" order still in place
■ Preparing for Expected Surge in Cases
■ Hospital Capacity / Alternative Care Sites
■ Distribution of Resources
■ State Health Corps
■ 90-day Extension of State and Local Taxes
■ Sales and Use Tax Deferral
■ Small Business — Up to $50,000 for up to 12 months
*Statistics from The Center for Systems Science and Engineering (CSSE) at Johns
Hopkins University as of 417120, 12: 37 PM
San Luis Obispo County*
FVjP 99
Confirmed cases
n 24
Home
71
Recovered
Hospitalised (3 in ICU)
01
Death
New vs. Total Confirmed Cases
40 New Cases / Total Cases
20 100
15 _�•75
N
CV 10 •� 50 Ln
u •� u
Q
z 5 • 25
Bill
0 . • • i • „ 1 1 0
*As of 1: 00 PM on 417120
San Luis Obispo County*
Cases by Status
Millie]
90
80
70
60
50
40
30 _ ■ . 1
r441
10
0
3/23 3/24 3/25 3/26 3/27 3/28 3/29 3/30 3/31 4/1 4/2 4/3 4/4 4/5 4/6 4/7
Recovered 19 Home 0 Hospital (non -ICU) 41 ICU 40 Death
*As of 1: 45 PM on 416120
San Luis Obispo County*
Cases by City or Town
Paso Robles
Atascadero
Arroyo Grande
San Luis Obispo (city)
Morro Bay
Templeton
Nipomo
Other
0
E
6
6
6
0
19
14
27
-13
10 15 20 25 30
*As of 1: 00 PM on 417120
Recent County Actions
■ Continued Shelter -at -Home Order
■ Will re -assess in 2 weeks
■ Alternative Care Site Construction at Cal Poly
■ Will open this week
■ Economic Recovery Branch Activated (EOC)
■ Virtual Assistance Center
■ Homeless Shelter Resources
■ Broadened Testing Criteria
Recent City Actions
■ Support Shelter at Home/Physical Distancing
Physical Distancing Saves Lives Campaign
■ Updated Personnel Policies and Guidelines
■ Business Support and Resources
SBDC/Chamber of Commerce Webinar
Resources on City COVID-19 webpage
Delivery/Takeout and Virtual Shopping Maps
■ IT support to ensure communications linkage between Cal
Poly & County Networks for Alternative Care Site
■ Regular community updates and weekly news summaries
Recent City Actions (cont.)
■ Tourism Messaging
■ Development of Economic Response, Recovery
and Resiliency Plan
■ Coordination with County on rollout of unhoused
population programs including trailers, hotel sites and safe
parking
■ Virtual public meeting support for City Council and Advisory
■ New Online Payment Services for Permits
Le o
Stay safe.
Stay home.
# StopTheSpread
wwwslocfty.org/covidig
www.coronavfruacalpolyedu
f @cityofsanluisobispogcvemment
® @citycfslo
TEiiTe7�
Cal Poly Students & Supporters,
For the health, safety and well-being
of our community, we are asking that
you follow the State Stay at Home
Order and remain at your current
residence far the spring quarter.
We must all follow the guidelines set
by our public health officials to slow
the spread of the COVID-19 virus.
We know this is a challenging time for
everyone, but we are all in this
together and we all must do our part.
Thank you and we look forward to
having you all return to SLO when it is
safe to do so.
We miss you but well see you again
soon. Be well!
SLO Take -Out /
Delivery Map
Ctick Here
:4 •
P.hp.ninn the N11hiic intormec
Local Assistance Center
Centro de Asistencia Local Virtual
to 0 countyofslo
We are strong.
#SLOtogether
�w
w0aft-MEMKOHM,
City Incident Action Plan (IAP)
Objectives - 4/7/20 to 4/10/20
A. Provide for the safety of public, agency employees,
their families, and first responders at all times and
ensure they receive proper and appropriate care.
B. Ensure that emergency service delivery efforts, both
law enforcement, fire and emergency medical service,
are uninterrupted and coordinated with County
direction.
C. Ensure continuity of essential government services to
fulfill the City's mission.
City 1AP Objectives (cont.)
D. Provide timely and accurate release of information to
the public, media, staff and cooperators by the EOC
Public Information Office through a wide range of
mediums.
E. Ensure that the needs of medically dependent
individuals and those with access and functional needs
are provided information and assisted as needed/able.
F. Ensure close coordination and communication
between Cal Poly, SLO County EOC, CHADOC, San
Luis Coastal Unified School District and the City of
SLO, including VOAD and other NGOs.
G. Maintain accurate financial documentation necessary
for cost reimbursement.
City 1AP Objectives (cont.)
H. Ensure employee morale and engagement for
employees in the office, working at home, or on adjusted
schedules
I. Coordinate with law enforcement to maintain the
protection of the public and maintain accountability
during the shelter in place order issued by the County of
SLO.
J. Establish City Economic Recovery Plan in coordination
with regional partners.
K. Initiate Advance Planning for Policies, Procedures,
Protocols for Coming Out of the Shelter at Home Order.
INCIDENT: COVID-19
Disaster Council
POLICY GROUP
04.06.2020
DATE
04.07 — 04.10
OP PERIOD
Keith Aggson
OPERATIONS SECTION
EOC STAFF ORGANIZATION CHART
Greg Hermann
PUBLIC INFORMATION
Bob Hill / Teresa Purrington
LIAISON
Deanna Cantrell
OPERATIONS SECTION DEPUTY
Mike Alforgue
FIRE BRANCH
Jeff Smith
LAW BRANCH
Laura Mathieu
PUBLIC HEALTH BRANCH
Matt Horn
PUBLIC WORKS BRANCH
De Held
CARE & SHELTER BRANCH
Mark Sadowski
BUILDING & SAFETY BRANCH
Dave Hix
UTILITIES BRANCH
_ Derek Johnson
EOC DIRECTOR
Michael Codron
PLANNING SECTION
Matt Callahan
PLANNING SECTION DEPUTY
Shawna Scott
SITUATION STATUS UNIT
Molly Brown
RESOURCES UNIT
Jennifer Metz
ADVANCE PLANS UNIT
Andrew Harris
DOCUMENTATION UNIT
Mary Andrews
TECHNICAL SPECIALIST / GIS UNIT
Shelly Stanwyck
EOC DEPUTY DIRECTOR
Christine Dietrick
LEGAL
Rodger Maggio
SAFETY
Aaron Floyd
LOGISTICS SECTION
Greg Avakian
LOGISTICS SECTION DEPUTY
Miguel Guardado
INFORMATION SYSTEMS UNIT
Miguel Guardado
COMMUNICATIONS UNIT
Gamaliel A. / Chris F.
TRANSPORTATION UNIT
Monica Irons
PERSONNEL UNIT
Cori R. / Jennifer T.
PROCUREMENT UNIT
Greg Cruce
FACILITIES UNIT
Monica Irons
RESOURCE TRACKING UNIT
Brigitte Elke
FINANCE SECTION
Natalie Harnett
COST ANALYSIS UNIT
Debbie Malicoat
TIME UNIT
Dan Clancy
PURCHASINGUNIT
Candace Havens
COMPENSATION/CLAIMS UNIT
Shelly Stanwyck
ECONOMIC RECOVERY
Molly Cano
BUISNESS LIAISON
Chantal Burns
TOURISM LIAISON
Chris Read
SUSTAINAB ILITY LIAISON
Tyler Corey
PLANNING & PERMITTING
Brian Nelson
IINFRASTRUCTURE STIM
Luke Schwartz
INFRASTRUCTURE STIM
Lindsey Stephenson
CULTURAL STIMULUS
Gaven Hussey
DOWNTOWN PARKING STIM
Issues Ahead
■ Fiscal Impacts
■ Economic Recovery
■ EOC Staffing
■ Monitoring and Responding to Spread
■ Shelter -at -Home Adherence & Enforcement
■ Supporting volunteer efforts providing services
to the community
■ Advance planning for coming out of Shelter -at -
Home Order (Policies, Procedures &
Protocols)
Next Steps
1. Support Emergency Operations Center
2. Continue to Implement Incident Action Plan
3. Continue to Coordinate with County
Emergency Operation Center, Joint Information
Center and Public Health Officials.
4. Disaster Council to re -convene on April 10 or
17t" depending on need.
RECOMMENDATION
1. ADOPT RESOLUTION ENTITLED "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA PROCLAIMING THE
CONTINUING EXISTENCE OF A LOCAL
EMERGENCY REGARDING THE COVID-19
PANDEMIC."
2. ADOPT A RESOLUTION ENTITLED "DESIGNATION
OF SUBRECIPIENT'S AGENT RESOLUTION"
AUTHORIZING THE CITY MANAGER, THE
ASSISTANT CITY MANAGER, AND THE FINANCE
DIRECTOR TO EXECUTE AND FILE APPLICATIONS
TO OBTAIN FEDERAL FINANCIAL ASSISTANCE
COV I D-19
FISCAL IMPACTS
& NEXT STEPS
Just when we thought ...
MAI
What does the forecast look like NOW?
The Short Answer
Most Major Revenues are
down significantly
$ 6.5 million
I� The Longer Answer is
TOT based on single digit
occupancy
Sales Tax is Down
Parks and Rec Programs are
closed
Parking Fees at almost zero
Transit is at no charge
Water Sales impacted
Cal Poly is CLOSED
Preparing Budget While Responding to COVID 19
• Finance has built out 3 scenarios 4 however, it is too early to
tell where we will be in June 2020.
• Need time to develop more information to gauge short- and
long-term impact.
• Need to reduce operating budgets in preparation.
Recommendation
Use S2 (Mid -Level Recovery COVID 19) as the basis.
Consideration
N
April 1, 2020 Fiscal Projections
Median Case Scenario
$86,000
Impacts could be longer and/or
$84,000 more severe
$82,000
$80,000
$78,000
c $76,000 •dP
•
i+ •
$74,000
$72,000
$70,000
$68,000
$66,000
2019 (Actual)
2020 2021 2022
2023 2024 2025
Expenditures - - - Original Revenue Projection COVID19 Revised Projection
General Fund
Original
Budget*
YTD
Received
Revised
Projection
p
in thousands 2019
TOT
$
8061
$
8, 033
4,670
$
5,946
$
6,245
$
,188
$
7,726
% change
-26.0%
5.0%
15.1%
7.5%
Sales Tax
$
18,120
$
9,592
$
15,555
$
15,322
$
16,303
$
17,770
% change
-13.9%
-1.5%
9.0%
LRM
$
8,325
$
7,840
$
3,473
$
7,313
$
7,218
$
7,680
$
8,371
% Change
-12.2%
-1.3%
6.4%
9.0%
Property Tax
$
17,473
$
17,940
$
11,293
$
17,940
$
18,299
$
18,116
$
18,659
2.0%
-1.0%
3.0%
Cannabis Tax
$
64
$
8
$
64
$
1,000
$
1,515
$
1,530
Business Tax
$
2,630
$
2,942
$
2,994
$
2,942
$
2,854
$
2,568
$
2,568
-3%
-10%
0%
U UT
$
5,749
$
5,854
$
3,299
$
5,678
$
5,565
$
5,676
$
5,790
-3%
-2%
2%
2%
Franchise Fees
$
1,428
$
1,558
$
925
$
1,485
$
1,544
$
1,606
$
1,670
4%
4%
4%
Development Review*
$
6,402
$
6,963
$
6,005
$
6,807
$
5,426
$
5,535
$
5,645
Parks & Recreation
$
1,622
$
1,763
$
874
$
1,000
$
1,639
$
1,655
$
1,655
Other Fees and Revenue
$
5,542
$
6,962
$
3,972
$
6,823
$
6,415
$
6,805
$
6,951
-2%
Total Revenue
$
75,352
$
77,978
$
46,179
$71,527
$
Total Expenditures
$
75,550
�0�7
5,550
$
75,412
$
77,671
$
79,441
* Based off of Mid -Year Review, Sales Tax da Initital Over/ (Under Expenses) $ 2,616
*Partially subject to desginati(New Over/ (Under) based off original Assumptions $ (6,424) $ (7,358) $ (5,946) $ (3,721)
N-11
Guiding Principles
World
HKO"'e�
We can't ass
as usual in a c.
world.
"I I in this Together
gents, All
pis
We can't control the Change; We can
manage the transition
Should be on Economic
Recovery and Resiliency.
2020-21 = 2019-20 Base Budget with a Caveat
Use 2019-20 base budget.
Reduces operating cost by
$2.3m
Budgeting based on what we
know today. Will need to return
' to Council early as we learn
more.
Based on Scenario 2
Systemic changes likely needed
to respond to ongoing COVID-19
Systemic changes
wait for next
Financial Plan for
which planning will
begin in Fall.
Immediate Action Already Taken
1
Activated Workforce
Fiscal Health Reduction
Contingency
Plan Due to
program ai
• Hiring Chill facility
• Purchasing closures
Chill
• Travel Chill
leserve
=unds
Strategic
Jtilization
used on
-axpected
-ashflow
shortfall
Budget Submittals 2020-21
FOCUS MAJOR CITY GOALS
IDENTIFY HOW WE CAN
UNIFY THE FOCUS INTO
RECOVERY AND RESILIENCY
WHILE STILL CONSIDER
ELEMENTS OF THE CURRENT
WORK PROGRAM
BALANCED BUDGET
FOCUS ON THE
COMMUNITY RECOVERY
AND RESILIENCY
OPTIMIZE CITY'S ROLE
PARTNERSHIPS,
Cto] 4WA:�0]C7_ll[Q►I.\►I11
COOPERATION.
Assumptions
Don't have enough information (today) to address this problem
for the long-term and systemically.
Solving this long-term will take significant work effort. Staff is fully
occupied with COVID 19 and will likely burn out if we do systemic
change.
Carryover (if available) should be limited to critical work already in
process (criteria) and place rest in V&C for most important emerging
issues. Depending where we end the year, use some of the $6.2M
Enterprise Funds and Impacted Programs will need to match to
revenues. There are programs and services impacted now and cost
reductions and increases (ramp up; ramp down) should be projected.
33
Questions?
IS