HomeMy WebLinkAboutItem 6f. Advisory Body Appointment for Unscheduled Vacancy Item 6f
Department: Administration
Cost Center: 1021
For Agenda of: 9/21/2021
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Kevin Christian, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENT FOR UNSCHEDULED VACANCY
RECOMMENDATION
Confirm the appointment of Brian Kragh to the Mass Transportation Committee (MTC) as
recommended by the Advisory Body Council Liaison Subcommittee.
DISCUSSION
Annual appointments to the various City Advisory Body Committees were made at the
March 16, 2021, City Council meeting. The process for those appointments included
recruitment by the City Clerk’s office, interviews, and recommendations by the respective
City Council sub-committees, with final confirmation of those recommendations made by
the full Council. The applications of qualified candidates who are not chosen for
immediate appointment are held for one -year for possible consideration in the event an
unscheduled vacancy occurs.
The vacant MTC position is for the Cal Poly Associated Students Inc. (ASI)
representative. This position requires that the individual be a registered Cal Poly student
and that they have an endorsement by the ASI to represent the ASI. It does not require
residency in the City of San Luis Obispo. This position has been vacant since June 2020.
Due to the COVID-19 pandemic, in-person classes at Cal Poly were dramatically reduced
and consequently, outreach for this position failed to yield candidates for the 2020 -2021
school year. This position does not have a defined term length date as it follows the ASI
endorsement for the position. Members are typically assigned the four-year default length
as described in the Advisory Body Handbook, starting at the date of appointment by
Council.
The MTC Council Liaison Subcommittee members, Mayor Harmon and Councilmember
Pease, recommend Brian Kragh to fill the vacant student representative position , with a
term length of four years beginning upon appointment.
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Item 6f
The following City Council Advisory Bodies also have current vacancies with recruitment
ongoing or in-process as noted:
Area Agency on Aging – Due to a resignation in August there is an unscheduled vacancy.
Recruitment has yielded an eligible candidate. The Council Liaison revie w, interview, and
recommendation process is pending.
Cultural Heritage Committee – Recruitment has been ongoing since April as there was
one unfilled position following the annual recruitment/appointment process.
Jack House Committee – Recruitment is ongoing for the Cal Poly College of Agriculture
position which was unable to be filled during the annual recruitment.
Promotional Coordinating Committee - Due to a resignation in July there is an
unscheduled vacancy for this advisory bod y. Recruitment has yielded two eligible
candidates. The Council Liaison review, interview, and recommendation process is
pending.
Policy Context
The Advisory Body Handbook, last adopted by City Council in February 2018, outlines
the recruitment procedures, membership requirements, and term limits for all advisory
bodies. Additionally, the City Council Policies and Procedures Manual, last updated April
2021, describes the “Appointment Procedure” and “Process” for Advisory Body
appointments. Recruitment and appointment recommendations were performed in
conformance with all recruitment procedures, processes, and bylaws found in these
resources.
California Government Code Section 54972, Local Appointments List (Maddy Act),
requires that on or before December 31st of each year, each legislative body shall prepare
an appointments list for their boards, commissions, and committees whose members
serve at the pleasure of the legislative body. This obligation was met and is on -going.
Public Engagement
Notices that the city was accepting applications for City Advisory Bodies were placed in
The New Times, on the City’s website and “e-notification” service, listed in the annual
Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and City
Information kiosk, and distributed via City social media outlets, in November 2020 for the
annual recruitment.
CONCURRENCE
The Council Liaison Subcommittee concurs with the recommendations.
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Item 6f
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2021-22
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund N/A $ $ $
State
Federal
Fees
Other:
Total $ $ $ $
Advisory body members for these bodies serve as volunteers and donate their time. The
costs related to recruitment is accounted for in the annual budget appropriation in the City
Clerk program.
ALTERNATIVES
Council could recommend changes to the sub-committee recommended
appointment or direct staff to re-open recruitment for additional candidates. This is
not recommended as the candidate is endorsed by the ASI to represent them and the
Council Liaison Subcommittee feels that their consideration of the applicant’s
qualifications has been thorough.
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