HomeMy WebLinkAboutR.A.C.E Matters - DEI AgreementAGREEMENT FOR FY20-21 DIVERSITY, EQUITY & INCLUSION FUNDING
THIS AGREEMENT dated ___________________________ for the convenience of the
parties hereto, is between the City of San Luis Obispo, a chartered municipal corporation
referred to herein as CITY) and Ecologistics, Inc./ R.A.C.E. Matters (referred to herein as
CONTRACTOR).
WITNESSETH:
WHEREAS, CONTRACTOR, has requested CITY to contribute to the BELONGING 2021
within the City of San Luis Obispo to allow CONTRACTOR to provide the services described
in the FY20-21 DE&I Funding Application (“Services”) submitted to the CITY on or before
October 22nd, 2020 at 5:00pm (“Application”) and attached hereto as Exhibit A; and
WHEREAS, said Services will be available to residents of the City, thereby serving both a
public and municipal purpose.
NOW, THEREFORE, CITY and CONTRACTOR for and in consideration of the mutual
benefits, promises and agreements set forth herein, do agree as follows:
1.CONTRACTOR will make its Services, as described in its Application and in
any applicable Amendment(s), incorporated by reference as Exhibit A,
available to CITY residents on a regular basis for the period of January 1,
2021 through September 30, 2021.
2.CONTRACTOR will provide CITY with a 90-day progress report, due April
1, 2021; a mid-year impact report, due July 1, 2021; and final program report,
due September 30, 2021 summarizing administrative, financial, and client
service activities. Said reports shall be in the form of "Exhibit B", attached
hereto.
3.CONTRACTOR and all of its agents, representatives, or participants in any
manner in the performance of its obligations and duties hereunder, shall be
employees, independent contractors, or volunteers for CONTRACTOR. They
shall not for any purpose be considered employees or agents of the CITY.
4.CONTRACTOR agrees to hold CITY harmless, and to defend CITY against,
from, and in any claim, action, proceeding, or hearing wherein there is an
allegation charging liability on the part of the CITY as a result of any act or
omission, negligent or otherwise, by CONTRACTOR.
5.CITY agrees to pay CONTRACTOR a one-time only grant, in the sum of
32,600 to be used to provide the Services as described in the Application and
any applicable Amendment(s). The grant will be paid in one installment when
a signed contract is received.
6.The City Manager may terminate this agreement at his sole discretion, after a
public hearing and upon ten (10) days written notice to CONTRACTOR. Said
termination shall be effective thirty (30) days after CITY mails notice of
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termination of agreement to CONTRACTOR. Any funds not paid pursuant to
paragraph 5 above shall revert to CITY upon said termination.
7. CONTRACTOR hereby certifies and agrees that it will comply with the City’s
commitment to create an environment within the City in which all persons can
enjoy equal rights and opportunities regardless of race, religion, sex, national
origin, sexual orientation, age, physical, mental, or economic status.
8. For purposes of notice under this agreement, all notices shall be considered
effective upon being sent by certified mail to the following addresses:
CITY:
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Attn: City Manager
GRANTEE:
Ecologistics, Inc./R.A.C.E. Matters
633 Ramona Ave., Space 103
Los Osos, CA 93402
Attn: Stacey Hunt
Tax ID:
IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper
officers duly authorized:
ECOLOGISTICS, INC./R.A.C.E MATTERS
By: ______________________________
Signature
Its: ______________________________
Title
CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By: ________________________________
City Manager
APPROVED AS TO FORM:
By: ________________________________
City Attorney
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Exhibit A
FY 2020-2021 Diversity, Equity and Inclusion Funding Summary Request
Grant funding has been allocated specifically for the purpose(s) stated below:
Ecologistics, Inc./ R.A.C.E. Matters has been provided funding in the amount of $32,600
for the purpose of:
Supporting the second annual installment of BELONGING, a multi-location, multimedia
arts experience to be held in San Luis Obispo (SLO) that will tentatively occur from March
of 2021 through at least June of 2021 (official end date of BELONGING to be agreed upon
by Contractor and City, and recommended for final approval to City Manager, no later
than April 2021).
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City of San Luis Obispo DE&I Grant Funding Application
2020-2021 FUNDING FOR HIGH-IMPACT DE&I PROGRAMS
Please provide all requested information; incomplete applications will not be considered. Please be as specific as possible!
Please review the NOFA before completing this application: https://www.slocity.org/Home/ShowDocument?id=28075
If accommodation or assistance is needed in completing this Application, or if a paper version is preferred, please contact (805) 781-7100 or
DEI@slocity.org
Organization Name:
Year Established:
Fiscal Agent, if different than above:
Tax ID#:
Name of Executive Director (or highest
leadership program)
Approximate Annual Budget:
Major Sources of Funding:
Mission Statement:
Number of paid staff (full- or part-time)
Number of volunteers:
Name of Board President or Chair:
Name of Person completing this Application:
Organization Mailing Address:
Phone:
E-mail:
Name of Project:
Est. number of people to be served through
this project:
Total Project Cost:
Part 1: Applicant Information
R.A.C.E. Matters
2016
Ecologistics, Inc.
Courtney Haile
30-50K
grant funding, donations,
in-kind support
To center the lived
experiences of Black and
other People of Color
through anti-racism
education and cultural
projects.
0
11
Courtney Haile
Elizabeth Sine
P.O. Box 5215, San Luis
Obispo, CA 93403
805.242.6242
race.matters.slo@gmail.co
m
BELONGING 2021
11,650
27,600
4
AMOUNT OF CITY FUNDING REQUESTED:
Briefly describe your Organization's mission, primary activities, and operating structures.
27,600
Our Mission
To center the lived experiences of Black and other People of Color through
anti-racism education and cultural projects.
What We Do
We fulfill our mission through special events, cultural projects, and rapid
response to racial and social injustice.
Our Programming
Our contributions to an inclusive culture of belonging in SLO include:
Cultural events and arts exhibitions that center Black creative expressions:
Because we originally formed in response to police killings of Black people,
the extraordinarily low Black population, and the relative dearth of Black
artistic and cultural opportunities locally, we have a particular focus on
showcasing, and providing a platform for Black artistic and cultural
expressions. We organize an extensive range of programs that engage our
local community with the works of Black artists as well as Black-focused works.
From visual arts programs to performing arts events to films--including our
first original short documentary film Kut to be the Best, and free advance
screenings of Hollywood films for the local community--our programs utilize an
expansive array of media to amplify and uplift the voices of underrepresented
Black and other POC populations in our predominantly White community. With
examples spanning a gamut that includes live storytelling events, an African
drumming event for kids, and community dialogues with featured artists, our
cultural and art events incorporate participatory elements wherever possible,
inviting our community to play an active role in the creative process of
imagining and building a more just world. We have an ongoing relationship
with the Harold J Miossi Gallery at Cuesta College, SLO Motion Films, and will
launch our first partnership with SLO Museum of Modern Art (SLOMA) in
January.
Racial justice educational programming:
We’ve organized community dialogues, panel discussions, and workshops
that contribute to a broader culture of racial justice within our community. Our
educational programming has ranged widely, from racial justice-oriented yoga
workshops, to educational workshops on White privilege, a panel and forum
focused on the subject of cultural appropriation, webinars devoted to the
racial dimensions of the COVID-19 crisis, and the challenges and possibilities
of homeschooling children of color in the pandemic, and private social spaces
for parents of color (including parents raising children of color) Our soon to
be released short documentary, Restrictions Apply, uncovers SLO city and
county’s racially restrictive covenants.
Creation of Black and BIPOC centered social spaces:
We organize a variety of social and cultural events specifically for the local
Black community, helping to build ties among local Black residents, families,
and businesses, and contributing to the fostering of Black culture locally.
Through RaiseUp SLO, we connect and build community among families of
color. Through NoireSLO, we organize social events to gather our local Black
community in enjoyable safe spaces. Through our Black Business Belongs
series, we facilitate networking and dialogue among Black business owners
across the local region. We regard the creation of these unapologetically
Black and BIPOC spaces as vital to the building of community , and especially
critical to welcome new residents. The existence and expansion of
Black/BIPOC social programs such as these, is crucial to making SLO a more
attractive, livable, and tolerable city for Black community members in 5
Describe the community(ies) your Organization supports.
Describe your proposed project or program.
attractive, livable, and tolerable city for Black community members in
particular.
Our Structure
R.A.C.E. Matters (RM) was founded in 2016 by a group of like-minded people,
including our Community and Cultural Engagement Chair, Courtney Haile. (at
present, the acronym stands for Responsibility, Action, Compassion, and
Education. C will soon stand for “Culture”) By engaging the public through
dialogue, workshops, and direct action organizing, the group has emerged as
a publicly recognized local leader in matters of race relations. Haile and other
members of our Black-led, volunteer-run Steering Committee (Preston Allen,
Stephanie Allen, Julie Fallon, Julie Lynem, Elizabeth Sine, and Gina Whitaker)
have extensive experience in event organizing, public speaking, outreach,
publicity, and education. We collectively make decisions, develop initiatives,
coordinate programs on behalf of our organization for our local community.
Black members make key decisions related to social and cultural programs for
the Black community, and advisors of color are sought when needed. White
members offer skilled support. Our efforts have also given rise to RaiseUp
SLO, our parent- and caregiver-oriented group, which functions as a sub-
committee of RM and works to create an inclusive and supportive environment
for children of color through community building, education and advocacy.
NoireSLO is the Black centered social arm. We are supported by an
expansive team of volunteers who help to implement our programming and
fulfill our mission.
Please be specific in the population and geographic area.
R.A.C.E. Matters is a direct outgrowth of the needs and desires of a culturally
marginalized and demographically minoritized Black community on California’s
Central Coast, and its mission, vision, and programs are animated by our
continual, intimate engagement with members of that community. We also aim to
amplify voices of Indigenous and other people of color in our educational
webinars, and in RaiseUp SLO programming. By focusing specifically on
amplifying the voices and uplifting the wellbeing of BIPOC, and especially Black
community members, we support the creation of a radically inclusive culture of
belonging for all residents of SLO County. While we aim and aspire to serve SLO
County as a whole, our organizational home, the focus of most of our activities,
and the most direct beneficiaries of our work are within SLO city itself.
Rather than treat the local Black community as a monolith or presume to
represent or speak on behalf of the local Black and POC community in all its
diversity and multiplicity, we continually reach out to and engage the wider Black
and POC community and remain responsive to the evolving needs and interests
that characterize it. We have instituted a regular practice of inviting guest
speakers from the local Black community to join us during our monthly Steering
Committee meetings, to talk with us about their experiences as well as to highlight
any concerns or aspirations that they wish to share. This practice keeps our
Steering Committee in touch with the changing dynamics of our multifaceted local
Black population, while also deepening the ties that connect us to that population.
When specific emergencies or crises arise, we conduct focused outreach to
communities directly impacted. For example, amidst the latest racial emergency
and response to the death of George Floyd, Breonna Taylor, and others, we have
been in close contact with Black youth at the helm of local Black Lives Matter
protests. We have worked to widen the platform on which their voices can be
heard, connected them with seasoned activist Gina Belafonte over zoom,
organized meetings specifically devoted to learning about their needs, concerns,
and visions, and are assessing how to structure our own plans to respond to their
needs as well as the needs of others in this historic moment.
Part 2. Project Information
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Specify what the requested funds will be used for, the need for this project, the
number of people impacted. Include a project plan, if available.
Project Description:
We are seeking funds to support our second annual installment of BELONGING, a
multi-location, multimedia arts experience to be held in San Luis Obispo (SLO)
that will begin during with the start of Black History Month, February 1, 2021 and
extend through April 2021. BELONGING will center local Black creative
expressions, engage participants in an exploration of the meanings of social
belonging for Black residents in the predominantly White community of SLO, and
invite all community members to take action, to make the local area more inclusive
for people of color. All of our events for this event series are being planned in
accordance with public health and COVID-19-related safety guidelines.
BELONGING 2021 includes: (1) a photographic exhibit featuring portraits of Black
community members, to be accompanied by multimedia expressions about lived
experiences and belonging. Inspired by Frederick Douglass’ use of portraiture as
a means of defying racist stereotypes and projecting dignified representations of
Blackness, the photographs that comprise the exhibit will be fashioned in the style
of nineteenth-century black-and-white portraits. The prints will be large,
approximately eight feet by ten feet, and will be placed in storefront windows in
downtown SLO. Empty storefront windows, of unoccupied business properties, will
be pursued in an effort to revitalize the Downtown. Downtown SLO CEO and
career arts administrator Bettina Swigger, will advise and assist with locations and
installation. We intend to feature emerging Black photographers, local if possible,
with technical guidance provided by Richard Fusillo, local photographer and
darkroom assistant at Cuesta College. Each portrait will be accompanied by a QR
code, which will give access to video of the personal stories shared by the
individuals featured in the portraits. Participants will include an aspect of structural
change around DEI/Racial/Social Justice, that they’d like to see from the City of
SLO; (2) a neighborhood art exhibit displaying works by Black artists who either
live in, or have lived in SLO City or County on yard signs in neighborhoods across
SLO. Paralleling the placement of political campaign signs in yards, and in
apartment and condominium windows. The exhibit will involve the printing of
artwork images on durable signage material and the placement of these signs in
the yards of collaborating local residents. The exhibit will feature a total of 25
unique images (images may be used more than once in different neighborhoods
across town), which will be selected from a pool of submissions following a call to
the public for artwork centering Black expression for this project. Emma
Saperstein and Harold J. Miossi Gallery at Cuesta College will coordinate the
logistics involved in the call and collection of submissions. Courtney Haile will lead
the selection of images and curation of the exhibit. SLO’s Anholm and Laguna
Lake neighborhoods will be included in the exhibit. Others might be added in
addition. The public will be asked to register for Belonging 2021, to gain access to
maps to the neighborhood exhibits, and will receive prompts for engaging
neighbors in conversation about the art, and other to be developed themes ; (3)
Celebrating Black Music: local DJs, a majority of them Black and Brown, will curate
playlists that celebrate Black music, encompassing multiple genres and music
from across the Black diaspora. Functioning as both entertainment and education,
playlists will be made available to those who register for BELONGING 2021, and
shops/establishments that play music will be encouraged to include playlists on
rotation, and display signage about the DJ, and intention of the playlist. As
weather and Covid guidelines allow, some DJs may perform live sets at local food
beverage venues, and at selected neighborhood art exhibits. Dj Mano Gil, who
has a mobile DJ bicycle, will spearhead a musical educational experience on Black
music throughout the diaspora. (4) Storytelling: Rocky Ross of The
ReBoot:Storytelling ReImagined, will coach photography subjects in shaping and
telling their stories, which will be expressed in multimedia video pieces, as part of
the front window exhibits. There will also be a live storytelling event, likely virtual,
and in person if weather and covid permit (5) Belonging beyond Black Black
History month: continued creation of social spaces for Black Community building
and connection. In this application, we also request a lump sum for the existing
NoireSLO social program, to fund the rental of outdoor, covid-safe venues,
catering, and entertainment for private, Black community centered social
gatherings. Due to dire community need, previous venues have been community
crowd sourced -- money scraped together before R.A.C.E. Matters had wide7
community support. Private rentals are necessary for the integrity of the space
and purpose. While some venues and caterers may wish to donate, we realize the
events and hospitality industries have been severely impacted by Covid- 19 and
may not be in the position to do so.
Together, these activities place local Black creative expressions, and community
building, at the center of public conversations about what a truly inclusive
community is and could be. The program invites all SLO residents to participate in
such conversations and in the work of envisioning and building communities of
belonging at the local level.
Need for the Project:
This project promises to address three main needs within the City of SLO. First,
BELONGING addresses a desperate need within SLO for the amplification of
Black voices and opportunities for public self-representation by Black people.
SLO’s overwhelmingly White demographic profile and the disproportionate
underrepresentation of our local Black population within it militate against the
inclusion of Black voices in most public forums and the representation of Black
people on their own terms. The brilliance, creativity, and vision of our multifaceted
local Black community not only deserve a more prominent platform within SLO;
they promise to enrich the lives of all local residents. BELONGING provides such a
platform and invites SLO residents of all backgrounds and identities to engage in
a dialogue opened up by Black creative expressions.
Second, BELONGING will build conversations about racial belonging, racial
justice, and political possibility within a community that is presently grappling with
racial crisis. As protests and counter-protests continue to sweep the nation
following the police killings of George Floyd, Breonna Taylor, and others, SLO
residents have been experiencing an overdue social reckoning, intensified
political polarization, and a palpable sense of racial emergency. The present
concern about racial injustice locally signifies a hunger for critical dialogue and
learning about issues of racial diversity and inequality, along with a much-needed
recognition of the importance of uplifting and listening to Black voices in our
community. The immersive, creative, Black-centered dialogue that BELONGING
offers meets this demand in ways that amplify the voices of underrepresented
populations that are typically marginalized or excluded from such conversations,
while helping to undermine the racial stereotypes that perpetuate inequalities.
Third, BELONGING contributes to the building of a local infrastructure of social
relationships linking people across SLO and the broader Central Coast who are
similarly concerned about racial injustice and similarly committed to building a
more inclusive and just SLO. The BELONGING program offers rich opportunities
for relationship building among local residents. We regard such connections as
important to the broader work of expanding public conversations about race and
addressing inequities in a collaborative, community-based manner.
Additional note: Although as a non-profit, we frequently ask for volunteer labor in
our programming, we include additional funding asks to compensate local artists--
including Black and BIPOC artists whenever possible--as the arts community has
been severely struck by the economic fallout from the COVID-19 pandemic. We
recognize the critical role of art and artists within society and are inspired by a
recent move by the San Francisco Economic Recovery Task Force to pay a basic
income stipends to qualifying artists in the city. We will pay contributors in gift
cards to local businesses when possible to help contribute to the local economy.
Projected Impact:
We will track participation with web analytics, playlist plays and downloads, and
other mobile “check-in” techniques.
Projected estimate:
Downtown storefront photography: 10,000 viewers of multimedia stories
Neighborhood Art Exhibits: 200
Playlists, measured by plays: 1,000
Ongoing Noire SLO Socials: 150 different people per year (many repeats)8
Describe the community the project will support.
Describe the equity gaps and community needs this projcet will address.
In the table below briefly list 2-3 methods of evaluation and indicators of success or measureable outcomes.
Methods of Evaluation Indicators of Success / Measurable
Outcomes
Virtual Storytelling event: 200 zoom guests, 100 of in person
TOTAL: 11,650 people
Specify the population, location of services provided, and any other identifiers your
proposed project will support.
BELONGING will serve the local Black and POC communities in SLO by actively
creating Black-centered spaces of belonging, affirmation, expression, and
community-making within an overwhelmingly White-dominant city. Such spaces
are vital to the dignity and wellbeing of our Black and POC communities and to the
building of a meaningfully inclusive SLO.
The program will serve low-income residents, residents with disabilities, and other
residents who commonly experience material and physical barriers to social and
cultural access within SLO. We aim to maximize accessibility and inclusivity in all
aspects of our event planning. All events and activities in the BELONGING
program will be cost free and accessible to all income levels. Multiple formats
from virtual special events to the storefront window exhibit to the mobile dance
party) allow access to diverse audiences with different levels of engagement.
Ongoing public access to key aspects of the program (portraiture exhibit and its
accompanying narrative recordings, for example) will maximize accessibility for
people otherwise unable to attend on a narrower time frame.
It will serve the SLO city community as a whole by engaging the broader public in
a conversation about race, difference, and the meanings and possibilities of
inclusivity. By exposing the White-majority residents of SLO to Black voices and
artistic expressions, the program is an opportunity for community-wide learning
that is inherently collaborative and potentially transformative.
As described above (see “Project Need,” under Section #2: Describe your project
or program), our BELONGING 2021 program will address SLO’s need for (1) the
amplification of Black voices and opportunities for public self-representation by
Black people, (2) education about racial belonging, racial justice, and political
possibility within the local region, and (3) the building of a local infrastructure of
social relationships linking local residents who are commonly committed to building
a more inclusive and just SLO.
By addressing the above needs specifically through Black art and expressive
culture, BELONGING 2021 makes a distinctive contribution to broader, systemic
change that is much needed within SLO. The program is built on a conviction that
imagining what is possible in our community--of envisioning a radically inclusive
community of belonging in SLO--is, fundamentally, an artistic endeavor. As a
source of meaning-making, identity and community formation, and political
imagination, art contains the capacity to open up new ways of seeing, knowing,
being, and relating to one another. Going beyond band-aid solutions that aim to
treat symptoms of more deeply-rooted problems, art and culture strike at the very
crux of the ways people perceive and make sense of the world around them. It
impacts people’s perceptions, worldviews, and behavior, generating ideas that
inspire action. By centering Black art in our overwhelmingly white community,
BELONGING aims to do precisely this, to enlist SLO residents in the collaborative,
creative work on which lasting systemic, structural, social change relies.
9
In the chart below, identify any partnerships/collaborations that are supporting this project, and their roles.
Name of Partner Activity/Service they provide for this project
QR codes
Ex: # of BIPOC serving on
public boards, committees
will track participation in
specific components of the
program (portraiture
exhibit, BIPOC walking
tour). Won’t be a perfect
measure of participation,
but will offer some
quantitative sense of
public engagement with
the exhibit.
Ex: 10% increase by end of
2021
Surveys
Ex: # of BIPOC serving on
public boards, committees
All registrants who sign up
to participate in
BELONGING 2021 events
will be asked to complete
and submit surveys online
at the program’s end. Even
if just a proportion of all
participants complete the
surveys, they will offer a
sampling of participant
feedback. Surveys will
gather data regarding
participants’ level of
engagement with the
program, their perspective
on it, its impact on them,
and how it will impact their
views, behavior, and
actions moving forward,
among other things.
Ex: 10% increase by end of
2021
Ex: # of BIPOC serving on
public boards, committees
Ex: 10% increase by end of
2021
Harold J. Miossi Gallery,
Cuesta College
Ex: ABC Business
Emma Saperstein will
provide logistical support
for the neighborhood art
exhibition
Ex: Free Use of Space for
Weekend Classes
Soul Dust Productions
Ex: ABC Business
lead DJ Velanche Stewart
will be the point of contact
for local DJs, majority
Black and Brown, who will
curate the Celebration of
Black Music playlists
Ex: Free Use of Space for
Weekend Classes
10
Provide the timeline for this proposed project.
Downtown SLO
Ex: ABC Business
Bettina Swigger, CEO, will
help with coordination of
logistics for the downtown
storefront window
portraiture exhibit
Ex: Free Use of Space for
Weekend Classes
Cuesta College
Photography
Ex: ABC Business
Richard Fusillo,
Photographer, will provide
any needed technical
guidance to
photographers, and
provide film developing
and scanning services
Ex: Free Use of Space for
Weekend Classes
The SLO County Museum
of Art
Ex: ABC Business
will partner with R.A.C.E.
Matters to host a film
screening, in virtual and
covid- safe in person
formats, centering on
racial justice and/or protest
Ex: Free Use of Space for
Weekend Classes
SLOMotion Films
Ex: ABC Business
will partner with R.A.C.E.
Matters to host a film
screening, in virtual and
covid- safe in person
formats, centering on
racial justice and/or protest
Ex: Free Use of Space for
Weekend Classes
Storytelling ReImagined
Ex: ABC Business
Story Coach Rocky Ross
will coach Storytellers, in
shaping the mutli-media
stories that will accompany
large scale portraits, and
in a live, virtual storytelling
event, or in person covid
safe event, if possible
Ex: Free Use of Space for
Weekend Classes
11
Describe your plan for sustainability beyond the City's one-year award funding, if applicable.
Using the table below, please provide a broadly-itemized budget for your project, including the source of any matching funds. During application
review, you may be asked for further financial information or for proof of any matching funds.
Item Description Total Cost Amount Provided by City
Funds
Amount of Matching
Funds/Source *
With the deliberate intention of expanding the honoring and celebration of Black
history beyond the month of February, we are organizing BELONGING 2021 as a
3-month event series. The timeline for roll-out of various program components is
as follows:
February 1: The program will launch with the start of the portraiture exhibit in
Downtown SLO. The exhibit will continue through April 30.
February 1: Celebrating Black Music will also begin in February. Mobile DJ sets
may occur on select dates (TBD) throughout the three-month period of the
BELONGING program.
February: Film screening + discussion, in partnership with SLOMA and SLO
Motion Films, will occur in February. Though we are not requesting funds from the
City of SLO for this endeavor, as it will take place in February and will be included
in the Belonging series.
February or March: ReBoot Storytelling ReImagined, Live Storytelling event, likely
virtual, in person if weather and covid regulations permit
March 20, Spring Solstice: Neighborhood art exhibition will begin and will run
through April 30.
We plan to continue organizing BELONGING as an annual event series in SLO in
the years to come. Our plans for sustaining the program involve:
continuing to seek available grant funding, not just at the city level but also state
and national levels and private sources as well. We have been awarded a
California Humanities (CH) grant in the past and will be eligible to reapply for CH
funds again next year.
continuing to grow our fundraising base. In addition to individual donations, we
have begun to build a strong base of fundraising support from local businesses
and also from a growing contingent of subscribed monthly donors. building on this
foundation will help to ensure that BELONGING will become a fixture in SLO-based
events and programs for the long term.
continuing to build partnerships that support and enrich the program. Our
partnership with the Harold J. Miossi Gallery at Cuesta College, which began with
our collaboration in the Black arts-centered Laboratory Talks series and carries
into BELONGING 2021, and our partnership with Downtown SLO in BELONGING
2020 which will also carry into 2021, are examples of the kinds of collaborations
that we will continue to foster. These relationships help to facilitate, carry out, and
sustain our organizing efforts in BELONGING and beyond.
Part 3. Project Cost / Budget
12
Portraits in
Downtown
Storefront
Windows •
Large Black
and white prints
on vinyl with
grommets -
large print,
around $200 •
10 subjects=
2,000 •
Photography
labor, $1,000 •
Installation
materials: $200
4 by 5 camera
film $300 •
developing -
200 • $50 for
chemicals to
scan in each
image -
scanning labor
donated in-kind
add more lines
as needed
4,000 $4,000
Multimedia
Stories to
Accompany
Storefront
Window
Displays •
Videographer to
capture
participant
stories : $600 •
Editor for
stories: $1,000
Cinematograph
er (who shoots
in film, lending
to historical
look) to capture
photoshoots,
footage to be
edited into
multimedia
stories: $600
add more lines
as needed
2,200 $2,200
13
SLO City
Community-
Focused Art:
Estimate from
Coastal
Reprographics:
4mm
corrugated
plastic
weatherproof)
signs: $5 per
square foot. •
Double sided
printing =
double the cost:
10 • Metal
stakes = $2
each • For a
sign of decent
size to show art
2 square feet,
plust stakes: 12
bucks a sign •
Each house w/2
signs, 10
houses in a
neighborhood =
240 • 10
neighborhoods
in SLO: $2,400
1,000: $100
gift cards to
local
businesses, to
gift to 10
selected artists
add more lines
as needed
3,400 $3,400
BELONGING:
Beyond Black
History Month -
Creation &
Development of
SLO Black
Social Spaces •
Funding for
SLO City event
rental,
entertainment,
and catering •
Funding for at
least 4 SLO City
socials per year
add more lines
as needed
15,000 $15,000
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Describe the plan for promoting this project within the City of San Luis Obispo.
How will you highlight the City's funding in this project?
Name of Person Completing this Application
Signature *
Title:
Celebration of
Black Music •
100 Gift Cards
to local
businesses to
each
participating DJ
add more lines
as needed
500 $500
Promotional
Costs • $2,500-
based on
spending
7,500 in
promotional
costs for
BELONGING
2020. We are
requesting
2,500 for
promotional
costs in this
application, in
addition, we are
requesting
2,500 from the
Promotional
Coordinating
Committee
add more lines
as needed
2,500 $2,500 $2,500+ grant
funding and/or
donations
Part 4. Awareness and Visibility
Promotion will include a promotional poster, paid social media ads, newspaper
magazine ads, and radio interviews. We will ask community partners to share
about our events to their mailing lists and post on social media. We will begin
promotion in January. The city of San Luis Obispo’s logo will appear on our
promotional poster, on all ads, and the city’s sponsorship will be noted in copy on
our Facebook events, and included in language describing events whenever
possible.
The City of San Luis Obispo will be noted and thanked as a sponsor and its logo
will appear in all major advertisement and promotional venues for the program,
including our website, social media posts about our events, and in the language
describing our events as much as possible.
Part 5. Certification
By signing this application, I certify that the information contained within is true and correct to the best of my knowledge. I agree to comply with
the requirements of the City of the San Luis Obispo.
Elizabeth Sine
Steering Committee - Donor/Sponsorship
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Date:
Application Checklist
Use this checklist as a tool to ensure all required components are submitted with your final application.
Please upload the following documents:
File Upload
Description of file upload (if any):
My final application includes all documents listed above, submitted by 5:00 PM on October 22, 2020, via one of the following
methods:
10-22-2020
List of Organization's current Board Members or leadership body
Organization Chart
Copy of Document Certifying Federal Tax-Exempt status, if applicable
RACE Matters_Ecologistics Fiscal Sponsorship
Agreement.pdf
623.69KB
RACE_Matters_Org_Chart.pdf 69.08KB
RACE_Matters_Leadership.pdf 176.82KB
This online site. Use the SUBMIT button below.
One (1) signed application, including all attachments, in PDF format,
submitted via email to DEI@slocity.org
One (1) signed application, including all attachments, mailed via Hard Copy to:
DE&I Task Force, 919 Palm St., San Luis Obispo, 93401. Attn: Dale Magee
Postmarks by October 22nd at 5:00 PM will be accepted.
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R.A.C.E. MATTERS LEADERSHIP
President
Courtney Haile (Co-Founder)
Steering Committee
Communications: Preston Allen
Donor/Sponsorship: Elizabeth Sine
Volunteer Management: Julie Lynem (Co-Founder)
Events: Stephanie Allen
Treasurer: Courtney Haile
Secretary: Julie Fallon
Advocacy: Gina Whitaker (Co-Founder)
Leads
RaiseUp SLO: Julie Lynem
Noire SLO: Courtney Haile
Black Business Belongs & Professional Services Directory: Preston Allen
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Page 1 of 8 Sponsor: Ecologistics, Inc.
Grantee: R.A.C.E. Matters
FISCAL SPONSORSHIP AGREEMENT
This Agreement is made on April 21, 2017, by and between ECOLOGISTICS, INC. (“Sponsor”) and
R.A.C.E. Matters (“Grantee/ Project”).
The Sponsor:
Non-Profit Status. The Sponsor is a non-profit corporation, incorporated in the State of
California, exempt from federal tax under section 501(c)(3) of the Internal Revenue
Code, as amended (“Code”) as of May 21, 2010. The Sponsor’s Federal Tax ID is
Purposes. Sponsor is formed for purposes which include, inter alia, to develop practical,
solution-based models and paradigms designed to promote and effectuate the
conservation, restoration, connectivity, and stewardship of ecosystems, watersheds,
habitats, and landscapes in harmony with human needs and uses; to serve as a resource
for public agencies and non-profit organizations; and to work collaboratively with other
non-profit and educational organizations to circulate the content of innovative solutions
to ecological and social problems and to provide both a forum and hub for the sharing of
scientific developments.
Address: Sponsor’s mailing address is 4349 Old Santa Fe Road, # 6, San Luis Obispo,
CA 93401. Sponsor’s contact information for e-mail and phone are
info@ecologistics.org, 805.548.0597.
The Board of Directors of Sponsor has, by Resolution, found and decided that financial
support of the Project described in Attachment A accompanying this Agreement, as may
be amended from time to time as agreed in writing by both parties, is consistent with and
will further Sponsor’s tax-exempt purposes. Sponsor has created a restricted fund
designated for such Project, and intends to grant all amounts that it may deposit to that
fund, less any administrative charge as set forth below, to the Project, subject to the terms
and conditions set forth in this agreement
The Grantee/Project:
x Grantee is R.A.C.E. Matters SLO County. The acronym stands for Responsibility,
Action, Compassion, and Education. We are a group of local volunteers working
together to be stewards of change regarding race relations. Our mission is to engage the
community in matters of racial justice through dialogue, workshops, and direct action;
and to provide space for marginalized groups to be heard. Our Vision: To positively
impact our community so that people of color feel welcome, respected and safe. Our
ultimate goal is to be the authority on race and race relations in SLO County.
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Page 2 of 8 Sponsor: Ecologistics, Inc.
Grantee: R.A.C.E. Matters
Address and Contact:
Grantee’s project coordinator is Courtney Haile; Telephone and email are: (
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Page 3 of 8 Sponsor: Ecologistics, Inc.
Grantee: R.A.C.E. Matters
AGREEMENT
WHEREAS, the Sponsor is willing to receive tax-deductible charitable contributions for the
benefit and use of implementing Grantee’s Project(s) as described in Attachment A, as amended
from time to time; and
WHEREAS, Grantee, with the administrative assistance of the Sponsor, desires to use these
funds in order to implement the Project(s)’s purposes,
NOW, THEREFOR, the parties agree to the following terms and conditions:
1. Documentation. Grantee shall provide Sponsor with accurate information about the
Project’s mission, the purposes to which donated funds will be put to use, and a proposed
budget. Grantee shall provide Sponsor with a copy of all Project grant applications and
compliance rules. Sponsor shall provide Grantee with all documentation required by
funding sources to be submitted with any grant applications.
2. Receipt of Funds: The Sponsor agrees to receive grants, contributions and gifts to be
used for the Project, and to make those funds available to the Project. Sponsor shall
deposit such funds to the Sponsor’s bank into a restricted fund designated for such
Project.
3. Acknowledgment of charitable donations on behalf of the Grantee/Project: The Sponsor
agrees that all grants, charitable contributions and gifts which it receives for the Project
will be reported as contributions to the Sponsor as required by law, and further agrees to
acknowledge receipt of any such grant, charitable contribution or gift in writing and to
furnish evidence of its status as an exempt organization under Section 501(c)(3) to the
donor upon request. The Sponsor agrees to notify the Grantee of any change in its tax-
exempt status.
4. Use of Funds. Grantee shall use the funds solely for the Project described in Attachment
A, and Grantee shall repay to Sponsor any portion of the amount granted which is not
used for the Project. Any changes in the purposes for which grant funds are spent must
be approved in writing by Sponsor before implementation. Grantee agrees not to use
funds received from the Sponsor in any way which would jeopardize the tax-exempt
status of Sponsor. Grantee agrees to comply with any written request by Sponsor that it
cease activities for which it receives funds from Sponsor which might jeopardize the
Sponsor’s tax status, and further agrees that Sponsor’s obligation to make funds available
to it is suspended in the event that it fails to comply with any such request. Sponsor
retains the right, if Grantee breaches the Agreement, or if Grantee jeopardizes Sponsor’s
legal or tax status, to withhold, withdraw, or demand immediate return of grant funds.
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Page 4 of 8 Sponsor: Ecologistics, Inc.
Grantee: R.A.C.E. Matters
5. Return of Funds. In the event Grantee creates a nonprofit organization and receives
approval of 501(c)(3) status from the IRS and is eligible to directly accept donations for
which the donor desires to receive the benefit of a tax deduction, then at the direction of
Grantee, Sponsor shall release all remaining unobligated Project funds to Grantee.
6. Authorized Expenditures. Sponsor authorizes Grantee to make expenditures, which do
not exceed total contributions for the Project, on Grantee’s behalf for use in the Project.
Grantee agrees to use any and all funds received from Sponsor solely for legitimate
expenses of the Project and to account fully to Sponsor for the disbursement of these
funds.
7. Financial accounting and reporting. Sponsor shall maintain books and financial records
for the Project during the period of this Agreement. The Project’s revenue and expenses
shall be separately classed in the books of Sponsor. Sponsor will provide reports
reflecting revenue and expenses to the Project on a periodic basis. Grantee shall submit a
full and complete report to Sponsor as of the end of Grantor’s annual accounting period
within which any portion of this grant is received or spent. Subsequent reports, if any,
shall be due not later than the anniversary date of the initial report. The report shall
describe the charitable programs conducted by Grantee for the Project with the aid of this
grant and the expenditures made with grant funds, and shall report on the Project’s
compliance with the terms of this grant.
8. Base Administrative Support/Service Fees. An administrative charge of five percent
5%) of all amounts paid by cash or check to Sponsor on behalf of Project and seven
percent (7%) of all amounts paid by credit card shall be deducted by Sponsor to defray
Sponsor’s costs of administering the restricted fund and any grants herein. Such fees
shall cover routine administrative expenses, e.g. bank fees, performance of accounting
and bookkeeping maintenance, and issuance of donation letters, but will not cover
specific donor-directed requirements and compliance measures required by any funding
source, for example for audits or reporting more extensive and frequent reporting than
required herein, which sums shall be borne by and charged against the Project account.
The base fees provided for herein shall be deductible by Sponsor upon receipt of the
monetary donations.
9. Governance. Authority to manage the programmatic activities of the Project is delegated
to the Project Coordinator or her assigns, subject at all times to the ultimate direction and
control of the Sponsor’s Board of Directors.
10. Fundraising. Grantee may solicit gifts, contributions, and grants, which are earmarked
for the activities of the Project. All grant agreement pledges, or other commitments with
funding sources to support the Project shall be executed by Sponsor. Sponsor shall be
responsible for the processing and acknowledgment of monies received for the Project,
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Page 5 of 8 Sponsor: Ecologistics, Inc.
Grantee: R.A.C.E. Matters
which shall be reported as the income of the Sponsor for both tax purposes and for
purposes of Sponsor’s financial statements. Grants involving government or public
agency monies may be subject to substantial reporting and auditing requirements;
therefore, if the Project is awarded government or public agency grants, Grantee shall
give timely notice to Sponsor’s CEO of the grant(s) and provide detail on the reporting
and auditing requirements. The expense of such specialized reporting and/or audits
requires shall be billable to the Project and shall be in addition to the administrative fees
set forth in this Agreement.
11. Termination. Either party may terminate the agreement by giving 60 days written notice
to the other party. If the Project will continue to exist but one of the parties desires to
terminate the Sponsor’s fiscal sponsorship of the Project, the following terms and
conditions shall apply: (a) Another non-profit corporation which is tax exempt under IRC
Section 501(c)(3) and is not classified as a private foundation under Section 501(c)(3)
must be willing and able to sponsor the Project (the “Successor”). (b)The Successor must
be approved in writing by both parties by the end of the 60-day written notice. If the
parties cannot agree on a Successor to sponsor the Project, Grantee shall have an
additional 60 days to find a Successor willing and able to sponsor the Project. If a
Successor is found, the balance of assets held by Sponsor for the Project, together with
any other assets held or liabilities incurred by Sponsor in connection with the Project,
shall be transferred to the Successor at the end of the notice period or any extension
thereof, subject to the approval of any third parties (including funding sources) that may
be required. If Grantee has formed a new organization qualified to be a Successor as set
forth in this Paragraph, such organization shall be eligible to receive all such assets and
liabilities so long as such organization has received a determination letter from the
Internal Revenue Service which states that the new organization is exempt from federal
tax under section 501(c)(3) of the Internal Revenue Code no later than the end of the
notice period or any extension thereof. (c)If no Successor is found, the Sponsor may
allocate the Project’s assets and liabilities in any manner consistent with applicable tax
and charitable trust laws and other obligations.
12. Changes in Status. Grantee shall notify Sponsor immediately of any change in (a)
Grantee’s legal or tax status; and (b) Grantee’s/Project’s executive or key staff
responsible for achieving the grant purposes.
13. Political, Legislative and Litigation Exclusion. No Project funds shall be used in any
attempt to influence legislation within the meaning of IRC §501(c)(3) nor shall Grantee
use any portion of the funds granted hereunder to participate or intervene in any political
campaign on behalf of or in opposition to any candidate for public office, to induce or
encourage violations of law or public policy, to cause any private inurement or improper
private benefit to occur, nor to take any action inconsistent with or in contravention of
IRC §501(c)(3). No Project/Grant funds shall be used for the purposes of mediation or
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Page 6 of 8 Sponsor: Ecologistics, Inc.
Grantee: R.A.C.E. Matters
litigation. Grantee may request leave to engage in legislative advocacy involving funds
provided by Sponsor, approval of which will not be unreasonably withheld.
14. No Agency. Nothing in this Agreement shall constitute, or be construed as
constituting, the naming or authorization of Grantee as an agent or legal representative of
Sponsor for any purpose whatsoever except as specifically and to the extent set forth
herein. This Agreement shall not be deemed to create any relationship of agency,
partnership, or joint venture between the parties hereto, and Grantee shall make no such
representation to anyone.
15. Indemnification. Grantee hereby irrevocably and unconditionally agrees, to the full
extent permitted by law, to defend, indemnify and hold harmless Sponsor, its officers,
directors, trustees, employees, and agents, from and against any and all claims, liabilities,
losses and expenses (including reasonable attorneys’ fees) directly, indirectly, wholly or
partially arising from or in connection with any act or omission of Grantee/Project, its
employees or agents, in applying for or in accepting the grant, in expending or applying
the funds furnished pursuant to the grant or in carrying out the program or project to be
funded or financed by the grant, except to the extent that such claims, liabilities, losses or
expenses arise from or in connection with any act of the Sponsor, its officers, directors,
trustees, employees, or agents.
16. Governing Law. This Agreement shall be governed by and construed in accordance with
the laws of the State of California applicable to agreements made and to be performed
entirely within such State.
17. Alternative Dispute Resolution. Any disputes arising out of this Agreement shall first,
before commencement of litigation or stipulation arbitration, be submitted to mediation
before an independent third-party mediator, each party to pay mediator’s fees in equal
shares.
18. Integration Clause. This Agreement shall supersede any prior oral or written
understandings or communications between the parties and constitutes the entire
agreement of the parties with respect to the subject matter hereof. This agreement and the
Project described in Attachment A attached hereto may not be amended or modified
except as agreed in writing signed by both parties hereto.
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Page 7 of 8 Sponsor: Ecologistics, Inc.
Grantee: R.A.C.E. Matters
19. Warranty of Authority. By signing this Agreement, the Parties represent and warrant to
one another that they have the authority to sign for and bind their respective principals.
This Agreement executed this 21st day of April, 2017, at San Luis Obispo, California.
SPONSOR: GRANTEE:
Ecologistics, Inc. R.A.C.E. Matters
By___________________________ By__________________________
Stacey G. Hunt Courtney Haile
Chief Executive Officer Title: Founding Member
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Page 8 of 8 Sponsor: Ecologistics, Inc.
Grantee: R.A.C.E. Matters
ATTACHMENT A
Project
1) Safe SLO Initiative. In partnership with Tranz Central Coast and other
organizations, design and create decals that outwardly express inclusion of all people in
SLO regardless of race, religion, country of origin, sexual orientation or gender identity.
Decals will be distributed to businesses in SLO.
2) Create speaker’s bureau on diversity, issues. Be able to compensate our speakers
for time preparing, gas, etc.
3) Ongoing workshops – printing costs, snack costs, funds to pay outside speakers.
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Exhibit B
FY 2020-2021 Diversity, Equity and Inclusion Funding Summary Request
REPORTING GUIDELINES
Organizations receiving funds through the FY 2020-2021 Diversity, Equity and Inclusion
Funding are required to submit 90-day, mid-year and a year-end grant report to the City of
San Luis Obispo.
For 2020 – 2021 grant recipients:
1) 90-day progress report must be received by April 1, 2021,
2) Mid-year impact report must be received by July 1, 2021,
3) Final program report must be received by September 30, 2021 summarizing
administrative, financial, and client service activities.
The reports must consist of the following:
1. Administrator’s Report: A brief synopsis of the activities of the reporting period.
This should include a statement describing activities, service or programs provided,
and any changes that have occurred during the reporting period.
2. Statistical Report: Should include the number of participants in the organization’s
ongoing activities and/or events. Survey should also include, to the best of your
ability, the demographic make-up of participants, i.e., residents, non-residents, and age
groups (youth, teens, adults or senior citizens), and the source of the data.
3. Financial Report: A financial statement that details how the City’s grant monies has
been expended. For advertising expenditures please include a media plan.
4. City Recognition: If applicable, please provide proof of your organization’s
acknowledgment of the City’s support in your promotional materials by means of the
City emblem.
Please submit your report to:
Victoria Tonikian
Administration Department
990 Palm Street
San Luis Obispo, CA 93401
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