HomeMy WebLinkAboutResolution - Final - no sigsR ______
RESOLUTION NO. _____ (2020 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, CREATING THE TASK FORCE FOR
DIVERSITY, EQUITY AND INCLUSION AND DEFINING ITS TERM
AND CHARGE
WHEREAS, the City Council has expressed a commitment to making San Luis Obispo a
welcoming, inclusive, and safe community for everyone, and to promoting free thought and
speech, while condemning racism, hate speech, bigotry, violence, and prejudice; and
WHEREAS, as a part of the adoption of the City’s 2019- 2021 Major City Goals, the City
Council also set a vision of a dynamic community embracing its future while respecting its past
with core values of civility, sustainability, diversity, inclusivity, regionalism, partnership, and
resiliency as a guide to approaching the work of the Major City Goals; and
WHEREAS, as part of the adoption of the 2020-21 Meta Goal, the City Council adopted
eight guiding principles to help guide the implementation of the tasks outlined in the Meta Goal.
The eighth principle reads: “The city recognizes that social and economic inequality is embedded
in our systems and culture, and that recovery must integrate deep structural transition to support
the well-being and empowerment of marginalized communities”; and
WHEREAS, during the June 2, 2020 City Council Meeting, in recognizing the need to
continue efforts of systemic recovery, the City Council approved a budget of $140,000 to
supplement an existing $20,000 towards the advancement and efforts of Diversity, Equity and
Inclusion in the City of San Luis Obispo; and
WHEREAS, during the June 2, 2020 City Council Meeting, Mayor Heidi Harmon and
Council Member Erica A. Stewart volunteered to assist City Staff with the creation of a Diversity,
Equity, and Inclusivity Task Force.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
that a Diversity, Equity, and Inclusion Task Force is hereby created with a composition, term,
charge, ground rules and staff support as follows:
SECTION 1. DE&I-TF. The Diversity, Equity, and Inclusion Task Force shall be
comprised of representatives to be appointed by the Council. The Task Force shall be comprised
of an odd number of participants.
SECTION 2. ACTION
1. Direct Staff to provide notice and solicit applications and resumes to serve on the
DE&I-TF to be submitted to the City Clerk by August 15, 2020.
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2. Task force members shall serve at the pleasure of the City Council and may, by a
majority Council vote, be appointed, dismissed, or replaced and the term of
members shall conclude upon the completion of work as outlined in Exhibit A or
until January 1, 2021 whichever occurs first.
3. The DE&I-TF is hereby established until January 1, 2021 at which point it will no
longer be an ad-hoc committee with the possible extension of this term to be
considered by the City Council prior to that time.
4. The purpose of the DE&I-TF is to advise the City in developing recommendations
that further the advancement of Diversity, Equity, and Inclusion in the City of San
Luis Obispo as defined in Exhibit A.
5. The DE&I-TF shall select a chair who will be the primary spokesperson for the
DE&I-TF. The Chair shall speak for the DE&I-TF at public hearings or other
meeting as authorized by the DE&I-TF.
6. The City will provide staff support to the DE&I-TF, with the City Manager to be
primarily responsible for providing this support, to include preparation of agendas,
and minutes, compilation of material for discussion at DE&I-TF meetings, and
assistance with public outreach efforts.
7. The DE&I-TF shall conduct all meetings in compliance with the Ralph M. Brown
Act governing open meetings for local government bodies.
8. The DE&I-TF shall strive to act by consensus and shall promote full and open
discussion of all matters and shall abide by the regional Code of Civility which
seeks to 1) Listen first, 2) Respect different opinions 3) Be courteous, 4) Disagree
constructively and 5) Debate the policy not the person.
9. An audio recording of meetings shall be posted on the City’s website following
each meeting. No formal minutes shall be recorded for review.
10. Subcommittees may be formed to focus on issues or subjects meriting more detailed
discussion and are not legally required to be noticed or posted per the Brown Act.
11. DE&I-TF members are not considered to be “public officials” as defined in §82048
of the California Government Code and therefore are not subject to the state
Political Reform Act and its disclosure provisions (Government Code §§81000 et
seq.) Nevertheless, DE&I-TF members shall remove themselves from all
discussions and votes on matters in which they have any direct personal financial
interest, or where the member’s professional allegiance and/or personal bias cannot
be set aside to allow for the member’s fair consideration of the issue(s) at hand.
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12. DE&I-TF members shall conscientiously follow high ethical standards and put the
public interest ahead of any personal interest and/or bias and to abstain from all
discussion and votes where this is not possible.
13. Specific legal issues are to be directed through the City Manager to the City
Attorney for a response.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2020.
Mayor Heidi Harmon
ATTEST:
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, on ____________________.
Teresa Purrington
City Clerk
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Exhibit A
CITY of SAN LUIS OBISPO DE&I TASK FORCE
CONCEPT PAPER
June 29, 2020
Overview
Background This Council action stems from the work that began in June 2019, and is
propelled by increased xenophobia, the Black Lives Matter protests, and the
problems of systemic racism suffered by many, in many forms. We
acknowledge that biases also adversely affect other marginalized groups in
SLO. This Task Force is a commitment by the City to take local action on
these longstanding problems by making recommendations to the City
Council as outlined in this charter.
Vision We envision a San Luis Obispo that is welcoming, inclusive, and
safe. Our city values diversity, promotes equity and belonging, actively
denounces systemic racism, and actively works toward racial justice.
Charter Advance diversity, equity, and inclusion (DE&I) in San Luis Obispo by
engaging community leaders and change agents to:
1) Focus on activities that support marginalized racial, ethnic, and cultural
groups.
2) Collect information and insight about advancing DE&I in San Luis
Obispo.
3) Develop a notice of funding availability (NOFA) to support the DE&I
work of proven organizations and best practices for change.
4) Provide guidance and a foundation for creating a potential 21-23 DE&I-
focused Major City Goal.
5) Strengthen the focus and role of the City’s Human Relations
Commission (HRC) to support the City’s vision.
Outcomes 1) Support the work of DE&I Providers with directed funding for proven
or promising impactful, sustainable projects.
2) A framework / potential scope for a 21-23 DE&I-focused Major City
Goal.
3) Provide a recommendation on the role and function of the HRC in
relation to DE&I efforts.
Guiding SUPPORT DE&I efforts and organizations; the City is not a subject matter
Principles expert. Research should incorporate work and input already done in this
region and not burden people from unnecessarily retelling their stories and
lived experiences. Community members and organizations can provide
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critical expertise and play a vital role in terms of leadership and give
perspectives to fund systemic change in diversity, equity, and inclusion.
COMMIT our resources to support efforts that have the potential for the
highest impact.
We acknowledge that MEANINGFUL and SUSTAINABLE change will
happen over time; the City will support radical incrementalism for the long-
term.
FLEXIBILITY is needed; the initial charter may be modified in response to
what is learned and to maximize impact.
Approach A Task Force of approximately 9-13 members with diverse community and
organization representation, and varied perspectives, will work with City
leadership to:
1) Further understand DE&I issues and what people are experiencing in
SLO. Learn what is happening, what people are experiencing, how to
be more inclusive, and how to make improvements towards a sense of
welcoming and belonging. Understand issues, concerns, what is
missing, and what is desired.
2) Determine target areas and priorities - the needs and gaps that the City
should and could begin to address and improve, in partnership or
otherwise support through funding.
3) Oversee a grant process focused on targeted areas and priorities. Create
a NOFA and administer the application and award-selection process.
4) Assist City staff in developing a scope of work for DE&I Major City
Goal for 21-23 Financial Plan.
Proposed July 7, 2020 City Council Review and Authorization
Timeline
July 8 – Aug 15, 2020 Task Force recruitment
Discovery - learn needs, gaps, strengths
Draft NOFA
Sept 1 – Oct 15, 2020 Task Force convenings
Discovery, continued
Determine target areas, priorities, areas City
can most impact
Finalize NOFA
Sept 15 – Oct 15, 2020 Release NOFA
Oct 16 – Nov 1, 2020 Review grant applications; make selections
Nov 17, 2020 Grantee recommendations to Council
Funds awarded
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1.Confirm
Task Force
Purpose
Task Force Development Committee [Mayor Heidi Harmon, Councilwoman Erica Stewart,
Derek Johnson, project facilitator Dale Magee] clarifies purpose, end goals, process,
expections, etc.
Focus: Racial, ethnic, cultural inequity and injustice
To Council for approval July 7, 2020
2. NOFA
Creation
Grants could be used for small -medium -large efforts, short term -medium term -long term projects;
and a variety of approaches.
Adopt "best fit" criteria: intersection of need x resources x impact
Admin to release NOFA
3.
Discovery
Explore lived experiences, needs, gaps, and best way the City can help advance DE&I in the City of SLO
Glean expertise and recommendations from Task Force members & survey
Convene "listen and learn" sessions -various groups/indiviudals present to the Task Force (ex: 30 min
presentations, focus on need and best way to help)
4. Findings,
Determine
Focus Areas
Task Force reviews input, information learned
Determine priority populations and impact areas -e.g. welcome, inclusion, belonging, equity, awareness,
allyship -to fund
5. Proposal
Review,
Selection
Task Force and support review NOFA. Seek providers to address the identified needs and priorities
Potential option: partner w Community Foundation to adminster the process. Task Force members as the grant
committee
Select grantees/awards; Grantees recommended to City Council
2. Recruit
Task Force
Members
City Clerk to oversee the recruitment process
Seeking members with expertise and/or lived experience, can help City understand the gaps/needs
Obtain recommendations for members from those in the field
Applicants recommended to City Council by Mayor and Councilmember Erica A. Stewart
5. Track
Progress
Task Force reviews progress from grantees
Evaluate overall impact of the funding
6.
DE&I MCG
Task Force & Staff develop MCG for 21-23 (this work is conceurrent to steps above)
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