HomeMy WebLinkAboutAugust 20, 2020 CEO ReportCEO Report to the Board of Directors
August 20, 2020
Zoom Meeting
01 Facilities
02 Human Resources Department
03 IT Department
3.1 ClientTrack Update
Central Administration
05 Child Care Resource Connection
06 Head Start
06.1 Early Head Start in-kind ytd
06.2 EHS Partnership Budget vs. Actual
06.3 EHS Partnership in-kind ytd
06.4 Head Start Budget vs. Actual
06.5 Head Start in-kind ytd
06.6 SD HS-EHS budget YTD 6.20 - Board report
07 Migrant and Seasonal Head Start Program
07.1 MSHS Board Enrollment
07.2 MSHS Board ETC
07.3 MSHS Early Supplemental, 1st Partnership, 2nd
Partnership, 3rd Partnership
08 State Child Development Programs
Child Youth and Family Services
Program Reports
04 Planning Department
09 Meals served_2020-July 2020
Program Update
CEO Report to the Board of Directors
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10 Adult Day
11 Energy Department
12 Family & Community Support Services
13 Health and Prevention
14 40 Prado
15 Supportive Services for Veteran Families
17 Head Start Transportation Services and Vehicles During
the COVID-19 Pandemic
18 National School Lunch, Special Milk, and School
Breakfast Programs, National Average Payments/Maximum
Reimbursement Rates
19 National Average Payment Rates, Day Care Home Food
Service Payment Rates, and Administrative Reimbursement
Rates for Sponsoring Organizations of Day Care Homes
20 Migrant and Seasonal Head Start (MSHS) Expansion
21 Migrant and Seasonal Early Head Start Expansion and
Early Head Start-Child Care Partnership Grants
22 Early Head Start Expansion and Early Head Start-Child
Care Partnership Grants
23 Head Start and-or Early Head Start Expansion
Correspondence/Memorandums
16 Volunteer Program
24 American Indian and Alaska Native Early Head Start
Expansion and Early Head Start-Child Care Partnership
Grants
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FACILITIES DEPARTMENT
Facilities Director Jason Lal
MSHS/MSEHS:
Year-End Projects: Year-end projects are scheduled in all the counties in which we operate. They
include health and safety concerns, flooring, painting, synthetic turf repairs and installation, interior
and exterior painting projects, cabinet resurfacing, electrical, lighting, plumbing, HVAC and more.
Head Start/Early Head Start and State CDE:
Monterey County Expansion: Larger projects are on hold until the COVID-19 crisis allows for these
efforts.
Oceano: We had a water supply hose burst recently and flood the building shortly after new flooring
was installed. It was caught quickly and the building was dried out properly, however, there was a
claim for flooring replacement. Repairs have been made and the center has been reopened for use.
Parlier HVAC: We worked with the local Housing Authority recently to have some HVAC repairs
completed. Although they were able to complete the repairs this time, it should be noted that the
repairs are completed by their in-house staff, and the scope of work their staff can do is limited. W e
took over the site when it was in very poor condition and can expect to face repairs in the near future
that the Housing Authority won’t have the funds or capacity to complete. We lease the site for $2 per
year.
Homeless Program:
Detox Center at 40 Prado: The new Detox Center will be going out to bid soon. The address will be 34
Prado Road, and located on the same grounds at 40 Prado. Both buildings will share the same entry,
exit and parking lot. The construction documents are still under review and approval has been slowed
down considerably due to the Coronavirus. The second round of questions from the Plan Checkers has
been submitted. Architect George Garcia expects little to no additional requests for information. We
are putting the bid package together and expect to conduct the Bidder’s Conference during the first
part of September (date to be determined very soon). This project is subject to federal Davis-Bacon
Prevailing Wage requirements.
Administration/Southwood/Other:
Current Projects: Continued assistance with day to day work requests as well as with reconfigurations
required due to COVID-19, lease renewals, grants, budget development, inspections, year-end projects,
renovations, set-ups for events, consulting, performing walk through inspections, etc.
How the Facilities Department Has Adjusted/Responded to the COVID-19 Situation:
Staffing: Limited staff working in the office at any given time. Some staff are working at home. Some
have alternate work schedules.
Partnering with Staff to Establish Site Cleaning Protocols: These protocols have been reviewed with
Senior Management and Executive Leadership for feedback prior to distribution and posting on the
Intranet.
Working to Contract with a Preferred Cleaning Vendor: We are in the process of obtaining bids for
cleaning services at our agency’s sites should they require cleaning due to exposure to the coronavirus.
Once all the steps have been completed we will be able to contract these services to a vendor for a set
period of time.
Workspace Reconfigurations: We are working with various managers to reconfigure various
workstations. We are meeting with a vendor soon to discuss options for the Southwood Front Desk
and Human Resources staff.
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Working with programs to install plastic shields to protect staff and clients at front counters and
other locations where appropriate.
Working with HR to install tape on floors, posting signage, hanging bubble security mirrors, etc. to
encourage and support social distancing.
Social Distancing is observed in the office and on the jobsite. When more than one person is working
at a center at the same time, they travel in separate vehicles and maintain the proper acceptable
distances from one another as needed.
Not Reporting to Work Sick: In addition to the standard agency notifications about not reporting to
work sick, Facilities staff have received further direction from the department head in an effort to
reinforce the importance of following this directive.
PPE is used. Gloves are provided and staff are encouraged to use them and keep extra with them at all
times. Staff has been provided their own supply of medical grade, pH neutral (extra level of safety
taken) cleaner to use so they can sanitize anything they feel they may need to.
Following CAPSLO and CDC Protocols as they are developed.
Supporting various needs at 40 Prado.
Facilities Director and Facilities Manager are both on the IIRT .
Ongoing participation in the Senior Management/ELT Call In.
Working directly with Executive Leadership on various tasks as needed.
Ongoing, regular, documented checks of our childcare centers.
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HUMAN RESOURCES DEPARTMENT
HR Director Ron Torres
HR Manager Brendan McMahon
HUMAN RESOURCES DEPARTMENT- JULY 2020
Agency Headcount
Employee Headcount FT PT Totals
Regular 464 17 481
Seasonal 410 8 418
Limited Term 15 0 15
Subs/Temps 71 1 72
Total Employees 986
New Hires Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD
Regular 10 18 19 5 2 7 6
Seasonal 0 1 1 3 4 6
Limited Term 2 3 3 1
Subs/Temps 4 3 3 1
Total 16 25 26 5 6 11 13 102
Terminations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD YTD Turn %
Voluntary 12 15 14 0 8 7 9
Involuntary 2 1 2 0 0 11 0
Monthly Turnover % 1.9% 2.02% 1.62% 0 0.77% 1.82% 0.9%
Turnover 2020 14 16 16 0 8 18 9 81 6.7%
I. Employee Benefits
CAPSLO 403B Plan Market Value
Participants with Balances 1,105 $34,017,871
YTD Total Contributions
2,623,902
YTD Total Distributions $1,169,808
III: Workers’ Compensation Claims
2019 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
ENERGY 0 0 0 0 0
EHS 0 0 0 0 0
MSHS 1 0 0 0 0 1 2
HS 0 0 0 0 1 1 2
State 0 0 1 0 0
FSS 0 0 0 0 0
Admin 0 0 0 0 0
Homeless 0 0 0 0 0
CCRC 0 0 0 0 0
Total 1 0 1 0 0 2 4
YTD 2019 0 2 5 7 11 14 21 26 29 32 33 35
YTD 2020 1 0 1 0 3 5 9
TOTAL 9
Applicant Source Monthly – July 2020
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Current Jobs by Program – July 2020
Department Requisitions
Child Family Services
Central Administration
71
4
CCRC 1
Family & Community Support Services 1
Energy Services 0
SSVF 0
Health & Prevention Youth Programs 2
Homeless Services 2
Adult Day Services 0
Facilities 0
Total 81
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IT DEPARTMENT
Program Director Brian Crawford
1. 692 Work Orders completed during the last 30 days. Work order category counts:
64 Questions 6 Phone - Desk
55 Computer - Issue 6 Phone Line
53 Purchase 6 Smart Phone / Tablet - App Install
47 Password 5 Time Clocks
47 Software - Support 4 ClientTrack - Form change request
35 Printer - Issue 4 Monitor Issue
30 *Invalid Requests 4 Network Issues
28 Internal IT 4 Scanner - Issue
28 User - New 4 Video Conferencing
25 *Duplicate Ticket 3 Browser Issues
18 Unlock Account 3 ClientTrack - Site Issue
18 User - Modify 3 Computer - Installs
17 Email Group Update 3 Fax
16 Phone - Cell 3 Smart Phone / Tablet - User Update
14 ClientTrack - Client - Change 2 ClientTrack - User - Modify
12 ClientTrack - Data Request 2 ClientTrack - User - New
12 Printer - Install 2 Equipment Checkout
12 User - Disable 2 Mouse/Keyboard
11 Email / Google Apps 2 Unspecified
11 Meeting Room Setup 2 Website Intranet
9 Scanner - Install 1 null
9 Website Issue 1 ClientTrack - Client Duplicate
8 Computer - Move 1 ClientTrack - Questions
8 Network Drive 1 Monitor/mount - Installs
7 Smart Phone / Tablet - Issue 1 Scanner - Move
7 Software - Install 1 Site - New Building
7 Training 1 Software - Update
6 Door Locks / Alarm 1 Webcam
2. Installs/Moves/Repairs:
a. 40 Prado
i. Scanner installed
b. AG Clinic
i. Phone system installed
c. Artesi III
i. Portable printer installed
ii. Portable scanner installed
d. Bill Castellanos Center
i. Scanner Installed
e. Cambria
i. Printer repair
ii. Copier installed
f. CAPSLO Administrative Office
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i. 5x Laptops installed
ii. Desktop computer installed
g. Cuesta HS
i. Copier installed
ii. Printer relocated
h. Dana Nipomo
i. Phone tines transferred
ii. Internet connection transferred
i. Health Services Ricardo
i. Site closed and all items relocated or stored
j. Salinas Admin (new site)
i. Phone system installed
k. SLO Clinic
i. New phone system extensions reconfigured
ii. 2x Scanners installed
l. SSVF South St Signature pad install
ClientTrack Update for August 2020
A review of Head Start enrollments from prior to 1/1/2020 was done to ensure that closes were
carrying over from ChildPlus properly
A new schedule task is being developed to check that all users with multiple login settings are logging
in appropriately so that all data is tied to appropriate programs
Further training for CEP staff from other agencies has been scheduled
Regularly scheduled data pulls are being setup for easier and more consistent reporting
CAPSLO IT Survey Results
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A.Total unduplicated number of all INDIVIDUALS about whom one or more characteristics were obtained:16925
B.Total unduplicated number of all HOUSEHOLDS about whom one or more characteristics were obtained:7882
C.INDIVIDUAL LEVEL CHARACTERISTICS
1.Gender
a.Male 4285
b.Female 6855
c.Other 22
d.Unknown/not reported 5763
TOTAL 16925
2.Age
a.0-5 3084
b.6-13 2607
c.14-17 2125
d.18-24 2453
e.25-44 4564
f.45-54 755
g.55-59 278
h.60-64 273
i.65-74 414
j.75+369
k.Unknown/not reported 3
TOTAL 16925
3.Education Levels
individuals Ages 14-24]
a.Grades 0-8 1508
b.Grades 9-12/Non-Graduate 1089
c.High School Graduate/Equivalency Diploma 529
d.12th Grade + Some Post Secondary 117
e.2 or 4 year College Graduate 55
f.Graduate of Other Post-Secondary School 12
g.Unknown/not reported 1268
TOTAL 4578
Individuals Ages 25+]
a.Grades 0-8 883
b.Grades 9-12/Non-Graduate 922
c.High School Graduate/Equivalency Diploma 1651
d.12th Grade + Some Post Secondary 857
e.2 or 4 year College Graduate 785
f.Graduate of Other Post-Secondary School 210
g.Unknown/not reported 1345
TOTAL 6653
4.Disconnected Youth
a.Youth ages 14-24 who are neither working or in school 375
5.Health
Yes No Unknown
a.Disabling Condition 1216 9666 6043
Yes No Unknown
b.Health Insuarance*11687 3500 1738
If an individual reported that they had Health Insurance please identify the source of health insurance below.
Health Insurance Sources
i.Medicaid 4009
ii.Medicare 667
iii.State Children's Health Insurance Program 14
iv.State Health Insurance for Adults 37
v.Military Health Care 81
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vi.Direct Purchase 227
vii.Employment Based 271
viii.Unknown/not reported 6814
TOTAL (should be equal to or greater than total yes responses above)12120
6.Ethnicity/Race
I.Ethnicity
a.Hispanic, Latino or Spanish Origins 11150
b.Not Hispanic, Latino or Spanish Origins 5408
c.Unknown/not reported 367
TOTAL 16925
II.Race
a.American Indian or Alaska Native 191
b.Asian 310
c.Black or African American 302
d.Native Hawaiian and Other Pacific Islander 81
e.White 14061
f.Other
g.Multi-Race (two or more of the above)338
h.Unknown/not reported 1642
TOTAL 16925
7.Military Status
a.Veteran 196
b.Active Military 28
c.Unknown/not reported 4175
TOTAL 4399
8.Work Status (Individuals 18+)
a.Employed Full-Time 996
b.Employed Part-Time 457
c.Migrant Seasonal Farm Worker 134
d.Unemployed (Short-Term, 6 months or less)335
e.Unemployed (Long-Term, more than 6 months)310
f.Unemployed (Not in Labor Force)601
g.Retired 606
h.Unknown/not reported 5684
TOTAL (should be equal to or greater than total people 18+)9106 9123
D.HOUSEHOLD LEVEL CHARACTERISTICS
9.Household Type
a.Single Person 3472
b.Two Adults NO Children 242
c.Single Parent Female 1369
d.Single Parent Male 81
e.Two Parent Household 1343
f.Non-Related Adults with Children 3
g.Multigenerational Household 63
h.Other 47
i.Unknown/not reported 1262
TOTAL 7882
10.Household Size
a.Single Person 4647
b.Two 668
c.Three 716
d.Four 726
e.Five 559
f.Six or More 527
g.Unknown/not reported 39
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TOTAL 7882
11.Housing
a.Own 765
b.Rent 3718
c.Other Permanent Housing 107
d.Homeless 732
e.Other 230
f.Unknown/not reported 2330
TOTAL 7882
12.Level of Household Income
of HHS Guideline)
a.Up to 50%3407
b.51% to 75%225
c.76% to 100%509
d.101% to 125%315
e.126% to 150%215
f.151% to 175%164
g.176% to 200%105
h.201% to 250%79
i.250% and Over 75
j.Unknown/not reported 2788
TOTAL 7882
13.Sources of Household Income
a.Income from Employment Only 791
b.Income from Employment and Other Income Source 244
c.Income from Employment, Other Income Source, and Non-Cash Benefits 88
d.Income from Employment and Non-Cash Benefits 515
e.Other Income Source Only 952
f.Other Income Source and Non-Cash Benefits 331
g.No Income 501
h.Non-Cash Benefits Only 748
i.Unknown/not reported 3712
TOTAL 7882
Below, please report the types of other income and/or non-cash benefits received by the households who reported sources
other than emplyment
14.Other Income Source
a.TANF 226
b.Supplemental Security Income (SSI)323
c.Social Security Disability Income (SSDI)236
d.VA Service Connected Disability Compensation 30
e.VA Non-Service Connected Disability Pension 21
f.Private Disability Insurance 12
g.Worker's Compensation 8
h.Retirement Income from Social Security 455
i.Pension 89
j.Child Support 126
k.Alimony or Other Spousal Support 19
l.Unemployment Insurance 69
m.EITC 0
n.Other 282
o.Unknown/not reported 3710
15.Non-Cash Benefits
a.SNAP 964
b.WIC 1088
c.LIHEAP 30
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d.Housing Choice Voucher 93
e.Public Housing 125
f.Permanent Supportive Housing 2
g.HUD-VASH 4
h.Childcare Voucher 14
i.Affordable Care Act Subsidy 2
j.Other 34
k.Unknown/not reported 3722
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Planning Department
Outreach/Development Director Loren Leidinger
Grant application(s)/LOI’s Submitted in June and July:
Date
submitted
Funder Program Amount
6/1/2020 FHL Bank San Francisco 40 Prado $ 45,959
United Way Monterey County
MSHS FFN
project $ 100,000
6/15 2020 CDE
CCPC/Quality
Counts $ 33,623
6/30/2020 Area Agency on Aging-CARES Act ADC $ 13,000
6/30/2020
Area Agency on Aging-Gov. Budget
Act
Energy-MHR-Fall
Prevention $ 129,375
7/2/2020 Area Agency on Aging-CARES Act Adult Day Center $ 11,140
7/7/2020 Community Foundation SLO County SSVF HTC census
outreach
3,333.33
7/17/2020 Sprouts Teen Wellness $ 10,000
7/22/2020 Packard Foundation R&R – FFNs $ 49,477
Monthly Total $ 399,907.33
Other Activities/highlights:
During COVID-19 Shelter at Home orders, the Planning team is working remotely and coming in as
needed to the Southwood main office. All staff are safe and well!
As you can see we have been busy submitting applications for funding and have been researching
prospects to bring new funding to CAPSLO. We have also had numerous reports due over the last two
months and have been working closely with the CFO and CEO on the CSD workplan to receive
additional COVID funds for the agency.
Outreach Update
With the COVID-19 emergency we have been doing everything we can to share with the community what
CAPSLO is continuing to do to help vulnerable people during this time. Press releases have been sent our
regularly and have been captured by multiple media outlets and our staff have been interviewed on television
and radio programs. All coverage is “earned” with is amazing and free coverage of CAPSLO!!
AED
https://www.msn.com/en-us/news/us/coronavirus-updates-slo-county-sees-jump-in-covid-19-cases-
capslo-fundraiser-canceled/ar-BB153D5S
https://www.newtimesslo.com/sanluisobispo/the-central-coast-aquarium-is-working-diligently-on-a-plan-
to-reopen-its-facility/Content?oid=9778225
Undocumented Support
https://www.newtimesslo.com/sanluisobispo/meeting-needs-slo-county-groups-aid-the-undocumented-
community-during-the-public-health-crisis/Content?oid=9778221
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Homelessness
https://www.kcbx.org/post/homeless-shelters-see-increase-elderly-women-seeking-services#stream/0
https://pasoroblesdailynews.com/echo-receives-funding-for-increasing-covid-19-response-
services/110823/
https://www.sanluisobispo.com/article243775862.html
https://www.ksby.com/news/local-news/artists-finish-mural-honoring-maxine-lloyd-lewis-in-downtown-
san-luis-obispo
https://www.newtimesslo.com/SLOthevirus/archives/2020/07/07/safe-shower-and-parking-programs-for-
homeless-end-just-as-covid-19-cases-spike
https://www.ksby.com/news/local-news/san-luis-obispo-county-reinstating-safe-parking-program
https://keyt.com/news/san-luis-obispo-county/2020/07/17/safe-parking-program-to-begin-monday-in-
san-luis-obispo-county/
https://keyt.com/news/san-luis-obispo-county/2020/07/17/safe-parking-program-to-begin-monday-in-
san-luis-obispo-county/
https://www.newtimesslo.com/SLOthevirus/archives/2020/07/22/slo-county-and-city-partner-with-40-
prado-on-safe-parking-program-for-homeless
CCRC
https://keyt.com/news/san-luis-obispo-county/2020/07/05/first-5-slo-county-provides-needed-supplies-
to-child-care-providers/
Undocumented Immigrants
https://atascaderonews.com/news/slo-undocusupport-raising-money-for-undocumented-immigrants-in-
slo-county/
Teens
https://www.newtimesslo.com/sanluisobispo/covid-19-forced-capslos-teen-monologues-project-to-
transition-from-theater-to-podcast-for-the-first-time-ever/Content?oid=9961173
Biz
https://www.edhat.com/news/carbajal-announces-2020-women-of-the-year-award-winners
Veterans
https://www.kcbx.org/post/central-coast-voices-impact-covid-19-2020-election-and-census
Development Update
Loren worked with Central Coast Printing (now called Boone Graphics) to get our first agency-wide direct mail
appeal out. The goal of the Spring Appeal is to raise unrestricted funds to support CAPSLO’s work. The
mailing featured success stories at 40 Prado, in Supportive Services for Veteran Families and Family and
Community Support Services. It started to hit mailboxes on June 6th. Through July 30, we have received
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13,626 directly through the appeal! Through our lists we acquired 27 new donors that made gifts totaling
1,941 via the mailed appeal. In total, 78 new donors gave to CAPSLO in June and July making gifts adding up
to $12,868.50.
On July 6, 2020 we also sent out the first agency-wide newsletter to donors, elected officials and community
partners. It was immediately shared on Facebook by the SLO Mayor which generated a number of donations.
The week of July 6 we received several gifts totaling $3,410. See below for Facebook post.
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Thanks to an idea from a former CAPSLO board member, Loren developed a relationship with the Running
Warehouse in SLO. On July 9, she picked up their second donation of gently warn athletic shoes! 90 pairs in
total for any of our CAPSLO clients!
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CHILD CARE RESOURCE CONNECTION
Program Director Sheri Wilson
July 2020 REPORT
Child Care Referral Data
Apr-20 May-20 Jun-20
Requests for child care information 600 663 979
Requests for child care referrals in-house 65 46 47
Requests for child care referrals online 106 139 145
Total Referrals 171 185 192
Child Care Referral Statistics
Ages
Infant (under 2 years) 62 97 88
Preschool (2 years through 5 years 11 months) 89 84 66
School Age (6 years and older) 83 67 80
Type of Care
Full-time child care (35 hours or more/week) 205 221 196
Part-time child care (less than 35 hours/week) 45 51 82
Before and/ or after school child care 0 5 8
Summer only child care 3 25 35
Other child care (evening, overnight, weekend, 14 18 39
rotating schedule, drop-in)
Family Needs for Care
Employed 163 173 175
Seeking Employment 6 17 17
In school/ training 2 4 1
Other parental needs 2 3 3
Child Protective Services 1 0 1
Alternate/ back up 1 2 3
Mildly ill child 0 0 0
Enrichment and/ or development 1 15 3
Child Care Overview: Shana Paulson
Programs are starting to open back up. The number of licensed programs is represented here as point in
time data:
Child Care Programs 7/1/20
Active Licensed
Homes
Active Licensed
Centers
Number of Programs 190 57
Maximum Capacity (kids) 2046 2643
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We hosted two Center Director Zoom Conversations in the month of June. Twenty program representatives
participated in the conversation on June 11 and 22 participated in the conversation on June 25. Directors
continue to share strategies, successes, worries, challenges, hopes and their deep care for those they
serve. We hosted our first Let’s Have a Conversation Session with Family Child Care Providers on June 9 with
sixteen attendees. Open discussion covered parent communication, health screenings, drop off & pickup,
social distancing and group sizes, resources, Licensing Tele-Inspections, cleaning and sanitizing, staffing, and
business viability. These meetings provide our staff with insight into practices, concerns and opportunities to
provide information, resource and support. We have received a great deal of feedback from participates
indicating that they value the opportunity to connect with their peers and are grateful for the support these
meetings provide.
First 5 SLO, CAPSLO Child Care Resource Connection, and the SLO Child Care Planning Council partnered to
conduct a no-contact drive through supply pick up during the month of June. Together, we acquired
materials from First 5 CA, CA Department of Social Services, Community Care Licensing Division, First 5
SLO, SLO County Public Library, and the Oral Health Coalition for programs county-wide. Supplies were
limited necessitating us to survey programs on their current attendance and build individual bags and
boxes customized for each program. Over 150 programs participated and supplies distributed county-wide
as follows:
Masks Oral Health
Resources
Books Wipes Diapers
Size 2
Diapers
Size 3
Diapers
Size 4
Diapers
Size 5
Diapers
Size 6
21,300 1,767 426 + 426 48 76 135 168 112
A Family Child Care Provider shared the most wonderful video about distributed materials on her private
Instagram account. It was of a school-age child reading a Potter the Otter book received from the
distribution. The provider and kids talked about how it was the best book ever and how exercise is so
important and they had just come back from a walk. The provider then proceeded to review some
surprising information from Oral Health on the amount of sugar in beverages. She and the kids talked
about how much exercise they would need to do in order to make up for just one soda and - oh no, they
had just had cranberry juice! The video made our day and we are pleased to have added to theirs as well.
Our Resource and Referral program was allocated funding to distribute funds and/or purchase additional
supplies for distribution to child care programs currently open and those planning to open during the
COVID-19 emergency. Since receiving the funds at the beginning of May, we have distributed $231,669.25.
One hundred and ninety (190) programs have benefited from this opportunity. Funds will continue to be
distributed in the new fiscal year until all funds allocated for our county have been expended.
Child Care Initiative Project (CCIP): Yenny Alvarez
In the month of June, we conducted virtual individual and group training for new participants in the process of becoming
licensed. We focused on CCIP Module 1: Operating a Strong Family Child Care Business; Module 2: Child Health, Safety &
the Learning Environment; and Module 3: The Developmental Needs of Children. Our goal is to continue to provide
training on all different Modules where participants can learn ideas for when they open and start operating their family
child-care business. Participants have shared an interest in learning more about licensing requirements and tips on
operating a successful family child care.
Seventeen participants attended a group training on June 2nd addressing Health and Safety and on June 16th, fourteen
participants attended a Record Keeping and Organization training. We provided individual training on June 10th covering
Health and Safety, one on June 17th on Child Development, and one on June 19th on Record Keeping. We also provided
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technical assistance on topics including the Early Care and Education Workforce Registry and accessing health and
safety training during COVID-19.
Three trainees received their incentives this month after the completion of 25 CCIP training hours. The incentives were
customized based on program needs and interested and included items such as a crib, cots, toy/book storage,
instruments, doll house w/furniture and people, construction play set, bookshelf, musical instruments, tossing game,
doctor kit, toolbox, stand tall stilts, food set, baby telephone and shape sorting cube. We are excited about meeting our
CCIP goals of the year and looking forward a new fiscal year providing services and trainings to individuals who are
interested in becoming licensed.
First 5 Improving and Maximizing Programs so All Children Thrive (IMPACT): by Karina Ayala
In the month of June, we conducted virtual group and individual trainings with participants who reached their
goal of successfully and comfortably navigating Zoom. As we reached this milestone, on June 11th, 14
participants finalized the “Enhancing Provider Resilience” training in collaboration with the Prevention and
Early Intervention Program. Our monthly community meeting on June 30th concluded with “Infant Psychology”
training. This training focused on the root of emotions, how the body expresses emotions and guidance on
how to guide children during difficult emotions. Twenty-four (24) participants attended. Both trainings used
the Classroom Assessment and Scoring System (CLASS) as a foundation. This allowed participants to deepen
their understanding and reflect upon teacher sensitivity and regard for student perspective as they relate to
children’s behaviors. In the upcoming months, we will revise quality commitment plans, review monthly
training topics and continue to support programs as they become ready to implement quality elements.
Prevention and Early Intervention (PEI): by Yescenia Leyva
The Prevention and Early Intervention program has begun conducting child activities over Zoom. This month,
the PEI program reached seven Family Child Care programs and conducted activities with 23 children. This
form of learning is new for most of the children and it has been a learning curve discovering which activities
will promote the best engagement, as well as fun and enjoyment for them. So far, children have been
responding best to music and movement. Staff will continue providing activities that promote social
engagement and practice self–control through the use of music and movement. Staff will continue practicing a
variety of activities to find the best ways to continue teaching social-emotional skills to children.
Post-Behavior Rating Scales continue to be scored in preparation for the end of the 2019-2020 program year.
Child Care Food Program: by Rachel Puente
One hundred and three (103) timely claims for reimbursement were processed for approximately 30,000
meals served to children in May.
Subsidized Child Care: by Mika Buchanan
Our subsidized child care program serves families in San Luis Obispo County that are low income and have a
qualifying need (working, seeking work, education/Training) for child care services. Families choose whom
they wish to care for their child and CCRC reimburses the approved child care services directly to the child care
provider. The California Department of Education and the Department of Social Services of SLO fund CCRC.
The following chart shows the direct child care reimbursements per month and the number of children served
for all subsidized programs.
Page 21 of 101
Direct Services
Paid by Month
May 2020 June 2020
Children Served 1157 1102
Child Care
Payments
892,022.15 $889,543.74
Child Care Resource Connection Outstations: by Mika Buchanan
Family Resource Specialists are co-located in the Department of Social Service offices throughout the County
of San Luis Obispo. We currently have 5 Specialists covering the 5 DSS office locations. Specialists are there to
provide child care referrals to families looking for child care providers and to enroll all CalWORKs referred
families into the subsidized child care program. Specialists are also liaisons to the DSS workers and CCRC
workers with regard to the clients we serve.
Families requesting child care referrals are directed to contact Outstation workers (staff working at the
Department of Social Services offices) for a provider listing. The majority of child care referrals made by
Outstation specialists have become “enhanced referrals” where sta ff makes multiple phone inquiries to
providers to locate a child care opening meeting the parent’s need and schedule, as well as utilizes MapQuest
when distance and transportation issues impact a parent’s accessibility to services.
Outstation Activity June 2020 Count
CD9600 Referrals from DSS to CCRC
Stage 1
Stage 2
WTW Exempt parents
5 families with 12 children were referred for Stage 1
4 families with 5 children were referred for PCW
No families were referred for Diversion
No families were referred as WTW Exempt for Stage 2
Client Intake Meetings
Stage 1
Stage 2
1 intake was completed (via the receipt of the mailed
intake packet from the parent)
2 intakes were completed (via the receipt of the
mailed intake packet from the parent)
No in-person appointments for a Stage 1 or a Stage 2 intake
were scheduled.
Enrollments 3 families with 3 children were enrolled into Stage 1
1 family with 2 children was enrolled into Stage 2 as
CalWORKs Direct Enrollment, Diversion or PCW
Outstation Contacts 55 phone calls received from parents and providers
regarding services in Stage 1 and Stage 2 Child Care.
Child Care Referrals 13 referrals
Page 22 of 101
Local Child Care Planning Council by: Raechelle Bowlay
The Council is serving as the advisory team coordinator for the Child Care Study, which is a collaborative effort
of multiple public sector entities to examine the landscape of child care in San Luis Obispo County and
determine a suite of viable options that can facilitate progress toward a vision that all employees have access
to quality affordable child care. The study will examine current human resources policies and procedures, city
and county ordinances and regulations and workforce development. The Low Income Investment Fund (LIIF)
have been selected as independent contractor to support this study. Their contract will begin August 1, 2020.
Local Partners:
City of San Luis Obispo
County of San Luis Obispo
San Luis Coastal Unified School District
California Polytechnic State University, San Luis Obispo
First 5 San Luis Obispo (Contract Management)
Child Care Planning Council (Advisory Team Coordination)
Program Resource: by Sandra Woods, Program Resource Manager:
We have listened to the Governor’s May Revise and realize the fiscal road ahead will be a difficult one. As of
now, the Revise included what essentially amounted to a 10% across the board reduction in CCRC contracts;
however, we have recently learned that the Legislature has rejected that proposal for Child Care. Still, the
situation is fluid and subject to further revisions in the Fall. As of now, we have received our contracts for
Stages 2 and 3 which supposedly included the 10% reduction. Despite that, the contracts were affirmed to be
entitlement” programs, which will guarantee that our financial requirements are to be met by the State,
regardless of our initial contract amounts. Thus, we feel we will be okay there. A 10% cut to our Quality and
Resource & Referral dollars will have a more dramatic impact on those programs so we still wait with
anticipation on what those contracts will come in at.
Page 23 of 101
CAPSLO Child Care Resource Connection August 2020 REPORT
Child Care Referral Data
May-20 Jun-20 Jul-20
Requests for child care information 663 979 1057
Requests for child care referrals in-house 46 47 54
Requests for child care referrals online 139 145 150
Total Referrals 185 192 204
Child Care Referral Statistics
Ages
Infant (under 2 years) 97 88 86
Preschool (2 years through 5 years 11 months) 84 66 120
School Age (6 years and older) 67 80 61
Type of Care
Full-time child care (35 hours or more/week) 221 196 238
Part-time child care (less than 35 hours/week) 51 82 76
Before and/ or after school child care 5 8 7
Summer only child care 25 35 3
Other child care (evening, overnight, weekend, 18 39 50
rotating schedule, drop-
in)
Family Needs for Care
Employed 173 175 187
Seeking Employment 17 17 10
In school/ training 4 1 2
Other parental needs 3 3 7
Child Protective Services 0 1 2
Alternate/ back up 2 3 1
Mildly ill child 0 0 0
Enrichment and/ or development 15 3 7
Child Care Overview: Shana Paulson
San Luis Obispo County is currently operating at 75% of its typical licensed program capacity. The number
of licensed programs is represented here as point in time data extracted on August 8, 2020:
Child Care Programs
Active Licensed
Homes
Active
Licensed
Centers
Number of Programs 191 60
Page 24 of 101
In July we had the opportunity to facilitate information sessions with questions and answers for
representatives from County of San Luis Obispo Department of Public Health and the Department of Social
Services, Community Care Licensing Division. Eighty-nine (89) English speakers and 39 Spanish speakers
participated in the sessions. Questions covered topics such as cleaning and sanitation practices; group-
sizes; preventative practice; exposure reporting and protocols; screening; singing; tele-inspections;
distancing; COVID transfer and ventilation. The Child Care Advocate from the Department of Social
Services, Community Care Licensing Division shared a PowerPoint with key information as well. After the
session, both the County of San Luis Obispo Department of Public Health and the Department of Social
Services, Community Care Licensing Division reviewed written meeting notes and answers to questions
which were then distributed via email to participants. We facilitated a follow-up conversation with Public
Health, the Child Care Planning Council, and center directors from private, faith-based, non-profit, school-
based and college campus programs. Directors were able to provide input, voice concerns, and receive
important clarifications and reassurances. As a result, of this meeting, the Child Care Resource Connection
was designated as the point of contact between the provider community and Public Health and a Public
Health contact was similarly identified. This has already paved the way for resource document approvals
and provider support.
We hosted two Center Director Zoom Conversations in the month of July. Twenty-one program
representatives participated in the conversation on July 9 and 29 participated in the conversation on July 23.
Directors continue to serve as resources to one another and it is a pleasure to follow their conversations and
learn about their work to operate programs during this time. Sixteen individuals attended the Let’s Have a
Conversation Session with Family Child Care Providers on July 14. Participants shared their experiences,
successes, thoughts and concerns. The conversation was held as districts were determining whether or not
they would be offering in-person instruction in the Fall which served to enrich our conversation.
A brief segment was shared on KCOY news regarding our June Child Care Supply Distribution. The First 5
SLO Executive Director, CCRC, and a family Child Care Provider were interviewed about the critical need for
child care program supplies during this time.
Child Care Initiative Project (CCIP): Yenny Alvarez
The CCIP program concluded another successful year, supporting providers to complete a minimum of 25
hours of training. We are excited to have once again met our training goals for participants this year,
particularly because of the additional challenges the current public health emergency created. Shifting our
model and finding ways to ensure access and strong supports was critical and we are so impressed with
providers’ continued dedication to finding a way to access education and support during this time.
Trainees and participants in the process of becoming licensed were grateful to receive incentives. They shared
that the incentives were lot of help because they were trying to starting up their businesses but struggling to
do so without furniture, toys or materials. We were fortunate to receive and distribute donations from closed
programs to pass on to these providers.
Staff continue to give information to individuals who are interested in becoming licensed for child care
including eight English-speakers who called seeking licensing information and assistance. Two providers we
have been supporting had successful pre-licensing Tele-Inspections in the month on July. One of the providers
was issued a license to serve a maximum of eight children, the other was issued a provisional license until she
completes a health and safety training via Zoom.
Page 25 of 101
Staff conducted virtual technical assistance with a participant who is recently licensed, helping her to compete
the new provider packet, establish her schedules, set her rates and develop her contacts. Other technical
assistance was conducted to participants in need of CPR class information and orientation registration.
Emergency Bridge Program for Foster Children (Bridge): Kellie Carey
In the month of July we received three referrals for five children. Of those children, four are currently using
care in licensed family child care homes. One child is pending child care placement based on availability of a
program of the family’s preference. He is an infant under two years of age and is currently receiving child care
through a family member.
We were able to grant COVID extensions to three families, including five children. The extensions were given
because their 12-month eligibility expired during COVID-19. They were granted a 60 day extension to find
another, more stable source of subsidized child care. We are working to support these family’s transitions
both in this county and in another county where one family currently resides.
As our Bridge family caseload grows, so does the number of child care providers serving Bridge families. We
are reaching out to extend train and support on Trauma Informed Child Care Training and coaching. We feel
that Trauma Informed Care is particularly relevant during this rough time and are eager to be of support.
First 5 Improving and Maximizing Programs so All Children Thrive (IMPACT): by Karina Ayala
During the month of July, we finalized our yearly report. This year 60% of providers completed three or more
college credit units, furthering their understanding of child development and applying this knowledge to their
practice and strategies.
Because we are still unable to meet with providers face-to-face, we continued to use ZOOM as a mode of
communication and relationship building. On July 22, 2020, providers attended a COVID-19 Reflection Session.
During this session, Providers shared experiences related to COVID-19, fears, and strategies they are currently
implementing in their programs. Thirty-five providers attended with five potential new Quality Counts
participants.
Following up on the Reflection Session, we held our monthly community meeting, on July 28, 2020, focusing
on Activities that Support Social Distancing Guidelines. Providers learned social distancing guidelines and fun
ways to modify environments using current materials, such as baskets for individuals with materials. Twenty-
seven (27) providers attended the meeting including three who were new to Quality Counts and interested in
enrolling. Each provider received a set of eight bilingual carpet squares to help with social distancing. Next
month we will continue to focus on individual providers’ needs and new Quality Commitment Goals.
Prevention and Early Intervention (PEI): by Yescenia Leyva
The end of the 2019-2020 PEI Program year has been quite different from other years. As the impact of COVID-19
has affected each child care program in different ways, providers have found themselves stressed out and
preoccupied with focusing on the health and safety of the children in their care, and some programs had to make
the difficult decision of temporarily closing their programs. As a result, we saw a decrease in the number of
completed post-behavior rating scales and parent surveys. We understand that this is a difficult time for us all, so
we really appreciated any data that we were able to get from providers.
From the assessments that we were able to collect, both a pre and post behavior rating scale, data shows us that
children achieved the following:
Page 26 of 101
Seventy-five percent (75%) of children (59 children) assessed demonstrated improved social
competence skills.
Eighty-three percent (83%) of children (35 children) assessed demonstrated a decrease in impulsivity.
Parent surveys informed us:
Ninety-five percent (95%) of parents answered that parent newsletters have helped them to better
understand child’s social-emotional development.
Ninety-seven percent (97%) of parents answered that activities and lesson extensions are helpful.
Ninety-one percent (91%) of parents answered that their parenting skills have improved as a result of
these resources.
One-hundred percent (100%) of parents reported that their child’s social-emotional and behavior skills
have improved over the past year.
Family Child Care programs who participated in our program this year have received their incentives. They
expressed a lot of gratitude for the materials given, as it will help them to continue their work with social-
emotional learning. We look forward to continuing to help programs in the upcoming year.
Child Care Food Program: by Rachel Puente
In the month of July the Child Care Food Program enrolled two providers into the program using Zoom. One of
the providers is located in Nipomo and the other one is located in Los Osos. We are excited to have them on
the program and are helping them through questions they have as they start their journey with us.
One hundred and nine (109) timely claims for reimbursement were processed for over 41,000 meals served to
children in June. We are glad to see that claims for reimbursement have increase. Providers are reopening
their daycares and have been sharing information about the additional work they are doing to focusing on
protecting children and sanitizing efficiently. Providers are wearing masks and making X marks with tape on
the floors for distancing. Providers are putting snacks in baggies with child names on them so they are not
touching each other’s food. They are having children sit far apart during meal times. Providers are no longer
doing family style dinning to be safe. Providers are working hard to keep the children safe.
Our waiver from the state allowed us to forgo site monitoring visits through June 30, 2020. That waiver has
expired and a new one allows us to do remote visits or desk audits. We are doing so using Zoom and are
working to catch up with providers who would have normally received visits between March and June. We did
41 Zoom visits in the month of July and six story time Zooms sessions. During story time the monitor read The
Very Hungry Caterpillar. After reading the book the monitor encouraged the children draw a picture of a
caterpillar. The kids loved the interaction and enjoyed the activity. Providers are happy to see us again. They
are showing us all the hard work they are doing to keep the children safe and keeping up with their meal
services documentation daily. Many providers express how grateful they are for the program and how it has
helped them during these uncertain times.
Page 27 of 101
Subsidized Child Care: by Mika Buchanan
Our subsidized child care program serves families in San Luis Obispo County that are low income and have a
qualifying need (working, seeking work, education/Training) for child care services. Families choose whom
they wish to care for their child and CCRC reimburses the approved child care services directly to the child care
provider. The California Department of Education and the Department of Social Services of SLO fund CCRC.
Due to COVID-19 our subsidized child care program continues to experience many changes in order to support
our families and child care providers in this time of crisis. This includes an additional direction from the
California Department of Education (CDE) to extend services to essential workers previously enrolled in May
for an additional 90 days from the beginning of the new fiscal year. CAPSLO CCRC will continue to serve the 91
families with 140 children through September.
CDE has also directed all Alternative Payment child care programs to continue to pay child care providers at
the maximum level of each parent’s certified need without regard to the child’s attendance for entire fiscal
year or within the availability of funding.
The following chart shows the direct child care reimbursements per month and the number of children served
for all subsidized programs.
Direct Services
Paid by Month
June 2020 July 2020
Children Served 1177 1166
Child Care
Payments
960,240.61 $980,959.81
Child Care Resource Connection Outstations: by Mika Buchanan
Family Resource Specialists are co-located in the Department of Social Service offices throughout the County
of San Luis Obispo. We currently have 5 Specialists covering the 5 DSS office locations. Specialists are there to
provide child care referrals to families looking for child care providers and to enroll all CalWORKs referred
families into the subsidized child care program. Specialists are also liaisons to the DSS workers and CCRC
workers with regard to the clients we serve.
Families requesting child care referrals are directed to contact Outstation workers (staff working at the
Department of Social Services offices) for a provider listing. The majority of child care referrals made by
Outstation specialists have become “enhanced referrals” where staff makes multiple phone inquiries to
providers to locate a child care opening meeting the parent’s need and schedule, as well as utilizes MapQuest
when distance and transportation issues impact a parent’s accessibility to services.
Page 28 of 101
Local Child Care Planning Council by: Raechelle Bowlay
The Planning Council has approved the draft of the 2019-2020 Annual Report,
which can be found at www.sanluischildcare.org.
The Council has also supported County Public Health, serving as a point of
contact in collaboration with CCRC, for child care programs and providers with
COVID-19 program operation guidance. We will be supporting the child care
field with the purchase of face coverings and professional development around
utilization of outdoor space to promote physical distancing. Additionally, staff
presented at a Public Health Media Briefing on August 5, 2020. Council is also
supporting Public Health through a social media campaign to promote
immunizations for young children.
Quality Counts by: Britney Ogden
The SLO County Quality Consortium met on July 29, 2020 to approve the 2019-
2020 Annual Report, which can be found at www.sloqualitycounts.org/annual-
report. This report encompasses the work of Quality Counts California Block
Grant, California State Preschool Program (CSPP) Quality Rating and
Improvement System (QRIS) Block Grant and Improve and Maximize so ALL
Children Thrive (IMPACT), including ratings, coaching, professional
development and stipend data. The report details additional work of the
Equitable Learning Opportunities Grant and Early Math Initiative.
Quality Counts is committed to raising awareness and normalizing the
Outstation Activity July 2020 Count
CD9600 Referrals from DSS to CCRC
Stage 1
Stage 2
WTW Exempt parents
8 families with 11 children were referred for Stage 1
3 families with 5 children were referred for PCW
No families were referred for Diversion
No families were referred as WTW Exempt for Stage 2
Client Intake Meetings
Stage 1
Stage 2
No intakes were completed (via the receipt of the mailed
intake packet from the parent)
2 intakes were completed (via the receipt of the
mailed intake packet from the parent)
No in-person appointments for a Stage 1 or a Stage 2 intake
were scheduled.
Enrollments 7 families with 11 children were enrolled into Stage 1
4 families with 5 children were enrolled into Stage 2 as
CalWORKs Direct Enrollment, Diversion or PCW
Outstation Contacts 47 phone calls received from parents and providers
regarding services in Stage 1 and Stage 2 Child Care.
Child Care Referrals 16 referrals
Page 29 of 101
conversation of Anti-Bias Education in Early Childhood. Anti-bias work is essentially optimistic work about the
future for our children. Anti-bias teachers are committed to the principle that every child deserves to develop
to his or her fullest potential. Anti-bias work provides teachers a way to examine and transform their
understanding of children’s lives and do self-reflective work to more deeply understand their own lives.
Program Resource: by Sandra Woods, Program Resource Manager: CCRC’s new Fiscal Year started July 1 and
for the most part, we have been notified by CDE and other grantors of our contracts for FY20.21. While we
expected a very financially tight year, child care as a whole faired well in the Governor’s Revise. The pandemic
has created chaos for parents and families trying to work, while seeking out child care solutions to work and
school. Thus, the State put a priority on keeping child care providers as whole as possible, even while parents
have kept their children home during this time. Still, some providers are choosing to close their doors rather
than put themselves and their families at risk for Covid-19, making a tight child care market even tighter.
CCRC and other programs like ours throughout the state received special state funds through June 30, 2020,
specifically designed to pay child care for “essential workers.” Recently, we were notified that we will be
receiving over $500,000 more to help continue to pay for these essential workers in the upcoming months.
These families are being supported through our Greater Care or CAPP contract. In addition, family fees that
were originally suspended from March through June, have now been suspended for July and August as well .
We suspect there will be many challenges this FY both financially, and emotionally as CCRC continues to
provide support to our families as they enter the new school year and try to maintain their work schedules
with such uncertainty.
Page 30 of 101
HEAD START/EARLY HEAD START PROGRAM
Interim Director Elizabeth “Biz” Steinberg
HEAD/EARLY HEAD START PROGRAMS
PROGRAM INFORMATION SUMMARY THROUGH JULY 31, 2020
Enrollment (through June 30, 2020)
Program
Current
Enroll.
Funded
Enroll.
Notes
EHS San Luis Obispo 231 254 - Families on waitlist are over income or declined
services.
FCC SLO Co.: some providers terminated contracts.
HS San Luis Obispo 77 280 - Options closed on 6/26. Out of 280, 77 children
transferred to the summer program starting 6/29.
EHS San Diego 94 94
HS San Diego 291 314 - Multiple center and home-based options closed in
May and June as scheduled.
EHS Child Care
Partnership
152 164 - FCC: ratio limitation in place due to COVID.
Some slots reserved for the camp families. Due to
COVID, there has been a slow return of families.
EHS Monterey 63 118 - EHS center options closed 6/26.
HS Monterey 7 182 - Scheduled closures occurred during the month.
Enrollment (through July 31, 2020)
Program
Current
Enroll.
Funded
Enroll.
Notes
EHS San Luis Obispo 173 254 - Some sites closed 7/29, others closed 7/31.
HS San Luis Obispo 33 280 - Options closed on 6/26 as scheduled.
Sunset & Tierra Serena centers will close on 8/4 as
scheduled.
EHS San Diego 67 94 - Hillside and Ramona centers closed on 7/30 as
scheduled.
HS San Diego 70 314
EHS Child Care
Partnership
127 164 - SLO County CCP sites closed on 7/29.
EHS Monterey 63 118 - EHS centers closed 6/26 as scheduled.
HS Monterey 7 182 - HS centers closed in June as scheduled.
Page 31 of 101
Disabilities Enrollment (through June 30, 2020)**
Program Children 10% Mandate*
EHS San Luis Obispo 46 Yes
HS San Luis Obispo 18 Yes
EHS San Diego 5 Pending
HS San Diego 42 Yes
EHS Child Care Partnership 17 Yes
EHS Monterey 4 Pending
HS Monterey 2 Pending
Disabilities Enrollment (through July 31, 2020)**
Program Children 10% Mandate*
EHS San Luis Obispo 35 Yes
HS San Luis Obispo 26 Yes
EHS San Diego 5 Pending
HS San Diego program concluded
EHS Child Care Partnership 8 Pending
EHS Monterey 4 Pending
HS Monterey 3 Yes
The Head Start Performance Standards mandate that we reserve 10% of our funded enrollment for children
with disabilities.
Some enrollment may be lower than previously reported due to COVID-19: for health and safety reasons,
classrooms are not at full capacity and some families have opted out of
child care.
Personnel Report (through June 30, 2020)
County New Hires
New
Substitutes
Terminations
Kern 0 0 0
San Diego 0 0 0
San Luis Obispo 1 0 1
Personnel Report (through July 31, 2020)
County New Hires
New
Substitutes
Terminations
Kern 0 0 0
San Diego 1 0 0
San Luis Obispo 0 0 0
Page 32 of 101
PROGRAM UPDATE
On June 30, the Office of Head Start agreed to continue funding wages and benefits for staff who
would otherwise be employed, but are unable to report to their fu ll work duties due to COVID-19.This
is the second extension of such funding since the beginning of the pandemic and is in place through
September 30.
In July, Early Education and Child Care (EECC) services were operating home-based, center-based,
and family child care options in all 10 counties served. EHS and HS had a total enrollment of 540
children, 375 of which were receiving in -person child development services. Many of these children
participated in the Head Start Supplemental Summer Program funded by the Coronavirus Aid, Relief,
and Economic Security (CARES) Act. The program was primarily designed to offset lost learning
opportunities caused by COVID-19 closures and provided summer learning experiences that
promoted school readiness and successful transition s to kindergarten.
The home-based options continued providing virtual services and staff continued to support family
child care providers as they served the program's children. EECC's administrative staff in San Luis
Obispo have worked primarily from home since the onset of the pandemic.
A small number of centers have closed due to positive tests for COVID-19 of staff or enrolled
children. In these cases, the centers have been closed for disinfection, the program has coordinated
with the local public health agency, and staff have followed CA PSLO's COVID-19 protocols.
All ten counties served by Early Education and Child Care are currently on Governor Newsom’s
COVID-19 watch list due to increases in infections. The state continues to work with local health
departments in each of these counties to provide assistance and guidance on dealing with the spread
of the virus. EECC administration continues to monitor the latest information from OHS, the CDC,
school districts, and public health agencies and amends or creates protocols as needed.
Page 33 of 101
Center Report: Hillside Early Head Start, San Diego
Submitted by Center Supervisor Maribel Lopez
This month has been very exciting and memorable. It has been full of fun and joy being with the
children. It is our last month with the children and it’s hard to say goodbye, but we had fun while it
lasted. I know this school year was cut short due to the pandemic, but that did not stop us from
helping the children and their families. Instead, it kept us closer together and we have shared great
moments with them. The teachers held a drive-thru ceremony to celebrate their new journey to Head
Start.
Page 34 of 101
SAN LUIS OBISPO EARLY HEAD START
In-Kind Breakdown
BUDGETED IN-KIND BY TYPE
1,713,507
HS 280 52%898,468
EHS 254 48%815,039
total 534
Total EHS In-Kind Needed 815,039
BUDGETED IN-KIND BY CENTER
Center Location Child Slots In-Kind
Cambria Cambria 4 1.57%12,835
Cuesta College SLO 8 3.15%25,671
Georgia Brown Paso Robles 16 6.30%51,341
SLOEEC SLO 8 3.15%25,671
Step by Step Arroyo Grande 16 6.30%51,341
Laurel Lane SLO 22 8.66%70,594
Earthwood Lane SLO 8 3.15%25,671
Castellanos SLO 16 6.30%51,341
FCC Various 36 14.17%115,517
HBT Various 120 47.24%385,058
254 100.00%815,039
estimate estimate estimate estimate
Center
Budgeted
In-Kind In-Kind April In-Kind May In-Kind June YTD TOTALS
Amount
Remaining
Cambria 12,835 250 250 250 750 12,085 6%
Cuesta College 25,671 150 150 150 450 25,221 2%
Georgia Brown 51,341 250 250 250 750 50,591 1%
SLOEEC 25,671 250 250 250 750 24,921 3%
Step by Step 51,341 500 500 500 1,500 49,841 3%
Laurel Lane 70,594 - - - - 70,594 0%
Earthwood Lane 25,671 - - - - 25,671 0%
Castellanos 51,341 - - - - 51,341 0%
FCC 115,517 250 250 250 750 114,767 1%
HBT/Office 385,058 400 400 400 1,200 383,858 0%
TOTAL 815,039 2,050 2,050 2,050 6,150 808,889 1%
Other Funding Dept.April May June Totals
CCTR CDE 720 54,810 35,665 43,617 134,092
140,242$ 17%
Page 35 of 101
Actual:81%Expected:92%
Budget Expense thru
June 2020
Estimate to
Complete
Total
Expense
Amount
Remaining % Spent
A.PERSONNEL
5020 Salaries and Wages 1,139,932$ 976,273$ 103,275$ 1,079,548$ 60,384$ 95%
B.FRINGE
5110 Payroll Taxes 100,753 86,811 9,128 95,939 4,814 95%
5120 Health Insurance 341,064 268,624 30,900 299,524 41,540 88%
5130 Workers Compensation 45,859 31,476 4,155 35,631 10,228 78%
5140 Retirement 38,876 33,540 3,522 37,062 1,814 95%
526,552 420,451 47,705 468,156 58,396 89%
D.EQUIPMENT
5630 Capital Purchases 21,812 - - - 21,812 0%
E.SUPPLIES
5510 Office Supplies 840 1,547 - 1,547 (707)184%
5520 Program Supplies 65,520 32,497 4,300 36,797 28,723 56%
5521 Other Supplies 8,064 6,861 575 7,436 628 92%
5522 Information Technology 14,678 24,408 3,058 27,466 (12,788)187%
5540 Food Supplies 2,700 4,053 300 4,353 (1,653)161%
5920 Copy Charges 120 - - - 120 0%
5935 Postage 1,800 1,253 125 1,378 422 77%
93,722 70,619 8,358 78,977 14,745 84%
G.CONTRACTUAL
5240 Participant Payments 278,208 222,071 18,000 240,071 38,137 86%
5290 Consultants 28,800 23,491 2,200 25,691 3,109 89%
5525 Subcontracted Services 22,000 25,466 2,500 27,966 (5,966)127%
329,008 271,028 22,700 293,728 35,280 89%
H.OTHER
5150 Other Employee Benefits 900 1,129 - 1,129 (229)125%
5310 Local Mileage 1,885 1,408 500 1,908 (23)101%
5322 Monitoring 6,300 2,133 150 2,283 4,017 36%
5330 Vehicle Maintenance 15,000 9,342 1,440 10,782 4,218 72%
5410 Rent 92,208 80,621 6,761 87,382 4,826 95%
5420 Utilities 24,000 18,451 1,725 20,176 3,824 84%
5440 Janitorial 6,720 6,998 1,820 8,818 (2,098)131%
5450 Repairs & Maintenance 40,684 25,044 3,315 28,359 12,325 70%
5620 Leasehold Improvements 9,700 - - - 9,700 0%
5640 Equip Repair & Maintenance 4,800 9,107 195 9,302 (4,502)194%
5720 Liability Insurance 11,050 994 - 994 10,056 9%
5905 Advertising & Recruitment 5,850 1,623 250 1,873 3,977 32%
5911 Payroll Processing Fee 3,960 4,114 450 4,564 (604)115%
5940 Printing 3,718 1,863 350 2,213 1,505 60%
5945 Dues & Subscriptions 400 618 - 618 (218)155%
5950 Telephone 7,800 7,769 630 8,399 (599)108%
5965 Health Exams & Supplies 2,400 1,470 175 1,645 755 69%
5970 Parent Involvement 2,400 583 200 783 1,617 33%
5991 Laundry 144 108 30 138 6 96%
239,919 173,375 17,991 191,366 48,553 80%
6000 Indirect 185,555 152,940 16,002 168,942 16,613 91%
TRAINING AWARD
DEPT 246 Training expenses 59,066 35,432 4,895 40,326 18,740 68%
TOTAL EXPENDITURES 2,595,566$ 2,100,117$ 220,926$ 2,321,043$ 274,523$ (1)89%
Based on Spending
In-Kind Needed 668,613$ 492,342$
In-kind Reported - 6/20 est (1,246,113)
Under(Over) (577,500)$
1,246,113) Current enrollment 164
Community Action Partnership of San Luis Obispo County, Inc.
Early Head Start Partnership YTD Actuals by Categories - FYE 7/31/20
Based on Budget Enrollment
Funded enrollment 164
753,770)$
Page 36 of 101
SAN LUIS OBISPO EARLY HEAD START CCP
In-Kind Breakdown
BUDGETED IN-KIND BY CENTER
Center Location Child Slots In-Kind
FCC KERN KERN 80 48.78%326,153
Borrego Springs SD 4 2.44%16,308
Cambria Cambria 4 2.44%16,308
Cuesta SLO 8 4.88%32,615
SLOEEC SLO 6 3.66%24,461
Paso Robles Paso Robles 8 4.88%32,615
Sunnyside Los Osos 8 4.88%32,615
Ruben J Blunt Bakersfield 4 2.44%16,308
Sunset Bakersfield 24 14.63%97,846
Tierra Serena Shafter 18 10.98%73,384
164 100.00%668,613
Estimated Estimated Estimated
Center
Budgeted
In-Kind In-Kind Aug In-Kind Sept In-Kind Oct In-Kind Nov In-Kind Dec In-Kind Jan In-Kind Feb In-Kind Mar In-Kind Apr In-Kind May In-Kind June YTD TOTALS
Amount
Remaining
FCC KERN/Admin 326,153 6,795 4,721 3,865 35 1,739 3,556 1,686 1,736 1,000 1,000 1,000 27,131 299,022
Borrego Springs 16,308 - 1,067 1,157 854 1,054 1,185 1,264 - 150 150 150 7,031 9,277
Cambria 16,308 - - - - - - 100 - 200 200 200 700 15,608
Cuesta 32,615 82 82 - - - - 274 - 50 50 50 589 32,026
High Street 24,461 - - - - - - - - 150 150 150 450 24,011
Paso Robles 32,615 - - - - - 411 390 - 150 150 150 1,251 31,364
Sunnyside 32,615 - - - - - - - - 150 150 150 450 32,165
Ruben J Blunt 16,308 283 236 979 558 402 699 279 - 50 50 50 3,584 12,723
Sunset 97,846 2,616 2,747 3,105 1,507 1,365 1,998 2,761 299 250 250 250 17,147 80,698
Tierra Serena 73,384 2,078 3,979 4,280 2,703 2,467 2,921 2,141 640 150 150 150 21,658 51,727
TOTAL 668,613 11,853 12,832 13,386 5,655 7,026 10,770 8,894 2,674 2,300 2,300 2,300 79,990 588,623
Other Funding Dept.Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
CMIG and CCTR 705 & 712 64,315 104,100 145,693 94,476 88,858 100,730 115,017 103,240 124,932 113,200 111,562 1,166,123
1,246,113$ 186%
Page 37 of 101
Actual:24%Expected:25%
Budget Expense thru
June 2020
Amount
Remaining Spent
A.PERSONNEL
5020 Salaries 1,797,582$ 472,205$ 1,325,377$ 26%
B.FRINGE BENEFITS
5110 Payroll Taxes 161,816 36,137 125,679 22%
5120 Health Insurance 454,531 161,602 292,929 36%
5130 Workers Compensation 56,594 14,497 42,097 26%
5140 Retirement 75,499 20,663 54,836 27%
748,440 232,898 515,542 31%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 4,695 - 4,695$ 0%
D.EQUIPMENT
5630 Capital Purchases 15,500 - 15,500 0%
E.SUPPLIES
5510 Office Supplies 3,000 247 2,753 8%
5520 Program Supplies 97,325 6,501 90,824 7%
5521 Other Supplies 4,900 77 4,823 2%
5522 IT Supplies 49,102 3,326 45,776 7%
5540 Food Supplies 4,200 336 3,864 8%
5920 Copy Charges 2,400 65 2,335 3%
5935 Postage 1,800 713 1,087 40%
162,727 11,266 151,461 7%
F.CONTRACTUAL
5220 Legal 150 - 150 0%
5290 Consultants/Contractors 29,375 4,144 25,231 14%
29,525 4,144 25,381 14%
H.OTHER
5150 Employee Benefits 6,600 378 6,222 6%
5310 Local Mileage 1,450 87 1,363 6%
5330 Vehicle Maintenance 38,000 7,298 30,703 19%
5351 Pupil Transportation 19,748 1,086 18,662 5%
5410 Rent 113,119 18,115 95,004 16%
5411 Mortgage Payments 35,424 9,519 25,905 27%
5420 Utilities 54,720 9,969 44,751 18%
5440 Janitorial 12,240 2,422 9,818 20%
5450 Repairs for Centers 95,841 9,836 86,005 10%
5620 Leasehold Improvements 31,705 - 31,705 0%
5640 Equip Repair & Maint 23,601 3,490 20,111 15%
5720 Liability Insurance 26,303 - 26,303 0%
5905 Recruitment 6,000 308 5,693 5%
5911 Payroll Processing Fee 10,008 3,957 6,051 40%
5940 Printing 5,100 873 4,227 17%
5945 Dues & Subscriptions 1,500 948 552 63%
5950 Telephone 25,200 7,074 18,126 28%
5955 Training 4,760 - 4,760 0%
5965 Medical/Dental Supplies 7,560 - 7,560 0%
5970 Parent Activity Fund 7,020 - 7,020 0%
5991 Laundry 720 11 709 1%
526,619 75,370 451,249 14%
6000 Indirect 259,031 63,671 195,360 25%
TRAINING AWARD
Training expenses 40,224 889 39,335 2%
TOTAL EXPENDITURES 3,584,343$ 860,444$ 2,723,899$ 24%
142,512 in COLA/QI funds included
Based on Budget Based on Spending
In-Kind Needed 898,468$
In-kind Reported - 6/20 est (394,186)
Under(Over) 504,282$
Community Action Partnership of San Luis Obispo County, Inc.
Head Start YTD Actuals by Categories - FYE 3/31/21
Dept 210
182,518 280
394,186) 280
211,668)$
Page 38 of 101
SAN LUIS OBISPO HEAD START
In-Kind Breakdown
1,713,507
HS 280 52%898,468
EHS 254 48%815,039
total 534
Total HS In-Kind Needed 898,468
BUDGETED IN-KIND BY CENTER
Center Location Child Slots In-Kind
Atascadero ED Atascadero 16 5.71%51,341
Atascadero FD Atascadero 16 5.71%51,341
Cambria Cambria 20 7.14%64,176
Santa Rosa SLO 16 5.71%51,341
Five Cities Oceano 36 12.86%115,517
Cuesta SLO 16 5.71%51,341
Stern Nipomo 24 8.57%77,012
Oceano Oceano 16 5.71%51,341
Paso Robles ED/FD Paso Robles 36 12.86%115,517
Sunnyside Los Osos 20 7.14%64,176
Earthwood Lane SLO 12 4.29%38,506
Tierra Serena Shafter 20 7.14%64,176
Sunset Shafter 20 7.14%64,176
HBT 12 4.29%38,506
280 100.00%898,468
estimate estimate estimate
Center
Budgeted
In-Kind In-Kind Apr In-Kind May In-Kind June
YTD
TOTALS
Amount
Remaining
Atascadero XD 51,341 - 150 150 300 51,041 1%
Atascadero FD 51,341 - 150 150 300 51,041 1%
Cambria 64,176 1,546 350 250 2,146 62,030 3%
Santa Rosa 51,341 - 250 250 500 50,841 1%
Cuesta 51,341 - 500 500 1,000 50,341 2%
Five Cities 115,517 2,812 2,812 2,812 8,436 107,081 7%
Stern 77,012 - 250 250 500 76,512 1%
Oceano 51,341 - 500 500 1,000 50,341 2%
Paso Robles ED/FD 115,517 3,036 3,036 3,036 9,108 106,409 8%
Sunnyside 64,176 1,125 1,125 1,125 3,375 60,801 5%
Earthwood Lane 38,506 - - - - 38,506 0%
Tierra Serena 64,176 - 500 500 1,000 63,176 2%
Sunset 64,176 - 500 500 1,000 63,176 2%
HBT/Office 38,506 - 50 50 100 38,406 0%
TOTAL 898,468 8,519 10,173 10,073 28,765 869,703 3%
Other Funding Dept.April May June Totals
CSPP CDE 780 104,580 129,524 131,317 365,421
394,186$
Page 39 of 101
Community Action Partnership of San Luis Obispo County, Inc.
San Diego Head Start YTD Actuals by Categories - FYE 3/31/21
Contract # 09CH010460-04-00
25.00%into current year
Expense
thru
6/30/2020
A.PERSONNEL
5020 Salaries 1,904,808$ 482,214$ 1,422,594$ 25%
B.FRINGE
5110 Payroll Taxes 168,803 37,237 131,566 22%
5120 Health Insurance 435,767 91,648 344,119 21%
5130 Workers Compensation 77,508 11,826 65,682 15%
5140 Retirement 76,613 21,091 55,522 28%
758,691 161,802 596,889 21%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 4,352 - 4,352 0%
D.EQUIPMENT
5630 Capital Purchases 21,000 - 21,000 0%
E.SUPPLIES
5510 Office Supplies 3,250 172 3,078 5%
5520 Program Supplies 33,540 11,335 22,205 34%
5523 Program Supplies-COVID - 1,064 (1,064)-
5522 IT Supplies 66,506 8,674 57,832 13%
5540 Food Supplies 34,967 930 34,037 3%
5920 Copy Charges 600 1 599 0%
5935 Postage 4,150 1,353 2,797 33%
143,013 23,530 119,483 16%
F.CONTRACTUAL
5220 Legal 375 - 375 0%
5290 Consultants 30,986 2,538 28,448 8%
5525 Contractual 487,728 71,512 416,216 15%
519,089 74,050 445,039 14%
H.OTHER
5150 Employee Benefits 14,242 348 13,894 2%
5310 Local Mileage 3,915 60 3,855 2%
5322 Monitoring 3,900 - 3,900 0%
5330 Vehicle Maintenance 13,058 5,469 7,589 42%
5410 Rent 152,356 57,159 95,197 38%
5420 Utilities 25,540 5,689 19,851 22%
5440 Janitorial 12,694 2,367 10,327 19%
5450 Repairs for Centers 35,008 5,067 29,941 14%
5620 Leasehold Improvements 24,000 - 24,000 0%
5640 Equip Repair & Maint 11,226 3,585 7,641 32%
5720 Liability Insurance 30,139 - 30,139 0%
5905 Recruitment 7,615 236 7,380 3%
5911 PR Fees 18,017 4,718 13,299 26%
5940 Printing 2,820 471 2,349 17%
5945 Dues & Subscriptions - 959 (959)-
5950 Telephone 10,312 5,520 4,792 54%
5955 Training 5,025 489 4,536 10%
5965 Medical/Dental Supplies 7,360 3,388 3,972 46%
5970 Parent Activity Fund 7,700 12 7,688 0%
384,927 95,535 289,392 25%-
6000 Indirect 295,270 66,971 228,299 23%
TOTAL OPERATING EXPENDITURES 4,031,150 904,102 3,127,048 22%
Dept 265 - TRAINING AWARD 45,627 789 44,838 2%
TOTAL EXPENDITURES 4,076,777$ 904,891$ 3,171,886$ 22%
22%
In-kind Based on Budget Based on Spending Cost per Child
In-kind Needed 1,019,194$ 226,223$ 12,983$ Budgeted Cost per Child
In-kind Reported YTD 6/20 est.254,198 254,198 2,882$ YTD Cost per Child
Under(Over) Year to Date 764,996$ (27,975)$ 314 Budgeted Enrollment
collected 25%
Budget Variance % YTD
Spent
Page 40 of 101
Community Action Partnership of San Luis Obispo County, Inc.
San Diego Early Head Start YTD Actuals by Categories - FYE 3/31/21
Contract # 09CH010460-04-00
25.00%into current year
Expense
thru
6/30/2020
A.PERSONNEL
5020 Salaries 683,796$ 194,153$ $489,643 28%
B.FRINGE
5110 Payroll Taxes 61,082 15,147 45,935 25%
5120 Health Insurance 167,263 51,202 116,061 31%
5130 Workers Compensation 30,886 6,093 24,793 20%
5140 Retirement 16,235 5,489 10,746 34%
275,466 77,930 197,536 28%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 1,300 - 1,300 0%
D.EQUIPMENT
5630 Capital Purchases 7,500 - 7,500 0%
E.SUPPLIES
5510 Office Supplies 480 17 463 4%
5520 Program Supplies 33,083 4,637 28,446 14%
5523 Program Supplies-COVID - 154 (154)-
5522 IT Supplies 5,602 2,068 3,534 37%
5540 Food Supplies 5,579 858 4,721 15%
5920 Copy Charges 180 - 180 0%
5935 Postage 840 363 477 43%
45,764 8,098 37,666 18%
F.CONTRACTUAL
5220 Legal 375 - 375 0%
5290 Consultants 23,700 3,600 20,100 15%
24,075 3,600 20,475 15%
H.OTHER
5150 Employee Benefits 4,472 8 4,464 0%
5310 Local Mileage 1,044 - 1,044 0%
5322 Monitoring 990 - 990 0%
5330 Vehicle Maintenance 5,478 2,568 2,910 47%
5410 Rent 39,163 8,386 30,777 21%
5420 Utilities 10,743 2,335 8,408 22%
5440 Janitorial 3,646 992 2,654 27%
5450 Repairs for Centers 4,998 1,170 3,828 23%
5640 Equip Repair & Maint 1,880 880 1,000 47%
5720 Liability Insurance 4,741 - 4,741 0%
5905 Recruitment 1,126 - 1,126 0%
5911 PR Fees 2,160 580 1,580 27%
5940 Printing 360 163 197 45%
5945 Dues & Subscriptions - 396 (396)-
5950 Telephone 2,100 949 1,151 45%
5955 Training 1,550 - 1,550 0%
5965 Medical/Dental Supplies 2,162 395 1,767 18%
5970 Parent Activity Fund 3,280 4 3,276 0%
89,893 18,826 71,067 21%
6000 Indirect 89,624 24,209 65,415 27%
TOTAL OPERATING EXPENDITURES 1,217,418 326,816 890,602 27%
Dept 268 - TRAINING AWARD 27,769 465 27,304 2%
TOTAL EXPENDITURES 1,245,187$ 327,280$ 917,907$ 26%
26%
In-kind Based on Budget Based on Spending Cost per Child
In-kind Needed 311,297$ 81,820$ 13,247$ Budgeted Cost per Child
In-kind Reported YTD 6/20 est.12,113 12,113 3,482$ YTD Cost per Child
Under(Over) Year to Date 299,184$ 69,707$ 94 Budgeted Enrollment
collected 4%
Budget Variance % YTD
Spent
Page 41 of 101
Community Action Partnership of San Luis Obispo County, Inc.
San Diego HS/EHS-COVID - YTD Actuals by Categories - FYE 3/31/21
Contract # 09CH010460C3 - COVID
25.00%into current year
Expense
thru
6/30/2020
A.PERSONNEL
5020 Salaries 110,823$ 12,042$ 98,781$ 11%
B.FRINGE
5110 Payroll Taxes 13,014 983 12,031 8%
5120 Health Insurance 30,041 1,564 28,477 5%
5130 Workers Compensation 4,650 411 4,239 9%
5140 Retirement 3,921 630 3,291 16%
51,626 3,588 48,038 7%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 1,888 - 1,888 0%
E.SUPPLIES
5520 Program Supplies 48,311 1,676 46,635 3%
5523 Program Supplies-COVID - 530 (530)-
5522 IT Supplies 42,341 - 42,341 0%
5540 Food Supplies 2,695 178 2,517 7%
5920 Copy Charges 250 - 250 0%
5935 Postage 75 - 75 0%
93,672 2,383 91,289 3%
F.CONTRACTUAL
5290 Consultants 1,000 - 1,000 0%
1,000 - 1,000 0%
H.OTHER
5150 Employee Benefits 1,000 - 1,000 0%
5310 Local Mileage 1,298 - 1,298 0%
5420 Utilities 2,500 - 2,500 0%
5440 Janitorial 22,750 - 22,750 0%
5450 Repairs for Centers 28,098 - 28,098 0%
5940 Printing 500 - 500 0%
5955 Training 500 25 475 5%
5965 Medical/Dental Supplies 5,865 651 5,214 11%
5970 Parent Activity Fund 2,400 - 2,400 0%
64,911 676 64,235 1%-
6000 Indirect 26,560 1,495 25,065 6%
TOTAL OPERATING EXPENDITURES 350,480 20,184 330,296 6%
TOTAL EXPENDITURES 350,480$ 20,184$ 330,296$ 6%
6%
Budget Variance % YTD
Spent
Page 42 of 101
NORTHERN SAN DIEGO HEAD START AND EARLY HEAD START
In-Kind - FYE 3/31/21
Required **YTD + Est.Needed BUDGETED IN-KIND BY CENTER
NSD Early Head Start 296,897 12,113 284,784 Center Location Child Slots In-Kind BUDGETED IN-KIND BY TYPE
NSD Head Start 978,962 254,198 724,764 Boys & Girls Club Poway 40 9.80%125,084 7020 717,611
1,275,859$ 266,311$ 1,009,548$ Midland Poway 40 9.80%125,084 7290 16,650
21%Hillside-HS Poway 0 0.00%- 7310 2,865
Ramona Ramona 57 13.97%178,245 7410 91,045
Nuevo Ramona 37 9.07%115,703 7520 21,380
Poway USD Poway 111 27.21%347,109 7540 3,050
Borrego Springs CC Borrego Springs 22 5.39%68,796 7525 423,258
Home Base Visitors Poway/Nuevo 7 1.72%21,890 Total In-Kind Needed 1,275,859
Hillside EHS 17 4.17%53,161
Ramona EHS 9 2.21%28,144
Home Base Visitors Poway - EHS 39 9.56%121,957
Home Base Visitors Ramona - EHS 29 7.11%90,686
408 100.00%1,275,859
Center
Budgeted
In-Kind In-Kind April In-Kind May
In-Kind
June
In-Kind
July
In-Kind
August
In-Kind
September
In-Kind
October
In-Kind
November
In-Kind
December
In-Kind
January
In-Kind
February
In-Kind
March
YTD
TOTALS
Under
Over)
Admin Office - 348 348 348 1,044 (1,044)
Boys & Girls Club 125,084 2,844 2,844 122,240
Midland 125,084 6,745 1,045 1,045 8,835 116,250
Ramona 178,245 8,000 50 50 8,100 170,145
Nuevo 115,703 3,492 608 608 4,708 110,995
Poway USD 347,109 - - 347,109
Borrego Springs CC 68,796 6,448 6,448 62,349
HS HB - Poway 21,890 1,494 1,494 20,396
EHS-Ramona 28,144 1,930 1,930 26,214
EHS Hillside 53,161 - - 53,161
EHS HB - Poway 121,957 3,944 3,944 118,014
EHS HB - Ramona 90,686 2,239 2,239 88,447
ESTIMATED - HS - - - - - - - - - - 35,000 35,000
ESTIMATED - EHS - - - - - - - - - - 4,000 4,000
Total 1,275,859 37,483 2,051 2,051 - - - - - - - - 39,000 80,585 1,234,274
6.32%
State Collaboration Contributions
Center Dept.April May June July August September October November December January Februrary March Totals
Ramona, Nuevo, B&G,
Midland (92%)791 59,149 52,367 55,998 167,514 -
59,149 52,367 55,998 - - - - - - - - - 167,514 13.13%
Other Funding Dept.April May June July August September October November December January Februrary March Totals
First 5 of SD - QPI 269 12,059 - 6,153 - - 18,212 1.43%
Grand Total In-kind for NSD HS/EHS 108,691 54,418 64,202 - - - - - - - - 39,000 266,311 20.87%
Volunteers
Consultants In-Kind
Mileage In-Kind
Required In-kind is based on 25% of
awarded funds for SD HS & EHS.
Rent In-Kind
Merch. In-Kind
Food In-Kind
Sub-Contractor In-Kind
NFS 20-21 -June 20
Page 43 of 101
MIGRANT AND SEASONAL HEAD START PROGRAM
Deputy Director Flora Chacon
July PROGRAM INFORMATION SUMMARY
Base Grant (MSHS and MSEHS)
Cumulative Enrollment: 1,375; Total Funded Enrollment: 2,146
Current Enrollment: 99
Note: MSHS enrollment is a cumulative number from 9/1
EHS-CC Partnership Grant
Cumulative Enrollment: 273; Total Funded Enrollment: 348
Current Enrollment: 189
Note: MSHS enrollment is a cumulative number from 9/1
EHS-CC Partnership Expansion Grant
Cumulative Enrollment: 80; Total Funded Enrollment: 116
Current Enrollment: 70
EHS-CC Partnership III Grant
Cumulative Enrollment: 65; Total Funded Enrollment: 70
Current Enrollment: 62
Disabilities Enrollment through December 31, 2019
Grant IEP/IFSP Children %
of Funded
Enrollment
Base IFSP 33
4.7%
Base IEP 44
Partnership IFSP 19
6.9%
Partnership IEP 5
Expansion IFSP 2
3.5%
Expansion IEP 1
3rd Partnership IFSP 6
8.6%
3rd Partnership IEP 0
Totals: 110 5.2%
PROGRAM UPDATE
MSHS Program Director
The Migrant and Seasonal Head Start program continues to work on processes to facilitate seamless
transitions into the new upcoming season. During this time teams composed of the Managers, Specialists and
Coordinators come together to review systems and outcomes from the previous year. The current focus is
setting up the training for staff per County upon returning. We look forward to providing premiere training for
all staff and their feedback on what our Admin staff have put together.
Program Options and Staff
The centers braided with State funded programs extended services through the month of December. In
addition, Ventura County continued to operate its usual season in both the center and family child care model.
MSHS POLICY COUNCIL UPDATE
No Executive Policy Council meetings were held in the month of December.
Page 44 of 101
AUGUST MIGRANT AND SEASONAL HEAD START PROGRAM
MSHS Program Director: Flora Chacon
PROGRAM INFORMATION SUMMARY
Base Grant (MSHS and MSEHS)
Cumulative Enrollment: 1,783; Total Funded Enrollment: 2,146
Current Enrollment: 1,098
Note: MSHS enrollment is a cumulative number from 9/1
EHS-CC Partnership Grant
Cumulative Enrollment: 360; Total Funded Enrollment: 348
Current Enrollment: 203
Note: MSHS enrollment is a cumulative number from 9/1
EHS-CC Partnership Expansion Grant
Cumulative Enrollment: 124; Total Funded Enrollment: 116
Current Enrollment: 76
EHS-CC Partnership III Grant
Cumulative Enrollment: 75; Total Funded Enrollment: 70
Current Enrollment: 71
Disabilities Enrollment through July 31, 2020
Grant IEP/IFSP Children %
of Funded
Enrollment
Base IFSP 47
7.3%
Base IEP 73
Partnership IFSP 25
9.1%
Partnership IEP 7
Expansion IFSP 2
3.4%
Expansion IEP 1
3rd Partnership IFSP 9 12.8%
Totals: 164 7.7%
PROGRAM UPDATE
MSHS Program Director
The Migrant and Seasonal Head Start Program received a donation of 7,000 face masks from Justice for
Migrant Women. They have been fiscally sponsored by Hispanic in Philanthropy to start the
Masks4Farmworkers project. This grant is intended to provide cloth face masks that meet the basic needs of
farmworkers in the areas we serve. All MSHS Counties have diligently provided families with these face masks
and have sent in impactful stories on the parents such as the one below:
Mom is thankful to have received the mask from the program. The parent has been working I the field picking
strawberries. Since COVID-19, Parent continued working because she is an essential worker. She is concerned
she might get sick, she takes precaution when leaving the home and practices hand washing. She only goes
out to buy their essential needs, go to work, and drop off/pick up her children at the center.
Below are contributed photos from the parents utilizing their new face masks.
Page 45 of 101
Preschool classrooms have acquired face masks to encourage the children to wear them for health and safety
precautions. Teaching staff and families have supported children in learning about such precautions and have
integrated creative activities to prepare children. The Bonita center children made superhero masks as a
transitional activity, the children loved it!
Page 46 of 101
The MSHS program will continue to support and refer families in acquiring the essential needs for themselves
and children.
Program Options and Staff
All MSHS Counties continue to enroll children in the Family Child Care Provider Home and Center models. New
families continue to reach out for services as they are considered essential workers. The MSHS combined
enrollment of children in centers and family child care providers for the month is 1,146.
The MSHS has continued to provide services in the form of a Resource and Referral model to children that are
not able to physically attend the MSHS sites due to the limited capacity. MSHS served 164 children with
Distance Learning in the month of July.
MSHS POLICY COUNCIL UPDATE
No Executive Policy Council meeting was held in the month of July, 2020.
Page 47 of 101
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL HEAD START
2019-2020 ENROLLMENT
DEPT CENTER BUDGETED
ENROLLMENT
New Slot
Allocation
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
675 NORTH MONTEREY COUNTY
La Paz (Gonzales)40 40 15 38%5 13%1 3%
Primavera (Chualar)32 32 12 38%7 22%- 0%
San Jerardo (Salinas)56 56 24 43%22 39%- 0%
128 128 51 40%34 27%1 1%
670 SOUTH MONTEREY/SAN BENITO COUNTIES
Alegria (King City)36 36 17 47%11 31%- 0%
Little Angels 40 40 26 65%19 48%- 0%
Santa Lucia 28 40 10 36%- 0%- 0%
Soledad (Soledad)36 40 20 56%10 28%- 0%
Valle Verde (Greenfield)76 76 27 36%14 18%- 0%
216 232 100 46%54 25%- 0%
640 SLO/SANTA BARBARA COUNTIES
Bonita (Guadalupe)28 28 10 36%9 32%- 0%
Las Vinas (Shandon)20 0
Las Flores (Lompoc)36 36 12 33%0%- 0%
Pasitos (Santa Maria)36 36 6 17%0%- 0%
Riverview (Capacity 16 Preschoolers)17 16 8 47%0%- 0%
William "Bill" Castellanos (Nipomo)36 40 14 39%12 33%- 0%
173 156 50 29%21 12%- 0%
645 VENTURA COUNTY
Buena Ventura (Oxnard)36 36 32 89%32 89%34 94%
Encanto (Oxnard)36 36 33 92%33 92%35 97%
Linda Vista (Fillmore)36 36 29 81%27 75%27 75%
108 108 94 87%92 85%96 89%
660 ORANGE COUNTY
El Jardin 28 0 0%0%- 0%
28 0 - 0%- 0%- 0%
682 NORTH KERN COUNTY
Glenwood (Delano)80 76 30 38%18 23%- 0%
Las Mariposas (Delano)16 20 10 63%10 63%- 0%
96 96 40 42%28 29%- 0%
680 SOUTH KERN COUNTY
Buena Vista (Lamont)20 20 10 50%10 50%- 0%
Milagro (Arvin)40 40 21 53%16 40%- 0%
Las Rosas (Wasco)36 40 14 39%14 39%- 0%
96 100 45 47%40 42%- 0%
681 FRESNO COUNTY
Kerman 38 32 22 58%20 53%20 53%
38 32 22 58%20 53%20 53%
665 SAN JOAQUIN COUNTY
Adelita (Lodi)40 50 17 43%14 35%3 8%
Artesi IIA (French Camp)32 34 9 28%9 28%- 0%
Artesi III (French Camp)20 26 8 40%5 25%- 0%
92 110 34 37%28 30%3 3%
TOTAL CENTER 975 962 436 45%317 33%120 12%
April 2020
Child Counts
June 2020
Child Counts
May 2020
Child Counts
Page 48 of 101
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL HEAD START
2019-2020 ENROLLMENT
April 2020
Child Counts
June 2020
Child Counts
May 2020
Child Counts
DEPT FCC BUDGETED
ENROLLMENT
New Slot
Allocation
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
675 NORTH MONTEREY COUNTY
675 FCC - N MONT 2 30 29 35 117%34 113%29 97%
675 FCC - N MONT 3 30 29 20 67%16 53%9 30%
675 FCC - N MONT 4 30 29 20 67%21 70%20 67%
675 FCC - N MONT 5 30 29 29 97%29 97%19 63%
120 116 104 87%100 83%77 64%
670 SOUTH MONTEREY/SAN BENITO COUNTIES
670 FCC - S MONT 2 30 29 22 73%22 73%22 73%
670 FCC - S MONT 3 30 29 20 67%17 57%20 67%
670 San Benito 30 29 7 23%5 17%4 13%
90 87 49 54%44 49%46 51%
640 SLO/SANTA BARBARA COUNTIES
640 SLO/SB (SB/SLO) 1 30 28 25 83%21 70%23 77%
30 28 25 83%21 70%23 77%
645 VENTURA COUNTY
645 Ventura (Oxnard/Fillmore)40 40 - 0%26 65%31 78%
40 40 - 0%26 65%31 78%
660 Orange COUNTY
660 ORANGE COUNTY 0 1 2 200%- 0%0%
0 1 2 200%- 0%- 0%
682 NORTH KERN COUNTY
682 No Kern (Kern 3)42 44 24 57%20 48%15 36%
682 No Kern (Kern 4)30 44 30 100%28 93%16 53%
682 No Kern (Kern 7)0 10 8 80%10 100%12 120%
682 Fresno B 48 21 15 31%18 38%10 21%
120 119 77 64%76 63%53 44%
680 SOUTH KERN COUNTY
680 So Kern (Kern 1)45 46 28 62%27 60%19 42%
680 So Kern (Kern 2)45 46 26 58%22 49%13 29%
90 92 54 60%49 54%32 36%
TOTAL FCC 490 483 311 63%316 64%262 53%
MSHS TOTALS 1,465 1,445 747 51%633 43%382 26%
519 539 - 0%- 0%- 0%
1,984 1,984 747 38%633 32%382 19%
Delegate
MSHS TOTALS W/ DELEGATE
Page 49 of 101
updated 7/22/20
Budget Actual Expense
thru June 2020 ETC Total Expense Variance % Spent
A.PERSONNEL NOTES
5020 Program Salaries 9,486,907$ 7,287,901$ 2,267,580$ 9,555,480$ (68,573)$ 101% Additional staff, days
B.FRINGE
5110 PR Taxes 887,536 691,496 180,980 872,476 15,060 98%
5120 Health Insurance 2,636,468 1,637,037 874,882 2,511,918 124,550 95%
Health Ins expense
lower than expected
5130 Workers' Compensation 389,771 234,041 61,266 295,307 94,464 76%
5140 Retirement 303,581 320,799 79,725 400,524 (96,943)132%
4,217,356 2,883,372 1,196,853 4,080,225 137,131 97%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 48,669 12,412 2,000 14,412 34,257 30% COVID
D.EQUIPMENT
5630 Capital Purchases 159,620 100,639 40,139 140,777 18,843 88%
E.SUPPLIES
5510 Office Supplies 9,300 5,825 1,000 6,825 2,475 73%
5520 Program Supplies 412,997 256,084 166,688 422,772 (9,775)102%
5521 Program Supplies Other 106,722 47,269 34,070 81,339 25,383 76%FCC under enrolled
5522 Program Supplies IT 134,883 205,819 147,358 353,177 (218,294)262%
Additional
computers/IT equip
5523 Program Supplies-COVID - 78,505 67,520 146,025 (146,025)#DIV/0!
Additional
computers/IT equip
5540 Food Supplies 9,900 78,349 4,900 83,249 (73,349)841%Food program
5541 Food Service Supplies - 1,704 1,704 (1,704)#DIV/0!
5920 Copy Charges 5,580 3,204 20 3,224 2,356 58%
5935 Postage 39,600 32,479 11,178 43,657 (4,057)110%
718,982 709,239 432,734 1,141,973 (422,991) 159%
F.CONTRACTUAL
5995 Delegate Agency 4,551,614 3,164,169 1,387,445 4,551,614 0 100%
4,551,614 3,164,169 1,387,445 4,551,614 - 100%
H.OTHER
5150 Employee Health & Welfare 12,825 8,011 200 8,211 4,615 64%
5220 Legal 4,975 20 - 20 4,955 0%
5240 Provider Payments 2,315,755 1,265,864 552,555 1,818,419 497,336 79%Under enrollment
5290 Consultants 166,327 78,445 74,561 153,007 13,320 92%COVID
5310 Local Mileage 2,480 765 165 930 1,550 37%
5322 Program Monitoring 20,250 16,226 - 16,226 4,024 80%
5330 Vehicle Maint Expense 156,780 128,760 31,925 160,684 (3,904)102%Additional repairs
5351 Pupil Transportation 173,456 88,188 25,992 114,180 59,276 66%Less busing
5410 Rent 546,968 457,781 104,571 562,352 (15,384)103%
5411 Mortgage Payments 16,067 14,432 - 14,432 1,635 90%
5420 Utilities 266,976 197,895 57,236 255,131 11,845 96%Center closures
5440 Janitorial 84,240 63,127 26,339 89,467 (5,227)106%
5450 Repairs for Centers 371,003 258,143 223,499 481,642 (110,639)130%
Additional repairs
added
5620 Leasehold Improvements 118,104 87,687 40,531 128,218 (10,114)109%
5640 Equipment Repairs & Maint 54,432 74,234 17,014 91,247 (36,815)168%
ChildPlus, KMI,
Learning Genie
5720 Liability Insurance 171,482 1,293 147,917 149,210 22,272 87%
5905 Recruitment 48,590 14,528 15,900 30,428 18,162 63%COVID
5911 Service Fees 84,000 68,618 15,800 84,418 (418)100%
5940 Printing 9,912 8,802 1,170 9,972 (60)101%
5945 Subscriptions 23,100 22,704 5,410 28,114 (5,014)122%
5950 Telephone 67,536 62,075 31,056 93,132 (25,596)138%More phones
5955 Training 14,050 1,390 2,000 3,390 10,660 24%
5965 Medical & Dental Exams 28,143 19,604 3,020 22,624 5,519 80%
5970 Parent Activity Fund 77,953 9,301 16,240 25,541 52,412 33%COVID closures
5991 Laundry 760 414 200 614 146 81%
4,836,164 2,948,308 1,393,301 4,341,609 494,555 90%
6000 Indirect 1,535,198 1,100,284 420,155 1,520,439 14,759 99%
OPERATING BUDGET 25,554,510 18,206,323 7,140,206 25,346,530 207,980 99%
TRAINING AWARD
Dept 615 Training expenses 235,349 147,507 87,842 235,349 0 100%
TOTAL EXPENDITURES 25,789,859$ 18,353,830$ 7,228,048$ 25,581,879$ 207,980$ 99.2%
Based on
Budget
Based on
Spending
In-Kind Needed 9%2,757,946$ 1,815,214$
In-kind Collected 6/30/20 (879,790) (879,790)
State & First 5 In-kind (889,932) (889,932)
Amount Under(Over) 988,224$ 45,492$
Collected based upon spending at 6/30/20 9%
Actual Cost per Child at 6/30/20 20,334$
Budgeted Cost per Child 14,497$
Community Action Partnership of San Luis Obispo County, Inc.
MSHS Funding - Contract # 90CM9821-05
YTD Actuals by Categories - FYE 8/31/20
estimated
Page 50 of 101
Updated 7/21/20
Budget
Expense
thru
June 20
ETC Total
Expense Variance % Spent Notes
A.PERSONNEL
5020 Program Salaries 698,895$ 532,409$ 200,619$ 733,029$ (34,134)105%
B.FRINGE
5110 PR Taxes 64,618 48,510 16,098 64,608 10 100%
5120 Health Insurance 180,937 96,407 82,004 178,411 2,526 99%
5130 Workers' Compensation 30,645 15,834 6,359 22,193 8,452 72%
5140 Retirement 14,076 13,953 2,789 16,742 (2,666)119%
290,276 174,703 107,251 281,954 8,322 97%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 1,226 82 50 132 1,094 11%
E.SUPPLIES
5510 Office Supplies 564 168 100 268 296 47%
5520 Program Supplies 30,348 25,655 30,000 55,655 (25,307)183%Additional Materials.
5521 Program Supplies Other 34,256 12,633 28,500 41,133 (6,877)120%
5522 Program Supplies IT 20,162 12,233 5,750 17,983 2,179 89%
5523 Program Supplies - Covid - 972 5,000 5,972 (5,972)COVID
5540 Food Supplies 800 422 - 422 378 53%
5935 Postage 1,200 1,100 90 1,190 10 99%
87,330 53,182 69,440 122,622 (35,292)140%
H.OTHER
5150 Employee Health & Welfare 500 417 79 496 4 99%
5240 Provider Payments 591,577 245,507 82,185 327,691 263,886 55%FCC vacancy, enrollment
pace, and Covid.
5290 Consultants 5,960 4,269 650 4,919 1,041 83%
5310 Local Mileage 232 - 50 50 182 22%
5322 Monitoring 250 502 100 602 (352)241%Additional activities.
5330 Vehicle Maint Exp 6,840 3,149 2,500 5,649 1,191 83%
5351 Pupil Transportation 640 279 - 279 361 44%
5410 Rent 47,883 39,587 7,940 47,527 356 99%
5420 Utilities 20,400 14,650 4,000 18,650 1,750 91%
5440 Janitorial 4,800 3,709 600 4,309 491 90%
5450 Repairs for Centers 21,000 16,195 6,000 22,195 (1,195)106%
5620 Leasehold Improvements 6,135 6,132 - 6,132 3 100%
5640 Equip Repair & Maint 6,960 3,854 2,300 6,154 806 88%
5720 Liability Insurance 12,540 - 12,540 12,540 0 100%
5905 Advertising & Recruiting 1,600 845 150 995 605 62%
5911 Service Fees 3,584 3,832 - 3,832 (248)107%
5940 Printing 1,200 450 700 1,150 50 96%
5945 Dues & Subscriptions 2,100 2,359 1,000 3,359 (1,259)160%NMHSA
5950 Telephone 2,280 2,132 400 2,532 (252)111%Additional phone usage.
5955 Training 250 - 100 100 150 40%
5965 Medical & Dental Exams 3,750 1,323 11,200 12,523 (8,773)334%Pregnant mother support.
5970 Parent Activity Fund 4,570 561 3,500 4,061 509 89%
745,051 349,749 135,994 485,744 259,307 65%
6000 Indirect 145,332 88,320 41,068 129,388 15,945 89%
OPERATING BUDGET 1,968,110 1,198,445 554,422 1,752,867 215,243 89%
TRAINING AWARD
Dept 686 Training expenses 45,242 17,489 27,753 45,242 - 100%
TOTAL EXPENDITURES 2,013,352$ 1,215,934$ 582,175$ 1,798,109$ 215,243$ 89%
11,099$ Actual Cost per Child at 6/30
12,428$ Budgeted Cost per Child
Community Action Partnership of San Luis Obispo County, Inc.
MSEHS Early Supplemental Funding
YTD Actuals by Categories - FYE 8/31/20
Additional staff time.
Page 51 of 101
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL EARLY SUPPLEMENTAL HEAD START
2019 - 2020 ENROLLMENT
DEPT CENTER
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
685 Little Angels (King City)16 - 0%5 31%- 0%
Glenwood (Delano)16 - 0%1 6%0%
Milagro (Arvin)8 - 0%- 0%0%
Buena Vista (Lamont)8 - 0%1 13%- 0%
CENTERS TOTAL 48 - 0%7 15%- 0%
DEPT CENTER
BUDGETED
ENROLLMENT
ACTUAL
ENROLL %
ACTUAL
ENROLL %
ACTUAL
ENROLL %
685 FCC - SANTA MARIA 2 35 14 40%15 43%16 46%
FCC - S MONT 1 29 18 62%18 62%22 76%
FCC - N MONT 1 29 - 0%- 0%- 0%
FCCS TOTAL 93 32 34%33 35%38 41%
PREGNANT MOTHERS 21 6 29%7 33%1 5%
MSHS SUPPLEMENTAL 162 38 23%47 29%39 24%
TOTAL
June 2020
Child Counts
May 2020
Child Counts
April 2020
Child Counts
Page 52 of 101
Updated 7/22/2020
Budget
Expense
thru June
2020
ETC Total
Expense Variance % Spent Notes
A.PERSONNEL
5020 Program Salaries 1,791,544$ 1,413,226$ 374,879$ 1,788,105$ 3,439$ 100%
B.FRINGE
5110 PR Taxes 161,851 127,169 28,678 155,848 6,003 96%
5120 Health Insurance 425,138 314,481 110,583 425,064 74 100%
5130 Workers' Compensation 71,096 40,359 11,218 51,577 19,519 73%
5140 Retirement 36,072 41,825 7,002 48,827 (12,755)135%Under budgeted amount.
694,157 523,834 157,481 681,316 12,841 98%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 4,977 1,571 100 1,671 3,306 34%
E.SUPPLIES
5510 Office Supplies 3,500 669 1,400 2,069 1,431 59%
5520 Program Supplies 48,898 36,981 17,000 53,981 (5,083)110%Additional purchases.
5521 Program Supplies Other 97,210 46,668 40,000 86,668 10,542 89%
5522 Program Supplies IT 24,985 38,222 10,000 48,222 (23,237)193%Additional SD IT Supplies.
5523 Program Supplies - Covid - 4,421 75,150 79,571 (79,571)Covid.
5540 Food Supplies 1,440 1,071 250 1,321 119 92%
5920 Copy Charges 160 - 120 120 40 75%
5935 Postage 6,720 4,524 1,550 6,074 647 90%
182,913 132,556 145,470 278,026 (95,113)152%
H.OTHER
5150 Employee Benefits 4,320 360 200 560 3,760 13%
5240 Provider Payments 1,862,607 1,003,533 286,373 1,289,906 572,701 69% Enrollment pace and Covid.
5290 Consultants 16,008 5,260 3,490 8,750 7,258 55%
5310 Local Mileage 870 547 200 747 123 86%
5322 Program Monitoring 10,450 4,651 175 4,826 5,624 46%
5330 Vehicle Maint Expense 16,500 16,511 3,800 20,311 (3,811)123%Additional usage and repairs.
5410 Rent 91,383 74,067 17,338 91,405 (22)100%
5420 Utilities 15,840 25,143 4,350 29,493 (13,653)186%El Jardin Office.
5440 Janitorial 8,640 6,248 2,230 8,478 162 98%Additional cleaning.
5450 Repairs for Centers 38,976 60,530 11,500 72,030 (33,054)185%El Jardin Office.
5620 Leasehold Improvements 2,052 1,956 24,549 26,505 (24,453)1292%SJ Fire Systems.
5640 Equipment Repairs & Maint 8,640 13,418 1,040 14,458 (5,818)167%El Jardin Office.
5720 Liability Insurance 15,758 - 15,758 15,758 0 100%
5905 Recruitment 4,800 2,575 875 3,450 1,350 72%
5911 Service Fees 6,240 11,146 1,550 12,696 (6,456)203%Payroll fees.
5940 Printing 4,800 2,062 1,000 3,062 1,738 64%
5945 Subscriptions 5,400 5,061 1,850 6,911 (1,511)128%NMHSA.
5950 Telephone 11,376 13,246 2,150 15,396 (4,020)135%Additional usage.
5955 Training 1,000 91 500 591 409 59%
5965 Medical & Dental Exams 6,264 5,468 1,800 7,268 (1,004)116%
5970 Parent Activity Fund 15,726 11,039 10,950 21,989 (6,263)140%Parent Activities.
2,147,650 1,262,911 391,678 1,654,589 493,061 77%
6000 Indirect 385,535 266,571 83,605 350,176 35,359 91%
OPERATING BUDGET 5,206,776 3,600,670 1,153,213 4,753,883 452,893 91%
TRAINING AWARD
Dept 625 Training expenses 121,247 31,995 89,252 121,247 - 100%
TOTAL EXPENDITURES 5,328,023$ 3,632,665$ 1,242,465$ 4,875,130$ 452,893$ 91%
Based on
Budget
Based on
Spending
In-Kind Needed 726,549$ 495,363$ Actual Cost per Child at 6/30
In-Kind Collected 6/30 Est.(199,542) (199,542) 14,009$
State In-Kind 6/30 (479,932) (479,932) Budgeted Cost per Child
Amount Under(Over) 6/30 47,075$ (184,111)$ 15,310$
Community Action Partnership of San Luis Obispo County, Inc.
MSEHS 1st Partnership Funding - Contract # 90HM000019
YTD Actuals by Categories - FYE 8/31/20
Page 53 of 101
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL EARLY HEAD START PARTNERSHIP 1
2019-2020 ENROLLMENT
DEPT CENTER
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
620 Little Angels (King City)8 6 75%7 88%5 63%
622 Artesi IIB (French Camp)28 - 0%6 21%9 32%
Artesi III (French Camp)34 - 0%16 47%19 56%
Adelita (Lodi)22 6 27%10 45%11 50%
CENTERS TOTAL 116 12 10%39 34%44 38%
FCC
DEPT CENTER
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
620 FCC - N MONT 6 36 22 61%21 58%22 61%
San Benito (Hollister/Salinas)36 31 86%29 81%29 81%
Orange (Orange)40 20 50%20 50%21 53%
Fresno (Fresno A)40 22 55%23 58%24 60%
Fresno (Fresno C)25 8 32%8 32%7 28%
Santa Maria 10 5 50%4 40%6 60%
Kern 5 (Arvin/Bakersfield)45 24 53%27 60%22 49%
FCCS TOTAL 232 132 57%132 57%131 56%
MSEHS EXP PART TOTAL 348 144 41%171 49%175 50%
June 2020
Child Counts
May 2020
Child Counts
April 2020
Child Counts
Page 54 of 101
Updated 7/22/20
Budget
Expense
thru
June 20
ETC Total
Expense Variance % Spent Notes
A.PERSONNEL
5020 Program Salaries 360,824$ 267,212 79,351$ 346,563$ 14,261 96%
B.FRINGE
5110 PR Taxes 32,868 23,978 6,070 30,048 2,820 91%
5120 Health Insurance 88,985 61,787 25,494 87,281 1,704 98%
5130 Workers' Compensation 15,545 7,106 2,469 9,575 5,970 62%
5140 Retirement 6,989 5,550 1,656 7,206 (217)103%
144,387 98,422 35,688 134,110 10,277 93%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 2,510 211 - 211 2,299 8%
E.SUPPLIES
5510 Office Supplies 300 232 10 242 58 81%
5520 Program Supplies 12,487 7,601 4,000 11,601 886 93%
5521 Program Supplies Other 24,325 14,555 8,000 22,555 1,770 93%
5522 Program Supplies IT 8,551 4,642 3,250 7,892 659 92%
5523 Program Supplies - COVID - 762 - 762 (762)Covid Supplies.
5540 Food Supplies 500 263 40 303 197 61%
5935 Postage 1,800 1,225 450 1,675 125 93%
47,963 29,278 15,750 45,028 2,935 94%
F.CONTRACTUAL
5995 Delegate Agency 297,187 143,400 153,787 297,187 0 100%
297,187 143,400 153,787 297,187 0 100%
H.OTHER
5150 Employee Health & Welfare 605 49 15 64 541 11%
5240 Provider Payments 556,685 385,694 107,970 493,664 63,022 89%Enrollment pace and Covid.
5290 Consultants 5,445 4,622 500 5,122 323 94%
5310 Local Mileage 87 - 50 50 37 57%
5322 Monitoring 2,976 474 2,200 2,674 302 90%
5330 Vehicle Maint Exp 2,640 4,987 500 5,487 (2,847)208%Additional repairs.
5351 Pupil Transportation 400 - - - 400 0%
5410 Rent 25,902 20,275 4,085 24,361 1,541 94%
5420 Utilities 3,600 3,890 800 4,690 (1,090)130%Under budgeted amount.
5440 Janitorial 2,400 1,696 1,200 2,896 (496)121%Additional cleaning.
5450 Repairs for Centers 7,440 7,630 2,000 9,630 (2,190)129%CAM expenses.
5640 Equip Repair & Maint 2,832 2,430 350 2,780 52 98%
5720 Liability Insurance 2,681 - 2,681 2,681 0 100%
5905 Advertising & Recruiting 1,045 431 500 931 114 89%
5911 Service Fees 1,375 2,214 558 2,772 (1,397)202%Paryroll fees.
5940 Printing 500 403 - 403 97 81%
5945 Dues & Subscriptions 2,400 1,230 1,000 2,230 170 93%
5950 Telephone 1,560 1,071 400 1,471 89 94%
5955 Training 250 - - - 250 0%
5965 Medical & Dental Exams 2,666 1,488 300 1,788 878 67%
5970 Parent Activity Fund 2,310 994 200 1,194 1,116 52%
625,799 439,577 125,309 564,886 60,913 90%
6000 Indirect 94,519 66,776 20,488 87,264 7,255 92%
OPERATING BUDGET 1,573,189 1,044,875 430,373 1,475,248 97,941 94%
TRAINING AWARD
Dept 629 Training Expenses 30,551 9,420 21,131 30,551 - 100%
TOTAL EXPENDITURES 1,603,740 1,054,295$ 451,504$ 1,505,799$ 97,941$ 94%
Based on
Budget
Based on
Spending
102,366$ 67,295$ Actual Cost per Child at 6/30
49,333) (49,333) * Estimated 12,981$
1,767) (1,767) * Estimated Budgeted Cost per Child
51,266$ 16,195$ 13,825$
Del. Collected In-Kind 6/30 Est
Amount Under(Over) 6/30
Community Action Partnership of San Luis Obispo County, Inc.
MSEHS Partnership 2nd Round - Contract # 90HM000010
YTD Actuals by Categories - 8/31/20
In-Kind Needed
In-Kind Collected 6/30 Est.
Page 55 of 101
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL EARLY HEAD START 2ND EXPANSION PARTNERSHIP
2019-2020 ENROLLMENT
DEPT CENTER / FCC
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
628 FCC - S MONT 4 40 31 78%34 85%34 85%
FCC - KERN 6 30 18 60%20 67%22 73%
Santa Lucia 16 - 0%- 0%- 0%
Delegate - CAPMC 30 0%0%- 0%
MSEHS 2ND EXP PART TOTALS 116 49 42%54 47%56 48%
June 2020 Child
Counts
April 2020 Child
Counts
May 2020 Child
Counts
Page 56 of 101
Updated 7/22/20
Budget
Expense
thru
June 20
Variance % Spent Notes
A.PERSONNEL
5020 Program Salaries 217,271$ 83,551 133,720 38%
B.FRINGE
5110 PR Taxes 19,002 7,002 12,000 37%
5120 Health Insurance 46,590 18,264 28,326 39%
5130 Workers' Compensation 7,131 1,782 5,349 25%
5140 Retirement 4,345 1,769 2,576 41%
77,068 28,817 48,251 37%
C.OUT OF COUNTY TRAVEL
5320 Out of County Travel 2,208 - 2,208 0%
E.SUPPLIES
5510 Office Supplies 1,000 35 965 3%
5520 Program Supplies 6,224 2,423 3,801 39%
5521 Program Supplies Other 21,080 9,958 11,122 47%
5522 Program Supplies IT 6,300 2,671 3,629 42%
5523 Program Supplies - Covid - - 0
5540 Food Supplies 850 7 843 1%
5935 Postage 1,500 386 1,114 26%
36,954 15,480 21,474 42%
H.OTHER
5150 Employee Health & Welfare 275 3 272 1%
5240 Provider Payments 542,768 169,673 373,095 31%
5290 Consultants 1,925 155 1,770 8%
5310 Local Mileage 44 - 44 0%
5322 Monitoring 2,208 - 2,208 0%
5330 Vehicle Maint Exp 4,950 1,156 3,794 23%
5410 Rent 17,448 5,210 12,238 30%
5420 Utilities 2,040 410 1,630 20%
5440 Janitorial 900 444 456 49%
5450 Repairs for Centers 4,800 1,069 3,731 22%
5640 Equip Repair & Maint 2,280 200 2,080 9%
5720 Liability Insurance 2,461 - 2,461 0%
5905 Advertising & Recruiting 550 - 550 0%
5911 Service Fees 1,100 - 1,100 0%
5940 Printing 491 106 385 22%
5945 Dues & Subscriptions 1,800 276 1,524 15%
5950 Telephone 1,560 1,570 (10)101%
5955 Training 250 - 250 0%
5965 Medical & Dental Exams 2,100 1,129 971 54%
5970 Parent Activity Fund 2,475 - 2,475 0%
592,425 181,401 411,024 31%
6000 Indirect 74,074 24,740 49,334 33%
OPERATING BUDGET 1,000,000 333,989 666,011 33%
TRAINING AWARD
Dept 627 Training Expenses 25,000 533 24,467 2%
COVID-19 ONE TIME AWARD
Dept 631 COVID-19 One Time 61,517 208 61,309 0%
TOTAL EXPENDITURES 1,086,517 334,731$ 751,786$ 31%
Based on
Budget
Based on
Spending Actual Cost per Child at 6/30
77,151$ 21,366$ 4,779$
15,032) (15,032) Budgeted Cost per Child
62,119$ 6,334$ 15,522$ Amount Under(Over) 6/30
Community Action Partnership of San Luis Obispo County, Inc.
MSEHS Partnership 3rd Round - Contract # 90HM000011-02
YTD Actuals by Categories - 2/29/21
In-Kind Needed
In-Kind Collected 6/30 Est.
Page 57 of 101
COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC.
MIGRANT AND SEASONAL EARLY HEAD START 3RD EXPANSION PARTNERSHIP
2020-2021 ENROLLMENT
DEPT CENTER / FCC
BUDGETED
ENROLLMENT
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
ACTUAL
DAILY
ENROLL %
626 FCC - 3P- North Kern 35 32 91%34 97%31 89%
FCC - 3P- Venutra 35 21 60%24 69%30 86%
MSEHS 3ND PART TOTALS 70 53 76%58 83%61 87%
May 2020
Child Counts
April 2020
Child Counts
June 2020
Child Counts
Page 58 of 101
STATE CHILD DEVELOPMENT PROGRAMS
Interim Division Director Elizabeth Steinberg
PROGRAM INFORMATION SUMMARY THROUGH JULY 31, 2020
Enrollment (through June 30, 2020)
Program
Budgeted
Enrollment
Current
Enrollment
of Budgeted
Enrollment
State Migrant Program (CMIG 5011) 84 89 106%
State Migrant Program (CMIG 5012) 319 134 42%
California State Preschool Program (CSPP) 696 545 78%
General Child Care & Dev. Prog. (CCTR) 162 119 73%
Guadalupe USD Grant (CSPP-7683) 20 0 0%
Program Totals: 1281 887 69%
Enrollment (through July 31, 2020)
Program
Budgeted
Enrollment
Current
Enrollment
of Budgeted
Enrollment
State Migrant Program (CMIG 5011) 84 91 108%
State Migrant Program (CMIG 5012) 319 140 44%
California State Preschool Program (CSPP) 696 337 48%
General Child Care & Dev. Prog. (CCTR) 162 108 67%
Guadalupe USD Grant (CSPP-7683) 20 0 0%
Program Totals: 1,281 676 53%
Program Update
Please see the update provided in the Head Start/Early Head Start report.
Center Report: Five Cities Head Start
Submitted by Center Supervisor Maria Orozco
During July, children learned about numbers, counting (from 1 to 20), geometric shapes, and 3-D shapes. They
traced their names and learned about their parents’ full names and phone numbers. Parents receive d
information regarding kindergarten, virtual learning, and school registration. They were also provided with
information on school food distribution. Staff attended trainings this month on intakes and health and safety
protocols.
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2020
July/Julio
DESAYUNO/
BREAKFAST
ALMUERZO/
LUNCH
BOCADILLO/
SNACK
ADA Attendance NIÑO/CHILD NIÑO/CHILD NIÑO/CHILD
Alegria (King City)9 168 167 163 109
Bonita (Guadalupe)9 171 170 170 95
Buena Ventura (Oxnard)
Buena Vista (Lamont)9 190 190 190 147
Encanto (Oxnard)16 364 363 363 292
Glenwood - Inf/Tod
Glenwood - Pre braided 17 306 304 295 56
Kerman Full Day-A 10 226 225 221 150
La Paz (Gonzales)8 87 87 87 73
Las Flores (Lompoc)10 137 136 129 110
Las Mariposas - Inf/Tod
Las Mariposas - Pre braided 8 156 156 154 92
Las Rosas (Wasco)6 118 116 118 111
Linda Vista (Fillmore)14 291 287 287 264
Little Angels - Pre 10 138 137 132 81
Milagro (Arvin)18 206 205 201 146
Pasitos (Santa Maria)6 113 112 110 102
Primavera (Chualar)11 226 224 226 212
Riverview (Guadalupe)7 145 141 141 134
San Jerardo (Salinas)20 415 414 403 340
Santa Lucia 10 208 208 207 199
Soledad 19 385 384 383 347
Valle Verde (Greenfield)23 495 495 495 455
Willian "Bill" Castellanos Childcare 13 255 254 250 189
253 4800 4775 4725 3704
Glenwood - Toddlers 4 71 71 71 41
Las Mariposas - Toddlers
Little Angels - Toddlers 6 77 77 71 69
Milagro - Toddlers
10 148 148 142 110
Adelita (Lodi)7 145 144 141 142
Artesi II (French Camp)8 147 147 140 147
Artesi III (French Camp)17 309 309 303 307
Little Angels - PI - Infants 4 54 54 49 45
Santa Lucia - Toddlers 6 117 117 117 114
42 772 771 750 755
teachers meals not included in these numbers.
comidas de las maestras no están incluidas en estos números.
PROGRAM/BREAKFAST LUNCH SNACK
CENTER Child Child Child
15 321 311 318 274
9 149 144 147 119
5 105 99 104 100
9 188 186 182 126
14 296 291 288 245
6 101 101 101 70
6 100 99 9553Oceano - Braided
Nipomo
MSEHS - Partnership w/ CMIG
MSEHS PARTNERSHIP TOTALS:
ADA Attendance
Atascadero
Cambria
C.W.R.
Cuesta
Five Cities
Meal Count
HEAD START:
Numero de comidas servidas/
Number of Meals Served
MSHS CENTROS/CENTERS
MSHS TOTALS:
MSEHS Supplemental
MSEHS TOTALS:
Page 60 of 101
14 308 304 306 108
7 143 142 141 120
HS TOTALS:85 1,711 1,677 1,682 1,215
King City EE CC 11 220 217 190 173
Little Angels HS
San Ardo HS 5 96 78 78 34
San Lucas HS
Santa Lucia HS
MONTEREY HS TOTALS:16 316 295 268 207
Boys & Girls Club 17 331 307 329 322
Midland 9 177 174 176 6
Nuevo 17 339 338 337 0
Ramona 17 360 360 349
San Diego HS TOTALS:60 1,207 1,179 1,191 328
Hillside Village EHS 9 173 152 166 150
Ramona EHS 5 78 77 78 58
14 251 229 244 208
Cuesta - infant room 4 66 61 66 58
Georgia Brown EHS 10 185 183 179 91
Sunnyside EHS 8 155 152 154 116
22 406 396 399 265
Cambria EHS 7 124 123 122 84
Cuesta - Toddler collaboration 3 47 44 47 43
SLO Early Education & Child Care 8 152 141 151 138
Paso Robles - Toddler - CCTR braided 7 125 116 116 49
Ruben J. Blunt CDC - Toddler 3 24 24 24 17
Sunset CDC - Infant/Toddler 9 187 178 186 157
Tierra Serena - Inf/Tod CMIG braided
Tierra Serena - Inf/Tod CCTR braided 9 193 176 190 185
46 852 802 836673EHSPartnershipTOTALS:
Paso Robles
Sunnyside
MONTEREY COUNTY HEAD START:
SAN DIEGO HEAD START:
SAN DIEGO EARLY HEAD START:
SD EHS TOTALS:
EARLY HEAD START:
Step by Step (Lopez HS-AG)
EHS - TOTALS:
EHS - Partnership expansion
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ADULT DAY SERVICES
Program Manager Mara Whitten
Adult Day Center
The Adult Day Center continues to remain closed due to the COVID-19 Pandemic. Despite the closure, staff
members are busy providing daily activities via Zoom! The Zoom activities include; daily chair exercises, the
Chronicle, trivia and Bingo. Also included are two Reminiscing Classes provided by Cuesta College Emeritus
Program.
The staff members also provided care packages for the clients. This month the clients received art work from
the children enrolled in Head Start and cozy socks donated by the Sock Drawer shop in SLO!
Success story:
ADC client, Josephine, has spent the last few months at home with her daughter
since the Pandemic started. She has been able to stay in touch with her friends
through the Zoom classes. The classes have offered a unique way for Josephine
to interact with her peers and participate in the group activities while staying
safe in her home.
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ENERGY DEPARTMENT
Program Director Jim McNamara
CARES ACT Funding: CAPSLO was offered a contract by CSD under the 2020 CARES ACT. There is a board
action for the new program in this month’s board packet. The $369,970 in funds authorized by Congress are
designed to be used to assist households who are impacted by the COVID-19 pandemic, either through job
loss, reduction of work hours, loss of business income and other impacts. Services will include utility payment
assistance, emergency heating and cooling repairs and replacements, water heater replacements and
weatherization services. The program activities are the same as those provided under LIHEAP. Energy will be
able to leverage funds from the CARES Act with LIHEAP and other Energy services to maximize program
benefits to the target populations.
Utility Assistance: Energy continues to provide utility payment assistance to low-income households in San
Luis Obispo County by mail, email, drop-off or fax. Our office is closed to the public but we are able to assist
people without having contact between the public and our staff. Becky Rico and Jaime Chavez have done an
excellent job of keeping the program running during this difficult time. As in the past few months, we are
strongly encouraging eligible households to apply for assistance now, even though they will not be shut off by
their utility providers this year. Unfortunately, whatever amounts that people owe PG&E or the Gas
Company, will not be forgiven and will remain on their accounts until paid. We are hoping to assist people
now so that they do not end up owing large amounts of money to the utility companies.
Staffing: Energy hired a new Weatherization Installer, Miguel Juarez, who will begin work on August 17. We
are recruiting to hire additional installers as we prepare for expected increase in work due to additional CSD
funding and the expansion of our 3C-REN Program.
So Cal Gas Energy Saving Assistance Program: CAPSLO will be entering a new phase in its 40 year relationship
with So Cal Gas. We will no longer be a direct installer in ESA program because of the high cost required to be
a participating contractor. In our case, we would have to pay $16,000 to a firm called ISN to oversee our safety
practices and procedures. That represents about 8% of the value of the contract, thereby making it not a cost
effective program to operate. CAPSLO will continue to work with the Gas Company to try and lower that cost
to a more reasonable level. In the meantime, we will continue as an outreach contractor for the Gas Company,
enrolling customers in the ESA Program and installing water saving measures. The rest of the installation work
will be referred to private contractors.
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FAMILY AND COMMUNITY SUPPORT SERVICES
Program Director Melinda Sokolowski
Family Preservation, By Miriam Castillo, Parent Educator/Advocate Coordinator
The Family Preservation Program (FPP): FPP has seen an increase again in referrals through the fall months.
We are averaging 55 closed referrals per month. We have closed 644 referrals as of March 2020. We are
responding to a variety of referrals within this program year and 591 referrals for parent education, and 53
referrals for direct service items such as: beds, clothing, infant supplies. We currently have a 40% acceptance
rate, which is a better rate from prior months. We have provided parent education services to 345 families
with children ages 0-5 years old.
Foster Parent Services: 56 Resource Parents and 21 Probation parents were referred to the program. Parent
education was provided to 27 parents and 55 parent received goods to improve household safety. 46 Parents
were caring for children 0-5 years old.
2-1-1 Community Resource Project
By: Monica Anderson and Cori Julien, Community Resource Specialists
Presentations – The Community Resource Specialists are working to connect with agencies to provide tele-
trainings on 2-1-1.
DATE Agency
7/4/2020 SLO Veterans Collaborative Meeting
7/16/2020 SAFE North County Team Meeting
7/21/2020 DSS Interagency Meeting
Program Updates:
Cori worked with Riley, from United Way, to get an article in the Parent Empowerment Newsletter from the
City of SLO Department of Social Services. The article was about kinshipcareca.org who supports resource
families in California. Cori also attended the weekly SAFE meetings in the North County and conducted a
teleconference informal presentation. Monica and Cori created a 2-1-1 training video and are sharing it with
other agencies. Participants who have seen the video have provided positive feedback regarding the recorded
presentation; some agencies are implementing it into their new hire curriculum. Cori and Monica’s next
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project is to create a generic recorded presentation that United Way can use after the grant is over at the end
of 2020.
Financial Empowerment Program (FEP) By: Danijela Dornan, Division Coordinator
Program Updates: We are happy to announce that our new Financial Resource Specialist, Reyna Solis, will
begin working with us on August 17th. Reyna has her Bachelor’s Degree in Family Consumer Science, with a
minor in Spanish. She was a Community Service Coordinator for the Cesar Chavez Foundation and she has held
various positions where she has taught children and facilitated Spanish workshops for community members.
We are excited to have her come on board and we feel her educational background and experience will help
carry the FEP program forward.
Martha’s Place By: Marivel Flores, Martha’s Place Family Advocate
Final Fiscal Year 2019-2020 YTD Results:
Q1 Q2 Q3 Q4 YTD
Referrals Received 32 31 29 8 100
Unduplicated Clients
Served
116 30 27 8 181
Client Contacts Made 243 237 298 250 1,028
Supportive Services
Provided
440 630 773 570 2,413
Success Story:
The Family Advocate has been working with Jasmine’s family since October of 2019. The Family Advocate has
been able to stay in contact with the family, and has helped the client be able to get connected to Martha’s
Place services. The Family Advocate reminds the client to make sure she is connected to the services her child
needs, tells the client the importance of the services and reminds the client that it is very important she
communicates with the therapist. Therapist is concerned that the mother probably also has her own mental
health problems and as a result the client needs constant reminders of appointments. That is why the Family
advocate is the main point of contact with the client since the client is very responsive to the Family Advocate.
Jasmine has four children and is a stay at home mom. They had been homeless for a long time and were living
in a hotel for a while. The FA called client for a monthly follow up to see how they are doing and see if they
needed anything. Client stated that she needed diapers and wipes for both of her girls. Client stated that since
they had been placed in housing that they had used their savings to get some items they needed for their new
apartment and that her partner’s hours had been reduced at work because of CO VID. The Family Advocate
submitted a 0-5 Covid RTP (to utilize Community Foundation funds) to purchase two boxes of diapers and
wipes for the client. The RTP was approved and the FA was able to help client with essential hygienic needs.
The Family Advocate completed a Monthly Budget with the client and brainstormed ideas of how to save
money. The Family Advocate also told client about a Bill Calendar to help remind her of the bills that she
needs to pay. Once the client picked up the diapers, she called the Family Advocate to thank her for the
diapers and stated that she really appreciated it.
Help Me Grow by Jamie McGillis
During the month of June, SLO County Help Me Grow officially launched! In preparation for the launching,
Help Me Grow hosted a webinar on June 1, 2020 to introduce an overview of the Centralized Access Point and
the Family Resource Center. Help Me Grow continues to offer and host webinars to any agency who requests
them.
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Help Me Grow moved forward in purchasing a database for the system, deciding on System for Tracking
Access and Referrals (STAR) after much discussion with funders and partners. Additionally, Help Me Grow met
with Mental Health / Disabilities team to explore collaborating on the purchase of ASQ Online.
The Program Coordinator began developing a slohelpmegrow.org website. CAPSLO IT supported Help Me
Grow in navigating the best hosting platform and domain name purchase. The website is accessible via link to
CAPSLO when it goes live, and will be a hub for community members and families to learn about child
development, developmental screenings, and all aspects of the Help Me Grow county-wide system.
Help Me Grow continued to make purchases for the Resource Center including furniture, small refrigerator,
and children’s toys and activities as well as home touches like décor and live plants. The goal is to ensure that
the Family Resource Center is a safe and inviting place for families when they are able to utilize it.
SAFE By Daniela Garcia, Family Resource Center Supervisor
Program Data:
June
Data
Year End 2019-2020
Data
Case Managed Clients 1 34
Client Contacts Data
Case Managed Client Contacts 108 863
Family Resource Center Client
Contacts
247 1,983
Community Based Client Contacts 189 1,996
Spanish Speaking Contacts
not included in total below)
278 2,132
TOTAL 544 4,842
Spanish Speaking Contacts 48% of all contacts made are in
Spanish
July 2020
Data
Case Managed Clients 1
Case Managed Client Contacts 139
Family Resource Center Client
Contacts
270
Community Based Client Contacts 66
Spanish Speaking Contacts
not included in total below)
169
TOTAL 475
2019-2020
Year-To-Date
FY Projected % of Projected
Met
All Client Contacts 6,226 3,500 178%
Spanish Speaking
Contacts
1,908 900 212%
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Events Attended:
South County Youth Coalition Board Meeting
Lucia Mar Unified School District (LMUSD) meeting w/ Director of Student Services discussion on 2020-
2021 school year
Program Updates:
Oceano Family Resource Center has moved to a new location: Oceano Community Center 1425 19th
St., Oceano, 93445
Discussion has started as to how we will be collaborating with 5 Cities Homeless Coalition to help with
eviction prevention and rental assistance. Funding was received from 5Cities to help cover staff salaries
and ensure no furlough days are needed to be taken.
New SAFE Referral form will be available soon to community based agencies. Also, a new internal
referral process will start up soon, once approval is received from LMUSD.
Nipomo Family Resource Center has been revamped to a new welcoming set up – the family advocate
has a private office, there is a lobby area for clients, and a workstation for any partner agencies or
clients needing to use a computer or desk space.
Food distribution at the served over 60 families, we had The Center providing families with clothing
resources and University of California CalFresh Nutrition Education with a healthy recipe kit for clients
to take home.
New workspace at the Family Resource Center in Nipomo
Food Distribution at Oceano Family Resource Center
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San Luis Obispo Family Resource Center (SLOFRC)
By: Mariana Gutierrez, SLO Family Resource Center Supervisor
Program Updates:
The month of July was dedicated to trainings and collaborations as the new school year approaches. San Luis
Coastal Unified School District (SLCUSD) transitioned to a new data system in which we are collaborating with
their IT department to modify some areas related to our Homeless and Foster youth population.
We also continue assisting families with basic needs such as rent, utilities assistance, food, and school
enrollment concerns. The SLOFRC also continues to process the financial assistance requests that are coming
through from SLCUSD families. This could not be possible without the partnership with SLCUSD Education
Foundation who just granted the Family Resource Centers an additional $10,000 to be distributed to our
SLCUSD families.
For the upcoming moth, we expect to assist an additional 20-35 families with financial assistance and we
expect to process many more referrals regarding educational concerns, Chromebook and hotspot pick-up
coordination, and clothing referrals as the new school year is slated to start August 24 th.
Teen Academic Parenting Program (TAPP) By: Socorro Ramirez, Youth Advocate
Program Data:
JUNE:
0 new TAPP referrals received
12 Clients served (6 high school graduates, 5 seniors, 1 junior, 2 sophomores)
o 1 Cal-Learn Participant
10 referrals sent to partnering agencies (i.e., WIC, CHC, Public Health Department, County Mental
Health, DSS, food banks, School Districts, South County S.A.F.E., Family Care Network Inc., SLO County
Juvenile Probation, HASLO, PSHH, Cuesta College, Womenade)
JULY:
2 new TAPP referrals received
14 Clients served (6 high school graduates, 5 seniors,
1 junior, 2 sophomores)
o 1 Cal-Learn Participant
10 referrals sent to partnering agencies
Client success Stories
JUNE: 2 Clients earned their high school diplomas in the month of
June. Yolanda is featured in the photograph to the right; her goal is to
earn her cosmetology license this upcoming year. Congratulations to
Yolanda and her family! Our second TAPP participant who earned her
diploma this month will be taking a year off before joining the work force to focus on
the birth of her first born and enjoying being a first-time mother. Congratulations to
Annie and her family!
JULY: One TAPP client has successfully enrolled into Cuesta College right before the deadline closed out.
Christina has overcome a challenging year moving between the Central Coast and the Central Valley. She had
family in both locations and deciding which area to move to was a difficult one. When she informed the TAPP
Youth Advocate that she
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was committed to starting a life in the Central Coast, she and the
advocate transferred all of her benefits over to SLO County and
she fully committed to pursuing her education at Cuesta College.
Congratulation’s Christina for being college bound!
Program Updates/Changes:
During the months of June and July, the Youth Advocate supported
teens:
To remain connected with their school educators as they
completed their academic school year as strong as possible during COVID.
In submitting school documents and chrome backs back to their respective high schools in time to end the
school year. Students felt relieved once they communicated concerns to their teachers and school counselors.
By serving as a mode of transportation for client’s to their school or to DSS; ensuring client’s submitted work on
time and completed their DSS benefits applications and submitting to their nearest regional office.
By dropping off essential items for teens and their baby’s, such as groceries, diapers, wipes and clothing.
By maintaining communication through Face Time, phone calls and texting.
By encouraging them to enjoy their summer vacation while still remaining socially distant due to COVID.
Aside from serving TAPP clients, the Youth Advocate is supporting the SLO Undocumented Support program
and completing intakes for clients to be awarded financial assistance. Assistance is being provided for things
such as rental assistance, utilities, bills, groceries, baby items, and clothing.
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HEALTH AND PREVENTION SERVICES
Program Director Raye Fleming
Afternoon of Epicurean Delights/Alternative Delights Raffle 2020: net was $19,000, which included ticket
sales, raffle ticket sales, donations and event sponsorship. We are truly looking forward to 2021.
Adult Wellness remains sheltered to protect our senior clients and staff.
Liberty Tattoo Removal (LTR), Kim Jolicoeur, Coordinator
Kim has been in regular contact with the LTR clients, volunteers and doctors, keeping them up to date on the
changes occurring with the program. There is talk and facilitation starting to occur about getting meetings
back up and running virtually. Due to the current situation with Covid-19, Raye is looking into moving the clinic
from Sierra Vista to the Arroyo Grande Clinic. This is great news for LTR and brings us one step closer to again
assisting participants.
The LTR office has moved to The Center in San Luis Obispo from the Ricardo office. The move was seamless
and Kim is busy getting the office in order for the new coordinator that will take over.
From Kim: I will be leaving CAPSLO, with my last day being August 7th. The pride I have felt in being a part of
such an amazing organization can’t be put into words. I feel gratitude for the people I have met , co-workers,
supervisor and clients. The cohesive nature of the work environment is one to be modeled and I hope to bring
what I have learned to my next position. Thank you all for being a part of a wonderful and unforgettable 3.5
years.
The Center for Health and Prevention
Kayla Wilburn, Director
Kellie Fernandez, Outreach Specialist/Enrollment Coordinator
Clinical Services for July:
Arroyo Grande Clinic Visits: 281
San Luis Obispo Clinic Visits: 644
The Center continued to provide drive-in services and limited in-
house visits. While we are serving a fraction of the number of
patients as in previous years, daily schedules are busy, patients are
happy to receive care, and staff are grateful to be working
alongside their teammates to provide services.
The Center submitted a CARES Act Provider Relief Fund
application. The clinics qualify for approximately $40,000 in relief funds for expenses incurred and lost
revenue due to COVID-19.
This month, outreach focused on our social media presence,
supporting and promoting awareness days, and keeping our
followers up to date on all things reproductive health care,
specifically the Supreme Court ruling allowing employers to opt out
of contraceptive coverage. We also filmed a short walk through video
of The Center clinic in SLO to give potential patients a first-hand look
at what it’s like to take a trip to The Center during COVID -19.
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The teens have continued posting teen centered content on their
social media page and also presented to the GALA youth group on The
Center services, healthy relationships and consent; socially distanced
of course!
Outreach was also able to attend the Food Bank Coalition food
distribution at Oceano Family Resource Center. In addition to
providing clinic resources, we distributed clothing to those in need.
This clothing was left over from the Fall Harvest resource event held
at the Arroyo Grande clinic last year, and was labeled and bagged
individually for sanitary precautions (thank you to Myriam, one of our teen wellness providers, for her time in
bagging and labeling all the clothes!). The distribution was a success and we gave away clothing to over 30
individuals. It was a great way to connect with the south county community and connect them to The Center’s
resources as well! We were also able to donate some additional clothing to individuals in need at 40 Prado and
through the family advocates at Transitions Mental Health Association (TMHA).
Youth Programs
Jenna Miller, Supervisor
Emma Fay and Charley, Coordinators
Teen Wellness program staff temporarily moved office spaces from Ricardo Court to Southwood.
Program staff look forward to meeting more fellow CAPSLO colleagues; come stop by and say hello!
Teen Wellness received three grant award notifications: (1) Community Foundations Women’s Legacy
Funding, (2) CAL OES Sexual Assault and Prevention Funding and (3) USDA Farm to School Funding.
Learn more about each grant below:
1. For the next two fiscal years, Women’s Legacy Funding will improve girls' wellbeing by funding
our Educator time to support two cohorts of girls at Nipomo High School with mindfulness and
socio-emotional education using the Dibble Institute’s Mind Matters Curriculum.
2. CAL OES funding will provide nearly 80-106 teens from Coastal Valley Academy, Grizzly
Academy, Juvenile Court Services and Loma Vista with curriculum designed to improve their
socioemotional wellbeing. Educators will implement the Peace Over Violence “In Touch with
Teens” 11-week curriculum, as well as develop a “Storytelling for Healing” component where
students will learn and practice the power of storytelling to heal trauma.
3. USDA Farm to School funding is a collaborative project in which Teen Wellness and the Santa
Maria Joint Unified High School District will work together to engage local farms, students,
parents and partners to plan farm to school efforts and initiatives.
With the additional funding, our department will rehire three program staff including Kimberly Umana-
Alvarado, Jordan Vesta, and Sophia Longas.
Sierra Gaviao-Brill, from Cal Poly’s Graphic Design Department, began her volunteer internship with
Teen Wellness this July. She is currently assisting our team with curriculum feedback, social media
posts, and converting our PowerPoints into google slides for our virtual implementation plan.
Eleven parents participated in the Parent Support Groups organized by the CAPSLO-Promotoras San
Luis Obispo Collaborative. Since COVID-19, the support group converted from in-person to a group text
format. The dynamic of the group drastically changed due to Covid-19 restrictions, as the participants
preferred the in-person support group gatherings to the group texting format. Surveys of parents
revealed that job loss, financial struggles, lack of internet and technology, and the stress of home-
schooling made it difficult for the parents to stay engaged in the group texting format of support.
Despite COVID-related challenges, the Collaborative provided video- recordings for parents covering
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topics such as stress management, the five protective factors, how to talk to your teen, and physical
activity as a family.
CAPSLO Teen Wellness staff met with key community partners including RISE, Stand Strong, and Cal
Poly to create an action plan for coordinated sexual violence prevention education and services.
Kimberly and Emma were invited to speak about the intersection of race and prevention education at
the local Education Collaborative Panel scheduled for Friday, August 7th.
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40 PRADO
Program Director Grace McIntosh
40 Prado Day Center
The Day program had 209 unduplicated participants (62% of normal) and 196 households (64% of normal).
The total persons served was 81% of normal, with 86/day (the average is 109/day). The Shelter hosted just
11% as many children as usual, with 2 unduplicated children and an average of 1 child/day (averages have
been 18 unique children at 5/day).
People’s Kitchen served hot lunch to an average of 66 persons/day, 83% of the average of 79. The breakfast
program had 66% of the typical unduplicated participants, with 147 (average of 222); the meals served
58/day) was at 88% of normal (average = 66/day).
109 individuals received laundry service, 39 participants used the telephone service, with an average of 8
calls/day. Because the local bus service began charging again, bus tokens saw a significant bounce, but still did
not approach historic norms, with 44 individuals receiving tokens over the month (60% of the median of 74).
40 Prado Night Shelter
The Night program was at 66% of the median, with an average of 65 persons per night (prior year average =
99/night). The number of unique participants was at 52% of the median, with 107 unduplicated participants
from 99 households.
The number of unduplicated children reverted to near all-time lows, with just 4 unduplicated children, just
21% of the median of 19. There were an average of 2 children per night, just 19% of the median of 9.
Warming Center
Warming Center will next be in operation in November.
Safe Parking Program
Due in part to increased funding from the County and City, the Safe Parking program had 192 parking nights,
which is 117% of the median of 164, with a total of 9 participants, 129% of the median. There are currently 9
participants in the Safe Parking Program.
S.L.O. Case Management
San Luis Obispo Case Management served a total of 41 clients, 152% of the median of 27. Of the 2 Case
Managed families, 3 were adults & 6 were children. Of the Case Managed 32 single adults, 8 were seniors, 20
were disabled adults, 0 were disabled children and 11 were chronically homeless. 1 individual was housed,
and one family of 6 was housed.
S.L.O. Coordinated Entry Process
The C.E.P. representatives met with 29 individuals. 4 individuals were assisted in obtaining housing.
SLO-Hub
Numbers stayed fairly even in SLO-Hub participants (from 21 to 20). Outreach was at 182% of normal (20 new
individuals). 23 unique participants received 506 case management services. 22 unduplicated participants
received 93 therapy services (133% of the median of 70/month).
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Recuperative Care Program
The R.C.P. served 6 unduplicated medically fragile participants, for a total of 2 participants/day.
Success Story
During this time, a 31-year-old male came into the program. He was newly homeless, so he did not qualify for
the 70 NOW program. He was working through symptoms of schizophrenia. He was in and out of the PHF on
voluntary holds. We managed to isolate the marijuana he was consuming with increasing his symptoms. We
worked with him to stop using marijuana and alcohol and were able to get him back on his mental health
medications. He eventually levelled out on his symptoms and was able to obtain a part time job that he
enjoyed. He continued to save money from his checks as well as his SSDI and was granted a Section 8 voucher
through HASLO. We worked to get him an apartment at a local place that we have worked with before. He was
able to move into his new apartment and is doing well.
Our newest housed participant!
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Supportive Services for Veteran Families
Program Manager: Brandy Graham
SSVF Activity for FY20 Grant Cycle which started 10/1/2019
Target number of Households to be served in FY20: 106
Number of potential Veterans engaged: 82
Number of Veterans deemed eligible or pending eligibility: 71
Number of Veteran Households served: 100
Number of participants/Homeless Prevention (HP): 21
Number of participants/Rapid Re-Housing (RRH): 79
Total number supported by SSVF including family members: 132
Number of households referred by HUD-VASH: 18
Number of Rapid Re-Housing/HP households housed: 47
Number of Participants that have exited the program: 42
Number of households placed into Emergency Housing (hotel): 39
Temporary Financial Assistance (TFA) expenditures to date (HMIS data):
Category 1 - $74,765.88
Category 2&3 - $283,509.03
Total - $358,274.91
Performance Management Scorecard Measures
1. Presentations and information sessions:
a. Program Manager presented at the San Luis Obispo Veteran Services Collaborative regarding
Veterans and the Census count.
b. Program Manager presented on Central Coast Voices on Veterans and the Census count. .
2. Meetings with Partners:
a. CAPSLO SSVF Program hosted a monthly meeting with collaborative partners VAHUD-VASH,
PATH VASH, Good Samaritan Grant per Diem, and SSVF to update the CoC Veteran Master list.
3. Strategies that improve program operations:
a. Addition of 1 FTE staff to assist with the case management of clients in emergency housing.
b. Addition of 1 FTE Case Manger (posted).
c. Addition of 1 FTE Housing Placement Specialist (posted).
d. Daily Zoom meetings while staff rotate shifts in office.
4. Strategies that improve internal operations:
a. Purchasing of Bluetooth headphones to ensure confidentiality of clients during meetings while
working remotely.
Program Update
SSVF funding announcement was made on Monday August 10, 2020. CAPSLO SSVF was funded the full amount
requested. In addition to the FY 21 funds, each grantee will receive a 103% increase of CARES funding. This
money will enable the program to continue providing expanded services until the end of the Stafford Act.
CAPSLO SSVF will be adding 3 FTE positions to assist with the increased provision of services.
Success Story
Mr. B is a Veteran of the U.S Air Force living with his 11 year old son in North County SLO. Mr. B moved to the
area a few years ago along with his parents and sister to be closer together. Mr. B has had difficulty finding a
proper place to live for himself and his son that meets his standards for security, stability and safety for his
Page 75 of 101
family. Mr. B like many others, has been significantly impacted by the pandemic as far as work availability. This
led to difficulty finding an acceptable residence for himself and his boy.
Mr. B has been with SSVF for less than a month, and has already secured permanent housing which will allow
him to be close to work, and more importantly, allow his son to stay in the same school and continue his
education in a stable environment. Mr. B is also going to begin exploring more employment options as to
possibly avoiding severely impacted industries in the future.
Mr. B claims he could not be happier and has a very positive outlook on h is family’s future.
Page 76 of 101
Veteran Services Program
SLO Vets2Work
Program Manager: Brandy Graham
SLO-Vets2Work Activity for FY19 Grant Cycle which started 7/1/2020
Target number of Veterans to be served in FY20: 60
Number of potential Veterans engaged: 0
Number of Veterans enrolled: 17 (carried over from last fiscal year)
Number of Job Placements: 0
Number of Veterans receiving training and supportive services: 2
SLO-Vets2Work Update
The Vets2Work Program is continuing to provide services during the COVID-19 Crisis. COVID-19 is
having a particularly unique impact on employment services. We have received notification of funding for
Option Year 2020. Program year began on 7/1/2020. Staff are currently attend post award conference
webinars for the next two weeks due to the cancellation of the conference
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Volunteer Program
Program Coordinator Hollie Wogan
Total volunteer applications received in July 2020 - 16
Total volunteer applications received in July 2019 - 40
July volunteer count, hours and value by program:
Adult Day Center - 4 volunteers, 30 hours, in-kind value= $597.00
Central Administration - 2 volunteers, 126 hours, in-kind value=$2,211.30
40 Prado - 29 volunteers, 476.90 hours, in-kind value= $9,490.31
FCSS - 1 volunteer, 35 hours, in-kind value= $696.50
Health Services-1 volunteer, 28.5 hours, in-kind value= $567.15
Grand total for July 2020- 36 volunteers, 642.40 hours, in-kind value = $12, 783.76
What the Volunteer Coordinator is working on:
Coordination and distribution of food to families in need in programs and the community. As well as new
mattress' for housed folks.
Also working closely with program staff to consider new and interesting virtual volunteer and intern
opportunities.
Photo features CAPSLO Staff receiving donated meals for
clients from neighbor Cannon Corp’s yearly Fundraiser “Well
Worth It”. CAPSLO Volunteer Coordinator helped to organize
and coordinate the pickup and distribution of the meals for
families in the SSVF, Case Management and Family and
Community Support programs.
Page 78 of 101
ACF
Administration for Children
and Families
U.S. DEPARTMENT
OF HEALTH AND HUMAN SERVICES
1. Log No. ACF-IM-HS-20-04 2. Issuance Date: 06/22/2020
3. Originating Office: Office of Head Start
4. Key Words: Transportation Services; Vehicles; COVID-19 Pandemic
INFORMATION MEMORANDUM
TO: All Head Start and Early Head Start Agencies and Delegate Agencies
SUBJECT: Head Start Transportation Services and Vehicles During the COVID-19 Pandemic
INFORMATION:
School buses and allowable alternate vehicles are generally the safest mode of transportation for children. They are also
necessary for many children and families to participate in Head Start programs. Implementing safe practices is essential when
providing transportation services during the coronavirus disease 2019 (COVID-19) pandemic.
When making decisions about transporting children, programs should consult local health officials and other state and local
authorities, to the extent feasible. These authorities can help assess the current level of mit igation needed based on levels
of COVID-19 community transmission and the capacities of local public healthcare systems. Staff should take steps to ensure
they mitigate the risk with respect to school buses and allowable alternate vehicles. The steps Head Start programs take to
reduce risk should be the same whether the program is providing its own transportation or relying on contracted or school
district-provided transportation.
Support Transportation Staff Safety
Strongly encourage staff members who are sick to stay home, particularly those who have tested positive or are
showing COVID-19 symptoms. Sick staff members should not return to work until the criteria to discontinue home
isolation are met, in consultation with healthcare providers and state and local health departments. Staff who have
recently had close contact with a person with COVID-19 should also stay home and monitor their health. The
U.S. Centers for Disease Control and Prevention (CDC) has recommendations sick people should follow.
Send home staff experiencing symptoms during work hours.
Assign vulnerable workers alternate duties that minimize their contact with children, families, and other employees, if
possible.
Make available and ensure the use of cloth face coverings per CDC recommendations. Vehicle operators should wear
a cloth face covering only if it will not interfere with safe driving. Cloth face coverings should not be placed
on children under age 2, anyone who has trouble breathing, or is unconscious, incapacitated, or otherwise unable to
remove the mask without assistance.
Make available and ensure the use of hand hygiene supplies per CDC recommendations.
Key times to clean hands:
o Before and after eating, preparing, or handling food and drinks
o After using the toilet
o After coming in contact with bodily fluid
o After blowing your nose, coughing, or sneezing
o After handling garbage
Additional times to clean hands:
o Before and after work shifts and breaks
o After touching frequently touched surfaces, such as handrails
o After putting on, touching, or removing cloth face coverings
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Use of Head Start Vehicles During Periods of Service Interruption
Based on public health guidance, programs may temporarily stop regular program operations, including center -based, family
child care, and home-based services. During this time, to the extent possible, employees should continue to engage families and
deliver critical services remotely. Programs should continue to provide children with supplies they would receive normally
through the program, such as diapers, formula, snacks, meals, a nd learning supplies.
When programs use agency vehicles to transport food and supplies, they should:
Minimize contact between vehicle operators and other staff, children, and families as they load and deliver supplies.
Make available and ensure the use of cloth face coverings and hand hygiene supplies, as described above. Ensure
staff maintain at least 6 feet (about two adult arms' length) between each other and families receiving supplies.
Use of Head Start Vehicles to Provide Transportation Services for Children
For programs that are currently operating:
Minimize contact between vehicle operators and other staff. If possible, stay at least 6 feet from other people.
Make available and ensure the use of cloth face coverings and hand hygiene supplies as descr ibed above.
Conduct a health check of all children and staff before they board the vehicle. Do not transport individuals with a fever
of 100.4ºF (38ºC) or above or who show other signs of illness. Do not transport individuals who have been in close contact (within
6 feet) of someone who has tested positive for, or is showing symptoms of, COVID-19. Consider training and
equipping bus monitors to use a non-contact thermometer. Position children
as far apart as possible, preferably 6 feet apart, with one child per bench and no consecutive rows. If children are
coming from the same home, they may sit together. If possible, ensure children sit 6 feet away from the vehicle operator.
Reroute or
stagger bus runs, as needed, to keep group size small and minimize potential exposure between children. If possible,
keep class groups together on bus runs to minimize potential exposure between different groups of children. Use visible
cues, such as stickers on the floors, to guide children and offer gentle prompts to help them understand the new protocols.
Remember that young children do not understand the need for physical distancing. They rely on adults for
their safety and care. Vehicle operators
should avoid touching surfaces often touched by bus passengers, to the extent possible. Staff should use gloves
if touching surfaces contaminated by body fluids. Fluctuating Service
Programs should
check state and local health department notices daily about COVID-19 transmission and mitigation levels in the area and
adjust operations accordingly. As community conditions continue to change, some programs may need to adjust their program operations
and services. Based on
local data and guidance or directives, programs should be prepared to stagger routes, reduce bus runs, or end bus runs temporarily.
Programs should engage staff and families when making changes to transportation policies. Clean Vehicles
Between Each Use Programs should
clean and disinfect vehicles between each use pursuant to CDC's recommended process using products that are
U.S. Environmental Protection Agency-approved for use against the virus that causes COVID-19. Be sure to thoroughly clean
and disinfect commonly touched surfaces. Ensure safe and correct use of cleaning and disinfection products, including storing
products securely away from children. Cleaning products should not be used near children. Staff should ensu re there is
adequate ventilation when using these products to prevent children or themselves from inhaling toxic vapors. For hard
and non-porous surfaces inside the vehicle (e.g., hard seats, arm rests, door handles, light and air controls, doors, windows),
clean with detergent or soap and water if the surfaces are visibly dirty, pr ior to disinfectant application. For
seatbelts,
and other child safety restraints, programs must employ methods and products that are effective on COVID-
19 and safe for use with the restraint system, particularly seatbelt webbing. Chlorine - or ammonia-based Page 80
of 101
solutions may cause deterioration of safety restraint components and cannot be used. For cleaning guidelines,
consult the vehicle or restraint system manufacturer.
For soft or porous surfaces (e.g., fabric seats), remove any visible contamination and cle an with appropriate cleaners
indicated for use on these surfaces.
Refer to the CDC for additional information, particularly:
Interim Guidance for Administrators of US K–12 Schools and Child Care Programs
Guidance for Child Care Programs That Remain Open
Child Care Decision Tool
Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and
Homes
What Bus Transit Operators Need to Know About COVID-19
Please stay in touch with your program specialist as you plan and provide pro gram services.
Thank you for your work on behalf of children and families.
Dr. Deborah Bergeron /
Dr. Deborah Bergeron
Director
Office of Head Start
Office of Early Childhood Development
Page 81 of 101
Two Federal Register notices from the U.S. Department of Agriculture, Food and Nutrition Service are included here.
Title: National School Lunch, Special Milk, and School Breakfast Programs, National Average Payments/Maximum
Reimbursement Rates
Category: Notices
Issuing Agency: U.S. Department of Agriculture, Food and Nutrition Service
Action: Notice
Issue Date Month/Year: 7/2020
Citation: Federal Register Volume 85, Number 141 (Wednesday, July 22, 2020) Pages 44270 -44273
URL: https://www.govinfo.gov/content/pkg/FR-2020-07-22/html/2020-15764.htm
Summary: This Notice announces the annual adjustments to the national average payments, the amount of money
the Federal Government provides States for lunches, afterschool snacks, and breakfasts served to children
participating in the National School Lunch and School Breakfast Programs; to the maximum reimbursement rates, the
maximum per lunch rate from Federal funds that a State can provide a school food authority for lunches served to
children participating in the National School Lunch Program; and to the rate of reimbursement for a half -pint of milk
served to non-needy children in a school or institution that participates in the Special Milk Program for Children.
Action Date: These rates are effective from July 1, 2020 through June 30, 2021.
Contact: J. Kevin Maskornick, Branch Chief, Program Monitoring and Operational Support Division, Child Nutrition
Programs, Food and Nutrition Service, United States Department of Agriculture, (703) 305-2537, 1320 Braddock
Place, Suite 401, Alexandria, VA 22314.
Full Text: https://www.govinfo.gov/content/pkg/FR-2020-07-22/html/2020-15764.htm
Title: Child and Adult Care Food Program: National Average Payment Rates, Day Care Home Food Service Payment
Rates, and Administrative Reimbursement Rates for Sponsoring Organizations of Day Care Homes for the Period
July 1, 2020 Through June 30, 2021
Category: Notices
Issuing Agency: U.S. Department of Agriculture, Food and Nutrition Service
Action: Notice
Issue Date Month/Year: 7/2020
Citation: Federal Register Volume 85, Number 141 (Wednesday, July 22, 2020) Pages 44268 -44269
URL: https://www.govinfo.gov/content/pkg/FR-2020-07-22/html/2020-15765.htm
Summary: This notice announces the annual adjustments to the national average payment rates for me als and
snacks served in child care centers, outside-school-hours care centers, at-risk afterschool care centers, and adult day
Page 82 of 101
care centers; the food service payment rates for meals and snacks served in day care homes; and the administrative
reimbursement rates for sponsoring organizations of day care homes, to reflect changes in the Consumer Price
Index. Further adjustments are made to these rates to reflect the higher costs of providing meals in Alaska and
Hawaii. The adjustments contained in this notice are made on an annual basis each July, as required by the laws and
regulations governing the Child and Adult Care Food Program.
Action Date: These rates are effective from July 1, 2020 through June 30, 2021.
Contact: J. Kevin Maskornick, Branch Chief, Program Monitoring and Operational Support Division, Child Nutrition
Programs, Food and Nutrition Service, United States Department of Agriculture, (703) 305 -2537, 1320 Braddock
Place, Suite 401, Alexandria, Virginia 22314.
Full Text: https://www.govinfo.gov/content/pkg/FR-2020-07-22/html/2020-15765.htm
Page 83 of 101
Title: Child and Adult Care Food Program: National Average Payment Rates, Day Care Home Food Service Payment
Rates, and Administrative Reimbursement Rates for Sponsoring Organizations of Day Care Homes for the Period
July 1, 2020 Through June 30, 2021
Category: Notices
Issuing Agency: U.S. Department of Agriculture, Food and Nutrition Service
Action: Notice
Issue Date Month/Year: 7/2020
Citation: Federal Register Volume 85, Number 141 (Wednesday, July 22, 2020) Pages 44268 -44269
URL: https://www.govinfo.gov/content/pkg/FR-2020-07-22/html/2020-15765.htm
Summary: This notice announces the annual adjustments to the national average payment rates for meals and
snacks served in child care centers, outside-school-hours care centers, at-risk afterschool care centers, and adult day
care centers; the food service payment rates for meals and snacks served in day care homes; and the administrative
reimbursement rates for sponsoring organizations of day care homes, to reflect changes in the Consumer Price
Index. Further adjustments are made to these rates to reflect the higher costs of providing meals in Alaska and
Hawaii. The adjustments contained in this notice are made on an annual basis each July, as required by the laws and
regulations governing the Child and Adult Care Food Program.
Action Date: These rates are effective from July 1, 2020 through June 30, 2021.
Contact: J. Kevin Maskornick, Branch Chief, Program Monitoring and Operational Support Division, Child Nutrition
Programs, Food and Nutrition Service, United States Department of Agriculture, (703) 305 -2537, 1320 Braddock
Place, Suite 401, Alexandria, Virginia 22314.
Full Text: https://www.govinfo.gov/content/pkg/FR-2020-07-22/html/2020-15765.htm
Page 84 of 101
Title: Migrant and Seasonal Head Start (MSHS) Expansion
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-CM-R12-1847
Summary: The Administration for Children and Families (ACF) announces funding for the purpose of expanding
access to high-quality, comprehensive early learning services for newly-enrolled, income-eligible Migrant and/or
seasonal farmworker families including pregnant women and children from birth to compulsory school age. This
funding opportunity announcement (FOA) will s olicit applications only from agencies with an existing Head Start grant
award. ACF expects that expansion of an existing Head Start program can include any of the following: adding slots
within existing center-based classrooms or family child care programs; adding new classrooms to an existing center;
adding or establishing entirely new centers or family child care homes; and/or adding new slots to a home -based
program option. ACF is also interested in new and innovative approaches to connect families to an array of support
services, in an effort to establish Head Start as a Community Services Hub in the local community and create a more
collaborative, family-centered approach to services. ACF is primarily interested in proposals for Community Services
Hub models that will promote family self-sufficiency and overall well-being, and ultimately improve parent and child
outcomes. Interested applicants may email the OHS Operations Center at OHSTech@reviewops.org for additional
information.
Eligible Applicants:
Independent school districts
Public and State controlled institutions of higher education
Private institutions of higher education
For profit organizations other than small businesses
State governments
County governments
Public housing authorities/Indian housing authorities
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
Nonprofits having a 501(c)(3) status with the IRS, other than institutions o f higher education
Native American tribal governments (Federally recognized)
City or township governments
Small businesses
Eligible applicants are limited to agencies currently funded as a Migrant and Seasonal Head Start, Migrant and
Seasonal Early Head Start, or Migrant and Seasonal Early Head Start-Child Care Partnership grantee. Eligible
applicants are limited to local public or private non -profit agencies, including community-based and faith-based
organizations or local for-profit agencies, pursuant to Section 641(a)(1) of the Head Start Act, 42 U.S.C. § 9836(a)(1),
that currently provide Head Start services to children of Migrant and Seasonal farmworker families. Applicants must
demonstrate they meet the statutory requirement for designation as a Head Start and/or Early Head Start agency as
defined in the Head Start Act.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
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330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Email: jeff.newton@acf.hhs.gov
Full Text: https://ami.grantsolutions.gov/files/HHS-2020-ACF-OHS-CM-R12-1847_0.pdf
Page 86 of 101
Title: Migrant and Seasonal Early Head Start Expansion and Early Head Start-Child Care Partnership Grants
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-HM-R12-1854
Summary: The Administration for Children and Families (ACF) announces the availability of approximately $5 million
to be competitively awarded for the purpose of expanding access to high -quality, comprehensive services to low-
income, migrant and seasonal infants and toddlers and their families through Early Head Start -Child Care (EHS-CC)
Partnerships, or through the expansion of Early Head Start services. ACF solicits applications from public entities,
including states, or private non-profit organizations, including community-based or faith-based organizations, or for-
profit agencies that meet eligibility for applying as stated in section 42 U.S.C. § 9840A of the Head Start Act.
Interested applicants may email OHSTech@reviewops.org for additional information. OHS encourages interested
applicants to visit https://www.acf.hhs.gov/grants/howto#chapter-4. This webpage provides information on applying
for grants, registering and applying through Grants.gov, submitting an application, and understanding the grant
review process.
Eligible Applicants:
Private institutions of higher education
City or township governments
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
Public housing authorities/Indian housing authorities
Independent school districts
Native American tribal governments (Federally recognized)
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
County governments
Public and State controlled institutions of higher education
Small businesses
State governments
For profit organizations other than small businesses
Eligible applicants are any public or private non-profit agencies, including community-based and faith-based
organizations, or for-profit agencies pursuant to Section 645A(d) of the Head Start Act, 42 U.S.C. § 9840A(d). Entities
operating Head Start programs are eligible to operate Early Head Start programs. Faith -based and community
organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity
announcement. Applications from individuals (including sole proprietorships) and foreign entities are not eligible and
will be disqualified from competitive review and from funding under this announcement.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Page 87 of 101
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Email: jeff.newton@acf.hhs.gov
Full Text: https://ami.grantsolutions.gov/files/HHS-2020-ACF-OHS-HM-R12-1854_0.pdf
Page 88 of 101
Title: Early Head Start Expansion and Early Head Start-Child Care Partnership Grants
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-HP-1852
Summary: The Administration for Children and Families (ACF) announces the availability of approximately $100
million to be competitively awarded for the purpose of expanding access to high -quality, comprehensive services to
low-income infants and toddlers and their families through Early Head Start -Child Care (EHS-CC) Partnerships, or
through the expansion of Early Head Start services. ACF solicits applications from public entities, including states, or
private non-profit organizations, including community-based or faith-based organizations, or for-profit agencies that
meet eligibility for applying as stated in section 42 U.S.C. § 9840A of the Head Start Act. Interested applicants may
email OHSTech@reviewops.org for additional information. OHS encourages interested applicants to
visit https://www.acf.hhs.gov/grants/howto#chapter-4. This webpage provides information on applying for grants,
registering and applying through Grants.gov, submitting an application, and understanding the grant review process.
Eligible Applicants:
Public housing authorities/Indian housing authorities
County governments
Small businesses
Public and State controlled institutions of higher education
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
State governments
Independent school districts
City or township governments
Native American tribal governments (Federally recognized)
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
Private institutions of higher education
For profit organizations other than small businesses
Eligible applicants are any public or private non-profit agencies, including community-based and faith-based
organizations, or for-profit agencies pursuant to Section 645A(d) of the Head Start Act, 42 U.S.C. § 9840A(d). Entities
operating Head Start programs are eligible to operate Early Head Start programs. Faith -based and community
organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity
announcement. Applications from individuals (including sole proprietorships) and foreign entities are not eligible and
will be disqualified from competitive review and from funding under this announcement.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Page 89 of 101
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Email: jeff.newton@acf.hhs.gov
Full Text: https://ami.grantsolutions.gov/files/HHS-2020-ACF-OHS-HP-1852_0.pdf
Page 90 of 101
Title: Head Start and/or Early Head Start Expansion – Alabama, Arkansas, California, Colorado, Georgia, Illinois,
Kansas, Michigan, Mississippi, New Jersey, New York, Ohio, Oklahoma, and South Carolina
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-CH-1818
Summary: The Administration for Children and Families (ACF), Office of Head Start (OHS) announces funding for the
purpose of expanding access to high-quality, comprehensive early learning services for newly-enrolled, income-
eligible pregnant women, infants, toddlers, and children from birth to compulsory school age in communities within
the states of Alabama, Arkansas, California, Colorado, Georgia, Illinois, Kansas, Michigan, Mississippi, New Jersey,
New York, Ohio, Oklahoma, and South Carolina. This funding opportunity announcement (FOA) will solicit
applications only from agencies with an existing Head Start, Early Head Start, or Early Head Start – Child Care
Partnership grant award. ACF expects that expansion of an existing Head Start or Early Head Start program can
include any of the following: adding slots within existing center -based classrooms or family child care programs;
adding new classrooms to an existing center; adding or establishing entirely new centers or family child care homes;
and/or adding new slots to a home-based program option. ACF is also interested in new and innovative approaches
to connect families to an array of support services, in an effort to establish Head Start as a Community Services Hub
in the local community and create a more collaborative, family-centered approach to services. ACF is primarily
interested in proposals for Community Services Hub models that will promote family self-sufficiency and overall well-
being, and ultimately improve parent and child outcomes. Interested applicants may email the OHS Operations
Center at OHSTech@reviewops.org for additional information.
Eligible Applicants:
Public housing authorities/Indian housing authorities
Independent school districts
State governments
Small businesses
For profit organizations other than small businesses
County governments
Public and State controlled institutions of higher education
City or township governments
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
Native American tribal governments (Federally recognized)
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
Private institutions of higher education
It is important to note that the eligibility requirements are different for Head Start and Early Head Start. Entities
applying for Head Start only - OR - both Head Start and Early Head Start: Eligible applicants are limited to local public
or private non-profit agencies, including community-based and faith-based organizations, or local for-profit agencies,
pursuant to Section 641(a)(1) of the Head Start Act, 42 U.S.C. § 9836(a)(1) in the service area, that can provide
Head Start services to children and families residing in Alabama, Arkansas, California, Colorado, Georgia, Illinois,
Kansas, Michigan, Mississippi, New Jersey, New York, Ohio, Oklahoma, and South Carolina. Applicants must
demonstrate they meet the statutory requirement for designation as a Head Start and/or Early Head Start agency as
defined in the Head Start Act. For designation as a Head Start agency, ACF will consider all "qualified applicants in
such community" as required by Section 641(d) where the applicant demonstrates it has an organizational base
within the community to be served. This could be established by virtue of the applicant being a provider of services in
the community or having a clear relationship to the community as evidenced, for example, by board representation
from the community or by evidence of the support of community leaders, including, but not limited to mayors; city
council members; school principals; presidents of local chambers of commerce; county government officials; social
service provider organizations; community organizations representing low-income, minority, or other relevant sectors
Page 91 of 101
of the community; and child care providers and organizations. Entities applying for Early Head Start only: Eligible
applicants are any public or private non-profit agencies, including community-based and faith-based organizations, or
for-profit agencies pursuant to Section 645A(d) of the Head Start Act, 42 U.S.C. § 9840a.(d). Eligibility is limited to
public or private non-profit organizations, including faith-based organizations or for-profit organizations in the service
area that can provide Early Head Start services to children and families residing in Alabama, Arkansas, California,
Colorado, Georgia, Illinois, Kansas, Michigan, Mississippi, New Jersey, New York, Ohio, Oklahoma, and South
Carolina. Entities operating Head Start programs are eligible to operate Early Head Start programs. Faith -based and
community organizations that meet the eligibility requirements are eligible to receive awards under this funding
opportunity announcement. Applications from individuals (including sole proprietorships) and foreign entities are not
eligible and will be disqualified from competitive review and from funding under this announcement.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Page 92 of 101
Six funding opportunity announcements (FOAs) are included here from the U.S. Department of Health and Human
Services, Administration for Children and Families, Office of Head Start. These include FOAs for Head Start and
Early Head Start Expansion, and for Early Head Start Expansion and Early Head Start-Child Care Partnerships.
Title: American Indian and Alaska Native Early Head Start Expansion and Early Head Start -Child Care Partnership
Grants
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-HI-1853
Summary: The Administration for Children and Families (ACF) announces the availability of $3,567,886 to be
competitively awarded for the purpose of expanding access to high -quality, comprehensive services to low income
American Indian/Alaska Native (AIAN) infants and toddlers and their families through Early Head Start-Child Care
EHS-CC) Partnerships, or through the expansion of Early Head Start services. ACF solicits applications from public
entities, including states, or private non-profit organizations, including community-based or faith-based organizations,
or for-profit agencies that meet eligibility for applying as stated in section 42 U.S.C. § 9840A of the Head Start Act.
Interested applicants may email OHSTech@reviewops.org for additional information. OHS encourages interested
applicants to visit https://www.acf.hhs.gov/grants/howto#chapter-4. This webpage provides information on applying
for grants, registering and applying through Grants.gov, submitting an application, and understanding the grant
review process.
Eligible Applicants:
County governments
Native American tribal organizations (other than Federally recognized tribal governments)
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
City or township governments
Independent school districts
State governments
Native American tribal governments (Federally recognized)
For profit organizations other than small businesses
Small businesses
Private institutions of higher education
Public and State controlled institutions of higher education
Public housing authorities/Indian housing authorities
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
Eligible applicants are any public or private non-profit agencies, including community-based and faith-based
organizations, or for-profit agencies pursuant to Section 645A(d) of the Head Start Act, 42 U.S.C. § 9840A(d). Entities
operating Head Start programs are eligible to operate Early Head Start programs. Faith -based and community
organizations that meet the eligibility requirements are eligible to receive awards under this fu nding opportunity
announcement. Applications from individuals (including sole proprietorships) and foreign entities are not eligible and
will be disqualified from competitive review and from funding under this announcement.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Page 93 of 101
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Email: jeff.newton@acf.hhs.gov
Full Text: https://ami.grantsolutions.gov/files/HHS-2020-ACF-OHS-HI-1853_0.pdf
Title: American Indian/Alaska Native (AIAN) Head Start and/or Early Head Start Expansion
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-CI-R11-1845
Summary: The Administration for Children and Families (ACF), Office of Head Start (OHS) announces funding for the
purpose of expanding access to high-quality, comprehensive early learning services for newly-enrolled, income-
eligible American Indian/Alaska Native pregnant women, and children from birth to compulsory school age. This
funding opportunity announcement (FOA) will solicit applications only from agencies with an existing Head Start,
Early Head Start, or Early Head Start – Child Care Partnership grant award. OHS expects that expansion of an
existing Head Start or Early Head Start program can include any of the fol lowing: adding slots within existing center-
based classrooms or family child care programs; adding new classrooms to an existing center; adding or establishing
entirely new centers or family child care homes; and/or adding new slots to a home -based program option. OHS is
also interested in new and innovative approaches to connect families to an array of support services, in an effort to
establish Head Start as a Community Services Hub in the local community and create a more collaborative, family -
centered approach to services. OHS is primarily interested in proposals for Community Services Hub models that will
promote family self-sufficiency and overall well-being, and ultimately improve parent and child outcomes. Interested
applicants may email the OHS Operations Center at OHSTech@reviewops.org for additional information.
Eligible Applicants:
Small businesses
City or township governments
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
State governments
County governments
Public housing authorities/Indian housing authorities
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
Independent school districts
Page 94 of 101
Private institutions of higher education
For profit organizations other than small businesses
Native American tribal governments (Federally recognized)
Public and State controlled institutions of higher education
Eligible applicants are any public entities, including states; Native American Tribal organizations; Native American
Tribal Governments (federally recognized); non-profit or for profit private entities, including community-based and
faith-based organizations, pursuant to section 645A(d) of the Head Start Act, 42 U.S.C. § 9840a(d). Eligible
applicants are also subject to section 641(e) of the Head Start Act, 42 U.S.C. § 9836, Prohibition Against Non -Indian
Head Start Agency Receiving a Grant for an Indian Head Start program. It is important to note that the eligibility
requirements are different for Head Start and Early Head Start. More information will be available in the funding
opportunity announcement.
ENTITIES APPLYING FOR HEAD START ONLY - OR - BOTH HEAD START AND EARLY HEAD START: Eligible
applicants are limited to local public or private non-profit agencies, including community-based and faith-based
organizations, or local for-profit agencies, pursuant to Section 641(a)(1) of the Head Start Act, 42 U.S.C. § 9836(a)(1)
in the service area, that can provide Head Start services to children and families residing in the service area.
Applicants must demonstrate they meet the statutory requirement for designation as a Head Start and/or Early Head
Start agency as defined in the Head Start Act.
ENTITIES APPLYING FOR EARLY HEAD START ONLY: Eligible applicants are any public or private non -profit
agency, including community-based and faith-based organizations, or for-profit agencies pursuant to Section 645A(d)
of the Head Start Act, 42 U.S.C. § 9840A(d). Eligibility is limited to public or private non-profit organizations, including
faith-based organizations or for-profit organizations in the service area that can provide Early Head Start services to
children and families residing in the service area. Entities operating Head Start programs are eligible to operate Early
Head Start programs. Faith-based and community organizations that meet the eligibility requirements are eligible to
receive awards under this funding opportunity announcement. Applications from individuals (including sole
proprietorships) and foreign entities are not eligible and will be disqualified from competitive review and from funding
under this announcement.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Email: jeff.newton@acf.hhs.gov
Full Text: https://ami.grantsolutions.gov/files/HHS-2020-ACF-OHS-CI-R11-1845_0.pdf
Title: Migrant and Seasonal Head Start (MSHS) Expansion
Page 95 of 101
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-CM-R12-1847
Summary: The Administration for Children and Families (ACF) announces funding for the purpose of expanding
access to high-quality, comprehensive early learning services for newly-enrolled, income-eligible Migrant and/or
seasonal farmworker families including pregnant women and children from birth to compulsory school age. This
funding opportunity announcement (FOA) will solicit applications only from agencies with an existing Head Start grant
award. ACF expects that expansion of an existing Head Start program can include any of the following: adding slots
within existing center-based classrooms or family child care programs; adding new classrooms to an existing center;
adding or establishing entirely new centers or family child care homes; and/or adding new slots to a home-based
program option. ACF is also interested in new and innovative approaches to connect families to an array of support
services, in an effort to establish Head Start as a Community Services Hub in the local community and create a more
collaborative, family-centered approach to services. ACF is primarily interested in proposals for Community Services
Hub models that will promote family self-sufficiency and overall well-being, and ultimately improve parent and child
outcomes. Interested applicants may email the OHS Operations Center at OHSTech@reviewops.org for additional
information.
Eligible Applicants:
Independent school districts
Public and State controlled institutions of higher education
Private institutions of higher education
For profit organizations other than small businesses
State governments
County governments
Public housing authorities/Indian housing authorities
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
Native American tribal governments (Federally recognized)
City or township governments
Small businesses
Eligible applicants are limited to agencies currently funded as a Migrant and Seasonal Head Start, Migrant and
Seasonal Early Head Start, or Migrant and Seasonal Early Head Start -Child Care Partnership grantee. Eligible
applicants are limited to local public or private non-profit agencies, including community-based and faith-based
organizations or local for-profit agencies, pursuant to Section 641(a)(1) of the Head Start Act, 42 U.S.C. § 9836(a)(1),
that currently provide Head Start services to children of Migrant and Seasonal farmworker families. Applicants must
demonstrate they meet the statutory requirement for designation as a Head Start and/or Early Head Start agency as
defined in the Head Start Act.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Page 96 of 101
Email: OHSTech@reviewops.org
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Email: jeff.newton@acf.hhs.gov
Full Text: https://ami.grantsolutions.gov/files/HHS-2020-ACF-OHS-CM-R12-1847_0.pdf
Title: Migrant and Seasonal Early Head Start Expansion and Early Head Start-Child Care Partnership Grants
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-HM-R12-1854
Summary: The Administration for Children and Families (ACF) announces the availability of approximately $5 million
to be competitively awarded for the purpose of expanding access to high-quality, comprehensive services to low-
income, migrant and seasonal infants and toddlers and their families through Early Head Start -Child Care (EHS-CC)
Partnerships, or through the expansion of Early Head Start services. ACF solicits applications from public entities,
including states, or private non-profit organizations, including community-based or faith-based organizations, or for-
profit agencies that meet eligibility for applying as stated in section 42 U.S.C. § 9840A of the Head Start Act.
Interested applicants may email OHSTech@reviewops.org for additional information. OHS encourages interested
applicants to visit https://www.acf.hhs.gov/grants/howto#chapter-4. This webpage provides information on applying
for grants, registering and applying through Grants.gov, submitting an application, and understanding the grant
review process.
Eligible Applicants:
Private institutions of higher education
City or township governments
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
Public housing authorities/Indian housing authorities
Independent school districts
Native American tribal governments (Federally recognized)
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
County governments
Public and State controlled institutions of higher education
Small businesses
State governments
For profit organizations other than small businesses
Eligible applicants are any public or private non-profit agencies, including community-based and faith-based
organizations, or for-profit agencies pursuant to Section 645A(d) of the Head Start Act, 42 U.S.C. § 9840A(d). Entities
operating Head Start programs are eligible to operate Early Head Start programs. Faith -based and community
organizations that meet the eligibility requirements are eligible to receive awards under this funding opportunity
Page 97 of 101
announcement. Applications from individuals (including sole proprietorships) and foreign entities are not eligible and
will be disqualified from competitive review and from funding under this announcement.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Email: jeff.newton@acf.hhs.gov
Full Text: https://ami.grantsolutions.gov/files/HHS-2020-ACF-OHS-HM-R12-1854_0.pdf
Title: Early Head Start Expansion and Early Head Start-Child Care Partnership Grants
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-HP-1852
Summary: The Administration for Children and Families (ACF) announces the availability of approximately $100
million to be competitively awarded for the purpose of expanding access to high -quality, comprehensive services to
low-income infants and toddlers and their families through Early Head Start -Child Care (EHS-CC) Partnerships, or
through the expansion of Early Head Start services. ACF solicits applications from public entities, including states, or
private non-profit organizations, including community-based or faith-based organizations, or for-profit agencies that
meet eligibility for applying as stated in section 42 U.S.C. § 9840A of the Head Start Act. Interested applicants may
email OHSTech@reviewops.org for additional information. OHS encourages interested applicants to
visit https://www.acf.hhs.gov/grants/howto#chapter-4. This webpage provides information on applying for grants,
registering and applying through Grants.gov, submitting an application, and understanding the grant review process.
Eligible Applicants:
Public housing authorities/Indian housing authorities
County governments
Small businesses
Public and State controlled institutions of higher education
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
Page 98 of 101
State governments
Independent school districts
City or township governments
Native American tribal governments (Federally recognized)
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
Private institutions of higher education
For profit organizations other than small businesses
Eligible applicants are any public or private non-profit agencies, including community-based and faith-based
organizations, or for-profit agencies pursuant to Section 645A(d) of the Head Start Act, 42 U.S.C. § 9840A(d). Entities
operating Head Start programs are eligible to operate Early Head Start programs. Faith -based and community
organizations that meet the eligibility requirements are eligible to receive award s under this funding opportunity
announcement. Applications from individuals (including sole proprietorships) and foreign entities are not eligible and
will be disqualified from competitive review and from funding under this announcement.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Email: jeff.newton@acf.hhs.gov
Full Text: https://ami.grantsolutions.gov/files/HHS-2020-ACF-OHS-HP-1852_0.pdf
Title: Head Start and/or Early Head Start Expansion – Alabama, Arkansas, California, Colorado, Georgia, Illinois,
Kansas, Michigan, Mississippi, New Jersey, New York, Ohio, Oklahoma, and South Carolina
Category: Grants Notice
Issuing Agency: U.S. Department of Health and Human Services, Administration for Children and Families, Office of
Head Start
Issue Date Month/Year: 7/2020
URL: https://ami.grantsolutions.gov/HHS-2020-ACF-OHS-CH-1818
Summary: The Administration for Children and Families (ACF), Office of Head Start (OHS) announces funding for the
purpose of expanding access to high-quality, comprehensive early learning services for newly-enrolled, income-
eligible pregnant women, infants, toddlers, and children from birth to compulsory school age in communities within
the states of Alabama, Arkansas, California, Colorado, Georgia, Illinois, Kansas, Michigan, Mississippi, New Jersey,
Page 99 of 101
New York, Ohio, Oklahoma, and South Carolina. This fundi ng opportunity announcement (FOA) will solicit
applications only from agencies with an existing Head Start, Early Head Start, or Early Head Start – Child Care
Partnership grant award. ACF expects that expansion of an existing Head Start or Early Head Start program can
include any of the following: adding slots within existing center -based classrooms or family child care programs;
adding new classrooms to an existing center; adding or establishing entirely new centers or family child care homes;
and/or adding new slots to a home-based program option. ACF is also interested in new and innovative approaches
to connect families to an array of support services, in an effort to establish Head Start as a Community Services Hub
in the local community and create a more collaborative, family-centered approach to services. ACF is primarily
interested in proposals for Community Services Hub models that will promote family self-sufficiency and overall well-
being, and ultimately improve parent and child outcomes. Intereste d applicants may email the OHS Operations
Center at OHSTech@reviewops.org for additional information.
Eligible Applicants:
Public housing authorities/Indian housing authorities
Independent school districts
State governments
Small businesses
For profit organizations other than small businesses
County governments
Public and State controlled institutions of higher education
City or township governments
Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
Native American tribal governments (Federally recognized)
Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
Private institutions of higher education
It is important to note that the eligibility requirements are different for Head Start and Early Head Start. Entities
applying for Head Start only - OR - both Head Start and Early Head Start: Eligible applicants are limited to local public
or private non-profit agencies, including community-based and faith-based organizations, or local for-profit agencies,
pursuant to Section 641(a)(1) of the Head Start Act, 42 U.S.C. § 9836(a)(1) in the service area, that can provide
Head Start services to children and families residing in Alabama, Arkansas, California, Colorado, Georgia, Illinois,
Kansas, Michigan, Mississippi, New Jersey, New York, Ohio, Oklahoma, and South Carolina. Applicants must
demonstrate they meet the statutory requirement for designation as a Head Start and/or Early Head Start agency as
defined in the Head Start Act. For designation as a Head Start agency, ACF will consider all "qualified applicants in
such community" as required by Section 641(d) where the applicant demonstrates it has an organizational base
within the community to be served. This could be established by virtue of the applicant being a provider of services in
the community or having a clear relationship to the community as evidenced, for example, by board representation
from the community or by evidence of the support of community leaders, including, but not limited to mayors; city
council members; school principals; presidents of local chambers of commerce; county government officials; social
service provider organizations; community organizations representing low-income, minority, or other relevant sectors
of the community; and child care providers and organizations. Entities applying for Early Head Start only: Eligible
applicants are any public or private non-profit agencies, including community-based and faith-based organizations, or
for-profit agencies pursuant to Section 645A(d) of the Head Start Act, 42 U.S.C. § 9840a.(d). Eligibility is limited to
public or private non-profit organizations, including faith-based organizations or for-profit organizations in the service
area that can provide Early Head Start services to children and families residing in Alabama, Arkansas, California,
Colorado, Georgia, Illinois, Kansas, Michigan, Mississippi, New Jersey, New York, Ohio, Oklahoma, and S outh
Carolina. Entities operating Head Start programs are eligible to operate Early Head Start programs. Faith -based and
community organizations that meet the eligibility requirements are eligible to receive awards under this funding
opportunity announcement. Applications from individuals (including sole proprietorships) and foreign entities are not
eligible and will be disqualified from competitive review and from funding under this announcement.
Current Closing Date for Applications: Sept. 21, 2020
Contact:
Program Office Contact
Shawna Pinckney
Page 100 of 101
Administration for Children and Families
Office of Head Start
330 C Street, SW. Washington, DC 20201
Phone: (888) 242-0684
Email: OHSTech@reviewops.org
Office of Grants Management Contact
Jeff Newton
Administration for Children and Families
1961 Stout Street Office 08-148 Denver, CO 80294
Phone: (303) 844-1149
Page 101 of 101