HomeMy WebLinkAbout02-18-2020 Amendment to Agreement for Palm-Nipomo Garage ProjectAMENDMENT 1 TO AGREEMENT
THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on February
18, 2020 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation and charter city, herein after
referred to as City, and Warty Design Inc, hereinafter referred to as Consultant.
WITNESSETH:
WHEREAS, on September 15, 2016 the City entered into an Agreement with Contractor to perform
environmental and architectural services for development of the Palm-Nipomo Parking Structure per Specification
No. 90435 (Agreement); and
WHEREAS, the Agreement included a section numbered 38 that states the following: “38. Amendments.
Any amendment, modification or variation from the terms of this Agreement shall be in writing and shall be
effective only upon written approval by the City Engineer.”
WHEREAS, the City and Consultant desire to amend the agreement’s scope of services to include Final
Project Design Architectural and Engineering Services, Electrical Undergrounding Consulting, Liner Building Code
Analysis, and Revised Soils Report; and
WHEREAS, the Contractor has submitted a proposal for this scope of services that is acceptable to the
City. Attached hereto as Exhibit A is a copy of Consultant’s Proposal dated November 27, 2018 and as Exhibit B is
a copy of the Consultant’s Proposal for Additional Servicers dated October 22, 2019.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter
contained, the parties hereto agree as follows:
1. The scope of services and related compensation is hereby amended as set forth in Exhibit A and
Exhibit B attached hereto.
2. All other terms and conditions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year
first written above.
ATTEST: CITY OF SAN LUIS OBISPO
________________________________ _____________________________________
Teresa Purrington, City Clerk Heidi Harmon, Mayor
APPROVED AS TO FORM: CONTRACTOR:
Watry Design Inc.
________________________________ _____________________________________
Christine Dietrick, City Attorney Michelle Wendler, Principal
_____________________________________
Jess Mcinerney, Principal
WATRY DESIGN, INC
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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EXHIBIT A — SCOPE OF WORK
For Design Services
For Palm Nipomo
This is an exhibit attached to and made part of the letter of the proposal dated November 27, 2018.
Section 1 - Basic Services
1.2 Entitlements (ARC, CHC, PC, CC)
1.2.1 Watry design will assume there will be 6 team meetings during this phase.
1.2.2 Watry Design will incorporate the conditions of the CHC, ARC and the PC into the project plans as directed.
1.2.3 Watry Design will prepare floor plans and sections.
1.2.4 Watry Design, Inc. shall prepare drawings for submittal for entitlements. These drawings will be appropriate
for presentation and may also be provided in powerpoint.
1.2.5 Watry Design will prepare an estimate of project costs for construction, and structure maintenance and
operation. This will include addressing green technologies.
1.2.6 Watry Design, Inc. shall prepare drawings for submittal for entitlements. These drawings will be appropriate
for presentation and may also be provided in power point.
1.2.7 Watry Design along with RRM, and Pierre Rademaker will present the recommended for approval and make
changes as directed.
• Assumed 1 meeting for each (ARC, CHC, PC, CC)
1.2.8 Watry Design will provide a memo on the feasibility utilizing automated garage technology.
1.2.9 Watry Design will provide a memo addressing the potential for maximizing EV charging stalls and using solar
panels on the rooftop to power these; i.e. slab thickness, solar panels per charging station, load requirements,
etc.
1.2.10 Coordinate with the SLO Rep Design team.
RADEMAKER DESIGN
1.2.11 Preparation of exhibits to consolidate decisions from entitlement process:
• Refined elevations
• Development of new Nipomo Street (West) elevation indicating
appearance of project without the commercial development.
• Color & materials callouts & samples for the following:
• Roofing materials
• Cornices & Trim
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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• Fenestration
• Decorative bulkhead and parapet tile
• Railings & metal work
• Pier caps
• Cladding
RRM DESIGN GROUP
1.2.12 For Street work that is included in the scope see attachment A.
Subtask A-P.1: Stakeholder Meetings
1.2.13 This task includes additional meetings with stakeholders such as City Council members, adjacent property
owners, and San Luis Obispo Repertory Theatre. This task also includes on-site and off-site coordination
combining the parking structure package with the San Luis Obispo Repertory Theatre package.
1.2.14 Subtask A-P.2: Entitlement Submittal Package
This task includes the planning team pulling together all the information required by the City for a complete
application for the includes on-site and off-site entitlements processing per City ARC, CHC, PC, and CC
checklists. Current plans are of a conceptual nature and RRM will take the lead in compiling material from
Rademacher Design, Watry Design, San Luis Obispo Repertory Theatre, the civil engineering team, and the
landscape architecture team to fulfill submittal package requirements. This assumes one comprehensive
package will be prepared and used for all meetings.
1.2.15 Subtask A-P.3: Public Hearings
RRM will prepare for and attend the CHC and ARC meetings and the PC and CC Hearings. This task includes
preparing material, PowerPoint, and attending meetings.
.
1.2.16 Subtask A-P.4: Project Management and City Meetings
This task includes project management, City and Client coordination, and meetings including the project team
and City staff.
1.2.17 Subtask A-C.1: Updating to Grading, Utilities, and Drainage Exhibits for ARC Submittal
Items to be included in the Civil ARC Package are listed below:
Identify and label existing and proposed impervious surfaces and existing and proposed drainage
patterns. Dimension property lines and building setbacks, label widths of adjacent rights-of-ways
and distance to the nearest structure on the adjacent property. Show and label location and
distance to the two closest fire hydrants on the site plan. Map existing conditions including
existing and proposed frontage improvements for all streets adjacent to the property; including
sidewalk, curb, gutter, driveway approach, storm drain inlets, retaining walls, parkways, and
street trees. Show all utilities infrastructure such as power poles, service drops, light poles, and
all proposed and existing water and sewer lines. Prepare a preliminary Demolition Plan. Show
the location of the backflow prevention and fire sprinkler water lateral on the site plan and
include the size and location of the existing water main. Show existing and proposed contours,
finished floor elevations, retaining walls and retaining wall heights, and include the approximate
area, estimated depth, and volume of cuts and location of fills. Describe Low Impact
Development proposals for stormwater – Tiers 1, 2 or 3.
1.2.18 RRM Civil Engineering fees are based upon the conceptual layout of the site prepared by Watry
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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Design. Should the City request revisions after the first ARC meeting to the ARC civil
documents, they will be invoiced on a Time and Material basis or an approved add service.
1.2.19 Preliminary Grading and Drainage
A preliminary grading and drainage plan will be prepared for on-site and off-site
improvements. Components will be limited to identifying grading concepts for the City’s
review during the ARC process. One overall plan will be provided that combines the off-site
and on-site improvements, and will provide preliminary grades for new walkways, finish
surface grades around the exterior of the parking garage, and grades on walkways exiting the parking
structure. The runoff will be conveyed to the existing drainage facilities. This
plan will be for the purposes of providing the City with direction as to how the site will be
developed. On-site retaining walls, if necessary, will be shown graphically and identified with
top of wall and height callouts.
1.2.20 Preliminary On-site Hydrology
A drainage memorandum, based on the City’s Stormwater Management Plan (SWMP), will
be prepared for on-site piping and will be provided to the project architect for inclusion
with the submittal package. This memorandum is limited to supporting calculations for
stormwater management purposes and best management practices, as stated in the SWMP.
This proposal assumes that detention is not required for this project and that an existing
off-site pipe connection is available and adequate for connection.
1.2.21 Preliminary Utilities
One preliminary utility plan will be prepared to identify existing utility main line information
for firewater, domestic water service, and sewer service connections for on-site and off-site
improvements. Main line utility data will be based on record construction drawings and
provided topographic information. The design will be shown for the alignment of proposed
water, sewer, and gas utility services to within five feet of the proposed buildings. Gas and
electrical information are not included in this task. Transformer pad locations can be
provided if provided by the project architect. This project assumes that adequate service is
available directly adjacent to the project frontage.
1.2.22 Subtask A-C.2: ARC/CHC/PC/CC Civil Revisions and Project Coordination
RRM Civil Engineering will provide ongoing coordination with the Client, City of San Luis
Obispo, other government agencies, and subconsultants on an as-needed basis to facilitate the
processing and approval of the project. These services typically include attending
meetings/negotiations with agency staff, public hearing representation, review of staff reports,
review of agency environmental review documents, revisions to ARC plans and meetings with
agency decision makers.
1.2.23 Subtask A-C.3: Supplemental Topographic – Surveying
RRM Surveying will perform a supplemental ground survey for off-site improvements along the
south side of Palm Street, east and west side of Nipomo Street, north side of Monterey Street,
and of the following intersections: Nipomo Street/Dana Street and Monterey Street/Nipomo
Street. This task includes survey for the proposed crossings, bulb outs, and curb ramps as
shown on Attachment A. This information will be used to supplement the existing topographic
mapping to provide sufficient information for the final design of the improvements for each area.
The supplemental ground survey will include cross sections at 25-feet intervals, topographic
contour delineation, field locating surface evidence of utilities, drainage structures, trees, curbs,
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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gutters, edge of pavements utility poles, and pertinent planimetric features with the project
areas.
1.2.24 Subtask A-C.4: Voluntary Lot Merger – Surveying
RRM Surveying will include the preparation of a plan showing the proposed lot merger for both
the San Luis Obispo Repertory property and the parking garage property. Items to be shown
include all structures on site, the existing and proposed property lines fully dimensioned, as well
as street and site improvements, as outlined in the City of San Luis Obispo Municipal Code.
Title report and agency fees are not included in this proposal.
1.2.25 Subtask A-C.5: Legal Descriptions and Exhibits – Surveying
This task will be to prepare the necessary legal descriptions and exhibits depicting the existing
parcels and the resultant lot after the merger for both the San Luis Obispo Repertory property
and the parking garage property. This will record upon approval of the merger with city
planning.
1.2.26 Subtask A-C.6: Agency and Title Company Processing and Coordination – Surveying
This task will be to prepare the necessary legal descriptions and exhibits depicting the existing
parcels and the resultant lot after the merger. This will record upon approval of the merger
with city planning.
1.2.27 Subtask A-L.1: ARC/CHC/PC/CC Landscape Plan Preparation
RRM Landscape Architecture will assist in preparing plans for the hearing package for ARC,
CHC, PC, and CC that shows both on-site and off-site improvements. This task assumes that
one cohesive package can be utilized for all the hearings listed above, with minor adjustments
made based on approvals. This task anticipates close team coordination during the hearing
package development process, and team coordination are included in the fee. Attendance by
RRM’s landscape architect at the hearings is included in other tasks.
Based upon the site survey and field observations, RRM Landscape Architecture will identify the
location and status of existing trees and label the tree type, and trunk and canopy diameter.
RRM will prepare a preliminary landscape plan showing the location and mature size of
proposed trees, and zones for shrubs and ground cover. The landscape plan will include a
conceptual plant legend, show vegetation to be removed, and identify water-saving measures
and note the proposed method of irrigation. RRM will calculate the proposed landscape areas,
provide the square footage of each hydrozone area, and include preliminary Maximum Applied
Water Allowance and Estimated Total Water Use calculations.
RRM will locate and identify fencing and walls, outdoor seating areas including seating walls and
benches. RRM will work with the architects to provide one cross-section showing typical
relationships between planting design and the proposed site improvements.
1.2.28 Deliverables
· Architectural Review and Planning Commission use permit application including submittal requirements.
· Architectural site plans and elevations, including computer generated rendered 3D model. Modification to
plans shall be made per direction from the CHC, ARC, and PC.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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· Cost estimate for proposed architectural features for ARC review.
· Coordinate and prepare one (1) package for ARC, CHC, PC, and CC
· PowerPoint and meeting presentation material for each meeting
· One (1) preliminary on-site grading and drainage plan
· One (1) preliminary on-site utility plan
· Project stormwater management calculations and associated memorandum
· One (1) Lot Merger Map in digital format (AutoCAD and PDF)
· Preliminary planting plan with the conceptual legend, seating areas, fencing and wall
callouts
· Preliminary water use calculations and note on the method of irrigation
· Identify existing vegetation and note status
· Interim landscape plan for the San Luis Obispo Repertory Theater property
· One (1) cross-section showing planting design
· Team and Client coordination
· Provisions only for a future photovoltaic power generation system will be designed into the power
service per Title 24 code. The final design shall be provided by the Design/Build PV contractor.
· Additonal Photovoltaic Design Consultation. Up to three (3) optional photovoltaic conceptual
designs will be developed, and the implications to other systems and relevant cost documented for
the City. The final selections will be incorporated into the construction documents as Design/Build
scope.
1.3 Schematic Design Phase
WATRY DESIGN INC.
1.3.1 Watry Design, Inc. shall attend coordination meetings not to exceed 3.
1.3.2 Watry Design, Inc. shall establish the structural design criteria which may include but is not limited to:
· Deflection Criteria
· Lateral Movement Criteria
· Live Load Criteria
· Other Special Criteria furnished by the Owner
1.3.3 Watry Design, Inc. shall provide preliminary structural calcs.
1.3.4 Watry Design, Inc. shall discuss Alternative Structural Systems for review by the Client and recommend the
appropriate system.
1.3.5 Watry Design, Inc. shall provide project management services.
1.3.6 Watry Design, Inc. shall provide architectural and structural documents.
1.3.7 Watry Design, Inc. shall designate pre-engineered structural elements.
1.3.8 Cost estimates for construction (calling out the cost of specific architectural features as well as lower cost
options), maintenance of structure (including maintenance of architectural features and any lower cost
options), and operation of structure submitted for City Council consideration.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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1.3.9 Updated Topographic Map (AutoCAD and PDF)
1.3.10 Coordinate with the SLO Rep Design team architecturally.
1.3.11 Coordinate with the SLO Rep Design team structurally.
LIST ENGINEERING COMPANY
1.3.12 List Engineering Company shall provide mechanical, plumbing and fire protection construction documents and
support as described below.
1.3.13 List Engineering Company shall provide mechanical, plumbing and fire protection services that include but is
not limited to:
• Elevator room AC.
• Storm drainage, sanitary drainage, domestic water for hose bibbs.
• Coordinate with Civil re: all site connections 5’ outside the building.
THE ENGINEERING ENTERPRISE
1.3.14 Prepare analysis of the electrical systems as related to the program requirements and offer recommendations.
1.3.15 Prepare conceptual design descriptions of alternative electrical systems that will reduce costs and/or improve
performance.
1.3.16 Advise the design team and Owner of Electrical design elements for planning purposes.
1.3.17 Evaluate up to three (3) different photovoltaic designs, and provide a design summary.
EARTH SYSTEMS
1.3.18 A geotechnical, geologic and hazardous materials assessment report was prepared by this firm in April of 2011,
which included a subsurface investigation and laboratory testing. As part of our scope, we will review the data
presented in the previous report. To further evaluate the subsurface conditions for the geotechnical
engineering report, we plan to drill five to six borings within the existing AC parking lot. Given the potential for
the use of a cast-in-place (CIP) concrete caisson foundation system to support anticipated loads of up to 800
kips, we propose to subcontract specialized drilling equipment to explore the bedrock at the site to greater
depths and obtain core samples of the bedrock. The borings will be drilled with a mud rotary drill rig,
equipped with an 8-inch outside diameter hollow stem auger and automatic trip hammer for sampling. Once
bedrock is reached, the hollow stem auger will be replaced with HQ3 coring equipment for improved
assessment the bedrock. The borings will be drilled/cored between 20 and 30 feet into the underlying
bedrock, as conditions dictate and allow.
1.3.19 Low-Impact Development (LID) infiltration testing will be performed in the proposed infiltration areas. The
methodology to be used for infiltration testing was developed by this firm in conjunction with the Low Impact
Development Initiative (LIDI) and can be found on the website for the California Regional Water Quality
Control Board. A total of two infiltration test borings, approximately 5 feet deep, will be drilled with a Mobile
Drill, Model B-53 rig, equipped with a 6-inch diameter hollow stem auger. Following drilling, each of the
infiltration test borings will be cased with perforated PVC pipe, and the annular spaces will be backfilled with
gravel. The infiltration test borings will be filled to near the surface and the water level maintained at a
constant head for approximately 30 minutes, as conditions allow. The introduction of water will then be
discontinued and the infiltration rate will be measured as the head falls for a period of 2 hours. If there is less
than 6 inches of fall over the 2-hour monitoring period, the monitoring period will be increased to a total of 4
hours. Following testing, the PVC pipes will be removed and the test borings will be backfilled with auger
cuttings. The results of the tests, along with a brief discussion regarding the infiltration characteristics of the
soil, will be presented in the report proposed below.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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1.3.20 Prior to our field work, we will contact Underground Service Alert (USA) to mark underground utilities that are
owned by their member utility companies. Additionally, we propose to contract an independent underground
locator to better identify potential utility conflicts. Responsibility for accurate location of underground utilities
lies with the client, however, and Earth Systems Pacific shall not be held responsible for damage resulting from
the client's failure to provide such information.
1.3.21 We anticipate encountering subsurface water within the borings; therefore, permits are required through the
San Luis Obispo County Department of Public Health (SLOCODPH). The borings will be sealed with a
sand/cement slurry mixture per the permit requirements to just below finish asphalt surface. The subsurface
water and cuttings generated by the borings will be removed from the site.
1.3.22 Soils will be classified in general accordance with the Unified Soil Classification System (ASTM D 2488). Where
bedrock is encountered, its properties will be described based upon observation of core samples and the effort
required to drill into the bedrock. During the course of drilling, various soil samples will be obtained by means
of ring-lined barrel samplers (ASTM D 3550, with shoe similar to D 2937), and Standard Penetrometer Test
samplers (ASTM D 1586). Grab samples will also be obtained from the auger cuttings. One bedrock and two
soil samples will also be secured for corrosivity testing (pH, resistivity, sulfates and chlorides). The corrosivity
testing will be subcontracted to engineers who specialize in these services, and the results and analyses with
mitigating measures will be included in the geotechnical engineering report.
1.3.23 Copies of the boring logs and a boring location map will be included in the report. Soil and bedrock samples
obtained from the borings will be tested in the laboratory to determine various engineering properties. The
final numbers and types of tests to be performed will be determined based upon the subsurface conditions
encountered. The estimated numbers of tests to be completed are as follows:
• Consolidated undrained triaxial – 3
• Direct shear – 3
• One dimensional consolidation – 3
• Unconfined compression - 10
• Bulk moisture and density - 15
• Expansion index – 1
• Sieve analysis – 4
• Maximum density and optimum moisture – 2
1.3.24 The field and laboratory data from the proposed investigation, as well as the previous 2011 investigation, will
be reviewed by a Registered Geotechnical Engineer, and evaluated with respect to development of
geotechnical criteria for the proposed project. Based upon our current work load, we anticipate that the lead
engineer for this project will be Mr. Fred Potthast, GE. The following items will be addressed:
• Subsurface conditions encountered
• Preparation of the site prior to construction
• Grading criteria
• CIP caisson design criteria
• PCC pavement
• Retaining walls
• 2016 California Building Code (CBC) seismic criteria
• Liquefaction potential
• Estimated maximum and differential settlement
• Drainage around improvements
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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• Observation and testing
1.3.25 The report and recommendations will be intended to comply with the considerations of Sections 1803.1
through 1803.6, J104.3, and J104.4 of the 2016 CBC, as they apply to this project, and common geotechnical
engineering practice in this area under similar conditions at this time. It is our intent that the report will be
used exclusively by the client to form the geotechnical basis of the design of the project as described herein
and the preparation of plans and specifications.
RADEMAKER DESIGN
1.3.26 The report and recommendations will be intended to comply with the considerations of Sections 1803.1
through 1803.6, J104.3, and J104.4 of the 2016 CBC, as they apply to this project, and common geotechnical
engineering practice in this area under similar conditions at this time. It is our intent that the report will be
used exclusively by the client to form the geotechnical basis of the design of the project as described herein
and the preparation of plans and specifications
RRM DESIGN GROUP
1.3.27 For Street work that is included in the scope see attachment A.
1.3.28 Subtask B-C.1: Civil Schematic Design for Nipomo, Monterey, and Palm
RRM Civil Engineering will develop a set of Schematic Design drawings of on-site and off-site
improvements based on the approved ARC and Planning Commission Conceptual Urban Design
Plan for City review. This task anticipates close City and team coordination during the
Schematic Design process. RRM Civil Engineering will attend meetings with City staff and project
team staff through the course of the Schematic Design development to discuss various aspects
of the project. This task assumes a total of two meetings to coordinate the Schematic Design
package and includes staff coordination and phone/email communications. The Schematic
Package will generally consist of Schematic Site Construction Plan, Schematic Grading and
Water Quality Plan, and Schematic Utility Plan.
1.3.29 Subtask B-L.1: Landscape Schematic Design for Nipomo, Monterey, and Palm
RRM will develop the Conceptual Urban Design Plan into a Schematic Design drawing. This
Schematic Design task will utilize the City of San Luis Obispo’s Downtown Concept Plan and
Community Design Guidelines for furnishing and paving elements and incorporate comments
and direction from ARC, CHC, PC, and CC to refine the project. This task anticipates close
City and team coordination during the schematic design process. RRM Landscape Architecture
will attend one meeting with City staff, SLO Repertory Theatre, and project team staff to
discuss various aspects of the project, and this task includes staff coordination and phone/email
communications.
This Schematic Design task will graphically illustrate the landscape improvements for the project
and the provide limits of planting areas, furnishing placement, and areas of decorative paving. It is
anticipated that the Schematic Design package will consist of one sheet showing the project in
its entirety, including off-site and on-site improvements. This task anticipates one Schematic
Design package submittal to the City for approval.
DELIVERABLES
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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1.3.30 Based on the mutually agreed-upon program, schedule and construction budget requirements, the design
team shall prepare, for approval by the Client and the Owner, Schematic Design Documents consisting of
drawings and other documents illustrating the scale and relationship of Project. The following drawings shall
be submitted:
Parking Level Plans
Structural Calculations as needed
Parking Level Drainage Plan
Exterior Elevations
Building Cross Sections
Typical Wall Sections as needed
3D Model of the building depicting the architectural design solution
Schematic site construction plan
Schematic grading and water quality plan
Schematic utility plan
Two (2) meeting to coordinate Schematic Design Package
Schematic Design Package:
Preliminary planting, furnishing, and decorative paving areas
One (1) meeting with City or other project team staff
Team and Client coordination
1.3.31 Watry Design, Inc. shall provide Structural Criteria for the Geotechnical Engineer.
1.4 Design Development Phase
WATRY DESIGN INC.
1.4.1 Watry Design, Inc. shall attend coordination meetings not to exceed 4.
1.4.2 Watry Design, Inc. shall provide updated Structural Criteria for the Geotechnical Engineer.
1.4.3 Coordinate with the SLO Rep Design team architecturally.
1.4.4 Coordinate with the SLO Rep Design team structurally.
LIST ENGINEERING COMPANY
1.4.5 List Engineering Company shall provide mechanical, plumbing and fire protection construction documents and
support as described below.
1.4.6 List Engineering Company shall provide mechanical, plumbing and fire protection services that include but is
not limited to:
• Elevator room AC.
• Storm drainage, sanitary drainage, domestic water for hose bibbs.
• Coordinate with Civil re: all site connections 5’ outside the building.
• Prepare a design/build set of plans and specifications for the Contractor to use in completed the design
and obtaining a deferred approval for the Fire protection plans.
THE ENGINEERING ENTERPRISE
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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1.4.7 Contact site facilities engineers (as applicable) to begin coordination of incoming services.
1.4.8 Determine preliminary space allotments for electrical distribution equipment and emergency distribution
equipment.
1.4.9 Attend one (1) in person meeting with the design team and/or Owner to obtain information concerning system
requirements for the electrical design.
1.4.10 Consult with inspection authorities to determine special code requirements.
1.4.11 Interface with other consultants to coordinate design of electrical systems with other building system
requirements and/or features.
1.4.12 Obtain information from other consultants concerning electrical load requirements for equipment covered
under their Divisions.
1.4.13 Coordinate space requirements with Architect for electrical and telecommunication rooms.
1.4.14 Layout electrical equipment to ensure that space allocated is sufficient.
1.4.15 Review lighting design requirements with the Architect and incorporate layout into our drawings.
1.4.16 Preparation of preliminary, in-house calculations to verify Title 24 energy compliance (Title 24 documentation
will not be issued as a part of the DD package).
1.4.17 Photovoltaic single line and conceptual layouts.
EARTH SYSTEMS
1.4.18 Following completion of the geotechnical engineering report, our project team will be available to attend
meetings in San Luis Obispo, respond to comments or questions from the design team or other parties, or
provide other consultation that may arise during the design process. The consultation will be provided on a
time and materials basis. For the purposes of this proposal, a budget of 10 hours by an associate engineer has
been allocated for this task.
RADEMAKER DESIGN
1.4.19 Work closely with WDI to refine final building details sufficient for inclusion in
construction documents including:
• Scaled cornice and trim details and sections
• Fabrication specifications for cladding
• Scaled decorative railing details
• Decorative lighting specifications
RRM DESIGN
1.4.20 For Street work that is included in the scope see attachment A.
1.4.21 Subtask C-C.1: Civil Design Development Package
RRM Civil Engineering will develop a set of Design Development drawings of on-site and off-site improvements
based on the approved Schematic Design package and Planning Commission Conceptual Urban Design Plan for
City review. This Design Development task will include a preliminary phasing diagram for planning purposes to
demonstrate the steps required to prepare the site for construction. This task accounts for two meetings with
the City staff for coordination to discuss various aspects of the project, and coordination with SLO Repertory
Theatre’s adjacent design. The Design Development Package will generally consist of Preliminary Site
Construction Plan. Preliminary Grading and Water Quality Plan, and Preliminary Utility Plan.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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1.4.22 Subtask C-L.1: Landscape Design Development Package
RRM will develop the approved Schematic Design package into a set of Design Development
drawings. This Design Development task will develop the landscape improvements for the
project to a 50% Construction Document package. This task will provide limits of planting and
irrigation areas and a conceptual plant palette. This task anticipates two Design Development
package submittals to the City for approval showing one cohesive design for the entire project,
with sheets separated to show off-site and on-site improvements. This task anticipates close
City and team coordination during the Design Development process and coordination with SLO
Repertory Theatre’s adjacent design. RRM Landscape Architecture will attend meetings with
City staff and project team staff through the course of Design Development to discuss various
aspects of the project. This task assumes a total of two meetings to coordinate the Design
Development package and includes staff coordination and phone/email communications.
1.4.23 Based on the approved Schematic Design Documents and any further adjustments in the scope or quality of
the Project or in the construction budget authorized by the Client, the design team shall prepare, for approval
by the Client the following documents:
Parking Level Plans
Structural Foundation Plans
Structural Framing Plans
Structural Calculations as needed
Parking Level Drainage Plan
Exterior Elevations
Building Cross Sections
Typical Wall Sections as needed
Architectural and Structural Details as needed
Quantities of reinforcing adequate for pricing
Power single line diagram.
Fire alarm riser diagram.
Site electrical and telecom plans.
Electrical and telecom room layout plans
Floor plans with lighting layouts.
Floor plans with power device layouts.
Floor plans with signal system device layouts, including fire alarm, blue light emergency phones, telecom.
Preliminary Site Construction Plan
Preliminary Grading and Water Quality Plan
Preliminary Utility Plan
Preliminary Planting/ Construction Plan (Planting zones and preliminary plant list, furnishing
and hardscape callouts)
Preliminary Irrigation Plan (Irrigation mainline routing and zoning)
1.5 Construction Documents Phase
WATRY DESIGN INC.
1.5.1 Watry Design, Inc. shall attend coordination meetings not to exceed 6.
1.5.2 Based on the approved Design Development Documents and any further adjustments in the scope or quality of
the Project or in the construction budget authorized by the Client, Watry Design, Inc. shall prepare, for
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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approval by the Client, Architectural and Structural Construction Documents consisting of Drawings and
Specifications setting forth in detail the requirements for the construction of the Project for the work covered
by this agreement. The Contract Documents are to include the following:
Parking Level Plans
Structural Foundation Plans
Structural Framing Plans
Structural Calculations
Parking Level Drainage Plan
Exterior Elevations
Building Cross Sections
Enlarged Floor Plans (of specific areas as needed)
Typical Wall Sections
Architectural and Structural Details
Architectural and Structural Specifications
1.5.3 Watry Design, Inc. shall prepare Structural Calculations for the Primary Structural System for submittal to
Governing Building Officials.
1.5.4 Watry Design, Inc. shall designate elements to be designed by Specialty Engineers. The Contract Documents
shall specify Structural Design Criteria, type of element, position within structure and connection to Primary
Structural System, and required Submittals.
1.5.5 Watry Design, Inc. shall review the effect of Secondary and Non-Structural elements on the Primary Structural
System and design the Primary Structural System to accept and support such items. The Contract Documents
shall provide information regarding the supporting capability and physical attachment limitations of the
Primary Structural System.
1.5.6 Watry Design, Inc. shall designate on the Contract Documents all required Special Inspection and Testing.
1.5.7 Coordinate with the SLO Rep Design team architecturally.
1.5.8 Coordinate with the SLO Rep Design team structurally.
THE ENGINEERING ENTERPRISE
1.5.9 Attend one (1) in person meeting with the design team to obtain final information concerning system
requirements for the electrical design.
1.5.10 Final interface with other consultants to coordinate connection requirements.
1.5.11 Final coordination and verification of incoming power service requirements with the facilities engineers.
1.5.12 Prepare complete set of construction drawings for electrical systems.
1.5.13 Prepare detailed construction specifications for electrical systems outlining materials and installation
requirements.
1.5.14 Prepare Title 24 energy compliance documentation for lighting system to include the following:
1.5.15 Calculations and completion of associated forms.
1.5.16 Confirmation of exterior lighting zone per Title 24 standards based on site location.
1.5.17 Review documents with inspection authorities as required.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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EARTH SYSTEMS
1.5.18 Our project team will be available to provide consultation during the preparation of contract documents. The
consultation will be provided on a time and materials basis. A budget of 10 hours by an associate engineer has
been allocated for this task.
RRM DESIGN GROUP
1.5.19 Subtask D-C.1: Civil Improvement Plan Package
Construction Documents will be prepared for the areas shown in Exhibit A. Areas shown as plaza, future phases
or optional are not a part of these tasks. The Construction Documents packages will include Phase 1 and 2
construction documents and will be submitted as one cohesive package that will include work within the public
right-of-way on separate sheets, standalone from the onsite improvements. RRM will prepare the construction
drawings for on-site and off-site improvements at the 75%, 90%, and final (bid set) levels at a scale
deemedappropriate by the project engineer. The Construction Documents listed in this task will be submitted
as part of the project team’s overall submittal package to the architect to be delivered to the City for permit
review.
This scope assumes geotechnical requirements for road structural sections, special subgrade preparation, and
subsurface drainage requirements for any project area will be provided by the project soils engineer and are not
a part of these plans.
RRM’s team will prepare the following Construction Documents for the submittal levels listed below. The
following is a description of the Construction Document (PSE) Package contents:
Title and Reference Sheets
RRM will prepare title sheets, as necessary, to convey all pertinent general project
information. These sheets may include the project name, location, approval blocks, agency
contact information, USA alert, Basis of Survey statement, list of abbreviations, phasing,
and/or additive alternate instructions.
Demolition Plans
RRM will prepare demolition plans, at an appropriate scale, for structures, and elements
requiring removal in order to implement the parking structure and Theatre site. The plans
will locate, identify, and describe the removal items and provide instructions for the safe
disposal of the demolished work. Additionally, the plans will indicate items to salvage or
stockpile such as topsoil for later use in the planting area construction.
Grading and Drainage Plans
RRM will prepare grading and drainage plans, at an appropriate scale, for the approved
design. The plans will build on the boundary and topographic information and will show all
vertical control of the project elements, contour grading, spot elevations, and cut and fill
estimates within the project site. The plans will detail all drainage facilities within the parking
garage development area with supporting calculations performed for the sizing of new on-site
pipes and inlets. Analysis and design of the existing off-site storm drainage facilities are
not included in this proposal. This includes coordinating the proposed finished floor
elevations with the Theatre site.
It is anticipated that the proposed impervious improvements will require the preparation of
a Stormwater Control Plan in accordance with the Regional Water Control Board’s C.3
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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requirements. The project will be designed to take advantage of cost-effective self-treating
areas, including grass filter strips, swales, and planters.
Site Utility Plans
RRM will provide engineered utility plans, at an appropriate scale, for domestic water and
sewer from the point of connection to existing service mains directly adjacent to the project. This scope assumes
that the existing off-site and/or on-site water and sewer
systems have adequate capacity for the site development and that analysis or upgrades are
not included in this proposal. Additional design to increase the capacity of the offsite utilities
beyond the closest points of connections including fire flows are considered outside this
scope.
Horizontal Control Plans
RRM will prepare horizontal control plans, at an appropriate scale, for the approved design. The plans will
establish all horizontal control for the park. The plans will also establish construction layout control points and
a coordinate system for locating site elements, such as paths, seating, shade structures, etc. (Not included in
75% PSE submittal)
Erosion Control Plans
RRM will prepare erosion control plans for the site that outline BMP’s that should be used and where they
should be located. This plan will assist the contractor in the bidding process to include these items. During
construction, the site will be in various stages of completion, and the contractor will need to adjust his BMP’s
to match the site conditions and the SWPPP. This task also includes a phasing diagram how the Theatre site
will be maintained and stabilized if there is a delay in Theatre construction.
Plan and Profile Plans
RRM will prepare horizontal and vertical control plans for the proposed design. The plans will establish
horizontal control by stationing and vertical control through spot elevations and profile information for
centerline or curb lines as determined by the engineer.
Construction Details
As a companion to the construction plans, RRM will prepare details for the construction items illustrated in the
construction plans that are outside of standard City or State standard details. For the purposes of the plan sets,
it is assumed that City or State standards will be utilized for construction items.
Hydrology and Hydraulics
RRM Civil Engineering will prepare a final drainage report for the approved project based on
the preliminary drainage report concepts prepared during the ARC process. This analysis is
separate from the post-construction stormwater mitigation requirements imposed by the
State. This report will analyze and document the existing and proposed site drainage
conditions (hydrology), including any influence of off-site flows. Based on these values,
components of the project drainage system, pipes, inlets, and discharge points (hydraulics)
will be sized per City requirements. The drainage report will be prepared in conformance
with City requirements and based on generally accepted engineering practice. This scope includes
consideration for review of previous analysis, research of record data, site visits,
and addressing comments and/or corrections with City.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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Stormwater Pollution Prevention Plan (SWPPP)
RRM Civil Engineering will prepare plans for temporary erosion control facilities. Temporary facilities will be
proposed for the protection of graded areas and drainage devices. Details and appropriate notes for best
management practices and guidelines for implementation are proposed to be in conformance with the State of
California Water Resources Board requirements and the approved staff report, including sediment control
recommendations. The temporary erosion control plans will be incorporated into the project improvement
plans, as well as into the project SWPPP. This task will include preparation of a Notice of Intent application to
be filed with the State of California and a SWPPP Report to be utilized for construction. The SWPPP Report will
outline various procedures and methods for monitoring and implement a stormwater pollution prevention
program during the construction of your project. This proposal does not include construction monitoring or
SWPPP updates during construction. We will assist in the filing of a notice of termination for each phase when
completed.
Stormwater Management Plans
The project is subject to the Regional Water Quality Control Board’s requirements for
mitigation of post-construction stormwater adopted by the City in 2014. RRM will prepare
an overall post-construction stormwater analysis in City standard format, based on the
RWQCB’s requirements for the parking structure and Theatre site. The project site must
include features such as limited impervious area, bioswales, rain gardens, and retention
basins. The analysis will size and identify mitigation measures and site improvements
intended to improve stormwater quality.
1.5.20 Subtask D-L.1: Landscape Construction Documents
RRM will develop a Construction Documents package based on the direction received on the
final Design Development package. Construction Documents will be prepared for the areas
shown in Exhibit A. Areas shown as plaza, future phases or optional are not a part of these tasks. The
Construction Documents packages will include Phase 1 and 2 construction documents and will
be submitted as one cohesive package that will include work within the public right-of-way on
separate sheets, standalone from the onsite improvements. RRM will prepare the construction
drawings for on-site and off-site improvements at the 75%, 90%, and final (bid set) levels at a
scale deemed appropriate by the project engineer. The Construction Documents listed in this
task will be submitted as part of the project team’s overall submittal package to the architect to
be delivered to the City for permit review. The Construction Documents will be drawn in
AutoCAD layers over a complete and final base map provided by the project’s civil engineer.
This task anticipates close City and team coordination during the plan development process.
RRM Landscape Architecture will attend meetings with City staff and project team staff through
the course of Construction Document development to discuss various aspects of the project
including plan review comments. This scope of services assumes a total of three meetings to get
through the permitting stage of the project and includes staff coordination and phone/email
communications.
Planting/Construction Plan and Details
Planting/Construction Plans and Details will consist of construction elements called out on
the Landscape Planting Plans, and construction details included on landscape detail sheets.
RRM will prepare Planting Plans utilizing City Standards and comply with the City’s
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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ordinance and landscape regulations. The frontage of Monterey Street will be included in
this scope of work, but the package will be designed to be installed in a second phase of
work and Phase 2 plan views will be shown on a separate sheet. RRM will prepare
construction and planting details that specify the method of construction and proper
installation procedures. RRM will coordinate hardscape layout and decorative paving with
the Civil Engineer, but the final design for the paving will be provided in the Civil plans.
Irrigation Plan and Details
RRM will prepare irrigation plans for planting areas utilizing the City’s Engineering Standards
in Section H, Landscaping and Irrigation. The irrigation plan will use recycled water, and the plans will detail
such things as the irrigation system layout, main line, automatic controller,
head layout, piping, and backflow device. RRM will coordinate and confirm the point of
connection and meter size with the City. The frontage of Monterey Street will be included
in this scope of work, but the package will be designed to be installed in a second phase of
work and Phase 2 plan views will be shown on a separate sheet. In support of the irrigation
plans, RRM will prepare irrigation details that specify the method of construction and proper
irrigation system component procedures. This task includes one (1) water use projection to
ensure the project meets MWELO requirements.
Technical Specifications (Sheet Form)
RRM will prepare technical specifications in large sheet format as part of the overall
construction document submittal package that incorporates specifications for Phases 1 and
2. The specifications will generally follow CSI format, and will likely include provisions for
landscape, irrigation, and decorative paving (where applicable).
1.5.21 Subtask D-L.3: Landscape Public Art Coordination
RRM will coordinate with Lindsey Stevenson at the San Luis Obispo Parks and Recreation
Department to facilitate with public art selection and placement. RRM will work with the
artist and the City to provide a site plan and grading information for the plans required to
implement the public art element. This task assumes the public art will be designed, submitted,
and installed concurrently with Task D-L.1. If public art is not concurrent, this task may require
an updated scope of services. This task includes up to six hours of coordination time, including
one meeting, and phone/email communications.
1.5.22 Subtask D-C.1: Civil Improvement Plan Package
Construction Documents will be prepared for the areas shown in Exhibit A. Areas shown as
plaza, future phases or optional are not a part of these tasks. The Construction Documents
packages will include Phase 1 and 2 construction documents and will be submitted as one
cohesive package that will include work within the public right-of-way on separate sheets,
standalone from the onsite improvements. RRM will prepare the construction drawings for on-site
and off-site improvements at the 75%, 90%, and final (bid set) levels at a scale deemed appropriate by the
project engineer. The Construction Documents listed in this task will be
submitted as part of the project team’s overall submittal package to the architect to be delivered
to the City for permit review.
This scope assumes geotechnical requirements for road structural sections, special subgrade
preparation, and subsurface drainage requirements for any project area will be provided by the
project soils engineer and are not a part of these plans.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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RRM’s team will prepare the following Construction Documents for the submittal levels listed
below. The following is a description of the Construction Document (PSE) Package contents:
Title and Reference Sheets
RRM will prepare title sheets, as necessary, to convey all pertinent general project
information. These sheets may include the project name, location, approval blocks, agency
contact information, USA alert, Basis of Survey statement, list of abbreviations, phasing,
and/or additive alternate instructions.
Demolition Plans
RRM will prepare demolition plans, at an appropriate scale, for structures, and elements
requiring removal in order to implement the parking structure and Theatre site. The plans
will locate, identify, and describe the removal items and provide instructions for the safe
disposal of the demolished work. Additionally, the plans will indicate items to salvage or
stockpile such as topsoil for later use in the planting area construction.
Grading and Drainage Plans
RRM will prepare grading and drainage plans, at an appropriate scale, for the approved
design. The plans will build on the boundary and topographic information and will show all
vertical control of the project elements, contour grading, spot elevations, and cut and fill
estimates within the project site. The plans will detail all drainage facilities within the parking
garage development area with supporting calculations performed for the sizing of new on-site
pipes and inlets. Analysis and design of the existing off-site storm drainage facilities are
not included in this proposal. This includes coordinating the proposed finished floor
elevations with the Theatre site.
It is anticipated that the proposed impervious improvements will require the preparation of
a Stormwater Control Plan in accordance with the Regional Water Control Board’s C.3
requirements. The project will be designed to take advantage of cost-effective self-treating
areas, including grass filter strips, swales, and planters.
Site Utility Plans
RRM will provide engineered utility plans, at an appropriate scale, for domestic water and
sewer from the point of connection to existing service mains directly adjacent to the project. This scope
assumes that the existing off-site and/or on-site water and sewer
systems have adequate capacity for the site development and that analysis or upgrades are
not included in this proposal. Additional design to increase the capacity of the offsite utilities
beyond the closest points of connections including fire flows are considered outside this
scope.
Horizontal Control Plans
RRM will prepare horizontal control plans, at an appropriate scale, for the approved design.
The plans will establish all horizontal control for the park. The plans will also establish
construction layout control points and a coordinate system for locating site elements, such
as paths, seating, shade structures, etc. (Not included in 75% PSE submittal)
Erosion Control Plans
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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RRM will prepare erosion control plans for the site that outline BMP’s that should be used
and where they should be located. This plan will assist the contractor in the bidding process
to include these items. During construction, the site will be in various stages of completion,
and the contractor will need to adjust his BMP’s to match the site conditions and the
SWPPP. This task also includes a phasing diagram how the Theatre site will be maintained
and stabilized if there is a delay in Theatre construction.
Plan and Profile Plans
RRM will prepare horizontal and vertical control plans for the proposed design. The plans
will establish horizontal control by stationing and vertical control through spot elevations
and profile information for centerline or curb lines as determined by the engineer.
Construction Details
As a companion to the construction plans, RRM will prepare details for the construction
items illustrated in the construction plans that are outside of standard City or State standard
details. For the purposes of the plan sets, it is assumed that City or State standards will be
utilized for construction items.
Hydrology and Hydraulics
RRM Civil Engineering will prepare a final drainage report for the approved project based on
the preliminary drainage report concepts prepared during the ARC process. This analysis is
separate from the post-construction stormwater mitigation requirements imposed by the
State. This report will analyze and document the existing and proposed site drainage
conditions (hydrology), including any influence of off-site flows. Based on these values,
components of the project drainage system, pipes, inlets, and discharge points (hydraulics)
will be sized per City requirements. The drainage report will be prepared in conformance
with City requirements and based on generally accepted engineering practice. This scope includes
consideration for review of previous analysis, research of record data, site visits,
and addressing comments and/or corrections with City.
Stormwater Pollution Prevention Plan (SWPPP)
RRM Civil Engineering will prepare plans for temporary erosion control facilities. Temporary
facilities will be proposed for the protection of graded areas and drainage devices. Details
and appropriate notes for best management practices and guidelines for implementation are
proposed to be in conformance with the State of California Water Resources Board
requirements and the approved staff report, including sediment control recommendations.
The temporary erosion control plans will be incorporated into the project improvement
plans, as well as into the project SWPPP. This task will include preparation of a Notice of
Intent application to be filed with the State of California and a SWPPP Report to be utilized
for construction. The SWPPP Report will outline various procedures and methods for
monitoring and implement a stormwater pollution prevention program during the
construction of your project. This proposal does not include construction monitoring or
SWPPP updates during construction. We will assist in the filing of a notice of termination for
each phase when completed.
Stormwater Management Plans
The project is subject to the Regional Water Quality Control Board’s requirements for
mitigation of post-construction stormwater adopted by the City in 2014. RRM will prepare
an overall post-construction stormwater analysis in City standard format, based on the
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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RWQCB’s requirements for the parking structure and Theatre site. The project site must
include features such as limited impervious area, bioswales, rain gardens, and retention
basins. The analysis will size and identify mitigation measures and site improvements
intended to improve stormwater quality.
1.6 Plan Check Phase
1.6.1 The Design Team shall respond to Governing Building Official's comments on Contract Documents prepared by
Watry Design, Inc.
1.6.2 It is assumed that the plan checker is experienced in checking projects of a similar nature to the project being
designed.
1.6.3 It is assumed the plan check will be complete prior to going to bid.
1.6.4 A geotechnical review of the project plans has also been included in this proposal. The purpose of the review
will be to assist in verifying that the concepts and recommendations provided in the geotechnical engineering
report are substantially incorporated into the project’s plans, details and/or specifications. After review of the
plans, a summary letter will be provided. A budget of 15 hours by an associate engineer has been allocated for
plan review services.
1.7 Bidding
1.7.1. The design team shall assist in reviewing construction bids for the project.
1.7.2. The design team shall respond to questions from the General Contractor as it pertains to the bidding process.
1.7.3. The design team shall prepare addendums for distribution to Contractors.
1.7.4. We assume there is only one bid process.
1.8 Construction Administration Phase
WATRY DESIGN INC.
1.8.1. The design team's responsibility to provide Basic Services for the Construction Administration Phase under this
Agreement commences with the issuance of Permits to build by the Governing Building Official and terminates
at the earlier of the issuance to the Owner of the final Certificate of Payment or 60 days after the date of
Substantial Completion of the Work.
1.8.2. Duties, responsibilities, and limitations of authority of the design team shall not be restricted, modified or
extended without written agreement between the Client and the design team.
1.8.3. The design team. shall review Contractor submittals pertaining to items designed by the design team such as
shop drawings, product data, samples and other data as required the design team, but only for the limited
purpose of checking for general conformance with the design concept and the information expressed in the
Contract Documents prepared by the design team. This review shall not include review of the accuracy or
completeness of details, such as quantities, dimensions, weights or gauges, fabrication processes, construction
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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means or methods, coordination of the work with other trades or construction safety precautions, all of which
are the sole responsibility of the Contractor. The design team's review shall be conducted with reasonable
promptness while allowing sufficient time in the design team's judgment to permit adequate review. Review
of a specific item shall not indicate that the design team has reviewed the entire assembly of which the item is
a component. All submittals shall be reviewed by the Contractor prior to the design team's review. Each
submittal shall be stamped that the Contractor has reviewed the submittal. The design team shall not be
responsible for any deviations from the contract documents not brought to the attention of the design team in
writing by the Contractor. The design team shall not be required to review partial submissions or those for
which submissions of correlated items have not been received. The design team shall mark up one
reproducible copy and return to the Contractor. Number of submittals is assumed to be 120.
1.8.4. Watry Design, Inc. shall also review submittals pertaining to Pre-Engineered Structural Elements specified by
Watry Design, Inc. and designed by Specialty Engineers. Contractor, shall determine whether Submittals have
received prior approvals as required by the Contract Documents. Contractor, shall determine whether
Submittals bear the signature and professional seal of the Specialty Engineer responsible for the design as
required by the Contract Documents. Review of Pre-Engineered Structural Elements shall be for the type,
position, and connection to other elements within the Primary Structural System, and for criteria and loads
used for their design. Review shall include determination that structural elements necessary for a stable
structure will be provided.
1.8.5. Watry Design, Inc. shall visit the project at appropriate intervals during construction to become generally
familiar with the progress and quality of the contractor’s work and to determine if the work is proceeding in
general accordance with the Contract Documents prepared by Watry Design, Inc. The Client has not retained
Watry Design, Inc. to make detailed inspections or to provide exhaustive or continuous project review and
observation services. Watry Design, Inc. does not guarantee the performance of, and shall have no
responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity
furnishing materials or performing any work on the project. The number of site visits is not to exceed 16 and
the number of structural visits prior to slab pours is not to exceed 4.
1.8.6. Neither the professional activities of Watry Design, Inc., nor the presence of Watry Design, Inc. or his or her
employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity
of their obligations, duties and responsibilities including, but not limited to, construction means, methods,
sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of
the Work of construction in accordance with the contract documents and any health or safety precautions
required by any regulatory agencies. Watry Design, Inc. and his or her personnel have no authority to exercise
any control over any construction contractor or other entity or their employees in connection with their work
or any health or safety precautions. The Client agrees that the General Contractor is solely responsible for
jobsite safety, and warrants that this intent shall be made evident in the Client's agreement with the General
Contractor. The Client also agrees that the Client and Watry Design, Inc. shall be indemnified and shall be
made additional insureds under the General Contractor's general liability policy.
1.8.7. The Client shall provide for Watry Design, Inc.'s right to enter the property owned by the Owner and/or others
in order for Watry Design, Inc. to fulfill the Scope of Work included hereunder.
1.8.8. Watry Design, Inc. shall have the authority to reject any work of the Contractor which is not, in the
professional judgment of Watry Design, Inc. , in accordance with the plans, specifications and other
construction documents. Neither this authority nor the good faith judgment to reject or not to reject any such
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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work shall subject Watry Design, Inc. to any liability or cause of action on behalf of the contractor,
subcontractors or any other suppliers or persons performing portions of the work on this project.
1.8.9. Interpretations and decisions of Watry Design, Inc. shall be consistent with the intent of and reasonably
inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such
interpretations and initial decisions, Watry Design, Inc. shall endeavor to secure faithful performance by both
the Client and the Contractor, shall not show partiality to either, and shall not be liable for results of
interpretations or decisions so rendered in good faith.
1.8.10. Watry Design, Inc. shall be a representative of and shall advise and consult with the Client during construction
until final payment to the Contractor is due. Watry Design, Inc. shall have authority to act on behalf of the
Client only to the extent provided in this Agreement unless otherwise modified by written instrument.
1.8.11. Watry Design, Inc.'s decisions on matters relating to aesthetic effect shall be final if consistent with the intent
expressed in the Contract Documents.
1.8.12. Watry Design, Inc. shall interpret and decide matters concerning performance of the Contractor under the
requirements of the Contract Documents on written request of either the Client or Contractor. Watry Design,
Inc. 's response to such request shall be made with reasonable promptness and within any time limits agreed
upon.
1.8.13. Based on Watry Design, Inc. 's observations and evaluations of the Contractors Application for Payment, Watry
Design, Inc. shall review the amounts due the Contractor.
1.8.14. Watry Design, Inc. 's review for payment shall constitute a representation to the Client, based on Watry
Design, Inc. 's observations at the site as provided in this contract and on data comprising the Contractor's
Application for Payment, that the Work has progressed to the point indicated and that, to the best of Watry
Design, Inc. 's knowledge, information and belief, quality of the Work is in accordance with the Contract
Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the
Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor
deviations from the Contract Documents correctable prior to completion and to specific qualifications
expressed by Watry Design, Inc. The issuance of a Certificate for Payment shall further constitute a
representation that the Contractor is entitled to payment in the amount certified. However, the issuance of a
Certificate of Payment shall not be a representation that Watry Design, Inc. has (1) made exhaustive or
continuous on-site inspection to check the quality or quantity of the Work, (2) reviewed construction means,
methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from
Subcontractors and material suppliers and other data requested by the Client to substantiate the Contractor's
right to payment or (4) ascertained how or for what purpose the Contractor has used money previously paid
on account of the Contract Sum.
1.8.15. Watry Design, Inc. shall conduct periodic reviews to determine the date or dates of Substantial Completion and
the date of final completion, and shall receive and forward to the Client for the Client's review and records
written warranties and related documents required by the Contract Documents and assembled by the
Contractor, and shall issue a final Certificate for Payment upon compliance with the requirements of the
Contract Documents.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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1.8.16. Watry Design, Inc. shall render written decisions within a reasonable time on all claims, disputes or other
matters in question between the Client and Contractor relating to the execution or progress of the Work as
provided in the Contract Documents if asked to do so.
1.8.17. The Client warrants he or she will cause the Contractor to review any request for information (RFIs) submitted
by subcontractors prior to submission to Watry Design, Inc. to ensure such RFIs are not already clearly and
unambiguously answered in the Contract Documents. Watry Design, Inc. shall be paid by the Contractor for his
or her time in reviewing RFIs which are already clearly answered or inferable from the Contract Documents in
accordance with Watry Design, Inc.'s standard rates. In the event of disagreement over such compensation,
the judgment of the Client's representative shall prevail.
LIST ENGINEERING COMPANY
1.8.18. Respond to RFIs, submittal review.
1.8.19. Three site visits, including one punch list.
1.8.20. As built CAD files based on Contractor’s mark-ups.
THE ENGINEERING ENTERPRISE
1.8.21. Review shop drawings, submittal data, and contractor’s “as-built” drawings.
1.8.22. Respond to field RFI’s and prepare clarification instructions as needed.
1.8.23. Maintain current CAD files incorporating design changes through the construction phase.
1.8.24. Attend construction coordination meetings on an as-needed/as-requested basis. We have included one (1)
trip to the site under this proposal.
1.8.25. Visit site periodically to verify compliance with construction documents. We have included one (1) trip to the
site, in addition to final walk-through, under this proposal.
1.8.26. Review the final electrical installation with one (1) site visit and prepare a punch list of all deficient items
requiring correction by the contractor
1.8.27. Close-out documents - update of drawings to as-built status based on information from contractor field
modified drawings.
EARTH SYSTEMS
1.8.28. Our firm is sufficiently qualified to provide soil and materials testing and special inspection services during
project construction. Given the current stage of the project, these fees cannot be reasonably estimated.
Based upon our experience, the costs associated with materials testing and special inspection services for a
project such as this typically range between 2 and 2.5 percent of the overall projects costs. A more accurate
estimate of these fees can be prepared once the project reaches an appropriate stage.
RRM DESIGN GROUP
1.8.29. Subtask E-C.2: Civil Construction Administration
This task assumes that Watry will manage Construction Administration related tasks such as
RFI’s and material submittals, and that RRM will provide assistance in responding to civil plan
related Requests for Information (RFI), Change Orders (CO), submittals, and contractor
supplied shop drawings and Supplemental Instructions as necessary to clarify technical details.
This task includes team, contractor, and staff coordination and phone/email communications.
This task includes administration for both off-site and on-site improvements. This administration
will be performed in two tasks, with the majority of construction occurring in Phase 1 and
Monterey Street frontage construction occurring in Phase 2.
· When requested by the Client, RRM will provide research, coordination, and advice on
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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development strategies, conditions of approval, and processing requirements
· Coordinate and attend project-related meetings with the Client, City, and County of
San Luis Obispo, utility companies, and consultants
· Transfer of electronic data or print sets to various consultants
· Preparation and distribution Construction Documents
· At the request of the Client, attend project related meetings
1.8.30. Subtask E-C.3: Civil Record Drawings/Closeout
Upon completion of Phase 1 and Phase 2 construction work, RRM will compile and deliver to the City, a
reproducible set of record drawings based upon the marked-up record drawings, addenda,
change orders, and other data furnished by the contractor. These record drawings will indicate
the significant changes (if any) made during construction. Because these record drawings are
based on unverified information provided by the other parties, RRM cannot and does not
warrant their accuracy.
1.8.31. Subtask E-L.2: Landscape Construction Administration
Following the award of the general construction contract, RRM Landscape Architecture will provide
Construction Administration support during the construction process. This task assumes that Watry will
manage Construction Administration related tasks such as RFI’s and material submittals, and that RRM will
provide assistance in responding to landscape plan related Requests for Information (RFI), Change Orders (CO),
submittals, and contractor supplied shop drawings and Supplemental Instructions as necessary to clarify
technical details. This task includes team, contractor, and staff coordination and phone/email communications.
This administration task will be performed in two phases, with the majority of the construction administration
occurring in Phase 1 and Monterey Street frontage administration taking place in Phase 2. Under this task,
RRM Landscape Architecture will visit the site one time during the Phase 1 and one time during the Phase 2 to
observe and verify the landscape installation. Weekly meetings are not anticipated as part of this scope and
are therefore excluded.
1.8.32. Subtask E-L.3: Landscape Record Drawings/ Closeout
RRM’s landscape architect will visit the site one (1) time following the completion of landscape construction in
Phase 1 and one (1) time in Phase 2 to evaluate the landscape installation. Following each of these site visits,
RRM will conduct one (1) final punch walk and prepare and distribute a final punch checklist. Upon completion
of construction work for Phases 1 and 2, RRM will compile and deliver a reproducible set of record drawings
based upon the marked-up record drawings, addenda, change orders, and other data furnished by the
contractor. These record drawings will indicate the significant changes (if any) made during construction.
Because these record drawings are based on unverified information provided by the other parties, RRM cannot
and does not warrant their accuracy.
1.9 Consultants
1.9.1. Watry Design, Inc. shall hire the following consultants to prepare work for the project based on their expertise:
List Engineering
RRM Design Studio
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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The Engineering Enterprise
Earthsystems
Pierre Rademaker Design
Mack 5
1.10 Assumptions
1. Reimbursables estimate does not include mass printing.
2. Commercial building not in contract after entitlements.
1.11 Exclusions from Basic Fee
1. Models for City approvals. These can be provided as additional services.
2. Value Engineering Phases
3. Phased Permitting
4. Future Commercial / Retail or Theater design considerations.
5. Enclosed garage ventilation.
6. Commissioning.
7. LEED/Green Garage process.
8. Conforming documents after bid.
9. Special environmental impact investigations and related research. Such studies are not anticipated under
this proposed agreement.
10. Life cycle cost analyses and energy effectiveness studies.
11. Earth Systems fees for construction administration.
12. Civil Plaza Design and Construction Documents.
13. Landscape Plaza Design and Construction Documents.
14. Civil West side of Nipomo Design and Construction Documents.
15. Landscape West side of Nipomo Design and Construction Documents.
Section 2 - Additional Services
2.1 General
2.1.1 Services beyond those outlined under Basic Services are frequently requested. They are categorized as Special
and Extra Services. These services may be provided by Watry Design, Inc. under terms mutually agreed upon
by the Client and Watry Design, Inc.
2.1.2 Special Services are services which may or may not be foreseen at the beginning of design stages, and are not
normally included as Basic Services. Examples include, but are not limited to:
1) Services related to the analysis of the Client's needs and programming the requirements of the Project.
2) Services related to financial feasibility or other special studies.
3) Services related to planning surveys, site evaluations or comparative studies of prospective sites.
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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4) Services related to special surveys, environmental studies and submissions required for approvals of
governmental authorities or others having jurisdiction over the Project.
5) Services related to the structural design of Non-Structural Elements and their attachments, such as:
i. Antennas and flagpoles.
ii. Mechanical, electrical and plumbing equipment, storage tanks, cooling towers and underground
vaults.
6) Services related to the structural design of Secondary Structural Elements and their attachments that are
part of deferred submittals items which would be design build by the contractor, such as:
i. Steel Stairs.
ii. Pre- Cast Panels
iii. Mechanisms and guide systems for elevators, escalators, other conveyor systems and associated
operating equipment
iv. Window washing systems and tie downs
v. Connection and support for solar systems
7) Services related to special dynamic analysis such as spectrum or time-history response to seismic forces,
or floor-response analysis for foot-fall or vibratory equipment.
8) Services related to special wind analyses, such as wind-tunnel test, etc.
9) Services related to "seismic risk" analysis.
10) Preparation of demolition documents.(Note, except as included in basic services above)
10) Field Investigation of existing Buildings and structures including surveys of existing construction or to
make measured drawings thereof.
11) Services connected with the preparation of documents for alternate bids or for segregated Contracts for
phased or fast-track construction.
12) Design or field observation of shoring and bracing for excavations and building, of underpinning of
adjacent structures.
13) Design or review related to contractor's construction related equipment, e.g., cranes hoist, etc.
14) Design for future expansion, facilities, systems and equipment.
15) Preparation of shop or fabrication Drawings, for example, tilt-up wall panel Drawings, reinforcing and
structural steel detailing, etc.
16) Services provided after the issuance to the Client of the final Certificate of Payment, or in the absence of a
final Certificate for Payment, more than 60 days after the date of Substantial Completion of the Work.
17) Solar Photovoltaic System. The electrical power system will be “PV ready”, based on assumptions of the
kW size, but no PV system will be designed under this proposal.
18) Design of building management system or temperature control system.
19) Design of voice / data equipment (LAN, WAN, PBX, Wireless system, phones, etc).
20) Design of security system including roll down doors, card key, etc.
21) Design of television distribution system.
22) Design of audiovisual systems.
23) Modification of the exterior lighting to exceed current Title 24 zone at site.
24) Undergrounding of street utilities, if applicable.
25) Design of interior utility vault. A pad mounted exterior transformer is anticipated.
26) Preparation of maintenance or operating manuals.
27) System commissioning.
2.1.3 Extra Services — These are services which arise as a result of unforeseen circumstances during the design or
construction process.
Examples include, but are not limited to:
WATRY DESIGN, INC.
SCOPE OF WORK
For Design Services
Palm Nipomo, 09079.
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1) Services resulting from changes in scope or magnitude of the project as described and agreed to under the
Basic Services Agreement.
2) Services resulting from changes necessary because of a construction cost over-run which is outside the
control of Watry Design, Inc.
3) Services resulting from revisions which are inconsistent with approvals or instructions previously given by
the Client.
4) Services resulting from revisions due to the enactment or revision of codes, laws, or regulations
subsequent to the preparation of documents.
5) Services resulting from revisions due to changes required as a result of the Client's failure to render
decisions in a timely manner.
6) Services resulting from Construction Change Orders.
7) Services resulting from corrections or revisions required because of errors or omissions in construction by
the Building contractor or in design by consultants other than Watry Design, Inc. or its subconsultants.
8) Services resulting from construction procedures over which Watry Design, Inc. has no control.
9) Services due to extended design or construction time schedules caused by things beyond our control.
10) Services, including assisting in preparation for litigation or arbitration as witnesses or consultants, in
connection with any public hearing, arbitration, or legal proceedings with respect to the project.
11) Services resulting from damage, as the result of fires, man made disasters, or acts of God.
12) Review and design of alternate or substitute systems except as provided under basic services.
13) Review of additional shop drawing Submittals when occasioned by improper or incomplete Submittals.
14) Overtime work required by the Client.
15) Services rendered for special foundations when the discovery of poor soil conditions is made after
execution of this Agreement. Examples include, but are not limited to: deep foundations such as driven
piles or drilled piers, mat footings, structural grade slabs, and grade beams.
16) Reviews of change orders that are the result of Owner generated changes, or are generated by other
disciplines and/or consultants.
END OF EXHIBIT A
N
Optional Plaza
Design Task
Future Phases
(By Others)
Existing to Remain
Temporary
Connection
to Garage
Existing to
Remain
ATTACHMENT A
Approximate
Limit of
Work
MONTEREY ST
PALM ST
NIPOMO ST
DisciplineFirmARC, HRC, PC CC ApprovalSchematicDesignDesignDevConstructDocOff SiteConstructDocOn SitePlan CheckBidConstructAdminRecord Drawings/ CloseoutTotalArch/Struct/Parking Watry Design Inc.$48,000$105,000$212,000$2,000$308,000$45,000$35,000$175,000$5,000$935,000Mechanical/PlumbingList Engineering$0$9,500$13,300$0$22,400$1,700$500$10,500$1,500$59,400PlanningRRM Design Group$19,500$0$0$0$0$0$0$0$0$19,500SurveyRRM Design Group$11,750$0$0$0$0$0$0$0$0$11,750CivilRRM Design Group$6,200$5,500$13,750$18,750$26,250$5,000$2,500$3,500$2,500$83,950LandscapeRRM Design Group$4,200$3,600$9,600$17,950$5,300$2,000$1,000$6,300$2,300$52,250Electrical/ Low VoltageThe Engineering Enterprise$5,000$4,000$35,000$0$40,500$5,000$3,000$26,500$1,500$120,500GeotechEarth Systems$0$53,500$1,800$0$1,800$2,700$1,800See Below$0$61,600Arch Design/SignagePierre Rademaker Design$7,700$8,500$7,200$0$10,600$1,000$1,000$3,000$1,000$40,000Cost EstimatingMack 5$0$9,000$13,000$0$18,000$0$0$0$0$40,000$102,350$198,600$305,650$38,700$432,850$62,400$44,800$224,800$13,800$1,423,950Reimbursables $50,000$17,950GRAND TOTAL$1,473,950Total FeeGeotech - Earth Systems Note: * Fees for construction administration cannot be reasonably estimated at this time due to the current stage of the project. Typically, costs for these services range between 2 to 2.5% of the overall project costs.J F M A M J J A S O N D J F M A M J J A S O N DARC, HRC, PC, CC ApprovalSchematic DesignDesign DevevelopmentConstruct DocumentsPlan CheckBidConstruct Administration OnSiteConstruct Administration OffSiteRec Dwgs/Closeout4wSeptemberFebruary March April May June JulyPALM NIPOMO PARKING STRUCTURE202116 wk12 wk24 wk12 wk8 wk8 wk8 wk52 wkDecemberOctober November20192020August
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 22nd October 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 1
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Per request from Richard Burde of City of San Luis Obispo (the City) added services are to provide subsurface
exploration, lab testing, analysis and report preparation for the proposed San Luis Obispo Repertory Theatre to
be located adjacent to and southwest of the proposed parking structure. Recommendations for the Theatre will
be included in the report for the parking structure, per the request of Mr. Burde and for the convenience of the
City. Actions taken and design carried out by others in relation to the proposed San Luis Obispo Repertory
Theatre site area following the report are not the responsibility of Watry Design Inc. or its sub consultants.
Detailed descriptions of the added services and fee are stated below:
· Three additional borings drilled to depths ranging from 40 to 55 feet below existing ground surface
(bgs) with a combination of hollow-stem auger, solid-stem auger and rotary wash drilling equipment,
per Section 1.3.18
· Perform an additional infiltration test to a maximum depth of 10 feet bgs, per Section1.3.19
· Mark additional boring locations, contact USA and hire a private utility locator to identify potential
utility conflicts at the additional locations, per Section 1.3.20
· File additional drilling permits for the additional borings, per Section 1.3.21
· Collect samples during drilling of the additional borings and send two additional samples to a corrosion
engineer for analysis, per Section 1.3.22
· Perform additional laboratory testing on samples obtained during drilling of the additional borings,
consistent with the description stated in Section 1.3.23
· Provide analysis based on previous subsurface data and current laboratory test results, per Section
1.3.24, with the exception of consideration for shallow foundations for the proposed Theatre
· Added recommendations in a geotechnical report, per Section 1.3.25, to include the Theatre
The fee is based on the City providing the following, which was agreed to by Mr. Burde during our site visit on
Monday, August 19, 2019:
· City personnel to provide delineators and barricades for temporary closure of parking lot
· City personnel to mark two parking meters on Monterey Street “No Parking” to allow equipment access
over sidewalk and onto Theatre site
· City personnel to remove existing picket fence and steel post on Monterey Street side of Theatre site to
allow equipment access
Palm & Nipomo PS Page 2 of 2
WDI 09079 10/22/2019
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $21,500.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 22nd October 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 2
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Additional Public Hearings and presentation preparation:
· Team Coordination meetings and comment review.
· Coordination of parking structure design with the San Luis Obispo Repertory Theatre design team.
· Preparation of additional plans, elevations, sections and landscape information.
· Review and coordination of requested 3D rendered views of the project incorporating both the propose
parking structure and San Luis Obispo Repertory Theatre.
· Additional meeting attendance for the planning and landscape team.
The preparation of 3D models and images were excluded from WDI’s scope of work. Incurred costs of engaging a
rendering specialist for the production images requested by the ARC do not form part of this additional service
and have been presented as reimbursable costs against the current reimbursable budget.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $10,192.50
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 18th November 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 3
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Liner building concept drawings and RFP input:
· Liner building sketch layouts and elevation concepts.
· Code check and implication narrative.
· Assumed property line diagram.
The preparation of 3D models and images are excluded from this scope of work.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $15,000.00
· Added reimbursable expenses: $750.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 12th December 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 4
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Rerouting of overhead electric and communication utilities and coordination with utility providers:
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $17,200
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
San Luis Obispo 793 E. Foothill Blvd, Suite A-23
805.459.4329 San Luis Obispo, CA 93405
gotto@ottoelectrical.com
19-025 1
December 12, 2019
Gordon T. Knowles
Watry Design, Inc.
2099 Gateway Place, Suite 550
San Jose, CA 95110
PROJECT: PALM AND NIPOMO PARKING STRUCTURE UTILITY UNDERGROUNDING
SUMMARY
The proposed parking structure on the corner of Palm Street and Nipomo requires existing overhead
utility lines to be removed and the electric and communication utilities to be routed underground. Otto
Electrical will coordinate with PG&E, AT&T, Charter, the City, and the project team to design the
modifications to the existing dry utility routing plan serving this and adjacent properties.
ELECTRICAL POWER DESIGN
Otto Electrical will work with the Civil Engineer to determine a proposed routing of dry utilities in existing
underground public utility easements (PUE). Once a proposed routing plan is developed, we will submit
application paperwork to PG&E and coordinate with the dry utility providers (PG&E, AT&T, and Charter)
to determine new utility routing requirements. Otto Electrical will serve as the point of contact with the dry
utility companies. We will develop electrical constructions drawings in conjunction with the civil engineer’s
underground utility plans and utility providers requirements. Our scope will be limited to design of the
conveyances and for the utility’s equipment such as conduits, pull boxes, and transformer pads/vaults.
We will also work with the utility company to provide services to new city standard street lights, crossing
flashers, and irrigation controllers. The utility providers will be responsible for design of the power and
communication conduit, cables, and equipment to be installed. It is understood that the building electrical
design is being completed by other and load calculations and preliminary drawings will be available to use
when submitting application information to PG&E.
ASSUMPTIONS AND EXCLUSION
1. All application and permit fees are excluded.
2. Development and coordination of any new entitlements or easements that may be required as
part of this projects are excluded.
3. PG&E engineering advance will need to be paid promptly (by others) to ensure utility coordination
is done concurrently with design efforts.
4. Our design efforts require design and guidance from utility providers. Delays caused by utility
provider is not within Otto Electricals control.
5. Modifications to existing underground utilities required as part of the undergrounding design is
excluded. It is assumed that new underground routing can be fit in the existing PUE corridors.
6. Requested information will be provided in a timely manner.
7. Title 24 documentation is not expected and excluded.
8. Building design may require modifications to accommodate new utility services.
9. Excludes engineer’s probable cost estimate.
10. Civil engineer will provide existing PUE and underground utility information and drawings.
11. Assumes review and coordination meetings will be help in San Luis Obispo City.
12. Construction admin is excluded but can be included in the future as part of a hourly add service
agreement.
San Luis Obispo 793 E. Foothill Blvd, Suite A-23
805.459.4329 San Luis Obispo, CA 93405
gotto@ottoelectrical.com
19-025 2
DELIVERABLES
1. 60% Submittal (pdf): Electrical plans, notes, and details.
2. 90% Submittal (pdf): Electrical plans, notes, and details.
3. Final Submittal (pdf): Electrical plans, notes, and details.
FEES
Project will be billed on a Time and Material not to exceed basis for construction documents. Additional
work not covered in the above scope of work will be billed as an addendum to this proposal on an
Additional Services Agreement with prior written authorization from the Client. Reimbursable expenses
and materials are not included in the fixed fee.
All direct expenses, such as printing, shipping costs, and permit fees will be billed at the actual cost plus
15%.
Task 1 – 60% design documents, coordination, and meetings (50 hours) $7,500
Task 2 – 90% design documents, coordination, and meetings (25 hours) $3,750
Task 3 – Final design documents, coordination, and meetings (25 hours) $3,750
Total $15,000
San Luis Obispo 793 E. Foothill Blvd, Suite A-23
805.459.4329 San Luis Obispo, CA 93405
gotto@ottoelectrical.com
19-025 3
ACCEPTANCE OF PROPOSAL
Proposal Date: December 12, 2019
Client: Watry Design, Inc
Project: Palm and Nipomo Parking Structure Utility
Ungergrounding
Scope of Work: Electrical Design and Utility Coordination
T&M not to exceed: $15,000
Appendix A details the terms for work. Otto Electrical bills monthly for work in progress and payment is
due within 30 calendar days of receipt of the bill. Overdue amounts will be surcharged at 18 percent per
annum or 1.5 percent monthly. Materials are charged at cost plus 25% (+ tax).
Please indicate your acceptance of this proposal by signing below. Send payments to:
793 E. Foothill Blvd, Suite A-23
San Luis Obispo, CA 93405
In witness whereof, the parties hereto have caused this agreement consisting of proposal letter and
applicable documents to be executed of the date and year first above written.
Client: Otto Electrical, Inc.
x
Garrett Otto, PE
President
Date: Date:
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401
p: (805) 543-1794 • f: (805) 543-4609 www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844
ADD. SERVICE AUTHORIZATION
Client:
Watry Design, Inc.
Task ID Number:
X-C.1
Project Name:
Palm Nipomo Parking Structure (2019)
Project Number:
0720-02-UR19
Work Requested by:
Gordon Knowles
Request Received by:
Debbie Rudd
Date: December 12, 2019
Method:
☐ Letter ☐ Email authorization attached to parties
☒ Client authorization required ☐ Included in contract, authorization not required
Fee Types:
☐ Fixed Fee ☒ Time & Materials - Estimated Fee
DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation ("RRM Design Group"), has entered into an
agreement with Watry Design, Inc. (the "Client") dated March 12, 2019 (the "Prime
Agreement") for the project: Palm Nipomo Parking Structure (2019) (the "Project"). Additional
Services Authorized by the Client are subject to the Terms and Conditions of the Prime
Agreement.
This Additional Service Authorization is requested to cover coordination time and additional
supporting tasks associated with Otto Electrical’s utility undergrounding scope of work. This
scope and fee are in addition to the “Prime Agreement”.
Task X.C.1: Utility Undergrounding Coordination – Civil Engineering
RRM Civil Engineering will coordinate with Otto Electrical on the utility undergrounding
component of the project. It will include the electrical/dry utility redirection, undergrounding,
removal of existing overhead utility poles, and adding vaults. The electrical/dry utility
coordination, design, and plans will be handled and prepared by Otto Electrical.
Palm and Nipomo Parking Garage
Additional Service Authorization
December 12, 2019
Page 2 of 3
Assumptions:
• Four (4) 30-minute conference calls will be needed for coordination purposes between RRM
Civil Engineering and Otto Electrical and internal design team
• Additional meetings, phone, and email coordination will be billed at time and materials rates
• PG&E and dry utility handout packages are anticipated and will be used in Phase 1 to add
graphic line drawing data for electric, gas, and communication conduits, vaults, and associated
facilities to the composite utility plan
• Coordination with adjacent property owners is excluded
• All associated fees will be paid for by the City
Deliverables:
• AutoCAD base, wet utility, and topographic drawings to Otto Electrical for their use
• Two (2) exhibits will be prepared for coordination with PG&E and the internal design team to
determine a proposed routing of dry utilities
Estimated Fee: Time and Materials – Hourly
• $1,200 (see footnote)
Fee Footnote
Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for informational
purposes. Amounts billed for these tasks, which will reflect actual hours worked, may be more
or less than the estimate given.
Total Estimated Additional Fees: $ 1,200
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by
the Client, is subject to the Terms and Conditions of the Prime Agreement.
Palm and Nipomo Parking Garage
Additional Service Authorization
December 12, 2019
Page 3 of 3
AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:
Sign Date
Print Name, Title
Billing E-mail (Please identify person’s name and e-mail address to receive electronic invoices.)
Billing Address (if different from mailing address)
Tasks Authorized (All tasks authorized unless otherwise noted.)
ecm\\corp\rrm\on-site\0701\0720-02-UR19-Palm-Nipomo-Parking-Structure-(2019)\Project-Management\Contracts\Addendums\X-C.1\ASA-X-C.1-bpd-12-11-
19.docx
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 3rd December 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 5
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Design of PV support structure at parking structure upper deck and coordination with DB panel provider:
· Architectural design of perimeter elements to marry with current design.
· Structural design of 2 support systems (perimeter and central).
· Attachment coordination with panel provider.
· Electrical coordination with panel provider.
The preparation of 3D models and images are excluded from this scope of work.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $27,000.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 30th December 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 6
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Site demolition and preparation phase. To include site area for both parking structure and SLO REP Theatre:
· Site Preparation and enablement package (see attached RRM scope).
· Additional topographical surveying to cover additional site area (see attached RRM scope).
· Structural work at site perimeter conditions. (see attached RRM scope).
· Coordination with SLO REP Theatre consultant team.
· Parking structure MEPF connection and allowance coordination.
· Parking structure levels and loading coordination.
· Additional Project management.
The preparation of 3D models and images are excluded from this scope of work.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $37,300.00
· Added reimbursable expenses: $1,000.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401
p: (805) 543-1794 • f: (805) 543-4609 www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844
ADD. SERVICE AUTHORIZATION
Client:
Watry Design, Inc.
Task ID Number:
X.S.1, X.C.2, X.ST.1
Project Name:
Palm Nipomo Parking Structure (2019)
Project Number:
0720-02-UR19
Work Requested by:
Gordon Knowles
Request Received by:
Debbie Rudd
Date: December 13, 2019
Method:
☐ Letter ☐ Email authorization attached to parties
☒ Client authorization required ☐ Included in contract, authorization not required
Fee Types:
☒ Fixed Fee ☒ Time & Materials - Estimated Fee
DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation ("RRM Design Group"), has entered into an
agreement with Watry Design, Inc. (the "Client") dated March 12, 2019 (the "Prime
Agreement") for the project: Palm Nipomo Parking Structure (2019) (the "Project"). Additional
Services Authorized by the Client are subject to the Terms and Conditions of the Prime
Agreement.
This Additional Service Authorization is requested for the supplemental topographic mapping
and to cover coordination time and additional supporting tasks associated with the Submittal
Package 1 scope of work. This scope and fee are in addition to the “Prime Agreement”.
Task X.S.1: Supplemental Topography – Surveying
As a result of the additional information identified through the entitlement process and required
to meet the conditions of approval, RRM Surveying will collect supplemental topographic
information and update the topographic survey. Supplemental planimetric features will include
detail on existing tree canopies, sewer manholes rims and inverts, storm drain inlet rim and
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 2 of 5
invert. Also, the surrounding project frontage roads will be USA’d and associated utility
markings will be surveyed and updated in the topographic survey map.
Fixed Fee:
• $1,800 (see footnote A)
Task X.C.2: Submittal Package 1 – Civil Engineering
Submittal Package 1 – On-site Demolition, Grading and Drainage Permit:
• The Submittal Package 1 will cover the entire on-site property, encompassing both the
parking structure and the San Luis Obispo Repertory Theatre (SLO Rep Theatre) areas.
It does not include any area within the right-of-way (which is covered by a future phase
and Submittal Package 2)
• RRM Civil Engineering will prepare the construction drawing plan set which includes the
demolition plan, rough grade plan, utility plan with service connections for domestic
water, fire water, sanitary sewer, the northeast property line retaining wall profile,
notes and details for the Submittal Package 1
• A single demolition plan will be prepared as part of the grading permit package. The
demolition plan will include the demolition, removal and disposal callouts for all on-site
structures, walls, stairs, and associated appurtenances. An inventory of all existing
materials to be preserved will be prepared by others and will be included on the
demolition plan for reference. The demolition plan will not include any work within the
right-of-way
• The rough grading plan for the entire site which will establish pad elevations for the
future parking structure, SLO Rep Theatre and liner building.
• RRM Structural Engineering will coordinate with the Watry structural engineers and
SLO Rep Theatre civil/structural engineers and prepare the northeast property line
retaining wall structural drawings, details and calculations. See task X.ST.1 below
• RRM Civil Engineering will prepare a composite utility plan with service connections for
domestic water, fire water, sanitary sewer
Assumptions:
• One (1) 30-minute conference call per week for 18 weeks is assumed for coordination with the
City, Watry, SLO Rep Theatre design team, landscape, survey, mechanical, electrical, plumbing
engineers
• It is assumed the 60% and 90% construction drawing sets will be submitted electronically to the
City for review and a meeting would not be required
• Additional coordination time, meetings, and conference calls with City, Watry, SLO Rep Theatre
design team, landscape, survey, mechanical, electrical, plumbing engineers will be billed at time
and materials rates
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 3 of 5
• There will be a single domestic water connection in Nipomo Street for the whole site. The
services for the parking structure and SLO Rep Theatre will branch off that line
• There will be a single fire water connection and double detector check valve (DDCV) assembly
in Nipomo Street for the whole site. The fire water lines for the parking structure and SLO Rep
Theatre will branch off that line
• The future liner residential building will have its own, separate domestic and fire water service
line connections
• There will be separate sanitary sewer lateral services for each of the buildings
• For the parking structure, Watry will provide domestic water, fire water and sanitary sewer
service locations, materials and sizes
• For the SLO Rep Theatre, Engineering Design Professionals (EDP) will provide domestic water,
fire water and sanitary sewer service locations, materials and sizes
• For the future liner residential building, the City will provide domestic water, fire water and
sanitary sewer service locations, materials and sizes
• Otto Electrical drawings, PG&E and dry utility handout packages are anticipated and will be
used in Phase 1 to add graphic line drawing data for electric, gas, and communication conduits,
vaults, and associated facilities to the composite utility plan
• SLO Rep Theatre civil engineer, EDP, will prepare and provide drainage plans and calculations
for the subsurface stormwater chambers, along with retaining walls associated with the SLO
Rep Theatre area
• It is assumed the temporary shoring is excluded from RRM’s scope of work. The temporary
shoring lines will be shown for reference on the Submittal 1 Package plans. The temporary
shoring specification will be prepared by Watry/City. The calculations, design, plans and details
will be handled by others/general contractor
• Coordination with adjacent property owners is excluded
• All associated fees will be paid for by the City
Deliverables:
• 60% Construction Drawings
• 90% Construction Drawings
• Draft Specifications
• 100% Bid Package Construction Drawings
• Final Specifications
Estimated Fee: Time and Materials – Hourly
• $20,000 (see footnote)
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 4 of 5
Task X.ST.1: Site Improvement Retaining Walls – Structural Engineering
In this task, RRM Structural Engineering will prepare structural details and general notes on the
retaining walls. Structural calculations will be provided to support the structural construction
documents for submission for a building permit.
Structural Assumptions:
• This project will be designed in accordance with the 2019 CBC
• The wall is on the northeast side of the lot running from Palm to Monterey Street
• The walls will be CMU or concrete with concrete foundations
• Wall heights vary, plus a screen wall/fence above
• Walls will be grouped in approximately two (2) foot height increments based on imposed
loading and footing type (balanced, L-footing, J-footing), and then wall types will be referenced
from wall stations shown on the civil plans
• Given the height difference and proximity of structures on adjacent properties to the new
retaining wall on the property line it is assumed that the installation of the wall will follow an A-
B-C slot cutting method, to maintain the integrity of the existing support during construction. If
temporary shoring is required for installation, that would be excluded, see exclusions below
• Coordination with the walls and foundation of the parking structure will be required
• Geotechnical Engineering/Current Soils Report (to include retaining wall parameters as well as
address any surcharge parameters on the retaining wall)
Structural Exclusions:
• Design of other retaining walls and site elements (trash enclosures, free-standing
canopies/pergolas, etc.) are not anticipated or included at this time. They may be provided as
an additional service
• It is anticipated that the Geotechnical Report will be provided prior to submitting the design. If
the Geotech Report is not provided prior to starting the Construction Documents an add service
may be required for any changes to the design parameters as a result of the report
• More than one (1) structural plan check agency. Note that plan review by a single agency is
included, however plan reviews by multiple structural review agencies would be considered an
additional service. This exclusion also applies to peer reviews or third party QA/QC reviews
• Non-conventional foundations (piles) if required following the geotechnical investigation
Deliverables:
• Typical and wall specific structural details and general notes (24” x 36” Plans – AutoCAD/PDF)
• Structural calculations (8.5” x 11” – PDF)
Fixed Fee:
• $4,500 (see footnote)
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 5 of 5
Fee Footnote
A. Fixed fee tasks will be billed as the work progresses until the task is completed and the
total amount stated in the contract for the task is invoiced.
B. Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for
informational purposes. Amounts billed for these tasks, which will reflect actual hours
worked, may be more or less than the estimate given.
Total Estimated Additional Fees: $ 26,300
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by
the Client, is subject to the Terms and Conditions of the Prime Agreement.
AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:
Sign Date
Print Name, Title
Billing E-mail (Please identify person’s name and e-mail address to receive electronic invoices.)
Billing Address (if different from mailing address)
Tasks Authorized (All tasks authorized unless otherwise noted.)
ecmN:\0701\0720-02-UR19-Palm-Nipomo-Parking-Structure-(2019)\Project-Management\Contracts\Addendums\X-C.2\ASA-XS.1-XC.2-XST.1-bpd-12-13-19.docx
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 30th December 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 7
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Additional work due to project phasing and planning committee requirements for both parking structure and
SLO REP Theatre:
· Revised Landscape and civil phasing to accommodate SLO REP Theatre construction schedule (see
attached RRM scope).
· Additional work required to meeting Planning Committee conditions (see attached RRM scope).
· Additional Project management.
The preparation of 3D models and images are excluded from this scope of work.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $35,000.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401
p: (805) 543-1794 • f: (805) 543-4609 www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844
ADD. SERVICE AUTHORIZATION
Client:
Watry Design, Inc.
Task ID Number:
X.C.3 and X.L.1 to X.L.4
Project Name:
Palm Nipomo Parking Structure (2019)
Project Number:
0720-02-UR19
Work Requested by:
Gordon Knowles
Request Received by:
Debbie Rudd
Date: December 13, 2019
Method:
☐ Letter ☐ Email authorization attached to parties
☒ Client authorization required ☐ Included in contract, authorization not required
Fee Types:
☐ Fixed Fee ☒ Time & Materials - Estimated Fee
DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation ("RRM Design Group"), has entered into an
agreement with Watry Design, Inc. (the "Client") dated March 12, 2019 (the "Prime
Agreement") for the project: Palm Nipomo Parking Structure (2019) (the "Project"). Additional
Services Authorized by the Client are subject to the Terms and Conditions of the Prime
Agreement.
This Additional Service Authorization is requested to cover the cost of work due to the
construction phasing revisions by the City, unforeseen conditions of approval, and work
performed prior to the initiation of the “Prime Agreement”.
Task X.C.3: Civil Engineering Services to Meet Conditions
This task is included due to Planning Commission Staff Report Conditions of Approval. Some of
the conditions will require additional work not foreseen in the development of fees in the Prime
Agreement.
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 2 of 5
The additional work includes:
• New pedestrian level streetlights and flashers at uncontrolled crosswalks
• The improvement plans and building plan submittal shall include all sidewalk dimensions
and clearances
• Bulb-out for the driveway approach into the garage and for the pedestrian crossing at
Dana Street
• Additional time for Nipomo Street frontage redesign per conditions – whether
parkways or tree plantings in tree wells is preferred
• Coordination with architect to show a building or building entry in consideration of the
existing trees to provide for minimum pedestrian passage widths
• Sidewalk landscaping, street furniture, and/or other elements shall be designed to
discourage pedestrian crossings of Nipomo Street per conditions
• Per conditions, Palm Street access driveway to the parking structure refined to provide
acceptable visibility
• Tree wells shall maintain a ten-foot clearance to the existing sewer and water mains
• New curbs along the frontage improvements shall maintain a two-foot clearance
between the lip of gutter and the existing sewer or water mains
Deliverables:
• Additional design due to the Conditions of Approval
• Additional coordination due to Conditions of Approval
• Additional plan development due to Conditions of Approval
Estimated Fee: Time and Materials – Hourly
• $12,000 (see footnote)
Task X.L.1: Revised Phasing – Landscape Architecture
The City of San Luis Obispo has requested a change to the construction phasing that was
unforeseen in the original Prime Agreement. The phasing revisions would require additional
work for clearly representing the phasing on the plans, and supplementary team coordination.
This task assumes that the off-site and on-site plans will be submitted and bid concurrently per
the Prime Agreement, and that one cohesive project closeout will occur including punch walk
and record drawing preparation will be provided following the construction of the final phase.
This task includes additional coordination with the design team, City staff, and SLO Rep Theatre
in plan development, and includes one bi-weekly meeting for a period of six months during plan
preparation and bidding. Additional Coordination with adjacent property owners is excluded.
Deliverables:
• Additional plan development to accommodate phasing
• Additional team coordination
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 3 of 5
Estimated Fee: Time and Materials – Hourly
• $4,050 (see footnote)
Task X.L.2: Landscape Architecture Services to Meet Conditions
This task is included due to project Conditions of Approval. Some of the conditions will require
additional coordination and potential redesign for the work listed below that was not
anticipated in the development of fees in the Prime Agreement. This task includes one meeting
with City staff to coordinate the incorporation of unforeseen Condition of Approval
requirements.
The additional work includes:
• Additional time for coordination and potential redesign based on whether parkways or
tree plantings in tree wells along Nipomo Street frontage is preferred per Condition
#22, locating new tree plantings along Nipomo Street near the face of curb per
Condition #23, and elements to discourage pedestrian crossings of Nipomo Street per
Condition #43
• Additional time for coordination and potential redesign based on parking meters
location coordination and associated planting revisions per Condition #19, providing
sidewalk dimensions and clearances per Condition #24, the potential bulb-out for the
driveway approach into the parking structure and for the pedestrian crossing at Dana
per Condition #26, and providing acceptable visibility at the Palm Street access driveway
per Condition #48
• Additional time for coordination with the project architect to show a building or
building entry in consideration of the existing trees to provide for minimum pedestrian
passage widths per Condition #24
• Team design charrette to coordinate on design elements
• Coordination with the theatre regarding the re-use of historic elements for the parking
structure portion of the project. RRM assumes the historic matrix required in
Conditions #13 and #67 will be prepared by SLO Rep Theatre and development of the
matrix is not included in this this task
Deliverables:
• Additional coordination and plan development due to Conditions of Approval
Estimated Fee: Time and Materials – Hourly
• $7,025 (see footnote)
Task X.L.3: Arborist Services to Meet Conditions
This task includes arborist services and coordination due to project Conditions of Approval.
Condition #39 will require RRM’s certified arborist to perform the work listed below. Arborist
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 4 of 5
observation and monitoring will be required to ensure the existing trees to remain will be
protected during construction.
The additional work includes:
• Development of a Tree Preservation Plan per Condition #39. This task includes
development and refinement of the existing tree plan and existing tree matrix prepared
for the ARC hearing and will be coordinated with the topographic survey for review and
approval by RRM’s arborist. The Tree Preservation Plan will include tree protection
zones identified by the arborist and will provide notes or details describing tree
protection fencing and signage locations.
• This task includes one arborist site visit during the schematic design phase for the initial
assessment of all existing trees to remain or relocate and the preparation of a memo
describing any potential impacts due to the construction activities as currently proposed
on preliminary plans.
• This task would also include up to three site visits for observation and monitoring
during demolition and construction activities around the existing trees to remain. RRM
assumes it will be the responsibility of the site superintendent to provide the arborist a
minimum of 48 hours’ notice of anticipated construction activity within the tree
protection zone of any tree indicated on the tree protection plan. Each site visit would
include a memo to the City documenting the activity observed.
Deliverables:
• Tree preservation plan
• One (1) arborist site visit and memo during schematic design
• Three (3) site visits and memos during construction
Estimated Fee: Time and Materials – Hourly
• $5,450 (see footnote)
Task X.L.4: Pre-Agreement Services Performed
This task includes the project kick-off meetings and coordination with the City and design team
prior to initiation of the Prime Agreement, including preparation and printing of the kick-off
meeting agenda and maps, and review of meeting notes. This work has been billed and paid by
Watry Design, Inc. under the previous contract but is required to be moved to the current
contract. This time was not included in RRM’s budget for tasks within the Prime Agreement.
Deliverables:
• Project kick-off coordination, preparation, and meetings
Estimated Fee: Time and Materials – Hourly
• $3,251 (see footnote)
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 5 of 5
Fee Footnote
Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for informational
purposes. Amounts billed for these tasks, which will reflect actual hours worked, may be more
or less than the estimate given.
Estimated RRM Additional Service Civil Fees: $ 12,000
Estimated RRM Additional Service Landscape Fees: $ 19,776
Total Estimated Additional Fees: $ 31,776
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by
the Client, is subject to the Terms and Conditions of the Prime Agreement.
AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:
Sign Date
Print Name, Title
Billing E-mail (Please identify person’s name and e-mail address to receive electronic invoices.)
Billing Address (if different from mailing address)
Tasks Authorized (All tasks authorized unless otherwise noted.)
ecm\\corp\rrm\on-site\0701\0720-02-UR19-Palm-Nipomo-Parking-Structure-(2019)\Project-Management\Contracts\Addendums\X-C.3 and X-L.1 to-L.4\ASA-X-C.3-
X-L.1-4-bpd-12-13-19.docx
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 22nd October 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 1
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Per request from Richard Burde of City of San Luis Obispo (the City) added services are to provide subsurface
exploration, lab testing, analysis and report preparation for the proposed San Luis Obispo Repertory Theatre to
be located adjacent to and southwest of the proposed parking structure. Recommendations for the Theatre will
be included in the report for the parking structure, per the request of Mr. Burde and for the convenience of the
City. Actions taken and design carried out by others in relation to the proposed San Luis Obispo Repertory
Theatre site area following the report are not the responsibility of Watry Design Inc. or its sub consultants.
Detailed descriptions of the added services and fee are stated below:
· Three additional borings drilled to depths ranging from 40 to 55 feet below existing ground surface
(bgs) with a combination of hollow-stem auger, solid-stem auger and rotary wash drilling equipment,
per Section 1.3.18
· Perform an additional infiltration test to a maximum depth of 10 feet bgs, per Section1.3.19
· Mark additional boring locations, contact USA and hire a private utility locator to identify potential
utility conflicts at the additional locations, per Section 1.3.20
· File additional drilling permits for the additional borings, per Section 1.3.21
· Collect samples during drilling of the additional borings and send two additional samples to a corrosion
engineer for analysis, per Section 1.3.22
· Perform additional laboratory testing on samples obtained during drilling of the additional borings,
consistent with the description stated in Section 1.3.23
· Provide analysis based on previous subsurface data and current laboratory test results, per Section
1.3.24, with the exception of consideration for shallow foundations for the proposed Theatre
· Added recommendations in a geotechnical report, per Section 1.3.25, to include the Theatre
The fee is based on the City providing the following, which was agreed to by Mr. Burde during our site visit on
Monday, August 19, 2019:
· City personnel to provide delineators and barricades for temporary closure of parking lot
· City personnel to mark two parking meters on Monterey Street “No Parking” to allow equipment access
over sidewalk and onto Theatre site
· City personnel to remove existing picket fence and steel post on Monterey Street side of Theatre site to
allow equipment access
Palm & Nipomo PS Page 2 of 2
WDI 09079 10/22/2019
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $21,500.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 22nd October 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 2
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Additional Public Hearings and presentation preparation:
· Team Coordination meetings and comment review.
· Coordination of parking structure design with the San Luis Obispo Repertory Theatre design team.
· Preparation of additional plans, elevations, sections and landscape information.
· Review and coordination of requested 3D rendered views of the project incorporating both the propose
parking structure and San Luis Obispo Repertory Theatre.
· Additional meeting attendance for the planning and landscape team.
The preparation of 3D models and images were excluded from WDI’s scope of work. Incurred costs of engaging a
rendering specialist for the production images requested by the ARC do not form part of this additional service
and have been presented as reimbursable costs against the current reimbursable budget.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $10,192.50
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 18th November 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 3
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Liner building concept drawings and RFP input:
· Liner building sketch layouts and elevation concepts.
· Code check and implication narrative.
· Assumed property line diagram.
The preparation of 3D models and images are excluded from this scope of work.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $15,000.00
· Added reimbursable expenses: $750.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 12th December 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 4
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Rerouting of overhead electric and communication utilities and coordination with utility providers:
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $17,200
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
San Luis Obispo 793 E. Foothill Blvd, Suite A-23
805.459.4329 San Luis Obispo, CA 93405
gotto@ottoelectrical.com
19-025 1
December 12, 2019
Gordon T. Knowles
Watry Design, Inc.
2099 Gateway Place, Suite 550
San Jose, CA 95110
PROJECT: PALM AND NIPOMO PARKING STRUCTURE UTILITY UNDERGROUNDING
SUMMARY
The proposed parking structure on the corner of Palm Street and Nipomo requires existing overhead
utility lines to be removed and the electric and communication utilities to be routed underground. Otto
Electrical will coordinate with PG&E, AT&T, Charter, the City, and the project team to design the
modifications to the existing dry utility routing plan serving this and adjacent properties.
ELECTRICAL POWER DESIGN
Otto Electrical will work with the Civil Engineer to determine a proposed routing of dry utilities in existing
underground public utility easements (PUE). Once a proposed routing plan is developed, we will submit
application paperwork to PG&E and coordinate with the dry utility providers (PG&E, AT&T, and Charter)
to determine new utility routing requirements. Otto Electrical will serve as the point of contact with the dry
utility companies. We will develop electrical constructions drawings in conjunction with the civil engineer’s
underground utility plans and utility providers requirements. Our scope will be limited to design of the
conveyances and for the utility’s equipment such as conduits, pull boxes, and transformer pads/vaults.
We will also work with the utility company to provide services to new city standard street lights, crossing
flashers, and irrigation controllers. The utility providers will be responsible for design of the power and
communication conduit, cables, and equipment to be installed. It is understood that the building electrical
design is being completed by other and load calculations and preliminary drawings will be available to use
when submitting application information to PG&E.
ASSUMPTIONS AND EXCLUSION
1. All application and permit fees are excluded.
2. Development and coordination of any new entitlements or easements that may be required as
part of this projects are excluded.
3. PG&E engineering advance will need to be paid promptly (by others) to ensure utility coordination
is done concurrently with design efforts.
4. Our design efforts require design and guidance from utility providers. Delays caused by utility
provider is not within Otto Electricals control.
5. Modifications to existing underground utilities required as part of the undergrounding design is
excluded. It is assumed that new underground routing can be fit in the existing PUE corridors.
6. Requested information will be provided in a timely manner.
7. Title 24 documentation is not expected and excluded.
8. Building design may require modifications to accommodate new utility services.
9. Excludes engineer’s probable cost estimate.
10. Civil engineer will provide existing PUE and underground utility information and drawings.
11. Assumes review and coordination meetings will be help in San Luis Obispo City.
12. Construction admin is excluded but can be included in the future as part of a hourly add service
agreement.
San Luis Obispo 793 E. Foothill Blvd, Suite A-23
805.459.4329 San Luis Obispo, CA 93405
gotto@ottoelectrical.com
19-025 2
DELIVERABLES
1. 60% Submittal (pdf): Electrical plans, notes, and details.
2. 90% Submittal (pdf): Electrical plans, notes, and details.
3. Final Submittal (pdf): Electrical plans, notes, and details.
FEES
Project will be billed on a Time and Material not to exceed basis for construction documents. Additional
work not covered in the above scope of work will be billed as an addendum to this proposal on an
Additional Services Agreement with prior written authorization from the Client. Reimbursable expenses
and materials are not included in the fixed fee.
All direct expenses, such as printing, shipping costs, and permit fees will be billed at the actual cost plus
15%.
Task 1 – 60% design documents, coordination, and meetings (50 hours) $7,500
Task 2 – 90% design documents, coordination, and meetings (25 hours) $3,750
Task 3 – Final design documents, coordination, and meetings (25 hours) $3,750
Total $15,000
San Luis Obispo 793 E. Foothill Blvd, Suite A-23
805.459.4329 San Luis Obispo, CA 93405
gotto@ottoelectrical.com
19-025 3
ACCEPTANCE OF PROPOSAL
Proposal Date: December 12, 2019
Client: Watry Design, Inc
Project: Palm and Nipomo Parking Structure Utility
Ungergrounding
Scope of Work: Electrical Design and Utility Coordination
T&M not to exceed: $15,000
Appendix A details the terms for work. Otto Electrical bills monthly for work in progress and payment is
due within 30 calendar days of receipt of the bill. Overdue amounts will be surcharged at 18 percent per
annum or 1.5 percent monthly. Materials are charged at cost plus 25% (+ tax).
Please indicate your acceptance of this proposal by signing below. Send payments to:
793 E. Foothill Blvd, Suite A-23
San Luis Obispo, CA 93405
In witness whereof, the parties hereto have caused this agreement consisting of proposal letter and
applicable documents to be executed of the date and year first above written.
Client: Otto Electrical, Inc.
x
Garrett Otto, PE
President
Date: Date:
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401
p: (805) 543-1794 • f: (805) 543-4609 www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844
ADD. SERVICE AUTHORIZATION
Client:
Watry Design, Inc.
Task ID Number:
X-C.1
Project Name:
Palm Nipomo Parking Structure (2019)
Project Number:
0720-02-UR19
Work Requested by:
Gordon Knowles
Request Received by:
Debbie Rudd
Date: December 12, 2019
Method:
☐ Letter ☐ Email authorization attached to parties
☒ Client authorization required ☐ Included in contract, authorization not required
Fee Types:
☐ Fixed Fee ☒ Time & Materials - Estimated Fee
DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation ("RRM Design Group"), has entered into an
agreement with Watry Design, Inc. (the "Client") dated March 12, 2019 (the "Prime
Agreement") for the project: Palm Nipomo Parking Structure (2019) (the "Project"). Additional
Services Authorized by the Client are subject to the Terms and Conditions of the Prime
Agreement.
This Additional Service Authorization is requested to cover coordination time and additional
supporting tasks associated with Otto Electrical’s utility undergrounding scope of work. This
scope and fee are in addition to the “Prime Agreement”.
Task X.C.1: Utility Undergrounding Coordination – Civil Engineering
RRM Civil Engineering will coordinate with Otto Electrical on the utility undergrounding
component of the project. It will include the electrical/dry utility redirection, undergrounding,
removal of existing overhead utility poles, and adding vaults. The electrical/dry utility
coordination, design, and plans will be handled and prepared by Otto Electrical.
Palm and Nipomo Parking Garage
Additional Service Authorization
December 12, 2019
Page 2 of 3
Assumptions:
• Four (4) 30-minute conference calls will be needed for coordination purposes between RRM
Civil Engineering and Otto Electrical and internal design team
• Additional meetings, phone, and email coordination will be billed at time and materials rates
• PG&E and dry utility handout packages are anticipated and will be used in Phase 1 to add
graphic line drawing data for electric, gas, and communication conduits, vaults, and associated
facilities to the composite utility plan
• Coordination with adjacent property owners is excluded
• All associated fees will be paid for by the City
Deliverables:
• AutoCAD base, wet utility, and topographic drawings to Otto Electrical for their use
• Two (2) exhibits will be prepared for coordination with PG&E and the internal design team to
determine a proposed routing of dry utilities
Estimated Fee: Time and Materials – Hourly
• $1,200 (see footnote)
Fee Footnote
Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for informational
purposes. Amounts billed for these tasks, which will reflect actual hours worked, may be more
or less than the estimate given.
Total Estimated Additional Fees: $ 1,200
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by
the Client, is subject to the Terms and Conditions of the Prime Agreement.
Palm and Nipomo Parking Garage
Additional Service Authorization
December 12, 2019
Page 3 of 3
AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:
Sign Date
Print Name, Title
Billing E-mail (Please identify person’s name and e-mail address to receive electronic invoices.)
Billing Address (if different from mailing address)
Tasks Authorized (All tasks authorized unless otherwise noted.)
ecm\\corp\rrm\on-site\0701\0720-02-UR19-Palm-Nipomo-Parking-Structure-(2019)\Project-Management\Contracts\Addendums\X-C.1\ASA-X-C.1-bpd-12-11-
19.docx
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 3rd December 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 5
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Design of PV support structure at parking structure upper deck and coordination with DB panel provider:
· Architectural design of perimeter elements to marry with current design.
· Structural design of 2 support systems (perimeter and central).
· Attachment coordination with panel provider.
· Electrical coordination with panel provider.
The preparation of 3D models and images are excluded from this scope of work.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $27,000.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 30th December 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 6
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Site demolition and preparation phase. To include site area for both parking structure and SLO REP Theatre:
· Site Preparation and enablement package (see attached RRM scope).
· Additional topographical surveying to cover additional site area (see attached RRM scope).
· Structural work at site perimeter conditions. (see attached RRM scope).
· Coordination with SLO REP Theatre consultant team.
· Parking structure MEPF connection and allowance coordination.
· Parking structure levels and loading coordination.
· Additional Project management.
The preparation of 3D models and images are excluded from this scope of work.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $37,300.00
· Added reimbursable expenses: $1,000.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401
p: (805) 543-1794 • f: (805) 543-4609 www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844
ADD. SERVICE AUTHORIZATION
Client:
Watry Design, Inc.
Task ID Number:
X.S.1, X.C.2, X.ST.1
Project Name:
Palm Nipomo Parking Structure (2019)
Project Number:
0720-02-UR19
Work Requested by:
Gordon Knowles
Request Received by:
Debbie Rudd
Date: December 13, 2019
Method:
☐ Letter ☐ Email authorization attached to parties
☒ Client authorization required ☐ Included in contract, authorization not required
Fee Types:
☒ Fixed Fee ☒ Time & Materials - Estimated Fee
DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation ("RRM Design Group"), has entered into an
agreement with Watry Design, Inc. (the "Client") dated March 12, 2019 (the "Prime
Agreement") for the project: Palm Nipomo Parking Structure (2019) (the "Project"). Additional
Services Authorized by the Client are subject to the Terms and Conditions of the Prime
Agreement.
This Additional Service Authorization is requested for the supplemental topographic mapping
and to cover coordination time and additional supporting tasks associated with the Submittal
Package 1 scope of work. This scope and fee are in addition to the “Prime Agreement”.
Task X.S.1: Supplemental Topography – Surveying
As a result of the additional information identified through the entitlement process and required
to meet the conditions of approval, RRM Surveying will collect supplemental topographic
information and update the topographic survey. Supplemental planimetric features will include
detail on existing tree canopies, sewer manholes rims and inverts, storm drain inlet rim and
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 2 of 5
invert. Also, the surrounding project frontage roads will be USA’d and associated utility
markings will be surveyed and updated in the topographic survey map.
Fixed Fee:
• $1,800 (see footnote A)
Task X.C.2: Submittal Package 1 – Civil Engineering
Submittal Package 1 – On-site Demolition, Grading and Drainage Permit:
• The Submittal Package 1 will cover the entire on-site property, encompassing both the
parking structure and the San Luis Obispo Repertory Theatre (SLO Rep Theatre) areas.
It does not include any area within the right-of-way (which is covered by a future phase
and Submittal Package 2)
• RRM Civil Engineering will prepare the construction drawing plan set which includes the
demolition plan, rough grade plan, utility plan with service connections for domestic
water, fire water, sanitary sewer, the northeast property line retaining wall profile,
notes and details for the Submittal Package 1
• A single demolition plan will be prepared as part of the grading permit package. The
demolition plan will include the demolition, removal and disposal callouts for all on-site
structures, walls, stairs, and associated appurtenances. An inventory of all existing
materials to be preserved will be prepared by others and will be included on the
demolition plan for reference. The demolition plan will not include any work within the
right-of-way
• The rough grading plan for the entire site which will establish pad elevations for the
future parking structure, SLO Rep Theatre and liner building.
• RRM Structural Engineering will coordinate with the Watry structural engineers and
SLO Rep Theatre civil/structural engineers and prepare the northeast property line
retaining wall structural drawings, details and calculations. See task X.ST.1 below
• RRM Civil Engineering will prepare a composite utility plan with service connections for
domestic water, fire water, sanitary sewer
Assumptions:
• One (1) 30-minute conference call per week for 18 weeks is assumed for coordination with the
City, Watry, SLO Rep Theatre design team, landscape, survey, mechanical, electrical, plumbing
engineers
• It is assumed the 60% and 90% construction drawing sets will be submitted electronically to the
City for review and a meeting would not be required
• Additional coordination time, meetings, and conference calls with City, Watry, SLO Rep Theatre
design team, landscape, survey, mechanical, electrical, plumbing engineers will be billed at time
and materials rates
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 3 of 5
• There will be a single domestic water connection in Nipomo Street for the whole site. The
services for the parking structure and SLO Rep Theatre will branch off that line
• There will be a single fire water connection and double detector check valve (DDCV) assembly
in Nipomo Street for the whole site. The fire water lines for the parking structure and SLO Rep
Theatre will branch off that line
• The future liner residential building will have its own, separate domestic and fire water service
line connections
• There will be separate sanitary sewer lateral services for each of the buildings
• For the parking structure, Watry will provide domestic water, fire water and sanitary sewer
service locations, materials and sizes
• For the SLO Rep Theatre, Engineering Design Professionals (EDP) will provide domestic water,
fire water and sanitary sewer service locations, materials and sizes
• For the future liner residential building, the City will provide domestic water, fire water and
sanitary sewer service locations, materials and sizes
• Otto Electrical drawings, PG&E and dry utility handout packages are anticipated and will be
used in Phase 1 to add graphic line drawing data for electric, gas, and communication conduits,
vaults, and associated facilities to the composite utility plan
• SLO Rep Theatre civil engineer, EDP, will prepare and provide drainage plans and calculations
for the subsurface stormwater chambers, along with retaining walls associated with the SLO
Rep Theatre area
• It is assumed the temporary shoring is excluded from RRM’s scope of work. The temporary
shoring lines will be shown for reference on the Submittal 1 Package plans. The temporary
shoring specification will be prepared by Watry/City. The calculations, design, plans and details
will be handled by others/general contractor
• Coordination with adjacent property owners is excluded
• All associated fees will be paid for by the City
Deliverables:
• 60% Construction Drawings
• 90% Construction Drawings
• Draft Specifications
• 100% Bid Package Construction Drawings
• Final Specifications
Estimated Fee: Time and Materials – Hourly
• $20,000 (see footnote)
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 4 of 5
Task X.ST.1: Site Improvement Retaining Walls – Structural Engineering
In this task, RRM Structural Engineering will prepare structural details and general notes on the
retaining walls. Structural calculations will be provided to support the structural construction
documents for submission for a building permit.
Structural Assumptions:
• This project will be designed in accordance with the 2019 CBC
• The wall is on the northeast side of the lot running from Palm to Monterey Street
• The walls will be CMU or concrete with concrete foundations
• Wall heights vary, plus a screen wall/fence above
• Walls will be grouped in approximately two (2) foot height increments based on imposed
loading and footing type (balanced, L-footing, J-footing), and then wall types will be referenced
from wall stations shown on the civil plans
• Given the height difference and proximity of structures on adjacent properties to the new
retaining wall on the property line it is assumed that the installation of the wall will follow an A-
B-C slot cutting method, to maintain the integrity of the existing support during construction. If
temporary shoring is required for installation, that would be excluded, see exclusions below
• Coordination with the walls and foundation of the parking structure will be required
• Geotechnical Engineering/Current Soils Report (to include retaining wall parameters as well as
address any surcharge parameters on the retaining wall)
Structural Exclusions:
• Design of other retaining walls and site elements (trash enclosures, free-standing
canopies/pergolas, etc.) are not anticipated or included at this time. They may be provided as
an additional service
• It is anticipated that the Geotechnical Report will be provided prior to submitting the design. If
the Geotech Report is not provided prior to starting the Construction Documents an add service
may be required for any changes to the design parameters as a result of the report
• More than one (1) structural plan check agency. Note that plan review by a single agency is
included, however plan reviews by multiple structural review agencies would be considered an
additional service. This exclusion also applies to peer reviews or third party QA/QC reviews
• Non-conventional foundations (piles) if required following the geotechnical investigation
Deliverables:
• Typical and wall specific structural details and general notes (24” x 36” Plans – AutoCAD/PDF)
• Structural calculations (8.5” x 11” – PDF)
Fixed Fee:
• $4,500 (see footnote)
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
Page 5 of 5
Fee Footnote
A. Fixed fee tasks will be billed as the work progresses until the task is completed and the
total amount stated in the contract for the task is invoiced.
B. Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for
informational purposes. Amounts billed for these tasks, which will reflect actual hours
worked, may be more or less than the estimate given.
Total Estimated Additional Fees: $ 26,300
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by
the Client, is subject to the Terms and Conditions of the Prime Agreement.
AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:
Sign Date
Print Name, Title
Billing E-mail (Please identify person’s name and e-mail address to receive electronic invoices.)
Billing Address (if different from mailing address)
Tasks Authorized (All tasks authorized unless otherwise noted.)
ecmN:\0701\0720-02-UR19-Palm-Nipomo-Parking-Structure-(2019)\Project-Management\Contracts\Addendums\X-C.2\ASA-XS.1-XC.2-XST.1-bpd-12-13-19.docx
Irvine, CA | San Jose, CA | Dallas, TX
watrydesign.com
Additional Services Agreement
To: Public Works Date: 30th December 2019
919 Palm Street,
San Luis Obispo,
CA 93401-3218
Project: Palm & Nipomo PS
Tel: 805 781 7193
WDI Project #: 09079.113
Attn: Richard Burde WDI Add Service #: 7
Watry Design, Inc. is hereby authorized to perform the following additional work as described:
Additional work due to project phasing and planning committee requirements for both parking structure and
SLO REP Theatre:
· Revised Landscape and civil phasing to accommodate SLO REP Theatre construction schedule (see
attached RRM scope).
· Additional work required to meeting Planning Committee conditions (see attached RRM scope).
· Additional Project management.
The preparation of 3D models and images are excluded from this scope of work.
Additional fee required for the above described work as a maximum not to exceed:
· Added fee: $35,000.00
All additional work will be performed in accordance with the requirements, conditions, & limitations of the
original contract unless otherwise stipulated herein.
AUTHORIZED BY:
Name (please print): _____________________________________ Date: ___________________________
Signature: _____________________________________
Watry Design, Inc. hereby agrees to furnish the above described additional services for the stipulated fees.
WATRY AUTHORIZATION:
Signature: ____________________________________________ Date: ___________________________
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401
p: (805) 543-1794 • f: (805) 543-4609 www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844
ADD. SERVICE AUTHORIZATION
Client:
Watry Design, Inc.
Task ID Number:
X.C.3 and X.L.1 to X.L.4
Project Name:
Palm Nipomo Parking Structure (2019)
Project Number:
0720-02-UR19
Work Requested by:
Gordon Knowles
Request Received by:
Debbie Rudd
Date: December 13, 2019
Method:
☐ Letter ☐ Email authorization attached to parties
☒ Client authorization required ☐ Included in contract, authorization not required
Fee Types:
☐ Fixed Fee ☒ Time & Materials - Estimated Fee
DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation ("RRM Design Group"), has entered into an
agreement with Watry Design, Inc. (the "Client") dated March 12, 2019 (the "Prime
Agreement") for the project: Palm Nipomo Parking Structure (2019) (the "Project"). Additional
Services Authorized by the Client are subject to the Terms and Conditions of the Prime
Agreement.
This Additional Service Authorization is requested to cover the cost of work due to the
construction phasing revisions by the City, unforeseen conditions of approval, and work
performed prior to the initiation of the “Prime Agreement”.
Task X.C.3: Civil Engineering Services to Meet Conditions
This task is included due to Planning Commission Staff Report Conditions of Approval. Some of
the conditions will require additional work not foreseen in the development of fees in the Prime
Agreement.
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Additional Service Authorization
December 13, 2019
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The additional work includes:
• New pedestrian level streetlights and flashers at uncontrolled crosswalks
• The improvement plans and building plan submittal shall include all sidewalk dimensions
and clearances
• Bulb-out for the driveway approach into the garage and for the pedestrian crossing at
Dana Street
• Additional time for Nipomo Street frontage redesign per conditions – whether
parkways or tree plantings in tree wells is preferred
• Coordination with architect to show a building or building entry in consideration of the
existing trees to provide for minimum pedestrian passage widths
• Sidewalk landscaping, street furniture, and/or other elements shall be designed to
discourage pedestrian crossings of Nipomo Street per conditions
• Per conditions, Palm Street access driveway to the parking structure refined to provide
acceptable visibility
• Tree wells shall maintain a ten-foot clearance to the existing sewer and water mains
• New curbs along the frontage improvements shall maintain a two-foot clearance
between the lip of gutter and the existing sewer or water mains
Deliverables:
• Additional design due to the Conditions of Approval
• Additional coordination due to Conditions of Approval
• Additional plan development due to Conditions of Approval
Estimated Fee: Time and Materials – Hourly
• $12,000 (see footnote)
Task X.L.1: Revised Phasing – Landscape Architecture
The City of San Luis Obispo has requested a change to the construction phasing that was
unforeseen in the original Prime Agreement. The phasing revisions would require additional
work for clearly representing the phasing on the plans, and supplementary team coordination.
This task assumes that the off-site and on-site plans will be submitted and bid concurrently per
the Prime Agreement, and that one cohesive project closeout will occur including punch walk
and record drawing preparation will be provided following the construction of the final phase.
This task includes additional coordination with the design team, City staff, and SLO Rep Theatre
in plan development, and includes one bi-weekly meeting for a period of six months during plan
preparation and bidding. Additional Coordination with adjacent property owners is excluded.
Deliverables:
• Additional plan development to accommodate phasing
• Additional team coordination
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Additional Service Authorization
December 13, 2019
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Estimated Fee: Time and Materials – Hourly
• $4,050 (see footnote)
Task X.L.2: Landscape Architecture Services to Meet Conditions
This task is included due to project Conditions of Approval. Some of the conditions will require
additional coordination and potential redesign for the work listed below that was not
anticipated in the development of fees in the Prime Agreement. This task includes one meeting
with City staff to coordinate the incorporation of unforeseen Condition of Approval
requirements.
The additional work includes:
• Additional time for coordination and potential redesign based on whether parkways or
tree plantings in tree wells along Nipomo Street frontage is preferred per Condition
#22, locating new tree plantings along Nipomo Street near the face of curb per
Condition #23, and elements to discourage pedestrian crossings of Nipomo Street per
Condition #43
• Additional time for coordination and potential redesign based on parking meters
location coordination and associated planting revisions per Condition #19, providing
sidewalk dimensions and clearances per Condition #24, the potential bulb-out for the
driveway approach into the parking structure and for the pedestrian crossing at Dana
per Condition #26, and providing acceptable visibility at the Palm Street access driveway
per Condition #48
• Additional time for coordination with the project architect to show a building or
building entry in consideration of the existing trees to provide for minimum pedestrian
passage widths per Condition #24
• Team design charrette to coordinate on design elements
• Coordination with the theatre regarding the re-use of historic elements for the parking
structure portion of the project. RRM assumes the historic matrix required in
Conditions #13 and #67 will be prepared by SLO Rep Theatre and development of the
matrix is not included in this this task
Deliverables:
• Additional coordination and plan development due to Conditions of Approval
Estimated Fee: Time and Materials – Hourly
• $7,025 (see footnote)
Task X.L.3: Arborist Services to Meet Conditions
This task includes arborist services and coordination due to project Conditions of Approval.
Condition #39 will require RRM’s certified arborist to perform the work listed below. Arborist
Palm and Nipomo Parking Garage
Additional Service Authorization
December 13, 2019
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observation and monitoring will be required to ensure the existing trees to remain will be
protected during construction.
The additional work includes:
• Development of a Tree Preservation Plan per Condition #39. This task includes
development and refinement of the existing tree plan and existing tree matrix prepared
for the ARC hearing and will be coordinated with the topographic survey for review and
approval by RRM’s arborist. The Tree Preservation Plan will include tree protection
zones identified by the arborist and will provide notes or details describing tree
protection fencing and signage locations.
• This task includes one arborist site visit during the schematic design phase for the initial
assessment of all existing trees to remain or relocate and the preparation of a memo
describing any potential impacts due to the construction activities as currently proposed
on preliminary plans.
• This task would also include up to three site visits for observation and monitoring
during demolition and construction activities around the existing trees to remain. RRM
assumes it will be the responsibility of the site superintendent to provide the arborist a
minimum of 48 hours’ notice of anticipated construction activity within the tree
protection zone of any tree indicated on the tree protection plan. Each site visit would
include a memo to the City documenting the activity observed.
Deliverables:
• Tree preservation plan
• One (1) arborist site visit and memo during schematic design
• Three (3) site visits and memos during construction
Estimated Fee: Time and Materials – Hourly
• $5,450 (see footnote)
Task X.L.4: Pre-Agreement Services Performed
This task includes the project kick-off meetings and coordination with the City and design team
prior to initiation of the Prime Agreement, including preparation and printing of the kick-off
meeting agenda and maps, and review of meeting notes. This work has been billed and paid by
Watry Design, Inc. under the previous contract but is required to be moved to the current
contract. This time was not included in RRM’s budget for tasks within the Prime Agreement.
Deliverables:
• Project kick-off coordination, preparation, and meetings
Estimated Fee: Time and Materials – Hourly
• $3,251 (see footnote)
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Additional Service Authorization
December 13, 2019
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Fee Footnote
Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for informational
purposes. Amounts billed for these tasks, which will reflect actual hours worked, may be more
or less than the estimate given.
Estimated RRM Additional Service Civil Fees: $ 12,000
Estimated RRM Additional Service Landscape Fees: $ 19,776
Total Estimated Additional Fees: $ 31,776
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by
the Client, is subject to the Terms and Conditions of the Prime Agreement.
AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:
Sign Date
Print Name, Title
Billing E-mail (Please identify person’s name and e-mail address to receive electronic invoices.)
Billing Address (if different from mailing address)
Tasks Authorized (All tasks authorized unless otherwise noted.)
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X-L.1-4-bpd-12-13-19.docx