HomeMy WebLinkAboutSole Source Justification for GameTimeCity of San Luis Obispo Sole Source Justification Form
GameTime c/o Great Western
It is the policy of the City of San Luis Obispo to solicit quotations or bids for purchases of commodities or
services for specified dollar amounts and to select vendors on a competitive basis (See City of San Luis
Obispo Financial Management Manual, Section 201, Exhibit 201‐B).
Pursuant to San Luis Obispo Municipal Code Chapter 3.24.060, certain acquisitions in which the products
or services may only be obtained from a single source may be purchased without engaging in bidding
procedures. Such Sole Source acquisitions must be justified in sufficient detail to explain the basis for
suspending the usual competitive procurement process and approved by the approving authority before
such a purchase is made.
1. What product or service is being requested? Why is it necessary?
The purchase of park playground equipment. The playground equipment is required for the Islay Hill
Park Playground Renovation project.
2. Is this “brand” of product or services offered the only one that meets the City’s requirements? If
yes, what is unique about the product/services?
This vendor produces equipment that will completely match the layouts that were reviewed and
approved by the Parks and Recreation commission. There are other playground equipment
manufacturers, but GameTime’s equipment was specifically chosen by the Parks and Recreation
Commission.
3. Is the product or service proprietary or is it available from various dealers? Have you verified this?
Playground equipment is available from various dealers, but this specific layout can only be created
from GameTime. This was verified during the design stage.
4. Have other products/vendors been considered? If yes, which products/vendors have been
considered and how did they fail to meet the City’s requirements?
Yes two other playground equipment manufacturers were considered and reviewed. The Parks and
Recreation Commission and the public reviewed layouts from other manufacturers. The other
vendors’ products and layout designs were ultimately not selected as the best fit for this park
renovation.
5. Is the purchase an upgrade or addition to an existing system or brand of products adopted citywide?
If so, will purchase of this product avoid other costs as opposed to purchasing another product or
service (e.g., additional training required; data conversion; implementation of a new system; etc.)?
This purchase will be an upgrade to the existing system in order to meet current ADA and State
Requirements. The purchase of this equipment directly from the manufacturer will result in a $20,000
discount for the City. Purchase of this equipment is specific to the Islay Park Renovation Project,
future park renovations may utilize another equipment manufacturer.
City of San Luis Obispo Sole Source Justification Form
6. Is this a request for services by a contractor with necessary, unique and critical knowledge of
established City systems or programs? If so, will using the contractor’s services avoid other costs
(e.g.: significant staff time in compiling information, data transfers, etc.)?
This request does not eliminate the need for a competitive bidd ing process for the construction of the
project. The Contractor will be required to meet the appropriate licensing requirements to install the
purchased equipment.
7. What is the quoted price for the product or services and is it reasonable (based on other products
or services in the same field or based on historical pricing for the City for similar products or
services)?
The estimated price for the playground equipment is $144,502.26. This is a reasonable fee for the
equipment provided.
Approved:
______________________________________ _____________________
Name: Date
Title: