HomeMy WebLinkAboutItem 6j. RFP for Supplimental Street Sweeping Services Item 6j
Department: Public Works
Cost Center: 5006
For Agenda of: 10/19/2021
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Greg Cruce, Deputy Director – Maintenance Operations
SUBJECT: REQUEST FOR PROPOSALS FOR SUPPLEMENTAL STREET
SWEEPING SERVICES
RECOMMENDATION
1. Authorize the advertisement of a Requests for Proposals for supplemental street
sweeping services; and
2. Authorize the City Manager to award the street sweeping contract to the selected
company.
DISCUSSION
Background
The Streets Maintenance Program within the Public Works Department provides street
sweeping services to the community. The main purpose of the program is to maintain and
keep clean City streets as well as reduce the contaminants that flow into the City’s s torm
drain system. Clean streets also contribute to an aesthetically pleasing community. The
program is currently supported by one staff member who works Monday through
Thursday. The downtown core is swept each morning from 4:00 am - 7:00 am and after
7:00 am, other parts of the City are swept based upon the City’s street sweeping
schedule. Currently, the program sweeps approximately 8,500 curb-miles per year.
With the 2021-23 Financial Plan the City established Major City Goals (MCG) for:
Economic Recovery, Resiliency and Fiscal Sustainability
Diversity, Equity, and Inclusion (DEI)
Housing and Homelessness
Climate Action, Open Space and Sustainable Transportation
Street sweeping is a core services that allows the City to be responsive to each one of
the City’s MCG. For example, street sweeping supports Economic Recovery, Resiliency
& Fiscal Sustainability by providing additional cleanliness to the downtown to assist in
attracting visitors to downtown businesses. To support the Housing and Homelessne ss
MCG, additional street sweeping is necessary because with more new housing, the
quantity of public streets the City must maintain and sweep increases.
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Item 6j
Additional street sweeping resources are needed to allow the City to implement Climate
Action, Open Space and Sustainable Transportation since the number of protected
bicycle and pedestrian improvement throughout the City will increase and all require
routine cleaning. Finally, increased street sweeping addresses DEI in that additional
street sweeping will keep bike lanes and bike infrastructure cleaner allowing for better
access to low-cost transportation options for the community.
Currently, the City’s street sweeping program is operating at maximum capacity and
cannot increase the level of service within existing resources. With the 2021-23 Financial
Plan, staff carefully evaluated how to best proceed with completing the additional work.
After evaluating staffing, equipment needs, the necessity for fleet expansions, and
fluctuating service needs, staff recommends pursuing contract services by advertisement
of Request for Proposal (RFP) identified as 5006-2021-SS.
Sweeping Services:
The RFP categorizes the scope of work into three groups: street sweeping, downtown
leaf litter cleaning, and protected bicycle and pedestrian sweeping. Different levels of
service will be needed for each group in the scope of work and some of this work will
need to occur in the early morning hours by multiple employees of the City’s service
providers. This will allow the vendors to safely clean the areas before pedestrian, bike,
and vehicle traffic increases.
Fleet Expansion:
The current sweeping program is completed with one full-time street sweeper and one
back-up sweeper. The back-up sweeper is used when the primary machine is out of
service. Due to the age and emissions tier of the back-up sweeper, the City is restricted
from operating this equipment more than 200 hours annually. The additional street
sweeping need is expected to be far greater than 200 hours and would require the City
to purchase a new street sweeper at a cost of approximately $400,000.
Service Augmentation:
As the City expands and the dynamics of downtown evolve, the extent of services will
vary. Using contract services, tools, equipment, and material allows the City to adjust the
level of contract services provided to meet the needs of the community.
Policy Context:
The City’s purchasing policy designates maintenance services as a General Services
Purchase and requires issuance of a formal RFP document approved by the City Council
for services with a cost greater than $150,000. The current budget amount for
supplemental street sweeping in the 2021-22 Financial Plan is $250,000.
Public Engagement
This is an administrative item, so no outside public engagement was completed. Public
comment can be provided to the City Council through written correspondence prior to the
meeting and through public testimony at the meeting.
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Item 6j
CONCURRENCE
The Administration and Utilities Department concur with these recommendations.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2021-22
Funding Identified: Yes
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $250,000 $ $ $250,000
State
Federal
Fees
Other:
Total $250,000 $ $ $250,000
The 2021-23 Financial (page 251) approved an ongoing operating budget change for
$250,000 to be used for supplemental street sweeping services. These funds were
allocated in the Streets Maintenance Contract Services Account and will be used for new
and additional street sweeping within the City, and to clean debris and leaf litter in the
downtown core as well as protected pedestrian and bicycle improvements.
ALTERNATIVES
Deny or reduce work scope. The Council may choose to deny authorization for the RFP.
Staff does not recommend this alternative as this would reduce the City’s ability to meet
the street sweeping expectations of the community.
ATTACHMENTS
A – Request for Proposals Specification No. 5006-2021-SS
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The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities.
Telecommunications Device for the Deaf (805) 781-7410.
Notice Requesting Proposals for Street Sweeping Services
Specification No. 5006-2021-SS
The City of San Luis Obispo is requesting sealed proposals for services associated with the Street
Sweeping Services Specification No. 5006-2021-SS.
All firms interested in receiving further correspondence regarding this Request for Proposals
(RFP) will be required to complete a free registration using BidSync
(https://www.bidsync.com/bidsync-app-web/vendor/register/Login.xhtml). All proposals must
be received via BidSync by the Department of Finance at or before 2:00PM on, November
19, 2021, when they will be opened electronically via BidSync.
Proposals received after said time may not be considered. The preferred method of submission
is electronically via BidSync. If you wish to send a hard copy to guard against premature opening,
each proposal shall be submitted to the Department of Finance in a sealed envelope plainly
marked with the proposal title, project number, proposer name, and time and date of the proposal
opening. Proposals shall be submitted using the forms provided in the project package.
A MANDATORY pre-proposal conference will be held to answer any questions that the
prospective proposers may have regarding the City's request for proposals, and for the City to
provide to proposers a facilities orientation program. Failure to attend the pre-submittal
meeting is cause for the proposal to be rejected.
City of San Luis Obispo Corporation Yard
25 Prado Rd, San Luis Obispo
November 3, 2021
At 10:00AM & 2:00PM
Due to the Covid-19 pandemic, this meeting may be held outside, attendees are required
to wear face coverings and maintain CDC social distancing guidelines.
Project packages and additional information may be obtained at the City’s BidSync website at
www.BidSync.com. Please contact Greg Cruce at (805)781-7264 or Jeff Kline at (805) 781-
7030 with any questions.
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City of San Luis Obispo
Specification No. 5006-2021-SS
TABLE OF CONTENTS
INTRODUCTION ........................................................................................................................ 1
SCOPE OF WORK ..................................................................................................................... 1
LOCATIONS AND FREQUENCIES OF WORK .......................................................................... 2
GENERAL TERMS AND CONDITIONS ...................................................................................... 6
CONTRACT AWARD AND EXECUTION ................................................................................. 79
CONTRACT PERFORMANCE ................................................................................................. 79
SECTION G: FORM OF AGREEMENT..................................................................................... 40
SECTION H: INSURANCE REQUIREMENTS ......................... Error! Bookmark not defined.42
SECTION I: PROPOSAL SUBMITTAL
FORM………………………………………………………………………………… ........... 44
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A. INTRODUCTION
INTRODUCTION
The City of San Luis Obispo (City) has a full-time street sweeping program within the Public Works
Department; however, the sweeping needs of the City have grown beyond what the current
resources can address. The City is requesting proposals for street sweeping services to sweep
and remove litter, leaves, dirt, and debris from streets, alleys, sidewalks, parklets, and protected
bicycle/pedestrian improvements on a regularly scheduled basis. The City also has numerous
residential development projects currently under construction which will need regular sweeping
service once the City accepts these developments.
It shall be the contractor’s responsibility to furnish at their own expense all tools, equipment, labor,
supervision of such labor, material, and services necessary for the satisfactory performance of
the work set forth in these specifications. The contractor agrees to comply with all applicable
provisions of Federal, State and/or local laws governing the duties and obligation of businesses
and employers.
B. SCOPE OF WORK
DESCRIPTIONS
A. Regularly scheduled Tasks:
1. Street Sweeping:
a. The standards of performance by which the contractor is obligated to perform
hereunder are the Street Cleaning Practice, by American Public Works Association,
most recent edition.)
b. Street sweepers will operate at suggested manufacturers sweeping speeds in
accordance with local conditions and desired results. At no time may the street
sweeper exceed 6 miles per hour while sweeping.
c. The operator shall conduct its operations as to cause the least possible obstruction
and inconvenience to public traffic.
d. Sweeping will be done during daylight hours in all residential areas. Downtown and
other commercial areas will be swept in early morning hours.
e. The intersections (cross gutter areas) along with all scheduled streets are to be swept.
All debris (including debris following inclement weather) along regularly scheduled
routes, no matter what quantity, is to be removed (excluding massive storm debris).
f. All streets that include raised center medians and center turn lanes shall include the
sweeping of the center median perimeter and turn lane.
2. Downtown Leaf Litter Cleaning/Street Sweeping:
a. Start at building face/back of sidewalk and use a gasoline or battery-operated blowers
to blow all leaves, dirt, and other debris into the street to be removed by street
sweeper.
b. Remove all debris accumulated surrounding parklets and 12” within parklets outside
edge.
3. Protected Bicycle and Pedestrian Improvements:
a. Remove all leaves, dirt, and accumulated debris within the protected area by hand tools
or a mechanical machine that can operate without damaging the delineating devices.
b. Area to be swept clean after large debris is removed.
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All sweeping debris must be disposed of by the Contractor in compliance with applicable laws.
B. Service Requirements
1. General:
The primary objective of street sweeping is to pick up all debris in the sweepers path to
ensure the free flow of water in the gutter and to maintain the streets in a state of
cleanliness. Contractor shall remove all debris from all streets every sweeping cycle. Items
of excessive size, such as cardboard, palm fronds, large rocks, etc., shall be physically
picked up and placed in the sweeper by the Contractor. Sweeping shall normally consist
of a single pass over an area. Additional passes shall be made as necessary when
conditions warrant special attention. Debris collection may require more than one pass to
sufficiently clean the street. In addition, if sweeper is unable to capture debris, operator
shall be required to physically pick up and remove debris or move debris into the path of
the sweeper to ensure removal from the area being swept. This service shall be included
in the unit curb-mile price at no additional cost to the City.
2. Experience:
The successful Contractor shall have at a minimum three (3) years’ experience in
Municipal Street sweeping having successfully undertaken contracts in at least 1
municipal jurisdiction.
3. Standard of Performance:
While the City will not provide field supervision of the Contractor’s services, and it is the
Contractor’s responsibility to provide such supervision, the Public Works Director, or
designee, will make the final determination as to whether the work has been satisfactorily
completed and may order the Contractor to re-sweep areas not swept or cleaned in a
satisfactory manner. In the event the results of a sweeping are considered unsatisfactory,
the Contractor shall sweep or clean the unsatisfactory area again at no cost to the City,
within twenty four (24) hours of request without interruption to the regular street sweeping
schedule. Each time the Contractor fails to resweep a requested area within the required
24 hour period will result in a 5% deduction on the monthly contracted price. Upon
inspection, if the City determines the level of sweeping is unsatisfactory, the City may
request disposal weight tickets from the contractor.
4. Changes in Services:
During the term of this agreement or any extension thereof, the City may elect to increase
or decrease the frequency or number of miles of street sweeping services. The said
increase or decrease shall be by written change order to the Contractor. The unit price for
change order sweeping shall be at the contract curb mile unit price specified in cost
proposal as curb miles.
This contract is subject to Prevailing Wage Requirements
C. LOCATION AND FREQUENCIES OF WORK
A. Day and Time:
Routine sweeping shall be conducted Monday through Friday unless otherwise
approved by the City. Standard operating hours for sweeping under this agreement shall
be determined by the City and the Contractor. Arterial streets and commercial areas
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shall be swept from 3:00 A.M. to 6:00 A.M. Residential areas shall be swept from 7:00
A.M. to 2:00 P.M. Some areas may be posted with different hours than noted above. It is
the Contractor’s responsibility to familiarize itself with these areas and adjust the
sweeping schedule accordingly. Contractor shall complete all sweeping as scheduled;
mechanical failure or personnel problems shall not be the acceptable reason for failure
to comply. No changes to the sweeping schedule will be allowed without the prior
approval of City.
B. Holidays:
All sweeping is to be done Monday through Friday except on the following Holidays:
New Year’s Day
Labor Day
President’s Day
Veterans Day
Memorial Day
Thanksgiving Day
Independence Day
Christmas Day
During the week of a holiday, the Contractor shall adjust the weekly schedule so as to return to the
normal weekly schedule the following week. For sweeping missed due to the aforementioned
holidays, Contractor shall arrange sweeping for another day within a five day working day period.
Holiday sweeping schedules must be submitted to the City twenty (20) days prior to the holiday. No
modification of this holiday schedule shall be effective unless authorized in writing by the Public
Works Director.
Street Sweeping:
Location Frequency
Alphonso
First Thursday of the
month
Capitolio
Caudill
Earthwood
Frances
Humbert
Lawrence
McMillan
Miguelito
Palm Street Alley
Roberto
Sacramento
Sinshiemer Park Parking
Southwood Dr.
Via Estaban
Victoria
Woodbridge
Anocona
Second Thursday of
the month
Bantam
Bettenford
Cerro Cabillo
Dalidio
Hatchery
Hillside
Kilbern
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Specification No. 5006-2021-SS
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Lemon Grove
Second Thursday of
the month
Mayfield
Noveno
Oceanaire
Quarry
Ranch House
Righetti Ranch
Roberto
Rock Garden
Sebright
Sponza
Stuart
Tiburon
Twin Creek
Broad
Second and Fourth
Wednesday of each
month
California
Chorro
Foothill
Monterey
Santa Rosa
Froom Ranch
First and Third
Wednesday of the
month
Higuera
Johnson
Los Osos Valley Road (LOVR)
Madonna
Orcutt
Santa Barbara/Osos
South St.
Tank Farm
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Downtown Leaf Litter/Street Sweeping:
Location Frequency
Marsh (from Nipomo to Osos)
Every Thursday
Nipomo (between Marsh & Higuera)
Broad (between Marsh & Higuera)
Garden (between Marsh & Higuera)
Chorro (between Marsh & Higuera)
Morro (between Marsh & Higuera)
Osos (between Marsh & Higuera)
Higuera (from Higuera to Santa Rosa)
Every Friday
Nipomo (from Higuera to Monterey)
Broad (from Higuera to Monterey)
Garden (from Higuera to Monterey)
Chorro (from Higuera to Monterey)
Morro (from Higuera to Monterey)
Osos (from Higuera to Monterey)
Monterey (from Chorro to Osos)
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Protected Bicycle and Pedestrian Improvements:
Location Frequency
Buchon & Johnson
First Tuesday of each month
Chorro & Islay
Chorro & Peach
Froom Ranch & L.O.V.R.
High & Hutton
High & Nipomo
High & Chorro
High St. (Nipomo – Hutton)
Monterey & Morro
Morro & Buchon
Morro & Church
Morro & Islay
Morro & Leff
Morro & Pacific
Nipomo & Pacific
Nipomo & Peach
Nipomo & Islay
Osos & Leff
Pismo (behind k-rail Morro-Chorro)
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E. GENERAL TERMS AND CONDITIONS
PROPOSAL REQUIREMENTS
1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (bidder)
shall meet all the terms, and conditions of the Request for Proposals (RFP) project package. By
virtue of its proposal submittal, the bidder acknowledges agreement with and acceptance of all
provisions of the RFP specifications.
2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the
specifications and accompanied by any other required submittals or supplemental materials.
Proposal documents in hard copy shall be enclosed in an envelope that shall be sealed and
addressed to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis
Obispo, CA, 93401. To guard against premature opening, the proposal should be clearly labeled
with the proposal title, project number, name of bidder, and date and time of proposal opening.
No FAX or emailed submittals will be accepted.
3. Insurance Certificate. Each proposal must include a certificate of insurance showing:
a. The insurance carrier and its A.M. Best rating.
b. Scope of coverage and limits.
c. Deductibles and self-insured retention.
The purpose of this submittal is to generally assess the adequacy of the bidder’s insurance
coverage during proposal evaluation; as discussed under paragraph 12 below, endorsements
are not required until contract award. The City’s insurance requirements are detailed in Section
H.
4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quantities
indicated and the lump sum prices quoted by the bidder must be entered in figures in the spaces
provided on the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures. The
Proposal Submittal Form(s) must be totally completed. If the unit price and the total amount
stated by any bidder for any item are not in agreement, the unit price alone will be considered
as representing the bidder’s intention and the proposal total will be corrected to conform to the
specified unit price.
5. Proposal Withdrawal and Opening. A bidder may withdraw its proposal, without prejudice
prior to the time specified for the proposal opening, by submitting a written request to the Director
of Finance for its withdrawal, in which event the proposal will be returned to the bidder unopened.
No proposal received after the time specified or at any place other than that stated in the “Notice
Inviting Bids/Requesting Proposals” will be considered. All proposals will be opened and
declared publicly. Bidders or their representatives are invited to be present at the opening of
the proposals.
6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed
to make or file, or to be interested as the primary submitter in more than one proposal, except
an alternative proposal when specifically requested; however, an individual or business entity
that has submitted a sub-proposal to a bidder submitting a proposal, or who has quoted prices
on materials to such bidder, is not thereby disqualified from submitting a sub-proposal or from
quoting prices to other bidders submitting proposals.
7. Communications. All timely requests for information submitted in writing will receive a written
response from the City. Telephone communications with City staff are not encouraged but will
be permitted. However, any such oral communication shall not be binding on the City.
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CONTRACT AWARD AND EXECUTION
8. Proposal Retention and Award. The City reserves the right to retain all proposals for a period
of 60 days for examination and comparison. The City also reserves the right to waive non -
substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one
part of a proposal and accept the other, except to the extent that proposals are qualified by
specific limitations. See the “special terms and conditions” in Section C of these specifications
for proposal evaluation and contract award criteria.
9. Competency and Responsibility of Bidder. The City reserves full discretion to determine the
competence and responsibility, professionally and/or financially, of bidders. Bidders will provide,
in a timely manner, all information that the City deems necessary to make such a decision.
10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a written
contract with the City within ten (10) calendar days after notice of the award has been sent by
mail to it at the address given in its proposal. The contract shall be made in the form adopted
by the City and incorporated in these specifications.
CONTRACT PERFORMANCE
11. Insurance Requirements. The Contractor shall provide proof of insurance in the form,
coverages and amounts specified in Section H of these specifications within 10 (ten) calendar
days after notice of contract award as a precondition to contract execution.
12. Business License & Tax. The Contractor must have a valid City of San Luis Obispo business
license & tax certificate before execution of the contract. Additional information regarding the
City’s business tax program may be obtained by calling (805) 781-7134.
13. Ability to Perform. The Contractor warrants that it possesses all capital and other equipment,
labor, materials, and licenses necessary to carry out and complete the work hereunder in
compliance with any and all applicable federal, state, county, city, and special district laws,
ordinances, and regulations.
The Contractor's employees shall be competent and qualified to perform the specified work and
shall perform the specified work in an orderly manner. If the City's representative advises the
Contractor that an employee is incompetent, unqualified, or disorderly, the Contractor shall
remove that employee from the specified work for the duration of the contract. The Contractor
shall not bring to the specified work locations any pets, children, or persons not employed under
the contract.
14. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and
comply with all applicable state and federal laws and county and City of San Luis Obispo
ordinances, regulations and adopted codes during its performance of the work.
15. Payment of Taxes. The contract prices shall include full compensation for all taxes that the
Contractor is required to pay.
16. Permits and Licenses. The Contractor shall procure all permits and licenses, pay all charg es
and fees, and give all notices necessary.
17. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to
safety established by OSHA and the California Division of Industrial Safety.
18. Public and Employee Safety. Whenever the Contractor’s operations create a condition
hazardous to the public or City employees, it shall, at its expense and without cost to the City,
furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other
devices and take such other protective measures as are necessary to prevent accidents or
damage or injury to the public and employees.
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19. Preservation of City Property. The Contractor shall provide and install suitable safeguards,
approved by the City, to protect City property from injury or damage. If City property is injured
or damaged resulting from the Contractor’s operations, it shall be replaced or restored at the
Contractor’s expense. The facilities shall be replaced or restored to a condition as good as
when the Contractor began work.
20. Immigration Act of 1986. The Contractor warrants on behalf of itself and all subcontractors
engaged for the performance of this work that only persons authorized to work in the United
State pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws
shall be employed in the performance of the work hereunder.
21. Contractor Non-Discrimination. In the performance of this work, the Contractor agrees that it
will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination
in employment of persons because of age, race, color, sex, national origin or ancestry, sexual
orientation, or religion of such persons.
22. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done
hereunder by changes in the work or by any default, act, or omission of the City, or by strikes,
fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or
labor due to federal government restrictions arising out of defense or war programs, then the
time of completion may, at the City’s sole option, be extended for such periods as may be agreed
upon by the City and the Contractor. In the event that there is insufficient time to grant such
extensions prior to the completion date of the contract, the City may, at the time of acceptance
of the work, waive liquidated damages that may have accrued for failure to complete on time,
due to any of the above, after hearing evidence as to the reasons for such delay, and making a
finding as to the causes of same.
23. Payment Terms. The City’s payment terms are 30 days from the receipt of an original invoice
and acceptance by the City of the materials, supplies, equipment, or services provided by the
Contractor (Net 30).
24. Inspection. The Contractor shall furnish City with every reasonable opportunity for City to
ascertain that the services of the Contractor are being performed in accordance with the
requirements and intentions of this contract. All work done, and all materials furnished, if any,
shall be subject to the City’s inspection and approval. The inspection of such work shall not
relieve Contractor of any of its obligations to fulfill its contract requirements.
25. Audit. The City shall have the option of inspecting and/or auditing all records and other written
materials used by Contractor in preparing its invoices to City as a condition precedent to any
payment to Contractor.
26. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall
not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or
degree with the performance of the work hereunder. The Contractor further covenants that, in
the performance of this work, no subcontractor or person having such an interest shall be
employed. The Contractor certifies that no one who has or will have any financial interest in
performing this work is an officer or employee of the City. It is hereby expressly agreed that, in
the performance of the work hereunder, the Contractor shall at all times be deemed an
independent contractor and not an agent or employee of the City.
27. Hold Harmless and Indemnification.
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by
law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Contractor
shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees,
volunteers, and agents (“City Indemnitees”), from and against any and all causes of action,
claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees
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and costs of litigation (“claims”), arising out of the Contractor’s performance or Contractor’s
failure to perform its obligations under this Agreement or out of the operations conducted by
Contractor, including the City’s active or passive negligence, except for such loss or damage
arising from the sole negligence or willful misconduct of the City. In the event the City
Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising
from Contractor’s performance of this Agreement, the Contractor shall provide a defense to the
City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense,
including reasonable legal fees, incurred in defense of such claims.
(b) The review, acceptance or approval of the Contractor’s work or work product by any
indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense
obligations. This Section survives completion of the services or the termination of this contract.
The provisions of this Section are not limited by and do not affect the provisions of this contract
relating to insurance.
28. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose
of the contract, or its right, title or interest, or its power to execute such a contract to any
individual or business entity of any kind without the previous written consent of the City.
29. Termination for Convenience. The City may terminate all or part of this Agreement for any or
no reason at any time by giving 30 days written notice to Contractor. Should the City terminate
this Agreement for convenience, the City shall be liable as follows: (a) for standard or off-the-
shelf products, a reasonable restocking charge not to exceed ten (10) percent of the total
purchase price; (b) for custom products, the less of a reasonable price for the raw materials,
components work in progress and any finished units on hand or the price per unit reflected on
this Agreement. For termination of any services pursuant to this Agreement, the City’s liability
will be the lesser of a reasonable price for the services rendered prior to termination, or the price
for the services reflected on this Agreement. Upon termination notice from the City, Contractor
must, unless otherwise directed, cease work and follow the City’s directions as to work in
progress and finished goods.
30. Termination. If, during the term of the contract, the City determines that the Contractor is not
faithfully abiding by any term or condition contained herein, the City may notify the Contractor in
writing of such defect or failure to perform. This notice must give the Contractor a 10 (ten)
calendar day notice of time thereafter in which to perform said work or cure the deficiency.
If the Contractor has not performed the work or cured the deficiency within the ten days specified
in the notice, such shall constitute a breach of the contract and the City may terminate the
contract immediately by written notice to the Contractor to said effect. Thereafter, neither party
shall have any further duties, obligations, responsibilities, or rights under the contract except,
however, any and all obligations of the Contractor’s surety shall remain in full force and effect,
and shall not be extinguished, reduced, or in any manner waived by the terminations thereof.
In said event, the Contractor shall be entitled to the reasonable value of its services performed
from the beginning date in which the breach occurs up to the day it received the City’s Notice of
Termination, minus any offset from such payment representing the City’s damages from such
breach. “Reasonable value” includes fees or charges for goods or services as of the last
milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in
the Agreement payment schedule; compensation for any other work, services or goods
performed or provided by the Contractor shall be based solely on the City’s assessment of the
value of the work-in-progress in completing the overall work scope.
The City reserves the right to delay any such payment until completion or confirmed
abandonment of the project, as may be determined in the City’s sole discretion, so as to permit
a full and complete accounting of costs. In no event, however, shall the Contractor be entitled
to receive in excess of the compensation quoted in its proposal.
Page 723 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-10-
SPECIAL TERMS AND CONDITIONS
1. Contract Award. Subject to the reservations set forth in Section E (General Terms and
Conditions) of these specifications, the contract will be awarded to the lowest responsible,
responsive proposer.
Proposal Evaluation and Contractor Selection. Proposals will be evaluated by a review
committee using the following three-phase review, selection, and contract award process:
Phase 1 – Proposal Review
The review committee will review the general proposal forms submitted (Information about the
Proposer, References, Statement of Past Contract Disqualifications, and Insurance Certificate).
Three to five proposers will be selected for follow-up interviews based on 1) quality, clarity and
responsiveness of the proposal 2) competence and qualifications necessary for successfully
performing the work and 3) recent experience cpiin successfully performing similar services.
Phase 2 – Interviews and Contractor Selection
Selected proposers will be interviewed by the review committee. The purposes of this interview
will be to 1) evaluate communication and interpersonal skills and 2) clarify and resolve any
questions and issues about the proposal. Based on results of the interviews, the review
committee will rank the proposers based on qualifications.
Phase 3 – Contract Award Recommendation
After ranking the proposers based on qualifications, the review committee will review the
submitted price proposals for the ranked proposers. The review committee will then use this
price information to further evaluate the proposals and select the best proposer based on a
combination of qualifications and price. If the price proposal for the selected proposer is not
within the range of acceptable prices, the review committee will negotiate with the selected
proposer to establish an acceptable price. If negotiations are unsuccessful, the review
committee will repeat the process with the next best proposer until an acceptable price can be
established and the review committee can recommend that a contract be awarded.
2. Sales Tax Reimbursement. For sales occurring within the City of San Luis Obispo, the City
receives sales tax revenues. Therefore, for bids from retail firms located in the City at the time
of proposal closing for which sales tax is allocated to the City, 1% of the taxable amount of the
bid will be deducted from the proposal by the City in calculating and determining the lowest
responsible, responsive proposer.
3. Labor Actions. In the event that the successful proposer is experiencing a labor action at the
time of contract award (or if its suppliers or subcontractors are experiencing such a labor action),
the City reserves the right to declare said proposer is no longer the lowest responsible,
responsive proposer and to accept the next acceptable low proposal from a proposer that is not
experiencing a labor action, and to declare it to be the lowest responsible, responsive proposer.
4. Failure to Accept Contract. The following will occur if the proposer to whom the award is made
(Contractor) fails to enter into the contract: the award will be annulled; any bid security will be
forfeited in accordance with the special terms and conditions if a proposer's bond or security is
required; and an award may be made to the next lowest responsible, responsive proposer who
shall fulfill every stipulation as if it were the party to whom the first award was made.
5. Supplemental Purchases. Supplemental Purchases. Supplemental purchases may be made
from the successful proposer during the contract term in addition to the items listed in the Detail
Proposal Submittal Form. For these supplemental purchases, the proposer shall not offer prices
Page 724 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-11-
to the City in excess of the amounts offered to other similar customers for the same item. If the
proposer is willing to offer the City a standard discount on all supplemental purchases from its
generally prevailing or published price structure during the contract term, this offer and the
amount of discount on a percentage basis should be provided with the proposal submittal.
6. Contractor Invoices. The Contractor will deliver a monthly invoice to the City with attached
copies of detail invoices as supporting detail.
7. Non-Exclusive Contract. The City reserves the right to purchase the items listed in the Detail
Proposal Submittal Form, as well as any supplemental items, from other vendors during the
contract term.
8. Unrestrictive Brand Names. Any manufacturer's names, trade names, brand names or catalog
numbers used in the specifications are for the purpose of describing and establishing general
quality levels. Such references are not intended to be restrictive. Proposals will be considered
for any brand that meets or exceeds the quality of the specifications given for any item. In the
event an alternate brand name is proposed, supplemental documentation shall be provided
demonstrating that the alternate brand name meets or exceeds the requirements specified
herein. The burden of proof as to the suitability of any proposed alternatives is upon the
proposer, and the City shall be the sole judge in making this determination.
9. Delivery. Prices quoted for all supplies or equipment to be provided under the terms and
conditions of this RFP package shall include delivery charges, to be delivered F.O.B. San Luis
Obispo by the successful proposer and received by the City within 90 days after authorization
to proceed by the City.
10. Submittal of References. Each proposer shall submit a statement of qualifications and
references on the form provided in the RFP package.
11. Statement of Contract Disqualifications. Each proposer shall submit a statement regarding
any past governmental agency bidding or contract disqualifications on the form provided in the
RFP package.
12. Contractor Invoices. The Contractor shall deliver a monthly invoice to the City that clearly
identifies the name of the contract and the contract specification number.
13. City Representative. The City's representative for all issues regarding the agreement for this
specification shall be the representative listed for each location in Section II.
14. Workhours. The Contractor shall perform the specified work during the workhours listed in
Section II for each location. The Contractor shall not perform any of the specified work outside
of these workhours without the City representative's prior written consent. The Contractor shall
not start work at a location until all scheduled activities or events are completed at that location.
15. Contractor's Responsibility for Damage. The Contractor shall replace or repair City property
lost or damaged as a result of the Contractor's actions or negligence. The Contractor shall not
be responsible for loss or damage caused by theft and vandalism by third parties, unless the
theft or damage results from the Contractor's negligence.
16. Approval of Materials. The Contractor shall not use any material for the specified work without
the City's prior written approval of that material. If requested, the Contractor shall furnish to the
City without charge samples of materials for examination and testing.
Page 725 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-12-
17. Toxic and Hazardous Materials. The Contractor shall furnish to the City a list of all materials
used for the specified work that are regulated by law as toxic or hazardous. With this list the
Contractor shall include and maintain a Material Safety Data Sheet for each toxic or hazardous
material at each site. The Contractor shall train its employees in the proper handling of any toxic
or hazardous materials.
18. Qualifications and Conduct of the Contractor's Employees. The Contractor's employees
shall be competent and qualified to perform the specified work and shall perform the specified
work in an orderly manner. All staff employed in the work shall wear a shirt or jacket clearly
identifying the Contractor’s company. If the City representative advises the Contractor that an
employee is incompetent, unqualified, or disorderly, the Contractor shall remove that employee
from the specified work for the duration of the agreement. When performing the specif ied work
the Contractor's employees shall not bring to the work locations any pets, any children, or any
persons not employed under the agreement.
Page 726 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-13-
PROPOSAL CONTENT
1. Proposal Content. Your proposal must include the following information:
Submittal Forms
a. Proposal submittal summary.
b. Written acknowledgement of any issued addenda
c. Certificate of insurance.
d. References from at least three firms for whom you have provided similar services.
e. Cost proposal sheet.
Qualifications
f. Experience of your firm and those of sub-consultants in performing work and projects
relevant to the Scope of Services outlined and described in the request.
g. Statement and explanation of any instances where your firm or sub-consultant has been
removed from a project or disqualified from proposing on a project.
Work Program
h. Detailed description of your approach to completing the work.
i. Services or data to be provided by the City.
j. Services and deliverables provided by the Contractor(s).
k. Any other information that would assist us in making this contract award decision.
Requested Changes to Terms and Conditions
l. The City desires to begin work soon after selecting the preferred Consultant Team. To
expedite the contracting process, each submittal shall include requested redlined
changes to terms and conditions, if necessary.
Proposal Length
m. Proposal length should only be as long as required to be responsive to the RFP, including
attachments and supplemental materials.
2. Phase 1- Proposal Evaluation and Selection. Proposals will be evaluated by a review
committee and evaluated on the following criteria:
a. Understanding of the work required by the City.
b. Quality, clarity and responsiveness of the proposal.
c. Demonstrated competence and professional qualifications necessary for successfully
performing the work required by the City.
d. Recent team experience in successfully performing similar services.
e. Creativity of the proposed approach in completing the work.
f. Value
g. Writing skills.
h. References.
Page 727 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-14-
i. Background and experience of the specific individuals managing and assigned to this
project.
As reflected above, contract award will not be based solely on price, but on a combination of factors as
determined to be in the best interest of the City. After evaluating the proposals and discussing them
further with the finalists or the tentatively selected contractor, the City reserves the right to further
negotiate the proposed work and/or method and amount of compensation.
3. Proposal Review and Award Schedule. The following is an outline of the anticipated
schedule for proposal review and contract award:
a. Issue RFP October 20, 2021
b. Pre-Proposal Conference (MANDATORY) November 3, 2021
c. Receive proposals November 23, 2021
d. Complete proposal evaluations November 30, 2021
e. Conduct finalist interviews and finalize recommendation December 7, 2021
f. Execute contract December 10, 2021
g. Start work December 15, 2021
4. Pre-Proposal Conference. A MANDATORY pre-proposal conference will be held at the
following location, date, and time to answer any questions that prospective bidders may have
regarding this RFP:
City of SLO
Corporation Yard
25 Prado Road, San Luis Obispo
November 3, 2021
At 10:00 AM and 2:00 PM
Due to the Covid-19 pandemic, this meeting will be held outside, attendees are required to wear
face coverings and maintain CDC social distancing guidelines. Failure to attend the pre-
submittal meeting is cause for the proposal to be rejected.
5. Ownership of Materials. All original drawings, plan documents and other materials prepared
by or in possession of the Contractor as part of the work or services under these specifications
shall become the permanent property of the City and shall be delivered to the City upon demand.
6. Release of Reports and Information. Any reports, information, data, or other material given
to, prepared by or assembled by the Contractor as part of the work or services under these
specifications shall be the property of the City and shall not be made available to any individual
or organization by the Contractor without the prior written approval of the City.
7. Copies of Reports and Information. If the City requests additional copies of reports, drawings,
specifications, or any other material in addition to what the Contractor is required to furnish in
limited quantities as part of the work or services under these specifications, the Contractor shall
provide such additional copies as are requested, and City shall compensate the Contractor for
the costs of duplicating of such copies at the Contractor's direct expense.
8. Required Deliverable Products. The Contractor will be required to provide:
Page 728 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-15-
a. One electronic submission - digital-ready original .pdf of all final documents. If you wish
to file a paper copy, please submit in sealed envelope to the address provided in the
RFP.
b. Corresponding computer files compatible with the following programs whenever possible
unless otherwise directed by the project manager:
Word Processing: MS Word
Spreadsheets: MS Excel
Desktop Publishing: InDesign
Virtual Models: Sketch Up
Digital Maps: Geodatabase shape files in
State Plan Coordinate System as
specified by City GIS staff
c. City staff will review any documents or materials provided by the Contractor and, where
necessary, the Contractor will be required to respond to staff comments and make such
changes as deemed appropriate.
ALTERNATIVE PROPOSALS
9. Alternative Proposals. The proposer may submit an alternative proposal (or proposals) that it
believes will also meet the City's project objectives but in a different way. In this case, the
proposer must provide an analysis of the advantages and disadvantages of each of the
alternative and discuss under what circumstances the City would prefer one alternative to the
other(s).
10. Attendance at Meetings and Hearings. As part of the work scope and included in the contract
price is attendance by the Contractor at up to [number] public meetings to present and discuss
its findings and recommendations. Contractor shall attend as many "working" meetings with
staff as necessary in performing work-scope tasks.
11. Accuracy of Specifications. The specifications for this project are believed by the City to be
accurate and to contain no affirmative misrepresentation or any concealment of fact. Bidders
are cautioned to undertake an independent analysis of any test results in the specifications, as
City does not guaranty the accuracy of its interpretation of test results contained in the
specifications package. In preparing its proposal, the bidder and all subcontractors named in
its proposal shall bear sole responsibility for proposal preparation errors resulting from any
misstatements or omissions in the plans and specifications that could easily have been
ascertained by examining either the project site or accurate test data in the City's possession.
Although the effect of ambiguities or defects in the plans and specifications will be as determined
by law, any patent ambiguity or defect shall give rise to a duty of bidder to inquire prior to
proposal submittal. Failure to so inquire shall cause any such ambiguity or defect to be
construed against the bidder. An ambiguity or defect shall be considered patent if it is of such
a nature that the bidder, assuming reasonable skill, ability and diligence on its part, knew or
should have known of the existence of the ambiguity or defect. Furthermore, failure of the bidder
or subcontractors to notify City in writing of specification or plan defects or ambiguities prior to
proposal submittal shall waive any right to assert said defects or ambiguities subsequent to
submittal of the proposal.
To the extent that these specifications constitute performance specifications, the City shall not
be liable for costs incurred by the successful bidder to achieve the project’s objective or standard
beyond the amounts provided there for in the proposal.
Page 729 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-16-
In the event that, after awarding the contract, any dispute arises as a result of any actual or
alleged ambiguity or defect in the plans and/or specifications, or any other matter whatsoever,
Contractor shall immediately notify the City in writing, and the Contractor and all subcontractors
shall continue to perform, irrespective of whether or not the ambiguity or defect is major,
material, minor or trivial, and irrespective of whether or not a change order, time extension, or
additional compensation has been granted by City. Failure to provide the hereinbefore
described written notice within one (1) working day of contractor's becoming aware of the facts
giving rise to the dispute shall constitute a waiver of the right to assert the causative role of the
defect or ambiguity in the plans or specifications concerning the dispute.
Page 730 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-17-
SECTION G: FORM OF AGREEMENT
AGREEMENT
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on [day, date, year]
by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as
City, and [CONTRACTOR’S NAME IN CAPITAL LETTERS], hereinafter referred to as Contractor.
W I T N E S S E T H:
WHEREAS, on [date], City requested proposals for [______________], per Project No. 5006-
2021-SS
WHEREAS, pursuant to said request, Contractor submitted a proposal that was accepted by
City for said project;
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1. TERM. The term of this Agreement shall be from December 15 2021 to June 30 2025 or until
termination of the contract in accordance with this agreement.
2. INCORPORATION BY REFERENCE. City Specification No. 5006-2021-SS and Contractor's proposal
dated [date] is hereby incorporated in and made a part of this Agreement and attached as Exhibit A. The
City’s terms and conditions are hereby incorporated in an made a part of this Agreement as Exhibit B. To
the extent that there are any conflicts between the Contractor’s fees and scope of work and the City’s terms
and conditions, the City’s terms and conditions shall prevail, unless specifically agreed otherwise in writing
signed by both parties.
3. Contract Extension. The term of the contract may be extended by mutual consent for an
additional 2 years.
4. Cost Adjustments. During the term of the agreement, beginning July 1, 2022, contract prices
shall be modified by a percentage equal to the percentage increase in the U.S. Consumer Pri ce
Index/All Urban Consumers (CPI-U) from March in the previous year to March in the year of
adjustment. Under no circumstances shall the contract price increase more than five (5) percent
from the prior contract year.
Example: The original contract price is $1,000 per month. This price remains in effect until June 30,
2022. The Consumer Price Index/All Urban Consumers (CPI-U) increases by 2.5 percent between
March 2021 and March 2022. On July 1, 2022 the contract price increases by 2.5 percent from $1,000
per month to $1,025 per month. The new contract price applies to work completed after July 1, 20 22.
This same process repeats the following year.
Page 731 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-18-
5. CITY'S OBLIGATIONS. For providing the services as specified in this Agreement, City will pay,
and Contractor shall receive therefore compensation [_________________________].
6. CONTRACTOR/CONSULTANT’S OBLIGATIONS. For and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with
City to do everything required by this Agreement and the said specifications.
7. AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement
shall be in writing and shall be effective only upon approval by the Public Works Director.
8. COMPLETE AGREEMENT. This written Agreement, including all writings specifically
incorporated herein by reference, shall constitute the complete agreement between the parties
hereto. No oral agreement, understanding or representation not reduced to writing and specifically
incorporated herein shall be of any force or effect, nor shall any such oral agreement,
understanding or representation be binding upon the parties hereto.
9. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage
prepaid by registered or certified mail addressed as follows:
City Name
Dept.
Address
Consultant Name
Title
Address
Address
10. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that
everyone executing this agreement on behalf of each party is a person duly authorized and
empowered to execute Agreements for such party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the
day and year first above written.
CITY OF SAN LUIS OBISPO:
By:_____________________________________
City Manager
APPROVED AS TO FORM: CONSULTANT:
By:_______________________________By:___________________________________
City Attorney Name of CAO / President
Page 732 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-19-
SECTION H: INSURANCE REQUIREMENTS
Operation & Maintenance Contracts
The Contractor shall procure and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property that may arise from or in connection with the performance
of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code
1 (any auto).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability
Insurance.
Minimum Limits of Insurance. Contractor shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property
damage. If Commercial General Liability or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be
declared to and approved by the City. At the option of the City, either: the insurer shall reduce or
eliminate such deductibles or self-insured retentions as respects the City, its officers, officials,
employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
Other Insurance Provisions. The general liability and automobile liability policies are to contain, or
be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds
as respects: liability arising out of activities performed by or on behalf of the Contractor; products
and completed operations of the Contractor; premises owned, occupied or used by the
Contractor; or automobiles owned leased, hired or borrowed by the Contractor. The coverage
shall contain no special limitations on the scope of protection afforded to the City, its officers,
official, employees, agents or volunteers.
2. For any claims related to this project, the Contractor's insurance coverage shall be primary
insurance as respects the City, its officers, officials, employees, agents and volunteers. Any
insurance or self-insurance maintained by the City, its officers, officials, employees, agents or
volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
3. The Contractor's insurance shall apply separately to each insured against whom claim is made
or suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not
be suspended, voided, canceled by either party, reduced in coverage or in limits except after
thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to
the City.
Page 733 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-20-
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of
no less than A:VII.
Verification of Coverage. Contractor shall furnish the City with a certificate of insurance showing
required coverage. Original endorsements effecting general liability and automobile liability coverage
are also required by this clause. The endorsements are to be signed by a person authorized by that
insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City
before work commences.
Subcontractors. Contractor shall include all subcontractors as insured under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.
Page 734 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-21-
SECTION I: ACKNOWLEDGMENT OF SERVICE LEVELS
Acknowledgement. The undersigned declares that she or he has carefully examined Project No. 50200-2020-
LS which is hereby made a part of this proposal; is thoroughly familiar with its contents; is authorized to represent
the proposing firm; and agrees to perform the specified work for the following cost quoted in full:
(Designate with a mark if declining to propose)
Category / Service Level Cost Proposal
Submitted
Not proposing
for this category
Street Sweeping/
Downtown Leaf Litter
Protected Bicycle &
Pedestrian Improvements
Page 735 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-22-
SECTION J: PROPOSAL SUBMITTAL FORM
The undersigned declares that she or he has carefully examined Specification No. 5006-2021-SS which
is hereby made a part of this proposal; is thoroughly familiar with its contents; is authorized to represent
the proposing firm; and agrees to perform the specified work for the following cost quoted in full:
Street Sweeping:
Location Frequency Unit Price
Alphonso
First Thursday of the
month
Capitolio
Caudill
Earthwood
Frances
Humbert
Lawrence
McMillan
Miguelito
Palm Street Alley
Roberto
Sacramento
Sinshiemer Park Parking
Southwood Dr.
Via Estaban
Victoria
Woodbridge
Monthly Total
Location Frequency Unit Price
Anocona
Second Thursday of
the month
Bantam
Bettenford
Cerro Cabillo
Dalidio
Hatchery
Hillside
Kilbern
Lemon Grove
Mayfield
Noveno
Oceanaire
Quarry
Ranch House
Righetti Ranch
Roberto
Rock Garden
Sebright
Sponza
Stuart
Tiburon
Twin Creek
Monthly Total
Page 736 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-23-
Location Frequency Unit Price
Broad
Second and Fourth
Wednesday of each
month
California
Chorro
Foothill
Monterey
Santa Rosa
Monthly Total
Location Frequency Unit Price
Froom Ranch
First and Third
Wednesday of the
month
Higuera
Johnson
Los Osos Valley Road (LOVR)
Madonna
Orcutt
Santa Barbara/Osos
South St.
Tank Farm
Monthly Total
Downtown Leaf Litter/Street Sweeping:
Task Unit Price
Thursday Leaf Litter/Street Sweeping
Friday Leaf Litter/Street Sweeping
Monthly Total
Page 737 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-1-
Protected Bicycle and Pedestrian Improvements:
Location Frequency Unit Price
Buchon & Johnson
First Tuesday of each
month
Chorro & Islay
Chorro & Peach
Froom Ranch & L.O.V.R.
High & Hutton
High & Nipomo
High & Chorro
High St. (Nipomo – Hutton)
Monterey & Morro
Morro & Buchon
Morro & Church
Morro & Islay
Morro & Leff
Morro & Pacific
Nipomo & Pacific
Nipomo & Peach
Nipomo & Islay
Osos & Leff
Pismo (behind k-rail Morro-
Chorro)
Monthly Total
Additional Requested Cleaning:
Requested Equipment Labor Unit Price
Street Sweeper Hourly Rate (2hr min)
Street Sweeper Per Curb Mile
Labor Hourly Rate (Broom/Blower (2hr min))
Page 738 of 850
City of San Luis Obispo
Specification No. 5006-2021-SS
-2-
Certificate of insurance attached; insurance company’s A.M. Best rating: __________________.
Firm Name and Address
Contact Phone
Signature of Authorized Representative
Date
Page 739 of 850
City of San Luis Obispo
Specification No. 5004-2021-SS
-3-
REFERENCES
Number of years engaged in providing the services included within the scope of the specifications
under the present business name: .
Describe fully the last three contracts performed by your firm that demonstrate your ability to
provide the services included with the scope of the specifications. Attach additional pages if
required. The City reserves the right to contact each of the references listed for additional
information regarding your firm's qualifications.
Reference No. 1:
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services
provided including contract
amount, when provided and
project outcome
Reference No. 2:
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services
provided including contract
amount, when provided and
project outcome
Page 740 of 850
City of San Luis Obispo
Specification No. 5004-2021-SS
-4-
Reference No. 3
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services
provided including contract
amount, when provided and
project outcome
Page 741 of 850
City of San Luis Obispo
Specification No. 5004-2021-SS
-5-
STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The proposer shall state whether it or any of its officers or employees who have a proprietary
interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or
completing a federal, state, or local government project because of the violation of law, a safety
regulation, or for any other reason, including but not limited to financial difficulties, project delays,
or disputes regarding work or product quality, and if so to explain the circumstances.
Do you have any disqualification as described in the above paragraph to
declare?
Yes No
If yes, explain the circumstances.
Executed on at _______________________________________ under
penalty of perjury of the laws of the State of California, that the foregoing is true and correct.
______________________________________
Signature of Authorized Proposer Representative
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City of San Luis Obispo
Specification No. 5004-2021-SS
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