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Home My WebLink AboutPRR21198 Rajagopal - PD StopsCITY OF SAN LUIS OBISPO REQUEST FOR PUBLIC RECORDS (Return to City Clerk’s Office) The California Public Records Act (Government Code 6250. et seq.) was enacted to ensure public access to public records. This form will enable us to accurately and efficiently fill your request. With the exception of certain State‐mandated records, or records that exceed the standard size, copies are $.40 per page (standard or legal size). DVDs of City Council or Planning Commission meetings are $29 each. NAME: DATE OF REQUEST: ADDRESS: PHONE: FAX: _____ E‐MAIL: _____________________________________________ INFORMATION NEEDED: For each record, describe type, date, subject, title, etc. Please be very specific. ______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ YOUR REQUEST WILL BE PROCESSED IN COMPLIANCE WITH THE PUBLIC RECORDS ACT. California Government Code Section 6253 (c). Each agency, upon a request for a copy of records, shall, within 10 days from receipt of the request, determine whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the agency and shall promptly notify the person making the request of the determination and the reasons therefore. In unusual circumstances, the time limit prescribed in this section may be extended by written notice by the head of the agency or his or her designee to the person making the request, setting forth the reasons for the extension and the date on which a determination is expected to be dispatched. No notice shall specify a date that would result in an extension for more than 14 days.1 If you need assistance with this request or wish to review the records on site, please call the City Clerk’s Office in advance at 781‐7100 to schedule an appointment. The City Clerk’s Office is located at 990 Palm Street, San Luis Obispo, CA 93401. You may email your request to cityclerk@slocity.org. FOR OFFICIAL USE ONLY Forwarded to: Date Completed: Charge (if any): Mailed: Picked up: E‐Mailed: 1As used in this section, “unusual circumstances” means, but only to the extent reasonably necessary to the proper processing of the particular request: 1)The need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request. 2) The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records which are demanded in a single request. 3)The need for consultation, which shall be conducted with all practicable speed, with another agency having substantial interest in the determination of the request or among two or more components of the agency having substantial subject matter interest therein. G:\Blank Forms and Templates\Request for Public Records 08/16 Christian, Kevin Subject: Public Records Act Request From: Bulbul Rajagopal <brajagopal@newtimesslo.com> Sent: Thursday, September 2, 2021 10:05 AM To: Rapp, Tera <trapp@slocity.org> Subject: Re: Public Records Act Request I'll make it today. I've taken out the field for stop duration. Additionally, is there a data dictionary that I can access for the offense codes? This letter is to request access to records in the possession of the San Luis Obispo Police Department for the purpose of inspection and copying pursuant to the California Public Records Act (Government Code Section 6250 et seq.). Please provide me with an electronic copy of the SLOPD’s police traffic citation data contained in your agency’s records database collected from January 1 to December 31, 2019. Specifically, I want the following fields including, but not limited to: Date of traffic stop, the race of the person stopped, the gender of the person stopped, the name of the neighborhood where the stop occurred, and the offense. I ask that this data be provided in a machine- readable format such as a Microsoft Excel file, a text file, or a Microsoft Access file. I would also request a copy of the record layout of the database and a data dictionary to help interpret the information in the database. Section 6253.9 of the Act requires “a public agency to make the record available in any electronic format in which it hol ds the information and authorizes the agency to charge the public for the direct cost of duplicating the record.” As thes e data were generated by a machine reading process, it is evident that such a record exists. If you determine that an express provision of law exists to exempt from disclosure all or a portion of the material I have requested, Government Code Section 6256 requires notification to me of the reasons for the determination not later t han 10 days from your receipt of this request. Government Code Section 6256.2 prohibits the use of the 10- day period, or any provisions of the Public Records Act “to delay access for purposes of inspecting public records.” Thank you for your timely attention to my request. Sincerely, BULBUL RAJAGOPAL Investigative Reporter | The New Times San Luis Obispo brajagopal@newtimesslo.com On Thu, Sep 2, 2021 at 9:42 AM Rapp, Tera <trapp@slocity.org> wrote: 1 It would be considered a new request, but you can do that via email. Are you making that request for 2019 today, or was that a question for a future possibility? From: Bulbul Rajagopal <brajagopal@newtimesslo.com> Sent: Thursday, September 2, 2021 9:40 AM To: Rapp, Tera <trapp@slocity.org> Subject: Re: Public Records Act Request Ah, got it, If I need to access 2019 records for the same fields, do I need to file a fresh request or can I include it as part of this email? Investigative Reporter | The New Times San Luis Obispo brajagopal@newtimesslo.com On Thu, Sep 2, 2021 at 9:38 AM Rapp, Tera <trapp@slocity.org> wrote: I sent it as a PDF which is how our Department provides data for PRA requests (I neglected to indicate that in my response). But I’m pretty sure you should be able to save it into a different format for your needs using Adobe. Tera From: Bulbul Rajagopal <brajagopal@newtimesslo.com> Sent: Thursday, September 2, 2021 9:31 AM To: Rapp, Tera <trapp@slocity.org> Subject: Re: Public Records Act Request This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Ms. Rapp, 2 Thank you for the information. In my original filing, I had requested the data to be presented as an Excel sheet or a .csv file. Would it be possible for the records office to present it that way for me, instead of as a Google Doc? Best, Bulbul Investigative Reporter | The New Times San Luis Obispo brajagopal@newtimesslo.com On Thu, Sep 2, 2021 at 9:25 AM Rapp, Tera <trapp@slocity.org> wrote: Good morning, Please see the attached response to you PRA request dated 8/23/21 regarding traffic stop information. Sincerely, Tera Rapp Police Records Supervisor Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E trapp@slocity.org T 805.781.7322 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re- 3