HomeMy WebLinkAboutItem 6e. Advisory Body Appointment for Unscheduled Vacancies Item 6e
Department: Administration
Cost Center: 1021
For Agenda of: 9/7/2021
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Kevin Christian, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENTS FOR UNSCHEDULED VACANCIES
RECOMMENDATION
Confirm the appointment of Stephanie Carlotti to the Human Relations Commission
(HRC) and Kris Roudebush to the Parks and Recreation Commission (PRC), as
recommended by the respective Advisory Body Council Liaison Subcommittees.
DISCUSSION
Annual appointments to the various City Advisory Body Committees were made at the
March 16, 2021 City Council meeting. The process for those appointments included
recruitment by the City Clerk’s office, interviews, and recommendations by the respective
City Council sub-committees, with final confirmation of those recommendations made by
the full Council. The applications of qualified candidates who are not chosen for
immediate appointment are held for one -year for possible consideration in the event an
unscheduled vacancy occurs.
Human Relations Commission:
The commission has an unscheduled vacancy due to a resignation in July. Using a
combination of applicants from the annual recruitment and additional outreach
recruitment for the position, four qualified candidates were considered for the positio n.
The Council Liaison Subcommittee members, Mayor Harmon and Vice Mayor Stewart,
recommend Stephanie Carlotti for appointment to fulfill the vacant four-year term, with the
term ending March 31, 2023.
Parks and Recreation Commission:
The commission has an unscheduled vacancy due to a resignation in July. Using qualified
applicants from the annual recruitment, the Council Liaison Subcommittee members, Vice
Mayor Stewart and Councilmember Marx, recommend Kris Roudebush for appointment
to fulfill the vacant four-year term which ends March 31, 2022, as well as appointment to
the full four-year term, April 1, 2022 - March 31, 2026.
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Item 6e
The following City Council Advisory Bodies have current vacancies with recruitment
ongoing:
Area Agency on Aging – Due to a resignation in August, there is an unscheduled vacancy.
Rather than a City Council Advisory Body, this is a regional advisory body, with the city
holding one appointed citizen seat.
Cultural Heritage Committee – Recruitment has been ongoing since April as there was
one unfilled position following the annual recruitment/appointment process.
Jack House Committee – Recruitment is ongoing for the Cal Poly College of Agriculture
position which was unable to be filled during the annual recruitment.
Promotional Coordinating Committee - Due to a resignation in July, there is an
unscheduled vacancy for this advisory body with recruitment currently ongoing.
Policy Context
The Advisory Body Handbook, last adopted by City Council in February 2018, outlines
the recruitment procedures, membership requirements, and term limits for all advisory
bodies. Additionally, the City Council Policies and Procedures Manual, last updated April
2021, describes the “Appointment Procedure” and “Process” for Advisory Body
appointments. Recruitment and appointment recommendations were performed in
conformance with all recruitment procedures, processes, and bylaws found in these
resources.
California Government Code Section 54972, Local Appointments List (Maddy Act),
requires that on or before December 31st of each year, each legislative body shall prepare
an appointments list for their boards, commissions, and committees whose members
serve at the pleasure of the legislative body. This obligation was met and is on -going.
Public Engagement
Notices that the city was accepting applications for City Advisory Bodies were placed in
The New Times, on the City’s website and “e-notification” service, listed in the annual
Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and City
Information kiosk, and distributed via City social media outlets, in November 2020 for the
annual recruitment. Additional outreach for the HRC vacancy was done in June via email
lists provided by the Cal Poly American Indian and Indigenous, Asian and Pacific Islander,
Black, Chicanx Latinx, Disability, Pride, and Women’s, Faculty Staff Associations
CONCURRENCE
The Council Liaison Subcommittees concur with the recommendations.
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Item 6e
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: Yes/No Budget Year: 2021-22
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund N/A $ $ $
State
Federal
Fees
Other:
Total $ $ $ $
Advisory body members for these bodies serve as volunteers and donate their time. The
costs related to recruitment is accounted for in the annual budget appropriation in the City
Clerk program.
ALTERNATIVES
Council could recommend changes to the sub-committee recommended
appointments or direct staff to re-open recruitment for additional candidates. This
is not recommended as there were sufficient qualified candidates for the positions, and
the Council Liaison Subcommittees feel that they have been quite thorough in their
consideration of applicants and the Council’s needs in their selection process.
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