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Home My WebLink AboutItem 2 - 2020-21 GIA Mid-Year Report ReviewMeeting Date: March 3, 2021 Item Number: 2 2 HUMAN RELATIONS COMMISSION AGENDA MEMO SUBJECT: 2020-21 GIA Mid-Year Report Review PROJECT ADDRESS: N/A BY: Cara Vereschagin, Housing Coordinator Phone Number: (805) 781-7596 e-mail: cvereschagin@slocity.org BACKGROUND Recipients of the Human Relations Commission’s (HRC) Grants-in-Aid (GIA) program are required to submit both a Mid-Year and Year-End report to the City, which is discussed in the conditions of the contractual agreement executed with each recipient binding their individual GIA award. Mid-Year reports are due by January 31st and Year-End reports are due by July 31st, due dates that are also disclosed in each contractual agreement. Leading up to the report deadlines, City staff sends reminder notes via email to the identified contacts of each grant recipient. Submission of these reports is also identified as a “Requirement” per subsequent GIA funding years’ application instructions. 2020-21 GIA MID-YEAR REPORT REVIEW Each Commissioner is assigned a GIA recipient to liaison with throughout the duration of the funding year to ensure funds are spent appropriately (see pages 1-3 of Attachment A). During this Agenda Item, each HRC liaison will have the opportunity to report on their respective recipients’ Mid-Year Reports and share any pertinent information regarding each organization’s general operational status. City staff have record that out of the 30 GIA recipients for this 2020-21 Funding Year, 23 organizations submitted Mid-Year reports to the City, which are provided in Attachment A. ATTACHMENTS A. 2020-21 GIA Liaison Assignments and Mid-Year Reports Received 2020-21 Grants-in-Aid Liaison Assignments Organization Program Contact Name Contact Email Phone Number Grant Amount HRC Liaison Big Brothers Big Sisters of SLO County Community Based Youth Mentoring Jenny Luciano jenny@slobigs.o rg (805) 781- 3226 $5,000 Angie CASA CASA Advocacy Teresa Tardiff tardiff@slocasa. org (805) 541- 6542 $1,875 Angie City Farm SLO Youth Education Program Steven Marx execdir@cityfar mslo.org (805) 783- 0401 $5,000 Megan CAPSLO Homeless Prevention and Stable Housing Program Elizabeth "Biz" Steinberg esteinberg@cap slo.org (805) 544- 4355 $12,000 Abe Community Counseling Center (CCC) Affordable, Professional and Transformative Counseling for the Low Income and Uninsured James Statler james@cccslo.c om (805) 543- 7969 $3,600 Emily Cuesta College Foundation Engaging Homeless College Students Donna Howard donna_howard1 @cuesta.edu (805) 546- 3192 $2,860 Renoda Diversity Coalition SLO County 2020 Community Diversity Education and Training Program Joe Whitaker joewhitaker@ao l.com (805) 284- 2641 $2,500 Renoda Food Bank Coalition of SLO County Fresh Produce and No-Cook Bags Tim Parker tparker@slofoo dbank.org (805) 238- 4664 $9,600 Abe Hospice of SLO County Free Hospice Services Kris Kington- Barker kriskington@ho spiceslo.org (805) 544- 2266 $5,225 Renoda Jack's Helping Hand, Inc. Jack's Helping Hand Leslie Orradre leslie@jackshelp inghand.org (805) 547- 1914 $1,000 Renoda Attachment A1 Assistance Program Literacy for Life Literacy Program Bernadet te Bernardi bernadette@lite racyforlifeslo.or g (805) 541- 4219 $2,500 Angie LTC Ombudsman Services Ombudsman Services Karen Jones karenjones@om budsmanslo.org (805) 785- 0132 $1,500 Emily One Cool Earth Growing Happy, Health, Smart Youth Anastasia Ruttscho w anastasiar@one coolearth.org (928) 303- 2523 $4,000 Megan Peoples' Self Help Housing Homelessness Prevention and Housing Special Needs Groups in SLO Forrest Eastham forreste@pshhc. org (805) 423- 2345 $5,850 Abe RISE SLO County Sexual Assault and Domestic Violence Programs Jane Pomeroy jpomeroy@rises lo.org (805) 226- 5400 $3,000 Emily SLO ALPHA, Inc. (Pregancy & Parenting Support) A Healthy Start for Mom & Baby Norma Chavez norma@ppsslo. org (805) 541- 3367 $2,000 Jeannette The SLO Child Development Resource Center Early Childhood Development and Therapeutic Mental Health Services Michelle Holm michelle@childr ensresource.org (805) 544- 0801 $7,000 Jeannette SLO Committee for Education on Alcoholism, dba "Middlehouse" Grant for Alumni Housing Ron Schow middlehouse934 01@gmail.com (805) 440- 0331 $5,000 Abe SLO Committee for Education on Alcoholism, dba "Middlehouse" Grant for Client Housing Supplement Ron Schow middlehouse934 01@gmail.com (805) 440- 0331 $3,100 Abe SLO Legal Assistance Foundation Senior Legal Services Project Donna Jones donna@slolaf.or g (805)548- 0796 $2,500 Renoda Attachment A2 SLO Noor Foundations SLO Noor Free Clinics: Healthcare for Uninsured City Residents Ahmad Noorista ni drnooristani@g mail.com (805) 439- 1797 $5,250 Dusty SLO Village Membership Subsidies Ann Robinson annrob123@gm ail.com (805) 242- 6440 $500 Dusty Senior Nutrition Program of SLO County Meals That Connect Elias Nimeh elias@mealsthat connect.org (805) 541- 3312 $7,500 Dusty Senior Volunteer Services, Inc. Healthy Futures Alexis Okumura alexis@srvolunt eer.org (805) 544- 8740 $1,250 Dusty SmartShare Housing Solutions HomeShare and YardShare Anne Wyatt anne@smartsha rehousingsoluti ons.org (805) 215- 5474 $13,690 Megan Stand Strong (Formerly the Women's Shelter Program of SLO County) Homeless Prevention & Self-Sufficiency Program for DV Survivors Kristen Rambo kborges@stands trongnow.org (805) 781- 6401 x215 $11,250 Emily Tolosa Children's Dental Center Tolosa Children's Dental Center - San Luis Obispo Suzanne Russell tolosa@impulse .net (805) 238- 2216 $5,000 Megan Transitional Food and Shelter, Inc Temporary, Emergency Shelter for the Medically Fragile Homeless (Transitional Food and Shelter Program) Jeff Wilshuse n lfraser@linkslo. org (805) 296- 0623 $13,950 Jeannette Transitions- Mental Health Association Homeless Outreach - Library Project Michael Kaplan mkaplan@t- mha.org (805) 540- 6513 $3,500 Angie United Way 2-1-1 SLO County Linda Wingert lwingert@unite dwayslo.org (805) 541- 1234 $3,000 Jeannette Attachment A3 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st, 2021 Organization: Big Brothers Bigs Sisters of San Luis Obispo County Program: At-Risk Youth Mentoring Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period. If operations have changed due to COVID-19, please disclose briefly here.) COVID-19 BBBS SLO is continuing serve families and matches are meeting virtually. New matches have continued at a much slower pace than anticipated. Since the pandemic began, BBBS SLO has provided nearly 1500 hours of case management and provided resources and referrals to families who also face food insecurity, economic adversity (such as housing insecurity and parental job instability) and safety concerns (such as increases in mental health emergencies and substance abuse in the home). These families are at high-risk in normal circumstances. With the COVID-19 outbreak they are in extremely high-risk situations due to family stress and confinement. Enrolling Volunteers: •We evaluated and screened 12 of those potential applicants to determine if they were a good fit for our program, and identified their availability, interests, personality, special skills and past experience with youth. The steps included: preliminary phone interviews, in-depth face-to-face interviews, phone interviews with three or more personal/professional references, phone interviews with supervisors at all youth organizations with which the applicant has been involved during the last 5 years, and a thorough background check of their legal history. •The background check for adults is rigorous and included the following steps. We reviewed each applicant’s national criminal file, California Department of Justice LiveScan report, SLO County Sheriff’s record and California motor vehicle record. We verified their social security number, driver’s license and automobile insurance are current and valid. We required them to visit a local law enforcement office to put their fingerprints on file. Finally, we checked the National Sex Offender Database and Big Brothers Big Sisters National Safety Registry to ensure there have been no previous child safety concerns. •We required volunteers to master the information in our “Volunteer Training Manual” and complete a formal training class with our professional trainer. The curriculum is carefully developed to equip volunteers with the necessary tools to become successful mentors. Enrolling Children and Creating Matches: •We matched 4 new children with mentors; and served an additional 32 children and families from the City of SLO between 7/1/2020 and 12/31/2020. •We conducted 4 in-depth, in-person interviews in which we identified the history, special needs, challenges, resources, interests, availability and personality of the child and associated family members. All of this information was documented and used to create the best possible role m odel relationship. •We conducted a personalized Safety Training Session with the parent/guardian and child. •Using the information gathered during enrollment and Risk Protective Inventories (RPI), our professional staff evaluated which children and volunteers were best suited for matching based on mutual interests and activities, having similar schedules and complimentary personalities. After gaining approval from the parent, child and volunteer, we hosted “Match Meetings” to introduce all parties. At this time, participation contracts and associated paperwork were completed and program guidelines were reviewed. Online games, art projects and other activities are an important part of these meetings, to help new participants get comfortable with each other. Providing Match Support and Ensuring Positive Results: •We provided professional case management to the volunteer, child and guardian within two weeks of the initial introduction (serving a minimum of 108 people. We say minimum because this number does not include additional family members served via case management). Each month, contact was made over the Attachment A4 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st, 2021 phone, online, via email, text or social media, or in person at safe, socially distanced events. If challenges arose, additional coaching and/or resources were shared with the participants. In second and subsequent year relationships, contact was initiated on a quarterly schedule if all indicators of a healthy relationship continued to be present. •We produced a monthly newsletter and Facebook group with activity suggestions and relationship advice. We hosted several contests for tickets or other opportunities throughout the year, including bicycle give -a- ways, and recognized “Bigs of the Year.” •To ensure we are making a positive impact on the children we serve, we conducted baseline and follow up Youth Outcome Surveys, created by Public-Private Ventures and used by Big Brothers Big Sisters agencies nationwide. The surveys measure improvement in areas such as participants’ academics, relationships and avoidance of risky behaviors. Local children showed Youth Outcome Survey results consistent with national data in which youth maintained or improved, from baseline to follow up in the following areas: Social Acceptance 86%, Scholastic Competence 95%, Educational Expectations 81%, Attitudes toward Risky Behaviors 100%, Parental Trust 95%, and Special Adult Relationships 67%. In turn, your investment helps make these children more likely to achieve higher levels of education and less likely to become involved in crime or use drugs or alcohol, ultimately making your city a better place to live Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service receiv ed.) During the first half of the 2020-2021 fiscal year, we have served 107 children to date in our Community Based mentoring programs. A total of 36 of those children reside in the City of San Luis Obispo; of those four are new mentoring relationships. Of the 107 children, 51 were male, 55 were female, and one trans male. Financial report: (A financial statement detailing how the City’s grant money has been expended or plan to be expended.) __________________________ ________________ ___________________ Name Title Phone ___________________________ ________________ ___________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St. San Luis Obispo, CA 93401. Service Delivery Hours Wage Total Program Supervision 30.00 34.68$ 1,040.40$ Training 10.00 34.68$ 346.80$ Enrollment 75.00 17.00$ 1,275.00$ Bilingual Match Support (Case Management) 100.00 16.50$ 1,650.00$ Match Support (Case Management) 50.00 16.00$ 800.00$ 5,112.20$ Attachment A5 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st, 2021 Organization: Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO) Program: __Homeless Prevention/Stable Housing Program___________ Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period. If operations have changed due to COVID-19, please disclose briefly here.) The Homeless Prevention/Stable Housing Program utilized GIA funding to provide emergency assistance to City of San Luis Obispo individuals and families that were at risk of being evicted from their homes or were in need of first month's rent and/or security deposit. Along with receiving one-time financial assistance, households met with a case manager to receive financial education and counseling. The case manager helped the households create a budget and linked them to appropriate social services resources. By providing these comprehensive services to households, their chances of falling into financial crisis in the future were reduced and they were assisted in their determination to either obtain housing or remain successfully housed. Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) The contract for this grant was received December 29, 2020. Therefore, the reporting period is December 29-31, 2020. During that time frame, the funding enabled one (1) person to obtain housing. Household Funding Provided Date Provided Purpose #1 $1,231.00 12/23/20 Deposit/Pro-rated 1st month Attachment A6 Financial report: (A financial statement detailing how the City’s grant money has been expended or plan to be expended.) COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY, INC. Case Management Homeless Prevention/Stable Housing Project Mid-Year Grants-In-Aid Report July 1, 2020 to December 31, 2020 REVENUE City of San Luis Obispo GIA $ 12,000 TOTAL REVENUE 12,000 EXPENSES NON-PERSONNEL Financial Assistance Payments 1,231 Total Non-Personnel 1,231 OTHER EXPENSES Indirect Expense @ 8% 98 Total Other 98 TOTAL EXPENSES 1,329 Excess (Shortfall) of Funds $ 10,671 The Case Management Homeless Prevention/Stable Housing Project has expended $1,329 of the total $12,000 awarded from the City of San Luis Obispo HRC Grants in Aid award. Funding was received 12/29/20. Elizabeth “Biz” Steinberg___________ Chief Executive Officer _(805) 544-4355 Name Title Phone _January 25, 2021 esteinberg@capslo.org Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St. San Luis Obispo, CA 93401. Attachment A7 Human Relations Commission Grants‐In‐Aid Program MID‐YEAR REPORT Due: January 31st, 2021 Organization: Community Counseling Center (CCC)___________________ Program: Mental Health Counseling and Referral for the Economically Disadvantaged Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period. If operations have changed due to COVID-19, please disclose briefly here.) COVID-19 dramatically shifted the mean by which CCC provides service. With shelter in-place ordinance implemented in March of 2020 CCC pivoted swiftly into teletherapy/telehealth through the electronic health records system, SimplePractice. During the six month period from July 1st to December 31st of 2020, CCC involved and trained 68 licensed and pre-licensed marriage family therapists, clinical social workers and psychologists. This devoted cadre of volunteer psychotherapists served 819 low income clients from across San Luis Obispo County (625 through community-based clinic settings and 194 at K-12 school-based sites) in the process accruing 5,122 hours of professional volunteer time. Regarding specific programmatic outcomes proposed by CCC in the HRC GIA application, the following outputs were completed from the office headquarters site: *192 clients from the City of San Luis Obispo received counseling services during the 1st half of FY 20-21. *110 clients assigned under the sliding scale core program and 83 linked/authorized through the Medi- Cal/CenCal insurance pathway via The Holman Group. *66 children, youth and adolescents (3-17 yrs.) from the City of San Luis Obispo received counseling. *41 individuals, couples and families self-reporting a recent experience of job loss or risk of losing their housing received counseling at a subsidized fee ($15.000 or less per hour). *32 homeless adults and children participating in programming at CAPSLO’s 40 Prado received onsite counseling through an innovative pilot program. Outcome Measures Therapist Post-Treatment Surveys showed the following results (using a Likert scale range from 1 to 5): -For clients presenting with depression, 16% experienced major improvement, 21% substantial, 49% moderate, 11% minor, and 3% little or no improvement. -For clients presenting with anxiety, 19% experienced major improvement, 28% substantial, 43% moderate, 7% minor, and 3% little or no improvement. - For youth clients presenting with behavioral/attentiveness problems, 11% experienced major improvement, 19% substantial, 53% moderate, 14% minor, and 3% little or no improvement. Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) *Gender: Individual Male: 65 Individual Female: 106 Individual Transgender/Gender Non-Conforming: 4 Couples: 15 Families: 2 *Total: 192 Attachment A8 Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) Financial report: (A financial statement detailing how the City’s grant money has been expended or plan to be expended.) Attachment A9 ___________________________ ________________ ___________________ Name Title Phone ___________________________ ________________ ___________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St. San Luis Obispo, CA 93401. Attachment A10 Attachment A11 Attachment A12 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st, 2021 Organization: Central Coast Ag Network dba City Farm SLO Program: Youth Education Programs Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period. If operations have changed due to COVID-19, please disclose briefly here.) This grant was intended to support the seventh year of our Youth Education Programs at City Farm. Those programs have in the past included three phases: 1) classroom instruction and farming for students at Pacific Beach High School (PBHS); 2) a Therapeutic Horticulture program with the SLCUSD’s PREPARE program; and 3) “On the Farm,” which served 710 students in 2019, and was on track to double that number in 2020. Participating students have toured the organic farm of a tenant farmer, harvested, cooked and eaten fresh vegetables, planted new starts and participated in an expanding “Farm Box” program, which allowed them to market, pack and distribute the vegetables they grew to at regular intervals to subscribers from the general public. The COVID 19 lockdown and shuttering of schools radically affected these programs. PREPARE Horticultural Therapy classes have continued, due to a waiver provided by the San Luis Coastal Unified School District, but the Pacific Beach Farm Class and Farm Box Program were suspended in late March of 2020. Until that time, in 2020, that class doubled enrollment, and 20 classes of K-Middle School students attended Field Trips to the Farm. Adapting to these limitations, City Farm has enlarged and improved the quality of its agricultural operations in preparation for the return of students to schools. We have been supplying produce to the School District Food Service’s Farm-to-School Program, carrying forward the Farm Box Program, and donating vegetables to the Food Bank and 40 Prado. We've upped production of the 1/7 acre student garden to 4217 lbs. since March, 918 lbs. of which were donated. This increase is significantly affected by our adoption of Regenerative Agriculture, no-till methods, which are labor intensive but increase soil health and crop nutritional quality and sequester carbon. The success of these methods, which we publicize through our various social media networks and a new 6-minute video, will continue to enrich our educational programs both for students and the general public. New educational programs that are not shut down by COVID restrictions have been going forward or are in the planning stage. We collaborate with one of our subtenants, Mariposa Education, a Waldorf- inspired home schooler supplementary education program emphasizing agricultural activity that meets four days a week at the farm. We have partnered with them in setting up an animal husbandry program that now hosts three sheep which will be ready for shearing and breeding during the course of the grant. And we are in process of establishing a new Youth Empowerment Program serving at-risk teenagers with team-building, counselling, and employment preparation centered around farm activities slated to start in April. Attachment A13 Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) Farm Class at Pacific Beach High School (until January-March 2020): 65 students total, 14 students 4 hours/week through March 2020. PREPARE Horticultural Therapy class (Para Education): 8 students 1.5 hours per week continuing. On the Farm Field Trips: 250 K-Middle School students attended Field Trips to the Farm from throughout the County January-March 2020. Financial report: (A financial statement detailing how the City’s grant money has been expended or plan to be expended.) All of the grant amount has and will continue to be used to pay employee wages. Title: Executive Director Phone: 805 783 0401 Date: January 25, 2021 E-mail: execdir@cityfarmslo.org Name: Steven Marx Signature: Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St. San Luis Obispo, CA 93401. Attachment A14 Human Relations Commission Grants‐In‐Aid Program MID‐YEAR REPORT Due: January 31st, 2021 Organization: _Cuesta College_________________________________ Program: _Student Services _______________________________ Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period. If operations have changed due to COVID-19, please disclose briefly here.) The grant provided for meetings with our housing insecure students in order to provide them with a hot meal, success supports and education surrounding how to secure housing. Due to Covid-19, we were unable to meet face-to-face and we found it difficult to identify our housing insecure students. We conducted a campus wide survey to assist in identifying the students who identify as housing insecure. We had 19 students who identified as housing insecure and reached out to each for support. We have provided ten of those students with a $100 Grub Hub gift card to address food insecurity and direct support in the areas of housing, textbooks, internet access, Federal emergency funding, and referrals to 40Prado and 5CHC. We have successfully seen one of the 19 students receive stable housing and employment. We have met with ten students to address textbook, Wi-Fi, and other academic needs and to connect student to County services. Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) 1. Female, SLO, $100 Grub Hub Gift card; textbooks; referral to 5CHC 2. Female, SLO, $100 Grub Hub Gift card; housing support 3. Female, Santa Maria; $100 Grub Hub Gift card; Wi-Fi hot spot; textbooks; employment referral 4. Female, Arroyo Grande; $100 Grub Hub Gift card 5. Male; SLO, $100 Grub Hub Gift card; Federal emergency funding; Wi-Fi hot spot 6. Male; Paso Robles; $100 Grub Hub Gift card 7. Female, Santa Margarita; $100 Grub Hub Gift card; Wi-Fi hot spot; textbooks; employment support and employment opportunities 8. Female, Paso Robles; $100 Grub Hub Gift card 9. Male, Pismo Beach, SLO, $100 Grub Hub Gift card; Federal emergency funding; Financial Aid support; Wi-Fi hot spot; textbooks; referral to 40Prado and 5 CHC 10. Female, SLO, $100 Grub Hub Gift card; Wi-Fi hot spot; textbooks; referral to 5CHC (resulting in housing) Financial report: (A financial statement detailing how the City’s grant money has been expended or plan to be expended.) $1,000 has been spent to date in direct food resources to students. Attachment A15 _Donna K. Howard_________ _Student Support Resolution Coordinator 805-546-3192 Name Title Phone _Donna K. Howard__________ _1/29/2021_________ _January 29, 2021____ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St. San Luis Obispo, CA 93401. Attachment A16 Attachment A17 Attachment A18 Attachment A19 Attachment A20 Attachment A21 Attachment A22 Attachment A23 Attachment A24 Attachment A25 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st Organization: Program: Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) One Cool Earth Earth Genius-Growing Happy, Healthy, Smart Youth. During this reporting period, One Cool Earth has served students at Pacheco Elementary School, adapting to the needs of our audience in the wake of the current health crisis. While unable to deliver in person garden instruction, or taste tests of the school grown produce, Pacheco students are continuing to receive garden based education from home. Our garden educator reaches students virtually through filming garden lessons, unique to their school, or joining classrooms live online. Additionally, each series of 3 lessons include an at-home activity kit for students, delivered during school supplies pick ups. During these pick ups, our organization has also had the opportunity to provide fresh produce to families, as our educators have continued to maintain their school gardens to ensure productivity and all food grown is donated through the San Luis Coastal Unified School District's Food Services Department. During this period, the Pacheco garden has donated over 20lbs in produce. During this period, One Cool Earth has served the following clients: 500 Pacheco Elementary Students- putting us on track to reach our goal of 560 students by the end of the school year. However, due to Covid-19 school closures and safety precautions, we have been unable to deliver taste tests to students. Attachment A26 Financial report: (A financial statement detailing how the City’s grant money has been expended.) Name Title Phone ___________________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St., San Luis Obispo, CA 93401. One Cool Earth has been awarded $4,000 to staff the essential garden educator on the Pacheco Elementary campus during the 2020-2021 school year. $2,000--80 hrs of Garden Educator time at Pacheco @ $25/hr including hourly rate, training, professional development and support. The remaining $2,000 of grant funds will be expended during the second half of the project period. Anastasia Ruttschow Grant Liaison 928.303.2523 1/7/21 anastasiar@onecoolearth.org Attachment A27 Attachment A28 Human Relations Commission Grants‐In‐Aid Program MID‐YEAR REPORT Due: January 31st, 2021 Organization: _______________________________________________ Program: _______________________________________________ Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period. If operations have changed due to COVID-19, please disclose briefly here.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) Attachment A29 Financial report: (A financial statement detailing how the City’s grant money has been expended or plan to be expended.) Below is a summary of the funds expended for Social Workers Salaries and benefits for the period 7/1/20-12/31/20 People’s Self Help Housing Program Activity Report for the City of San Luis Obispo Grants in Aid Grant Period: 7/1/20-12/31/20 Budget: $5,850 Grant Expenditures: Salaries and Benefits for Social Workers July 2020: $500.35 August 2020: $228.89 September 2020: $833.92 October 2020: $873.50 November 2020: $701.73 December 2020: Accounting in Progress Total: $3,138.39 Balance Remaining: $2,711.61 ___________________________ ________________ ___________________ Name Title Phone ___________________________ ________________ ___________________ Signature Date E-mail Attachment A30 Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St. San Luis Obispo, CA 93401. Attachment A31 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st Organization: Program: Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) Attachment A32 Financial report: (A financial statement detailing how the City’s grant money has been expended.) Name Title Phone ___________________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St., San Luis Obispo, CA 93401. Attachment A33 Attachment A34 Attachment A35 Attachment A36 Attachment A37 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st Organization: Program: Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) Attachment A38 Financial report: (A financial statement detailing how the City’s grant money has been expended.) Name Title Phone ___________________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St., San Luis Obispo, CA 93401. 2020-21 FY SLO Noor Foundation Preventive Care Program Attachment A39 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st, 2021 Organization: San Luis Obispo Legal Assistance Foundation (SLOLAF) Program: Senior Legal Services Project (SLSP) Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period. If operations have changed due to COVID-19, please disclose briefly here.) Senior Legal Services Project (“SLSP”) continues to provide legal advice, representation and community outreach to seniors throughout the City and County of San Luis Obispo (“SLO”). Pre- pandemic, SLOLAF’s Legal Director, staff attorney and volunteer attorneys would see clients by appointment in our SLO office, as well as in senior centers/retirement homes around the County. We would also make house calls and visit institutionalized and hospitalized clients when necessary. The pandemic has added a layer of complication to our work, as legal work is typically performed in-person. In March 2020, SLOLAF moved to a telephone model of providing services, adding Zoom capabilities later in the year for clients with computer access. Though this is not our preferred mode of providing services, it is working as well as can be expected, and is protecting the health of our staff, volunteers and clients. Prior to July 1, 2020, SLSP’s primary areas of assistance were housing, elder abuse, government benefits, creditor issues, and planning for incapacity (powers of attorney for finances and advance health care directives). SLSP prioritizes seniors who are in greatest economic or social need and are at risk of losing safety, housing, and independence. In FY19-20, SLOLAF as an organization saw a huge increase in the number of housing cases that were coming to us, and hired a full-time staff attorney who specialized in housing. As of July 1, 2020, all housing cases, including those previously handled by SLSP, were split off into a new Housing program. This program is funded through other sources. SLSP now serves needs mostly relating to: 1) planning for incapacity, 2) government benefits/income maintenance, and 3) consumer finance. When we wrote our FY20-21 grant application in January 2020, we did not know that this program split would be taking place. Funding for SLSP is now coming strictly from Area Agency on Aging, the City and County of San Luis Obispo, and The Community Foundation San Luis Obispo County, as previous State Bar funding is now being used for the Housing program. As a result of this program/services split, our client numbers for SLSP have decreased for FY20-21. In addition, we believe the pandemic has significantly affected the number of clients we are serving. In the past, SLOLAF has been very active in the senior community, with inf ormation posted at all of the senior centers, participating in senior fairs, and performing outreach sessions Attachment A40 for seniors at a variety of locations. With senior centers being closed and no access to retirement homes due to the pandemic, we are simply not reaching the number of seniors we usually do. We are actively working on putting together webinars and videos, but client access to those depends on their access to technology. Many of our clients are low income and do not have this access. Our client numbers, accordingly, are down for July-December 2020. Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) Between July and December 2020, SLSP provided direct legal assistance to 85 clients who reside in SLO County, 30 of whom were residents of SLO (about 35% of SLSP’s total caseload). Of the 85 clients, 19% were between the ages of 60 and 64; 40% were between the ages of 65 and 74; 33% were between the ages of 75 and 84; 8% were 85 years old or older. Of our clients, 64% were female and 36% were male. In the last six months, SLSP provided over 580 hours of client service, including advice, consultation and/or representation to clients with the following legal issues: Powers of Attorney/Advance Health Care Directives/Simple Wills: 26 clients Bankruptcy/Debt Collection/Consumer Finance: 21 clients Elder Abuse/Individual Rights: 3 clients Government benefits/Income Maintenance: 24 clients Other Miscellaneous: 11 clients Financial report: (A financial statement detailing how the City’s grant money has been expended or plan to be expended.) The check for the City’s grant of $2,500 was received in December. SLOLAF’s bookkeeper tracks the revenue and expenses for our various programs individually. Project funds are used to pay wages, payroll taxes and staff benefits, allocated by time spent on SLSP versus other programs. General operating expenses such as postage, office supplies, internet and telephone, bookkeeping, staff training and travel, and insurance premiums are allocated based on percentage of time spent on SLSP. SLSP’s federal grant money that is administered through the Area Agency on Aging requires a certain percentage of matching funds, and the City’s grant money helps fulfill that requirement. Donna Jones Executive Director (805) 548-0796 Name Title Phone 1/29/21 donna@slolaf.org Signature Date E-mail Attachment A41 Attachment A42 Attachment A43 Attachment A44 Attachment A45 Human Relations Commission Grants-In-Aid Program MID-YEAR REPORT Due: January 31st Organization: Program: Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) Attachment A46 Financial report: (A financial statement detailing how the City’s grant money has been expended.) Name Title Phone ___________________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to housing@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 Palm St., San Luis Obispo, CA 93401. Attachment A47 Attachment A48 ffiW Commission Grants-ln-AidHuman Relations Program MID.YEAR REPORT Due: January 3l"t,2O21- Organization: Tolosa Children's Dental Center Program: Tolosa Children's Dental Center - SLO Admin istrator's Report: Tolosa Children's Dental Center - San Luis Obispo (TCDC SLO) continues to provide access to quality pediatric dental care in the city of San Luis Obispo. We reopened in July 2020 after the COVID shutdown of almost four months. During the closure, almost 400 appointments had to be canceled in our San Luis office and aimost 3,000 in the Paso Robles office. This resulted in a significant budget shortfallfor our organization. We are grateful for the financial support of the GIA program. Due to COVID, TCDC also had several of our staff decide to move closer to family or le'ave dentistry altogether. TCDC lost both of our pediatric specialists during this time. The impact of COVID continues to have a significant impact on the recruitment of experienced staff. The additional health risks related to COVID and dentistry, combined with a staffing shortage have necessitated a significant increase in employee compensation. With social distancing and staffing shortages, we are seeing 40-SOo/o fewer patients each day we are open. Because we have been able to open additional days, we are seeing about the same volume of patients as we did pre-COVlD. Unfortunately, the expense to do so has doubled. Despite the challenges that come with COVID-19, TCDC SLO continues to be open and ensuring access to dental care for the children in the community. TCDC SLO provides comprehensive pediatric dental services including diagnostic (exams and x- rays), preventive (cleanings, fluoride varnish, and dental sealanls), and restorative procedures (fillings, crowns, extractions). Emergency patients can be seen in the SLO office when it is open and in the Paso Robles office during the remainder of the week. Attachment A49 Statistical Report: TCDC-SLO Operations For the reporting period of June-December 2020, TCDC SLO was open a total of 3gdays and provided_669 dental appointments. Fifty percent of the patients seen werefrom the city of SLo. We saw 38 new patients, oi whom 75% weie age 5 or younger. Denti-Cal was the payor for gg.9% of the patients seen. Over g0% oithe patients areconsidered at high risk for dental decay. We did have 100 "cavity-free" check-ups which represent about 113 of the check-up appointments completed. procedures included:. 410 exams. 365 cleaningso 370 fluoride applications. 168 filtingso 83 crowns. 70 extractions. 106 sealants. Diagnostic imaging that includes x-rays and intra-oral photos Financial report: $2,500 from the GIA award was used to offset the increase in operating costs as a directresult of COVID-19. The remaining $2,500 will be used in the samehanner between January 2021 and June 2021. Please limit to no more than 2 pages. Once signed, please scan and e-mailto housinq@slocity.orq and maila hard copy to: City of San Luis Obispo, Attn: Cara Vereschagin, 919 palm St. San Luis Obispo, CA 93401. Phone kM @,wr Attachment A50