HomeMy WebLinkAboutJanitorial_RFP_-_50230-2020-JS (1)City of San Luis Obispo
Specification No. 50200-2020-LS
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Notice Requesting Proposals for
Landscape Maintenance Services No. 50200-2020-LS
The City of San Luis Obispo is requesting sealed proposals for services associated with the Landscape
Maintenance Service Specification No. 50200-2020-LS
All firms interested in receiving further correspondence regarding this Request for Proposals (RFP) will be
required to complete a free registration using BidSync (https://www.bidsync.com/bidsync-app-
web/vendor/register/Login.xhtml). All proposals must be received via BidSync or by mail to the Department of
Finance at or before 12/24/2020 at 11:00 am.
Proposals received after said time may not be considered. The preferred method of submission is
electronically via BidSync. If you wish to send a hard copy, to guard against premature opening, each proposal
shall be submitted to the Department of Finance in a sealed envelope plainly marked with the proposal title,
project number, proposer name, and time and date of the proposal opening. Proposals shall be submitted
using the forms provided in the project package.
A MANDATORY pre-proposal conference will be held to answer any questions that the prospective proposers
may have regarding the City's request for proposals.
Due to the Covid-19 pandemic, this meeting will be held outside, attendees are required to wear face
coverings and maintain CDC social distancing guidelines.
Ludwick Community Center
864 Santa Rosa, San Luis Obispo
December 10 2020
At 10:00AM
Project packages and additional information may be obtained at the City’s BidSync website at
www.BidSync.com. Please contact Greg Cruce at (805) 781-7264 or Adam Basden at (805) 781-7025 with
any questions.
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Specification No. 50200-2020-LS
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TABLE OF CONTENTS
A. INTRODUCTION .............................................................................................................................. 3
B. SCOPE OF WORK ................................................................................................................................... 3
D. PROJECT BUDGET ................................................................................ Error! Bookmark not defined.
E. GENERAL TERMS AND CONDITIONS .................................................................................................. 4
PROPOSAL REQUIREMENTS .................................................................................................................... 4
CONTRACT AWARD AND EXECUTION ..................................................................................................... 4
CONTRACT PERFORMANCE ..................................................................................................................... 5
SECTION G: FORM OF AGREEMENT ...................................................................................................... 12
SECTION H: INSURANCE REQUIREMENTS ........................................................................................... 20
SECTION I: ACKNOWLEDGMENT OF SERVICE LEVELS ...................................................................... 30
SECTION J: CONTRACT COST PROPOSAL ........................................................................................... 32
EXHIBIT A ................................................................................................................................................... 31
SECTION K: UNIT COST FORM ................................................................................................................ 43
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Specification No. 50200-2020-LS
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A. INTRODUCTION
INTRODUCTION
The City does not maintain sufficient in-house staff to perform the full extent of services needed for City park
maintenance. This work is provided via a contract service with companies specializing in this area. The
Contractor is expected to provide thorough, quality service, representing the City at designated sites.
The Contractor shall perform the landscape tasks described in this section at the locations and frequencies
listed for the park sites. The intent of this specification is to procure a high quality of parks maintenance services
by skilled professional staff that will present a well-maintained appearance. The Contractor shall maintain all
specified locations at such a level. The City's representative shall be sole judge of the adequacy of the
Contractor's maintenance and the appearance of the sites.
Proposers must visit all sites to ensure they understand the needs of the various facilities.
B. SCOPE OF WORK
The Contractor is expected to perform maintenance as outlined in this Request for Proposals and generally
represent the City at designated sites. Irrigation is generally operated by standalone controllers at the site, with
some integrated into the City’s central irrigation control system, and some sites not irrigated.
The Contractor shall maintain specified landscaped areas which are grouped into twelve categories:
A) Landscape areas, parks, facilities with turf
B) Landscape areas, parks, facilities without turf
C) Traffic median islands, frontages & sound walls
D) Sound walls, circles, islands & frontages
E) Parking lots. A proposal may be made for all or some of the areas
T) SLO City Bus Barn Parking Lot
F) Union Pacific Railroad Right of Way Weed Abatement
W) Water Resource Recovery Facility (WRRF)
SD) Street Department Weed Abatement areas
PM) Park Maintenance Weed Abatement areas
NR) Natural Resources Department Weed Abatement areas
TEMP HELP) Temporary Help at two Designated Parks
Maintenance includes litter control, walkway maintenance, manual irrigation, irrigation system maintenance,
pest control, turf maintenance, groundcover maintenance, shrub and shrub bed maintenance, tree
maintenance, miscellaneous weed control, drinking fountain maintenance, and other related work which are
described in the “Scope of Work and Service Levels” of this specification.
The intent of this specification is to procure a high quality of maintenance by skilled professional staff,
while being cognizant of current fiscal constraints. The Contractor shall maintain all specified locations at
specified levels unless directed in writing to do otherwise.
Work is subject to prevailing wage requirements.
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E. GENERAL TERMS AND CONDITIONS
PROPOSAL REQUIREMENTS
1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (bidder) shall
meet all the terms, and conditions of the Request for Proposals (RFP) project package. By virtue of
its proposal submittal, the bidder acknowledges agreement with and acceptance of all provisions of
the RFP specifications.
2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the specifications
and accompanied by any other required submittals or supplemental materials. Proposal documents
shall be enclosed in an envelope that shall be sealed and addressed to the Department of Finance,
City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. To guard against premature
opening, the proposal should be clearly labeled with the proposal title, project number, name of bidder,
and date and time of proposal opening. No FAX or emailed submittals will be accepted.
3. Insurance Certificate. Each proposal must include a certificate of insurance showing:
a. The insurance carrier and its A.M. Best rating.
b. Scope of coverage and limits.
c. Deductibles and self-insured retention.
The purpose of this submittal is to generally assess the adequacy of the bidder’s insurance coverage
during proposal evaluation; as discussed under paragraph 12 below, endorsements are not required
until contract award. The City’s insurance requirements are detailed in Section H.
4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quantities indicated
and the lump sum prices quoted by the bidder must be entered in figures in the spaces provided on
the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures. The Proposal Submittal
Form(s) must be totally completed. If the unit price and the total amount stated by any bidder for any
item are not in agreement, the unit price alone will be considered as representing the bidder’s intention
and the proposal total will be corrected to conform to the specified unit price.
5. Proposal Withdrawal and Opening. A bidder may withdraw its proposal, without prejudice prior to
the time specified for the proposal opening, by submitting a written request to the Director of Finance
for its withdrawal, in which event the proposal will be returned to the bidder unopened. No proposal
received after the time specified or at any place other than that stated in the “Notice Inviting
Bids/Requesting Proposals” will be considered. All proposals will be opened and declared publicly.
Bidders or their representatives are invited to be present at the opening of the proposals.
6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to
make or file, or to be interested as the primary submitter in more than one proposal, except an
alternative proposal when specifically requested; however, an individual or business entity that has
submitted a sub-proposal to a bidder submitting a proposal, or who has quoted prices on materials to
such bidder, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other
bidders submitting proposals.
7. Communications. All timely requests for information submitted in writing will receive a written
response from the City. Telephone communications with City staff are not encouraged but will be
permitted. However, any such oral communication shall not be binding on the City.
CONTRACT AWARD AND EXECUTION
8. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60
days for examination and comparison. The City also reserves the right to waive non-substantial
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irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal
and accept the other, except to the extent that proposals are qualified by specific limitations. See the
“special terms and conditions” in Section C of these specifications for proposal evaluation and contract
award criteria.
9. Competency and Responsibility of Bidder. The City reserves full discretion to determine the
competence and responsibility, professionally and/or financially, of bidders. Bidders will provide, in a
timely manner, all information that the City deems necessary to make such a decision.
10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a written
contract with the City within ten (10) calendar days after notice of the award has been sent by mail to
it at the address given in its proposal. The contract shall be made in the form adopted by the City and
incorporated in these specifications.
CONTRACT PERFORMANCE
11. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages
and amounts specified in Section H of these specifications within 10 (ten) calendar days after notice
of contract award as a precondition to contract execution.
12. Business License & Tax. The Contractor must have a valid City of San Luis Obispo business license
& tax certificate before execution of the contract. Additional information regarding the City’s business
tax program may be obtained by calling (805) 781-7134.
13. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and comply
with all applicable state and federal laws and county and City of San Luis Obispo ordinances,
regulations and adopted codes during its performance of the work.
14. Immigration Act of 1986. The Contractor warrants on behalf of itself and all subcontractors engaged
for the performance of this work that only persons authorized to work in the United State pursuant to
the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the
performance of the work hereunder.
15. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done
hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire,
earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to
federal government restrictions arising out of defense or war programs, then the time of completion
may, at the City’s sole option, be extended for such periods as may be agreed upon by the City and
the Contractor. In the event that there is insufficient time to grant such extensions prior to the
completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated
damages that may have accrued for failure to complete on time, due to any of the above, after hearing
evidence as to the reasons for such delay, and making a finding as to the causes of same.
16. Payment Terms. The City’s payment terms are 30 days from the receipt of an original invoice and
acceptance by the City of the materials, supplies, equipment, or services provided by the Contractor
(Net 30).
17. Audit. The City shall have the option of inspecting and/or auditing all records and other written
materials used by Contractor in preparing its invoices to City as a condition precedent to any payment
to Contractor.
18. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall not
acquire any interest—direct, indirect or otherwise—that would conflict in any manner or degree with
the performance of the work hereunder. The Contractor further covenants that, in the performance of
this work, no subcontractor or person having such an interest shall be employed. The Contractor
certifies that no one who has or will have any financial interest in performing this work is an officer or
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employee of the City. It is hereby expressly agreed that, in the performance of the work hereunder,
the Contractor shall at all times be deemed an independent contractor and not an agent or employee
of the City.
19. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the
contract, or its right, title or interest, or its power to execute such a contract to any individual or business
entity of any kind without the previous written consent of the City.
20. Termination for Convenience. The City may terminate all or part of this Agreement for any or no
reason at any time by giving 30 days written notice to Contractor. Should the City terminate this
Agreement for convenience, the City shall be liable as follows: (a) for standard or off-the-shelf
products, a reasonable restocking charge not to exceed ten (10) percent of the total purchase price;
(b) for custom products, the less of a reasonable price for the raw materials, components work in
progress and any finished units on hand or the price per unit reflected on this Agreement. For
termination of any services pursuant to this Agreement, the City’s liability will be the lesser of a
reasonable price for the services rendered prior to termination, or the price for the services reflected
on this Agreement. Upon termination notice from the City, Contractor must, unless otherwise directed,
cease work and follow the City’s directions as to work in progress and finished goods.
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SPECIAL TERMS AND CONDITIONS
1. Contract Award. Subject to the reservations set forth in Paragraph 9 of Section B (General Terms
and Conditions) of these specifications, the contract will be awarded to the lowest responsible,
responsive proposer.
2. Sales Tax Reimbursement. For sales occurring within the City of San Luis Obispo, the City receives
sales tax revenues. Therefore, for bids from retail firms located in the City at the time of proposal
closing for which sales tax is allocated to the City, 1% of the taxable amount of the bid will be deducted
from the proposal by the City in calculating and determining the lowest responsible, responsive
proposer.
3. Labor Actions. In the event that the successful proposer is experiencing a labor action at the time of
contract award (or if its suppliers or subcontractors are experiencing such a labor action), the City
reserves the right to declare said proposer is no longer the lowest responsible, responsive proposer
and to accept the next acceptable low proposal from a proposer that is not experiencing a labor action,
and to declare it to be the lowest responsible, responsive proposer.
4. Failure to Accept Contract. The following will occur if the proposer to whom the award is made
(Contractor) fails to enter into the contract: the award will be annulled; any bid security will be forfeited
in accordance with the special terms and conditions if a proposer's bond or security is required; and
an award may be made to the next lowest responsible, responsive proposer who shall fulfill every
stipulation as if it were the party to whom the first award was made.
5. Supplemental Purchases. Supplemental Purchases. Supplemental purchases may be made from
the successful proposer during the contract term in addition to the items listed in the Detail Proposal
Submittal Form. For these supplemental purchases, the proposer shall not offer prices to the City in
excess of the amounts offered to other similar customers for the same item. If the proposer is willing
to offer the City a standard discount on all supplemental purchases from its generally prevailing or
published price structure during the contract term, this offer and the amount of discount on a
percentage basis should be provided with the proposal submittal.
6. Non-Exclusive Contract. The City reserves the right to purchase the items listed in the Detail
Proposal Submittal Form, as well as any supplemental items, from other vendors during the contract
term.
7. Unrestrictive Brand Names. Any manufacturer's names, trade names, brand names or catalog
numbers used in the specifications are for the purpose of describing and establishing general quality
levels. Such references are not intended to be restrictive. Proposals will be considered for any brand
that meets or exceeds the quality of the specifications given for any item. In the event an alternate
brand name is proposed, supplemental documentation shall be provided demonstrating that the
alternate brand name meets or exceeds the requirements specified herein. The burden of proof as to
the suitability of any proposed alternatives is upon the proposer, and the City shall be the sole judge
in making this determination.
8. Delivery. Prices quoted for all supplies or equipment to be provided under the terms and conditions
of this RFP package shall include delivery charges, to be delivered F.O.B. San Luis Obispo by the
successful proposer and received by the City within 90 days after authorization to proceed by the City.
9. Start and Completion of Work. Work on this project shall begin immediately after contract
execution and shall be completed within 90 calendar days thereafter, unless otherwise negotiated
with City by mutual agreement.
10. Change in Work. The City reserves the right to change quantities of any item after contract award. If
the total quantity of any changed item varies by 25% or less, there shall be no change in the agreed
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upon unit price for that item. Unit pricing for any quantity changes per item in excess of 25% shall be
subject to negotiation with the Contractor.
11. Submittal of References. Each proposer shall submit a statement of qualifications and references
on the form provided in the RFP package.
12. Statement of Contract Disqualifications. Each proposer shall submit a statement regarding any
past governmental agency bidding or contract disqualifications on the form provided in the RFP
package.
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PROPOSAL CONTENT
1. Proposal Content. Your proposal must include the following information:
Submittal Forms
a. Proposal submittal summary.
b. Certificate of insurance.
c. References from at least three firms for whom you have provided similar services.
d. Cost proposal sheet.
e. Acknowledgment of any issued addenda.
Qualifications
f. Experience of your firm and those of sub-consultants in performing work and projects relevant
to the Scope of Services outlined and described in the request.
g. Resumes of the individuals who would be assigned to this project, including any sub-
consultants, with their corollary experience highlighted and specific roles in this project clearly
described.
Work Program
h. Detailed description of your approach to completing the work.
i. Services or data to be provided by the City.
j. Services and deliverables provided by the Contractor(s).
k. Any other information that would assist us in making this contract award decision.
Requested Changes to Terms and Conditions
l. The City desires to begin work soon after selecting the preferred Consultant Team. To
expedite the contracting process, each submittal shall include requested redlined changes to
terms and conditions, if necessary.
Proposal Length
m. Proposal length should only be as long as required to be responsive to the RFP, including
attachments and supplemental materials.
2. Phase 1- proposal Evaluation and Selection. Proposals will be evaluated by a review committee
and evaluated on the following criteria:
a. Understanding of the work required by the City.
b. Quality, clarity and responsiveness of the proposal.
c. Demonstrated competence and professional qualifications necessary for successfully
performing the work required by the City.
d. Recent team experience in successfully performing similar services.
e. Creativity of the proposed approach in completing the work.
f. Value
g. Writing skills.
h. References.
i. Background and experience of the specific individuals managing and assigned to this project.
3. Phase 2 – Oral Presentations/Interviews and Consultant Selection Finalist candidates will make
an oral presentation to the review committee and answer questions about their proposal. The purpose
of this second phase is two-fold: to clarify and resolve any outstanding questions or issues about the
proposal; and to evaluate the proposer’s ability to clearly and concisely present information orally. As
reflected above, contract award will not be based solely on price, but on a combination of factors as
determined to be in the best interest of the City. After evaluating the proposals and discussing them
further with the finalists or the tentatively selected contractor, the City reserves the right to further
negotiate the proposed work and/or method and amount of compensation.
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4. As reflected above, contract award will not be based solely on price, but on a combination of factors
as determined to be in the best interest of the City. After evaluating the proposals and discussing
them further with the finalists or the tentatively selected contractor, the City reserves the right to further
negotiate the proposed work and/or method and amount of compensation.
5. Proposal Review and Award Schedule. The following is an outline of the anticipated schedule
for proposal review and contract award:
a. Issue RFP [11/24/2020]
b. Pre-Proposal Conference (optional) [12/10/2020]
c. Receive proposals [12/28/2020]
d. Complete proposal evaluations [01/05/2021]
e. Conduct finalist interviews and finalize recommendation [01/14/2021]
f. Execute contract [01/19/2021]
g. Start work [02/01/2021]
6. Pre-Proposal Conference. A MANDATORY pre-proposal conference will be held at the following
location, date, and time to answer any questions that prospective bidders may have regarding this
RFP:
Ludwick Community Center
864 Santa Rosa, San Luis Obispo
December 10 2020
At 10:00AM
Due to the Covid-19 pandemic, this meeting will be held outside, attendees are required to wear face
coverings and maintain CDC social distancing guidelines.
7. Ownership of Materials. All original drawings, plan documents and other materials prepared by or
in possession of the Contractor as part of the work or services under these specifications shall become
the permanent property of the City and shall be delivered to the City upon demand.
8. Release of Reports and Information. Any reports, information, data, or other material given to,
prepared by or assembled by the Contractor as part of the work or services under these specifications
shall be the property of the City and shall not be made available to any individual or organization by
the Contractor without the prior written approval of the City.
9. Copies of Reports and Information. If the City requests additional copies of reports, drawings,
specifications, or any other material in addition to what the Contractor is required to furnish in limited
quantities as part of the work or services under these specifications, the Contractor shall provide such
additional copies as are requested, and City shall compensate the Contractor for the costs of
duplicating of such copies at the Contractor's direct expense.
10. Required Deliverable Products. The Contractor will be required to provide:
a. One electronic submission - digital-ready original .pdf of all final documents. If you wish to file
a paper copy, please submit in sealed envelope to the address provided in the RFP.
b. Corresponding computer files compatible with the following programs whenever possible
unless otherwise directed by the project manager:
Word Processing: MS Word
Spreadsheets: MS Excel
Desktop Publishing: InDesign
Virtual Models: Sketch Up
Digital Maps: Geodatabase shape files in
State Plan Coordinate System as specified by City GIS staff
c. City staff will review any documents or materials provided by the Contractor and, where
necessary, the Contractor will be required to respond to staff comments and make such
changes as deemed appropriate.
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ALTERNATIVE PROPOSALS
11. Alternative Proposals. The proposer may submit an alternative proposal (or proposals) that it
believes will also meet the City's project objectives but in a different way. In this case, the proposer
must provide an analysis of the advantages and disadvantages of each of the alternative and discuss
under what circumstances the City would prefer one alternative to the other(s).
12. Attendance at Meetings and Hearings. As part of the workscope and included in the contract price
is attendance by the Contractor at up to [number] public meetings to present and discuss its findings
and recommendations. Contractor shall attend as many "working" meetings with staff as necessary
in performing work-scope tasks.
13. Accuracy of Specifications. The specifications for this project are believed by the City to be accurate
and to contain no affirmative misrepresentation or any concealment of fact. Bidders are cautioned to
undertake an independent analysis of any test results in the specifications, as City does not guaranty
the accuracy of its interpretation of test results contained in the specifications package. In preparing
its proposal, the bidder and all subcontractors named in its proposal shall bear sole responsibility for
proposal preparation errors resulting from any misstatements or omissions in the plans and
specifications that could easily have been ascertained by examining either the project site or accurate
test data in the City's possession. Although the effect of ambiguities or defects in the plans and
specifications will be as determined by law, any patent ambiguity or defect shall give rise to a duty of
bidder to inquire prior to proposal submittal. Failure to so inquire shall cause any such ambiguity or
defect to be construed against the bidder. An ambiguity or defect shall be considered patent if it is of
such a nature that the bidder, assuming reasonable skill, ability and diligence on its part, knew or
should have known of the existence of the ambiguity or defect. Furthermore, failure of the bidder or
subcontractors to notify City in writing of specification or plan defects or ambiguities prior to proposal
submittal shall waive any right to assert said defects or ambiguities subsequent to submittal of the
proposal.
14. To the extent that these specifications constitute performance specifications, the City shall not be
liable for costs incurred by the successful bidder to achieve the project’s objective or standard beyond
the amounts provided there for in the proposal.
15. In the event that, after awarding the contract, any dispute arises as a result of any actual or alleged
ambiguity or defect in the plans and/or specifications, or any other matter whatsoever, Contractor shall
immediately notify the City in writing, and the Contractor and all subcontractors shall continue to
perform, irrespective of whether or not the ambiguity or defect is major, material, minor or trivial, and
irrespective of whether or not a change order, time extension, or additional compensation has been
granted by City. Failure to provide the hereinbefore described written notice within one (1) working
day of contractor's becoming aware of the facts giving rise to the dispute shall constitute a waiver of
the right to assert the causative role of the defect or ambiguity in the plans or specifications concerning
the dispute.
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SECTION G: FORM OF AGREEMENT
AGREEMENT
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on [day, date, year] by
and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and
[CONTRACTOR’S NAME IN CAPITAL LETTERS], hereinafter referred to as Contractor.
W I T N E S S E T H:
WHEREAS, on _____________, City requested proposals for Landscape Maintenance Services, per
Project No. 50200-2020-LS
WHEREAS, pursuant to said request, Contractor submitted a proposal that was accepted by City for
said project;
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter
contained, the parties hereto agree as follows:
1. TERM. The term of this Agreement shall be from February 1 2021 to February 28 2025 or until
termination of the contract in accordance with this agreement.
2. INCORPORATION BY REFERENCE. City Specification No. 50200-2020-LS and Contractor's proposal
dated [________] is hereby incorporated in and made a part of this Agreement and attached as Exhibit
A. The City’s terms and conditions are hereby incorporated in an made a part of this Agreement as
Exhibit B. To the extent that there are any conflicts between the Contractor’s fees and scope of work
and the City’s terms and conditions, the City’s terms and conditions shall prevail, unless specifically
agreed otherwise in writing signed by both parties.
3. Contract Extension. The term of the contract may be extended by mutual consent for an additional 2
years.
4. Cost Adjustments. During the term of the agreement, beginning July 1, 2022, contract prices shall be
modified by a percentage equal to the percentage increase in the U.S. Consumer Price Index/All Urban
Consumers (CPI-U) from March in the previous year to March in the year of adjustment. Under no
circumstances shall the contract price increase more than five (5) percent from the prior contract year.
5. Ability to Perform. The Contractor warrants that it possesses all capital and other equipment, labor,
materials, and licenses necessary to carry out and complete the work hereunder in compliance with any
and all applicable federal, state, county, city, and special district laws, ordinances, and regulations.
The Contractor's employees shall be competent and qualified to perform the specified work and shall
perform the specified work in an orderly manner. If the City's representative advises the Contractor that
an employee is incompetent, unqualified, or disorderly, the Contractor shall remove that employee from
the specified work for the duration of the contract. The Contractor shall not bring to the specified work
locations any pets, children, or persons not employed under the contract.
6. Contractor Identification. All staff employed in the work shall wear a shirt or jacket clearly identifying
the Contractor’s company.
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7. Sub-contract Provisions. No portion of the work pertinent to this contract shall be subcontracted
without written authorization by the City.
8. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the
contract, or its right, title or interest, or its power to execute such a contract to any individual or business
entity of any kind without the previous written consent of the City.
9. Scope of Work and Levels of Service. The Contractor shall furnish services for Landscape
Maintenance as specified in Exhibit A.
The City may periodically request additional unspecified work, such as new or replacement planting at
the assigned locations. For this work, the City shall pay the Contractor an amount equal to the amount
provided by the contractor and attached as Exhibit C, multiplied by the number of units completed or
installed, or the employee hours used multiplied by the accepted labor rate plus the actual cost of
materials with a 15% markup allowed.
10. Work Hours. The Contractor shall perform the specified work on weekdays (Monday through Friday)
between the hours of 7:00 a.m. and 5:00 p.m. The Contractor shall not perform any of the specified
work outside of these work hours without the previous written consent from the City’s Contract Manager.
11. Traffic Control. The Contractor shall furnish all traffic control delineation required in order to perform
the specified work. Traffic control delineation shall comply with all local, state, and federal regulations.
The Contractor shall not close street lanes without the City's previous written consent.
12. Encroachment Permits. When specified work must be completed in the medians of state highways,
such as those on Santa Rosa Street, the Contractor shall obtain and pay for any encroachment permits
which may be required from the State of California Department of Transportation.
13. Work Schedule. At the beginning of each month the Contractor shall submit to the City a proposed
schedule showing the sites and tasks to be completed during the upcoming month. Irrigation testing
locations and fertilization must also be noted on the schedule.
When submitting an invoice for work completed during a month, the Contractor shall include with the
invoice a copy of the schedule showing the actual dates when work was completed. Failure to provide
an adequate schedule will result in a forfeiture of 10% of the total monthly payment due.
14. Utilities Costs. The City shall pay the utilities costs for all water and electricity used at the specified
work locations. Contractor shall follow direction of City staff for “rain shut off” of irrigation controllers
during periods of extended rain. Failure to follow direction may result in contractor being liable for cost
of water.
15. Materials. The Contractor shall not use any material for the specified work without the City's prior written
approval of that material. If requested, the Contractor shall furnish to the City without charge samples
of materials for examination and testing. Irrigation shall meet current City standards.
The Contractor shall furnish to the City a list of all materials used for the specified work that are regulated
by law as toxic or hazardous. With this list the Contractor shall include a material safety data sheet for
each toxic or hazardous material. The Contractor shall train its employees in the proper handling of any
toxic or hazardous materials.
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16. Inspection and Corrections. The Contractor shall furnish the City with every reasonable opportunity
for City to ascertain that the services of the Contractor are being performed in accordance with the
requirements and intentions of this contract. All work done and all materials furnished, if any, shall be
subject to the City's inspection and approval. The inspection of such work shall not relieve Contractor
of any of its obligations to fulfill its contract requirements. The City Contract Manager shall be sole judge
of the adequacy of the Contractor’s maintenance and the appearance of the sites.
During the third week of each month the Contractor and the City's Contract Manager together shall
inspect locations where work was scheduled for completion that month. The City's Contract Manager
shall document any deficiencies in writing. The City's Contract Manager will also periodically inspect
work locations without the Contractor, but will report any deficiencies to the Contractor before the end
of the third week of the month.
If the Contractor does not correct a documented deficiency by the end of the month, it shall forfeit 50
percent of the monthly unit price for the location where the deficiency occurred. If the deficiency is not
corrected within the next month, 100 percent of the monthly unit price for the location where the
deficiency occurred will be forfeited. The City will deduct such forfeiture from its next payment. If site
maintenance has not been completed at all, 100 percent of the monthly unit price will be forfeited from
the next payment.
17. Termination. If, during the term of the contract, the City determines that the Contractor is not faithfully
abiding by any term or condition contained herein, the City may notify the Contractor in writing of such
defect or failure to perform. This notice must give the Contractor a 10 (ten) calendar day notice of time
thereafter in which to perform said work or cure the deficiency.
If the Contractor has not performed the work or cured the deficiency within the ten days specified in the
notice, such shall constitute a breach of the contract and the City may terminate the contract immediately
by written notice to the Contractor to said effect. Thereafter, neither party shall have any further duties,
obligations, responsibilities, or rights under the contract except, however, any and all obligations of the
Contractor's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any
manner waived by the termination thereof.
In said event, the Contractor shall be entitled to the reasonable value of its services performed from the
beginning date in which the breach occurs up to the day it received the City's Notice of Termination,
minus any offset from such payment representing the City's damages from such breach. "Reasonable
value" includes fees or charges for goods or services as of the last milestone or task satisfactorily
delivered or completed by the Contractor as may be set forth in the Agreement payment schedule;
compensation for any other work, services or goods performed or provided by the Contractor shall be
based solely on the City's assessment of the value of the work-in-progress in completing the overall
scope of work.
The City reserves the right to delay any such payment until completion or confirmed abandonment of
the project, as may be determined in the City's sole discretion, so as to permit a full and complete
accounting of costs. In no event, however, shall the Contractor be entitled to receive in excess of the
compensation quoted in its proposal.
If, at any time during the term of the contract, the City determines that continued contract maintenance
is no longer in the best interests of the City due to funding shortages or unforeseen circumstances, the
City reserves the right to terminate the contract. Contractor will be paid compensation due and payable
to the date of termination.
18. Reports. At the end of each month, included with the invoice, the Contractor shall provide all irrigation
reports, fertilization and pesticide application information for the prior month. Failure to provide any of
these reports will result in forfeiture of 20% of the total monthly payment due. During months when no
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irrigation, fertilization of pesticide application occurs, the Contractor shall note that with the invoice
submittal.
19. Record Retention and Audit. For the purpose of determining compliance with various laws and
regulations as well as performance of the contract, the Contractor and sub-contractors shall maintain all
books, documents, papers, accounting records and other evidence pertaining to the performance of the
contract, including but not limited to the cost of administering the contract. Materials shall be made
available at their respective offices at all reasonable times during the contract period and for three years
from the date of final payment under the contract. Authorized representatives of the City shall have the
option of inspecting and/or auditing all records. Copies shall be furnished if requested.
20. Release of Reports and Information. The Contractor shall not issue any news release or public
relations item of any nature, whatsoever, regarding work performed or to be performed under this
contract without prior review of the contents thereof by the City and receipt of the City’s written
permission.
21. Copies of Reports and Information. If the City requests additional copies of reports, drawings,
specifications, or any other material in addition to what the Contractor is required to furnish in limited
quantities as part of the work or services under these specifications, the Contractor shall provide such
additional copies as are requested, and City shall compensate the Contractor for the costs of duplicating
of such copies at the Contractor's direct expense.
22. Conflict of Interest. The Contractor shall disclose any financial, business, or other relationship with the
City that may have an impact upon the outcome of this contract, or any ensuing City construction project.
The Contractor shall also list current clients who may have a financial interest in the outcome of this
contract, or any ensuing City construction project which will follow.
The Contractor covenants that it presently has no interest, and shall not acquire any interest—direct,
indirect or otherwise—that would conflict in any manner or degree with the performance of the work
hereunder. The Contractor further covenants that, in the performance of this work, no sub-Contractor
or person having such an interest shall be employed. The Contractor certifies that no one who has or
will have any financial interest in performing this work is an officer or employee of the City. It is hereby
expressly agreed that, in the performance of the work hereunder, the Contractor shall at all times be
deemed an independent Contractor and not an agent or employee of the City.
23. Rebates, Kickbacks or Other Unlawful Consideration. The Contractor warrants that this contract
was not obtained or secured through rebates, kickbacks or other unlawful consideration, either promised
or paid to any City employee. For breach or violation of the warranty, the City shall have the right in its
discretion; to terminate the contract without liability; to pay only for the value of the work actually
performed; to deduct from the contract price; or otherwise recover the full amount of such rebate,
kickback or other unlawful consideration.
24. Covenant Against Contingent Fees. The Contractor warrants by execution of this contract that no
person or selling agency has been employed, or retained, to solicit or secure this contract upon an
agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting
bona fide employees or bona fide established commercial or selling agencies maintained by the
Contractor for the purpose of securing business. For breach or violation of this warranty, the City has
the right to annul this contract without liability; pay only for the value of the work actually performed, or
in its discretion, to deduct from the contract price or consideration, or otherwise recover the full amount
of such commission, percentage, brokerage, or contingent fee.
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25. Compliance with Laws and Wage Rates. The Contractor shall keep itself fully informed of and shall
observe and comply with all applicable state and federal laws and county and City of San Luis Obispo
ordinances, regulations and adopted codes during its performance of the work.
Prevailing wage is required, at a minimum, for work under this contract. The Contractor and any
subcontractor must forfeit to the City not more than $200 per day or part of a day for each worker paid
less than the prevailing wage rate and pay the worker the difference between the prevailing wage rate
and the rate paid (Labor Code § 1775). The Labor Commissioner determines the amount of this penalty
and bases the amount on:
1. Whether the failure to pay the correct prevailing wage rate was a good-faith mistake that the Contractor
or subcontractor promptly and voluntarily corrected upon notice
2. The prior record of the Contractor or subcontractor in meeting its prevailing wage obligations
3. The Contractor or subcontractor's willful failure to pay the correct rate of prevailing wages
The Contractor shall submit certified payroll as part of the monthly invoice submittal. Weekly payrolls
must include each employee’s:
1. Full name
2. Address
4. Work classification
5. Straight time and overtime hours worked each day and week
6. Actual wages paid for each day
7. Fringe benefits or submit a statement of fringe benefits, clearly defining which benefits are paid directly
to the employee as part of the hourly rate, and which benefits are paid into an approved program. Fringe
benefit statements must be signed by the employer or the employer’s agent certifying the fringe benefit
statement is correct and the employer has been authorized to make any payments on behalf of the
employee to approved programs.
26. Payment of Taxes. The contract prices shall include full compensation for all taxes that the Contractor
is required to pay.
27. Permits, Licenses, and Insurance. The Contractor shall procure and maintain current, all permits,
licenses, and specified insurance, and pay all charges and fees, and file all notices as they pertain to
the completion of the Contractor’s work. The contractor shall have and maintain the following valid State
of California Licenses, C-27 Contractors License, Qualified Pesticide Applicators License, and
Agricultural Pest Control Business License. The Contractor shall comply with the current State
Department of Pesticide Regulations and County of San Luis Obispo Agriculture Commissioner
regulations.
NOTE: For CAT (F) only Contractor will need to be eRailsafe certified by the Union Pacific Rail Road
Contact Bill Chandler of UPRR Safety Department – Police Background Investigation Phone # (435-
563-8253) or email mfarley@up.com MaryBeth Farley Operations Manager Support UPRR for forms
and procedure. Or on the website: https://erailsafe.com/usa/applicant-login/
28. (a) Non-design, non-construction Professional Services: To the fullest extent permitted by law
(including, but not limited to California Civil Code Sections 2782 and 2782.8), Contractor shall indemnify,
defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents
(“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations,
judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”),
arising out of the Contractor’s performance or Contractor’s failure to perform its obligations under this
Agreement or out of the operations otherwise conducted by Contractor, including claims arising out of
the City’s active or passive negligence, except for such loss or damage arising from the sole negligence
or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit,
or other adversarial proceeding arising from Contractor’s performance of this Agreement, the Contractor
shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees
their costs of defense, including reasonable legal fees, incurred in defense of such claims.
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29. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified
party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This
Section survives completion of the services or the termination of this contract. The provisions of this
Section are not limited by and do not affect the provisions of this contract relating to insurance.
The review, acceptance or approval of the Consultant’s work or work product by any indemnified party
shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. This Section
survives completion of the services or the termination of this contract. The provisions of this Section are
not limited by and do not affect the provisions of this contract relating to insurance.
30. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to safety
established by OSHA; the California Division of Industrial Safety; and Union Pacific Railroad (UPRR) as
well as the UPRR Fire Prevent Plan.
31. Public and Employee Safety. Whenever the Contractor's operations create a condition hazardous to
the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and
maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other
protective measures as are necessary to prevent accidents or damage or injury to the public and
employees.
32. Preservation of City Property. The Contractor shall provide and install suitable safeguards, approved
by the City, to protect City property from injury or damage. If City property is injured or damaged resulting
from the Contractor's operations, it shall be replaced or restored at the Contractor's expense. The
facilities shall be replaced or restored to a condition as good as when the Contractor began work.
33. Water Conservation. Contractors shall turn off all irrigation systems during periods of rainfall and/or
times when suspension of irrigation is desirable to conserve water while remaining within the guidelines
of good, and acceptable horticultural maintenance practices. Contractors shall comply with all C ity of
San Luis Obispo Ordinances and Resolutions which relate to water conservation.
34. Recycled/Reclaimed Water. Water supplied by the City for irrigation may be Recycled/Reclaimed
Water, indicated by purple color-coded sprinklers, valves, valve boxes, tags and signs. Contractor
understands that Recycled/reclaimed Water is not intended for human contact or consumption.
Contractor accepts full responsibility for educating and monitoring its employees regarding safety issues
related to the presence and use of Recycled/Reclaimed Water.
35. Security of Work Locations. For work locations secured by locks, the City shall provide the Contractor
with the required keys. The Contractor shall properly secure these locations when specified work is
completed and shall replace or repair City property lost or damaged when locks are not properly set.
36. Contractor Non-Discrimination. In the performance of this work, the Contractor agrees that it will not
engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment
of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of
such persons.
37. Non-Exclusive Contract. The City reserves the right to contract for the services listed in this proposal
from other Contractors during the contract term.
38. Contractor Invoices. The Contractor shall deliver a monthly invoice to the City, itemized by project
work phase or, in the case of on-call contracts, by project title. Invoice must include a breakdown of
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hours billed and miscellaneous charges and any sub-Contractor invoices, similarly broken down, as
supporting detail.
39. Payment. For providing services as specified in this Agreement, City will pay and Contractor shall
receive therefore compensation for individual site work in accordance with the prices included in
Sections J and K.
40. Contractor Invoices. The Contractor shall deliver a monthly invoice to the City with the name of the
contract, the contract specification number. The invoice shall be itemized by site / location and
accompanied by required reporting documents.
41. Resolution of Disputes. Any dispute, other than audit, concerning a question of fact arising under this
contract that is not disposed of by agreement shall be decided by a committee consisting of the City
Contract Manager and the City Director of Public Works, who may consider written or verbal information
submitted by the Contractor. Not later than thirty days after receipt of a written decision on any dispute
by the City’s Contract Manager, the Contractor may request review by the City Council of unresolved
claims or disputes, other than audit, in accordance with Chapter 1.20 Appeals Procedure of the Municipal
Code.
Any dispute concerning a question of fact arising under an audit of this contract that is not disposed of by
agreement, shall be reviewed by the City’s Public Works Director. Not later than 30 days after issuance
of the final audit report, the Contractor may request a review by the City’s Public Works Director of
unresolved audit issues. The request for review must be submitted in writing.
Neither the pendency of a dispute, nor its consideration by the City will excuse the Contractor from full and
timely performance in accordance with the terms of this contract.
42. CITY'S OBLIGATIONS. For providing the services as specified in this Agreement, City will pay, and
Contractor shall receive therefore compensation as awarded by contract.
43. CONTRACTOR/CONSULTANT’S OBLIGATIONS. For and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to
do everything required by this Agreement and the said specifications.
44. AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be
in writing and shall be effective only upon approval by the City Engineer. If, at any time during the
project, the Contractor is directed to do work by persons other than the City Contract Manager and the
Contractor believes that the work is outside of the scope of the original contract, the Contractor shall
inform the Contract Manager immediately. If the Contract Manager and Contractor both agree that the
work is outside of the work scope and is necessary to the successful completion of the work, then a fee
will be established for such work based on Contractor's hourly billing rates or a lump sum price agreed
upon between the City and the Contractor. Any extra work performed by Contractor without prior written
approval from the City Contract Manager shall be at Contractor's own expense.
45. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated
herein by reference, shall constitute the complete agreement between the parties hereto. No oral
agreement, understanding or representation not reduced to writing and specifically incorporated herein
shall be of any force or effect, nor shall any such oral agreement, understanding or representation be
binding upon the parties hereto.
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46. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid
by registered or certified mail addressed as follows:
City Adam Basden
City of San Luis Obispo, PW, Parks Maint
25 Prado Rd
San Luis Obispo, CA 93401
Contractor Name
Title
Address
Address
47. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that everyone
executing this agreement on behalf of each party is a person duly authorized and empowered to execute
Agreements for such party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the
day and year first above written.
CITY OF SAN LUIS OBISPO:
By:_____________________________________
City Manager
APPROVED AS TO FORM: CONTRACTOR:
________________________________ By: _____________________________________
City Attorney Name of CAO / President
Its: CAO / President
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Specification No. 50200-2020-LS
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SECTION H: INSURANCE REQUIREMENTS
Operation & Maintenance Contracts
The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries
to persons or damages to property that may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, employees or subcontractors.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any
auto).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability
Insurance.
Minimum Limits of Insurance. Contractor shall maintain limits no less than:
1. General Liability: $3,000,000 per occurrence for bodily injury, personal injury and property damage.
If Commercial General Liability or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general aggregate limit shall be
twice the required occurrence limit.
2. Automobile Liability: $3,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to
and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or
the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be
endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on behalf of the Contractor; products and
completed operations of the Contractor; premises owned, occupied or used by the Contractor; or
automobiles owned leased, hired or borrowed by the Contractor. The coverage shall contain no
special limitations on the scope of protection afforded to the City, its officers, official, employees,
agents or volunteers.
2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance
as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be
excess of the Contractor's insurance and shall not contribute with it.
3. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit
is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given to the City.
5. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement
shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials,
employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in
compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives
its own right of recovery against the City, and shall require similar written express waivers and insurance
clauses from each of its subconsultants.
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Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less
than A:VII.
Verification of Coverage. Contractor shall furnish the City with a certificate of insurance showing required
coverage. Original endorsements effecting general liability and automobile liability coverage are also required
by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on
its behalf. All endorsements are to be received and approved by the City before work commences.
❑ Certificate of insurance attached; insurance company’s A.M. Best rating: __________________.
Firm Name and Address
Contact Phone
Signature of Authorized Representative
Date
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EXHIBIT A TO AGREEMENT: SCOPE OF WORK AND SERVICE LEVELS
DETAILED DESCRIPTION OF WORK
1. Litter Control.
Ground Litter. The Contractor shall pick up litter as encountered during scheduled visits to the locations
listed in Contract Proposal, taking particular care to remove fecal matter from turf areas and from areas that
are highly traveled and highly visible, including parking lots.
Posted Material. The Contractor shall remove all posters, flyers, signs, and advertisements including
staples, tacks, nails, and tape that are attached to trees, poles, and any other structures.
Disposal of Gathered Litter and Material. Disposal of collected litter shall be at the Contractor's expense and
not deposited in site garbage cans and dumpsters. The City shall remove trash from site garbage cans
unless otherwise specified.
2. Walkway Maintenance.
Litter Control. The Contractor shall remove all trash, weeds, and foreign objects from walkway surfaces as
established for each Service Level. The Contractor shall then remove all trash, weeds and foreign objects
from the site.
Blow Pack Use. In the downtown area, blow packs may be used between 7:00 AM and 10:00 AM. In resi-
dential areas blow packs may be used between 8:00 AM and 5:00 PM. All litter swept with a blow pack shall
be picked up and removed from the site. Because of inherent noise and dust problems, the Contractor shall
display courtesy and consideration towards citizens and businesses whenever a blow pack is used and shut
down or direct blowing away from pedestrians. The City prefers the use of battery powered blowers when
feasible.
Washing. Washing walkways shall not be permitted unless specifically authorized by the City's Contract
Manager and undertaken with proper controls to prevent pollution of stormwater.
Pruning. In addition to the specified scheduled pruning, the Contractor shall prune trees, shrubs and
groundcovers whenever necessary to keep walkways clear and to maintain pedestrian safety.
Equipment Pads. Equipment pads shall receive the same maintenance as walkways.
3. Irrigation.
Manual Irrigation. The Contractor shall manually irrigate vegetation as required to maintain proper plant
growth. This manual irrigation shall include watering with hoses, hose bibs, quick couplers, nozzles, and
sprinklers furnished by the Contractor. Manual irrigation may be required in addition to, in conjunction with,
or in the absence of automatic irrigation. The Contractor shall irrigate at times of the day that shall ensure
maximum plant health and minimum inconvenience for people using the area. The Contractor shall avoid
water runoff onto roadways, walkways and other hard surfaces. Recycled water shall be prevented from
landing on picnic tables and drinking fountains.
Schedules. On January 1, April 1, July 1, and October 1 of each year, the Contractor shall submit a
proposed irrigation time of day schedule for all areas for the next 3 months. This schedule form will be
provided by the city and the schedule must be approved by the City's Contract Manager.
Automatic Irrigation. The Contractor shall operate all automatic irrigation systems. Automatic irrigation shall
normally take place during night or early morning hours. The Contractor shall program automatic controllers
for seasonal water requirements.
During periods of rain, the contractor shall deactivate all automatic programming and go into “rain shut
down.”,. The contractor shall notify the City when “rain shut down” is both activated and deactivated. Failure
to activate “rain shut down” during rainy weather will result in the contractor being liable for the cost of water
used, per location, during rainy periods.
If plant material dies due to inadequate water or over watering, the Contractor shall replace all dead plant
material within 3 weeks of written notification, at no cost to the City.
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Irrigation System Inspection and Repair. The contractor shall maintain all irrigation systems in proper
adjustment to avoid water runoff or overspray onto adjacent properties, roadways, walkways and other hard
surfaces.
The Contractor shall perform monthly irrigation system inspections by turning the system on, checking for
leaks, overspray and other coverage issues, and making necessary adjustments and repairs. The Contractor
shall notify the City of the inspection and submit an irrigation report the first of every month during the
irrigation season.
The contractor is responsible for repairs and replacements from the lateral line up, including swing-joints,
risers, irrigation heads, drip emitters, and tubing. The City shall be responsible for any other irrigation system
repairs.
The Contractor shall report any irrigation problems that are the City’s responsibility, to the City as soon as
noted, particularly any repairs needed for irrigation controllers, or improper coverage that could lead to plant
death or site runoff. The Contractor shall manually irrigate an area as needed while an irrigation controller is
being repaired. Before fertilization the Contractor shall check each automatic irrigation system for proper
operation and adjustment.
Non-Potable (recycled) water training. Worker safety training is required for all workers working in identified
areas that use non-potable (recycled) water. The training will be provided by the city and scheduled once the
reclaimed systems are operable.
Water Conservation. All irrigation schedules shall comply with any watering restrictions imposed by the City
of San Luis Obispo Utilities Department during drought conditions. When the Utilities Department has
imposed watering restrictions, the Contractor shall consult with the City's Contract Manager to determine the
best allocation of available water, considering plant species, time of year, location, and other environmental
factors. Each month the Contractor shall monitor the effects of manual irrigation. During periods of officially
declared water use restrictions, the Contractor shall report each month the amount of water used at each
work location. Failure to comply with any mandatory restrictions may result in the contractor being liable for
the cost of water used per location.
4. Disease and Pest Control.
Protection of Vegetation and the Public. The Contractor shall control and eliminate weeds, insects, rodents,
and diseases that harm vegetation. In performing this pest control work, the Contractor shall use only
materials and methods that will not harm the vegetation or the public. The City strongly encourages the use
of Integrated Pest Management concepts in all parks.
Application Plan. The Contractor shall provide a application plan to the City's Contract Manager for
approval. This plan shall include the disease or pest to be treated, the type and name of the product
proposed to be used and copies of both the product label and Material Safety Data Sheet (MSDS).
Following any pesticide application, the Contractor shall submit to the City's Contract Manager on the first of
the month a copy of all pesticide use reports identifying the type and brand name of the chemical, the date,
rate and specific location of application.
Pesticide Application Licenses and Permits. The Contractor and its employees and subcontractors shall
have and maintain all required permits and licenses required by the State of California before applying any
pesticide.
Pesticide Acceptability. Any pesticide used shall be selected from the list approved by the State of California
Department of Pesticide Regulations. Restricted materials may only be used with approval from the City and
a permit issued by the San Luis Obispo County Agricultural Commissioner.
Rodent Traps. The Contractor shall not use rodent traps without prior written approval from the City's
Contract Manager for the location and type of trap to be used. Traps will not be allowed in any area where
children could be expected to play.
5. Turf Maintenance.
Mowing. The Contractor shall mow all turf areas at the locations and frequencies established for each
Service Level. The Contractor shall mow turf in a workmanlike manner that ensures a smooth surface
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without scalping or leaving excessive cuttings. All mowing equipment shall be adjusted to the proper cutting
heights and sharpened adequately. Mowing height shall be two inches for all turf areas, unless otherwise
specified by the City's Contract Manager for special events and other conditions. Immediately before each
mowing, the Contractor shall remove all litter and trash from turf areas. Immediately after each mowing, the
Contractor shall clean all adjacent walkways.
Mechanical Edging. The Contractor shall mechanically edge all turf areas. The Contractor shall edge all turf
borders to leave a neat, uniform line and eliminate all grass invasion into adjacent areas. The Contractor
shall also edge around other obstacles within turf areas to leave a neat, well-trimmed appearance and to
allow optimum operation of sprinkler heads. When using string trimmers the Contractor shall take care to
protect trees and shrubs from damage. Power edgers with rigid blades shall leave a well-defined v-shaped
edge that extends into the soil.
Chemical Edging and Detailing. With approval from the City's Contract Manager the Contractor may apply
edging chemicals around areas such as planters, building walls, trees, fence lines, and sprinkler heads.
Before applying chemicals, the Contractor shall trim all areas to the proper height.
Fertilizing. The Contractor shall fertilize all turf areas as specified for each Service Level, except at identified
areas that use recycled water, where no fertilization will be required. Application dates shall be approved by
the City's Contract Manager. Following application, fertilizer shall be thoroughly watered into the soil within
24 hours. The Contractor shall notify the City's Contract Manager via the submitted monthly schedule a
minimum of one week before a fertilizer application.
The turf fertilizer shall be a complete fertilizer with a ratio of 4-1-2. The Contractor shall evenly broadcast the
fertilizer at a minimum rate of one pound actual available nitrogen per 1,000 square feet of turf area per
application. Any fertilizer landing outside the turf area shall be swept up and removed. The Contractor shall
submit to the City written documentation of the quantities of fertilizer applied at each specified work location.
Seed / Sod. Seed or sod replacement for bare areas shall be perennial rye grass or match surrounding turf.
Weed Control. The Contractor may apply selective herbicides. The Contractor shall also perform any
additional weeding necessary to keep the turf free of weeds. This additional weeding may be performed by
hand or by using selective herbicides.
6. Groundcover Maintenance.
Edging. The Contractor shall edge all groundcover areas as specified for each Service Level. The primary
purpose for edging the groundcover is to prevent it from growing onto walkways, roadways, hard surfaces,
fences, and walls. The Contractor shall not use chemical edging methods without prior approval from the
City's Contract Manager.
Fertilizing. The Contractor shall fertilize all groundcover areas as specified for each Service Level.
Following application, fertilizer shall be thoroughly watered into the soil within 24 hours. The Contractor shall
notify the City's Contract Manager via the submitted monthly schedule a minimum of one week before a
fertilizer application.
The groundcover fertilizer shall be a complete balanced low release fertilizer with a ratio of 12-12-12. The
Contractor shall evenly broadcast the fertilizer at a minimum rate of ten pounds per 1,000 square feet of
groundcover area per application. Any fertilizer landing outside the groundcover area shall be swept up and
removed. The Contractor shall submit to the City written documentation of the quantities of fertilizer applied
at each specified work location.
Weed Control. The Contractor shall maintain groundcover areas in a weed free condition. This weeding
may be performed by hand or by using selective herbicides.
7. Shrub Maintenance
Pruning. The Contractor shall prune all shrubbery at the locations as specified for each Service Level. The
primary purpose for pruning the shrubbery shall be to encourage healthy and attractive growth according to
prescribed industry practices. Such pruning shall encourage the graceful, natural growth of the shrub and
shall maintain plant health through removal of dead, diseased, or injured wood. The secondary purpose for
pruning the shrubbery shall be to prevent it from growing onto walkways, roadways, and other hard surfaces.
City of San Luis Obispo
Specification No. 50200-2020-LS
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Where the specified pruning frequency is two times per year, the shrubs shall be pruned in the spring and
fall. When required, the Contractor shall remove dead shrubbery.
Fertilizing. The Contractor shall fertilize all shrub areas at the locations as specified for each Service Level..
Where the specified fertilizing frequency is twice a year, the shrubs shall be fertilized in April and September.
Where the specified frequency is other than twice a year, the application dates shall be approved by the
City's Contract Manager. Immediately following application, fertilizer shall be thoroughly watered into the
soil. The Contractor shall notify the City's Contract Manager one week before a fertilizer application. The
shrub fertilizer shall be a complete balanced low release fertilizer with a ratio of 12-12-12. The Contractor
shall evenly broadcast the fertilizer at a minimum rate of ten pounds per 1,000 square feet of shrub bed area
per application. The Contractor shall submit to the City written documentation of the quantities of fertilizer
applied at each specified work location.
Weed Control. The Contractor shall maintain all shrub beds in a weed free condition. At a minimum, the
contractor shall perform weeding at the locations as specified for each Service level. This weeding may be
performed by hand or by using selective herbicides. When weeding is completed, the Contractor shall rake
the shrub beds clear of all leaves and debris.
8. Tree Maintenance.
Pruning. The only purposes for pruning the trees shall be to maintain proper pedestrian clearances and to
remove suckers. The Contractor shall not make structural changes to the trees. The Contractor shall report
the need for any additional pruning to the City's Contract Manager.
Staking. The Contractor shall make minor staking repairs to all trees as required. Minor repairs shall include
replacing or repairing ties, and refastening boards and braces. The Contractor shall report the need for more
extensive repairs to the City's Contract Manager.
9. Miscellaneous Weed Control.
The Contractor shall maintain all fence lines, light standard bases, tree wells, buildings, walls, sidewalks,
curbs, gutters, asphalt berms, parking lots, signs structures, and equipment pads etc. in a weed free
condition. All non-landscaped areas shall be weed free. Herbicides used for weed control must have prior
approval from the City's Contract Manager. The contractor shall perform all annual weed abatement in late
May or as required by the San Luis Obispo Fire Department.
10. Drinking Fountain Maintenance.
The Contractor shall clean, scrub and disinfect all drinking fountains at the locations as specified for each
Service Level.
City of San Luis Obispo
Specification No. 50200-2020-LS
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11. Site Inspection and Reporting.
Review entire site on each occasion that a site visit is made for any reason. Report any problems, including
irrigation, damage, graffiti or user issues, the same day by email, or phone if immediate repairs are needed.
SERVICE LEVELS
Level 2: High Level Maintenance associated with well-developed public areas, malls, government
grounds. Weekly
Walkway and Turf Maintenance: Perform all aspects of walkway and mowing and edging work of turf
maintenance once every five working days.
Aeration: Complete aeration routinely to maintain vigorous turf but not less then two times per year.
Reseeding / sod: Reseed or install sod in bare spots for areas larger than 4 square feet.
Fertilizer: Apply adequate fertilizer to ensure all plants are healthy and growing vigorously. Amount depends
on species, length of growing season, soils and rainfall. Rates should correspond to at least the lowest
recommended rates. Distribution should ensure an even supply of nutrients for the entire year. Trees,
shrubs, turf and flowers should receive fertilizer levels to ensure optimum growth.
Weed Control: Weed control practiced when weeds represent more than 5% of the turf area.
Litter Control: Complete all aspects of Litter Control, at minimum, 3-5 days per week as needed so high use
areas are clean. Collect litter in landscaped areas and along any property fences.
Tree, Shrub and Groundcover Maintenance: Complete all aspects of tree, shrub and groundcover
maintenance for health, safety, and to maintain a neat, well maintained appearance, and maintain walkway
and other clearances. Sculpted hedges or high growth species may dictate a more frequent requirement
than most trees and shrubs in natural growth plantings.
Disease and Pest Control: Disease and pest control shall be performed as needed to prevent loss or
disfiguration of vegetation.
Surfaces: All surfaces are to be maintained in a clean condition. Surfaces are walkways, sidewalks, stairs,
tops of planters, etc.
Level 3 - Moderate level maintenance associated with locations that have moderate to low levels of
development or visitation. Every Two weeks.
Walkway and Turf Maintenance: Perform all aspects of Walkway Maintenance and mowing, edging and
weed control work of Turf Maintenance every ten working days.
Aeration: Complete aeration when turf vigor is low and prior to fertilization.
Reseeding / sod: Reseed or install sod in bare spots for areas larger than 25 square feet.
Fertilizer: Apply fertilizer when turf vigor is low at a minimum complete a low level application once per year.
Litter Control: Complete all aspects of Litter Control, at a minimum, once every ten working days. High use
may dictate higher levels during the warm season.
Tree, Shrub and Groundcover Maintenance: Complete all aspects of tree, shrub and groundcover
maintenance: Complete all aspects of Tree, Shrub and Groundcover Maintenance when required for health,
safety, walkway clearance or reasonable appearance. Usually twice per year but in some species or
locations may need pruning more frequently.
Disease and Pest Control: Disease and Pest control shall be performed as needed to prevent loss of
vegetation.
Surfaces: Clean surfaces once every ten working days.
Level 4 - Moderately low level maintenance associated with areas that have moderate to low levels of
development or visitation. Monthly
City of San Luis Obispo
Specification No. 50200-2020-LS
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Turf Maintenance: Low frequency mowing scheduled based on species. Low growing grasses may not be
mowed. High grasses mat receive periodic mowing.
Walkway Maintenance: Complete all aspects of Walkway Maintenance at least once per month.
Litter Control: Once per month. Complaints may increase level above one servicing.
Pruning: Remove dead or damaged growth. No regular schedule.
Disease and Pest Control: Disease and pest control shall be performed as needed to prevent loss of
vegetation.
Level 5 - Minimum level maintenance. As needed.
These areas will be cleaned or attended to when the City’s Contract Manager notifies the Contractor to
perform the work.
Bid these areas on what it would cost to visit site one time to clean walkways, pick up litter, trim bushes,
weed whip grasses and leave the area safe and sightly.
Level 6 – Union Pacific Railroad Right of Way
Twice per year
Work is to occur once in Fall, between mid-October and mid-November, and again in late Spring (before fire
season starts) between mid- May and June. Spring work timing may vary depending upon weather. Fire
season in California is typically April 1 to December 1 (Southern and inland regions) and May 1st to
November 1 (North and coastal regions).
There is a one (1) time only initial clean-up to bring the Union Pacific Railroad (UPRR) Right of Way (ROW)
to UPRR Standards (see below).
Provide ROW clearance (spraying pre-emergent, mowing, line trimming, tree/shrub trimming and litter
control) on those parts of UPRR ROW property, within the City Limits, that lie ten feet or more from the
nearest rail on any railroad track.
UPRR will control any vegetation/litter within ten feet of any tracks. If there are multiple tracks, UPRR will
control any vegetation/litter between tracks. The Landscape Contractor will be responsible for all areas 10
feet away from the nearest rail to edge of the ROW and the beginning of public or private property. UPRR
will maintain the first 300 feet of their ROW on either side of railroad / roadway intersections which occur at
Foothill Blvd, Marsh Street, and Orcutt Road.
Under no circumstances shall the Contractor place materials or equipment any closer than 25 feet to any
railroad track without a railroad flag person present. Union Pacific Rail Road will provide, at no cost to the
City or Contractor, a flag person for any work done under this contract between 10 and 25 feet of any
railroad track if requested at least one week in advance of commencing work.
During any work the Contractor does on UPRR property, the Contractor shall have fire suppression
equipment on site. At a minimum, this equipment shall include a 50-gallon tank of water with an application
hose. Contractor agrees to follow any additional precautions that may be required under UPRR’s Fire
Prevention Plan.
Weed Abatement / Vegetation Control:
Union Pacific Railroad Right of Way Vegetation Standards
Union Pacific Railroad requires the following vegetation standards be maintained for the safety of railroad
operations and neighboring communities.
Vegetation must be removed from ten feet from track structure to the property line. There should be no
ground vegetation present (grass, brush, small trees.) Vegetation may only persist in the event that:
• A specific species is protected within local jurisdiction under local, State or federal regulations; OR
• ROW conditions are significantly sloped and vegetation is needed for soil stabilization. In the case of a
sloped landscape, vegetation must still have considerable spacing between plants to prevent the
spread of fire.
City of San Luis Obispo
Specification No. 50200-2020-LS
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Remove vegetation by chemical or mechanical means. Perform the weed abatement by mowing / line
trimming all grasses and weeds to 3 inches or less. Follow with a chemical spray to prevent regrowth of the
weeds and grasses, within two weeks
Stands of shrubs forming barriers between the ROW and private property, are to be reported to the City’s
contract manager prior to removal. Removal may be delayed to the next maintenance period, to allow time
for UPRR to make contact with the private property owner.
Trees 6” DBH and under are to be mechanically removed, where DBH is the diameter of the tree bark at 4.5’
above the soil line on the uphill side of a tree.
Trees greater than 6’’DBH must be limbed up 15’ from the ground.
Cut vegetation may be chipped on site or hauled off the property. Chips are to be spread and may not
exceed 3’’ in height from the ground.
Vegetation in creeks or drainage culverts shall be cut down by hand or mechanical means to grade, and
debris generated shall be removed off site. NO chemical spraying will be allowed within the creek areas.
Litter Control:
Pick up all garbage and debris in the ROW outside the 10’ limit. Large household items such as couches and
appliances found by the Contractor are to be reported to the City of San Luis Obispo’s Solid Waste Staff in
the Utilities Department with accurate location information, for proper pickup and disposal. (Call 805-781-
7213 or 805-781-7258). Contractor shall place large items close to a public street access so that Solid Waste
Vehicles/Staff can pick up trash safely.
Level 7 – Water Resource Recovery Facility (WRRF)
Walkway and Turf Maintenance: Perform all aspects of Walkway Maintenance and Turf Mowing once a
week. Edge every two weeks. Complete weed control twice a year.
Litter Control: Complete all aspects of Litter Control, at a minimum, once a week.
Tree, Shrub and Groundcover Maintenance: Complete all aspects of shrub and groundcover maintenance
once a month. Edge groundcover monthly. Prune shrubs once per year.
Disease and Pest Control: Disease and Pest control shall be performed as needed to prevent loss of
vegetation.
Surfaces: Clean surfaces once a week.
City of San Luis Obispo
Specification No. 50200-2020-LS
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Level 8 – Weed Abatement at Various Sites Throughout the City
Perform weed abatement by mechanically mowing and/or line trimming all grasses; weeds and small shrub
vegetation behind homes and open spaces to a height of 3 inches or less. This work is to be completed
once a year between mid-May to mid-June. The weed abated area behind homes; structures; or fence lines
shall be a minimum of 40 feet or more based on each site.
During any weed abatement work, the Contractor working on the property, the Contractor shall have fire
suppression equipment on site. At a minimum, this equipment shall include a 50-gallon tank of water with an
application hose. Contractor agrees to follow any additional precautions that may be required under City’s
Fire Prevention Plan.
Level 9 – Temporary Help at Designated Parks
A - Provide temporary labor to Santa Rosa Skate Park and to assist the City’s Park site manager 5 days a
week Monday thru Friday for 3 hours per day between 7:00 am to 10:00 am to clean up spills, remove
graffiti & stickers, blow hardscape areas around skate park, pick up and remove trash, card board, empty
trash cans, and to assist with the site manager with any other light duties during their working hours.
Contractor to provide blower, gas to operate blower, broom(s), trash picking tool, and gloves. The City to
provide graffiti removal aerosol cans, rags, and a location to lock up the blower and tools.
B – Provide temporary labor Sinsheimer Park and to assist the City’s Park site manager 5 days a week
Monday thru Friday for 3 hours per day between 7:00 am to 10:00 am to blow 6 tennis courts & hardscape
on a daily basis, pick up & remove trash and cardboard in and around the playground, empty trash cans, and
to assist with the site manager with any other light duties during their working hours. Contractor to provide
blower, gas to operate blower, broom(s), trash picking tool, and gloves. The City to provide graffiti removal
aerosol cans, rags, and a location to lock up the blower and tools
SITE DETAILS
Sites with recycled water:
• Los Osos Valley Road (LOVR) Islands at Diablo & Descanso, Froom, & Madonna
• Calle Joaquin frontages and Park N Ride
• Margarita Islands on Margarita Rd.
• DeVaul Park
• WRRF
• Prado Rd. Medians
Sites with no automatic irrigation system:
• B2 Murray Islands
• B3 Elsford Park
• C2 LOVR Sound Wall (broken wires)
• C3 Madonna Road Frontage Roads
• C4 Madonna/Higuera Triangles
• C5 Johnson St. UPRR Underpass
• C10 Cypress Island
• C12 Prado Sound Wall
• C15 Las Praderas Park
• C17 Bishop St. Frontage
• C21 Monterey St. UPRR Underpass
Sites with irrigation typically off:
• D9 Anacapa Circle
• B5 Elsford Park frontage
• C2 LOVR Sound Wall
• D1 Auto Park Way Cir.
• A8 Poinsettia Creek Walk (except turf areas)
• C10 Cypress Island (except newly planted Cypress trees)
City of San Luis Obispo
Specification No. 50200-2020-LS
-30-
SECTION I: ACKNOWLEDGMENT OF SERVICE LEVELS
Acknowledgement. The undersigned declares that she or he has carefully examined Project No. 50200-
2020-LS which is hereby made a part of this proposal; is thoroughly familiar with its contents; is authorized to
represent the proposing firm; and agrees to perform the specified work for the following cost quoted in full:
(Designate with a ✓ mark if declining to propose)
Category / Service Level Cost Proposal
Submitted
Not proposing
for this category
Category A / Level 2
Category B / Level 3
Category C / Level 4
Category D / Level 5
Category E / Level 2
Category T / Level 3
Category F / Level 6
Category W / Level 7
Category SD/Level 8
Category PD/Level 8
Category NR/Level 8
Category TEMP HELP/
Level 9
City of San Luis Obispo
Specification No. 50200-2020-LS
-31-
Firm Name and Address:
Contact Name:
Email:
Fax: Phone:
Signature of Authorized Representative:
Date:
City of San Luis Obispo
Specification No. 50200-2020-LS
-32-
SECTION J: CONTRACT COST PROPOSAL
The undersigned declares that she or he has carefully examined Specification No. 50200-2020-LS, which is
hereby made a part of this proposal; is thoroughly familiar with its contents; is authorized to represent the
proposing firm; and agrees to perform the specified work for the following cost quoted in full:
# Category A –Service Level 2 Location Monthly Cost
A1 Vista Lago Park 1269 Vista Lago
A2 Priolo Martin Park
(Vista Collados Park)
890 Vista Collados, from the street to back of
the lot as defined by adjacent fences (860 &
910 Vista Collados)
A3 Anholm Park 870 Mission Street between Lincoln and
Chorro
A4 Buena Vista Circle Median Buena Vista at McCollum
A5 Margarita Islands 2 Eight islands on Margarita east of Higuera to
Cherry (turf only)
A6 Osos Triangles (Two) At Osos and Santa Barbara between Leff &
Railroad
A7 Stoneridge Park 1 Small Park between 525 & 537 Bluerock
A8 Poinsettia Creek Walk 3 South of Rosemary, east side from Poinsettia
to RR tracks, west side from Poinsettia 350
feet to asphalt path (HOA bridge)
A9 Poinsettia Mini Park6 Mini Park between 4668 and 4654 Poinsettia
west of service road & behind homes
A10 De Vaul Ranch Park Park on Madonna Road at Spooner; Lower
basin not part of contract –(HOA maintained)
A11 Fire Station 1 NE corner of Broad, South and Santa Barbara
Streets 2160 Santa Barbara
A12 Fire Station 4 NE Corner of Madonna & LOVR Roads 1395
Madonna
A13 City Hall / Little Theater 4, 5 990 Palm & 880 Morro
A14 Police Facility & adjacent
house
1016, 1020 & 1042 Walnut Streets
A15 Ludwick Center NE Corner of Santa Rosa & Mill Streets
A16 Emerson Park & Recreation Offices 1341 Nipomo Parks and Rec Cntr.; park
palyground; community garden not part
A17 Mitchell Park- Senior Center 1400 Osos and 1445 Santa Rosa
A18 Mission Plaza Extension Creek walk between Broad & Nipomo
A19 City County Library 955 Palm, corner Osos & Palm
A20 Monterey Triangle & Cuesta
Inn
Monterey to Garfield (Buena Vista-Garfield)
2000 Monterey
A21 2 Adobe Homes 2 466 Dana St. and 1585 Lizzie St. (visit 2 times
per month typically)
A22 Santa Rosa Park Mow turf mound by skate park and
ampatheater and in & around detention basin
Category A Notes:
City of San Luis Obispo
Specification No. 50200-2020-LS
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1. Weed abatement each year at end of May
2. Maintain non-landscaped areas free of weeds, grasses, trash and rodents – once a month
3. Remove litter from creek and empty and reline trash cans
4. City Hall- Little Theater is high litter site
5. City would prefer the use of electric tools (mower, weed eater, blowers, etc) at this site.
6. Empty and reline trash cans at back turf area – 2 cans at each visit.
# Category B –Service Level 3 Location Monthly Cost
B! Madonna Islands1,2 Madonna Islands between 101 Freeway on
Ramps to 570 feet southwest of Dalidio
(4 islands)
B2 Murray Islands 1, 3 Murray between Santa Rosa and Broad (4
islands)
B3 Elsford Park & Extension 1 San Luis Drive, California to the property line
at 1680 San Luis Drive, from street to the
creek
B4 Eto Park End of Brook Street West Side 170 Brook St.
B5 Prado Rd. Medians 1, 2
Prado medians and traffic circle from 425 ft.
west of Serra Meadows to 825 ft. east of
Serra Meadows
B6 Cheng Park Corner of Marsh & Santa Rosa 1095 Marsh
B7 Railroad Recreation Bike Trail4,5 From Orcutt Road to Jennifer Street bridge at
UPRR train depot parking lot
B8 Bill Roalman Bicycle Boulevard End of Morro at Santa Barbara adjacent to
1814 Morro
B9 South Street Soundwall & 5
medians, Higuera to Broad1,2
Bus stop on South St. near Higuera - ends at
Beebee;6 Islands from Higuera to Broad St.
B10 Tank Farm Road Sound Wall2 Both sides of Tank Farm from Broad to RR
tracks includes small median under train
trestle
B11 Tank Farm Road Extension South side of Tank Farm from east side RR
tracks to Orcutt/Islay Park Note: Round about
and medians are maintain by Righetti Ranch
HOA
B12 Corporation Yard 25 Prado Road
Category B Notes:
1. Maintain non-landscaped areas free of weeds and rodents
2. Maintain all stamped concrete areas on traffic islands
3. No Chemical use at this location - NO Spray Zone
4. Weed Abate around tree bases mid-May so the Park Maintenance crews can flail mow all the flat
areas – annually.
5. Weed Abate slope between 2125 Rachel & 2177 Bushnell this includes knocking down Castor
bean plants.
City of San Luis Obispo
Specification No. 50200-2020-LS
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# Category C –Service Level 4 Location Monthly Cost
C1 Los Osos Valley Road Islands 1 Los Verdes Medians near Higuera (2)
Froom Ranch (2 medians)
Madonna (1 median)
Descanso (1 median)
Diablo (1 median)
C2 Los Osos Valley Road
Soundwall 5
North side of Los Osos Valley Road- from Royal
Way to Oceanaire,& from Laguna School to Let It
Be Open Space
C3 Madonna Road Frontage Roads
2, 8
Both sides of Madonna Road from Oceanaire to
Pereira
C4 Madonna/Higuera Triangles 3 Madonna at Higuera intersection 3 islands total
includes long median on Higuera from Madonna
to South St.
C5 Johnson Avenue Railroad
Underpass & Triangle Median at
San Luis Dr, Also Median on Ella
intersection3
South of Buchon St. to the east side of
underpass, both sides of Johnson including the
planted area around the pump station and the
drainage basin to the east & Triangle Median;Ella
small median on Ella SW off of Johnson
C6 Grand Avenue Islands 3 Grand from Monterey to Slack
C7 Broad Street Islands 3 Medians on Broad St. from Santa Barbara to
Capitolio (4 islands)
C8 Orcutt Islands & Frontages 3 Islands on Orcutt and frontages at Laurel Lane
intersection between Broad St & Laaurel Ln.
C9 Santa Rosa Street Median
Islands 3, 4
Santa Rosa Hwy 1 from Oak to Westmont (6
Islands)
C10 Goldenrod Frontage Street landscaping at the end of Goldenrod
between 904 & 947 Goldenrod & portions of
Northeast corner of 984 Goldenrod at Larkspur
and at bridge
C11 Portola Fountain Triangle3 Higuera at Marsh including triangle south
westside of intersection next to 396 Higuera
C12 Brizzolara Soundwall West side of Brizzolara from 690/691 to 461
along 101NB Freeway soundwall
C13 Calle Joaquin9 Calle Joaquin from LOVR to 840 feet southeast
of LOVR
C14 Las Praderas Soundwall & Tank
Farm Islands & Higuera Islands3
West side of lower Higuera at Las Praderas, 300
feet in both directions, small traffic signal island
at Tank Farm and (2) islands on Tank Farm at
from Higuera to 315 feet SE of Long St.; 2 small
concrete islands on Higuera turn pockets to both
shopping centers.
C15 Las Praderas Park Area at end of Las Praderas between 18 and 28
Mariposa
C16 Monterey Street Railroad
Underpass
Between Pepper and UPRR right of way, from
Palm to Higuera, and both sides under the
underpass to the east side of the property lines
City of San Luis Obispo
Specification No. 50200-2020-LS
-35-
# Category C –Service Level 4 Location Monthly Cost
C17 Bishop Street Frontage Parkway & slope West of Augusta to the water
tank drive approach
C18 Edna/Islay Creek Walk9 Wavertree St. at Iron Bark to Spanish Oaks
includes entrance between 4542 & 4546; and
4392 & 4410 Wavertree St.
C19 Calle Joaquin Park N Ride 7 Park N Ride parking lot between Hampton Inn
entrance & Rose Garden Hotels to Calle Joaquin
cul-de-sac (not Taco Temple parking lot)
C20 Santa Rosa Highway Monument
Sign 66
Large SLO entry monument sign at the corner of
Santa Rosa/Highland/Chorro corner
Category C Notes:
1. Weed abatement, frontage road from Fire Station #4 south to Froom Ranch Rd every
November/December & May/June. Remove trash, sediment, and debris on a monthly basis in island
and at any catch basins.
2. Maintain the lower bottlebrush near Oceanaire & Pereira at 36 inches. Trim bottlebrush to maintain
visibility of all road signs. City will prune all other bottlebrush once a year.
3. Maintain all stamped/rockscaped concrete areas & gutters on traffic islands.
4. Cut back all ornamental grasses in March
5. Empty and reline trash can at bus stop
6. Includes small median on Highland keep weed free.
7. Includes through cleaning of parking lot parking surface including leaves and grease/oil in March of
each
Year.
8. Spray herbicide under Bottlebrush both sides of Madonna and the Madonna frontage roads twice a
year.
Once in early winter after the first rains and then again in early spring.
9. Create a 3 foot wide buffer zone behind sidewalk.
City of San Luis Obispo
Specification No. 50200-2020-LS
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# Category D –Service Level 5 Location Visit Cost (Each)
D1 Auto Park Way Circle East end of Auto Park Way at Los Osos
Valley Road (Island)
D2 Upper Buena Vista Circle Median at east end of Buena Vista
D3 Los Cerros Drive Walkway North end of Los Cerros to footbridge at
Highland Dr.
D4 Ferrini Open Space 1 On Patricia south of Anacapa across the
street from 859 & 847 Patricia
D5 Highway 101 Entrance Signs 1, 5 Northbound 101 between LOVR and Prado
Rd
Southbound 101 north of Reservoir Canyon
Rd.
D6 Let It Be Open Space 1 East side of Los Osos Valley Road from
Diablo to City Limits and to fence (50 ft. wide
to 370 feet long – Approx.)
D7 Vista Lago-Collados Lake Access 1 Natural area between the end of Vista
Collados, including the south edge of the
road and all of the area north of the road to
the lake
D8 Vista Lago Lake Overlook 4 Vacant lot between 1168 & 1174 Vista Lago
D9 Anacapa Circle Median on Anacapa off of Patricia including
the parking space area
D10 Target/Froom 2, 3 Bio-swale North side of LOVR from the
entrance to Target Shop.Cntr. to Fire Station
# 4 (2 times per year typical – provide per
visit cost for Spring and Fall
maintenance)
D11 Cypress Island 6 South Higuera east side of Granada
(4 times per year typical – provide per
visit cost)
D12 Prado Road Soundwall 6 Soundwall on north side of Prado Road, east
of Higuera
(4 times per year typical – provide per
visit cost)
D13 San Luis Drive Frontage – East North end of San Luis Drive landscape
between the road and creek
(2 times per year typical – provide per
visit cost for Spring and Fall
maintenance)
D14 San Luis Drive Frontage – West California to 1424 San Luis Drive (near
Johnson) (2 times per year typical –
provide per visit cost for Spring and Fall
maintenance)
D15 Railroad Recreational Trail and new
bike trail bridge behind the CHP
Office8
West of California Blvd, from Cal Poly to Taft
(US 101) This includes the new Bike trail
behind the CHP Office from Taft St. to Mill
St. (4 times per year typical Minimum –
provide per visit cost for maintenance)
City of San Luis Obispo
Specification No. 50200-2020-LS
-37-
D16 Calle Joaquin Rd 7 Parkway long South Bound 101 FW from end
of Hampton Inn Cul-de-sac to billboard
D17 Ferrini Bike Easement Part of the Ferrini bike path in the Seventh
Day Adventist Church Open Space (4 times
per year typical – provide per visit cost for
maintenance)
Category D Notes:
1. Weed abatement each year at end of May/mid-June
2. Weed abatement, frontage road from Fire Station #4 to Froom Ranch Rd every May/June. Remove
trash,
sediment, and debris on a monthly basis in island and at any catch basins weed abate minimum of 2
times per year.
3. No work until final acceptance from the developer, currently schedule for City maintenance July
2016
4. Maintain non-landscape areas free of weeds and rodents
5. Northbound Hwy 101 weed control in front of sign and along fence line
6. Maintain non-landscape areas free of weeds and rodents.
7. Weed abate and spray herbicide minimum of twice a year Late Fall after first rains and again in late
Spring.
8. Note: The New Bike trail bridge behind the CHP office is under construction at this time. Should be
completed by April of 2021.
# Category E–Service Level 2
Parking Lot Landscape Areas
Location Monthly Costs
E1 Amtrak/Railroad Square 1 Train Station off Osos Street from
Roundhouse to Santa Rosa Streets
E2 Museum Lot 9 Off Monterey next to Museum
E3 630 Monterey Lot 14 Corner Monterey, Nipomo & Palm
E4 Art Center Lot 15 Corner Monterey & Broad
E5 Nipomo Lot 10 Corner of Higuera & Nipomo
E6 Palm Street Parking Garage Palm and Morro
E7 Marsh Street Parking Garage In block bordered by Marsh, Morro,
Pacific and Chorro; Includes pots in
front of Post Office
E8 919 Parking Garage Corner Morro and Palm Streets
E9 Downtown sidewalk bulbout
planters (4) 2
Mid-block Monterey, Morro to Chorro;
Higuera & Marsh streets, Morro to
Chorro, at Ross on Higuera & at Post
Office on Marsh
Category E Notes: This category is an add/alt which may not be awarded pending review by the City.
1. Annual weed abatement, end of Church St. and between RR tracks and parking lot from Jennifer St.
bridge to High St. and RR Museum site.
2. Bulbout planter in front of ‘Ross Dress for Less’ on Higuera – litter & debris removal only. Plant
material maintained by volunteers.
City of San Luis Obispo
Specification No. 50200-2020-LS
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# Category T–Service Level 3 Location Monthly Cost
T1 SLO City Bus Barn Parking
Lot
29 Prado Rd. – Behind City
Corporation Yard and next to the
WRRF Facility – Bus Facility Parking
Lot
# Category F–Service Level 6 Location Visit Cost
(Each)
F1 Union Pacific Railroad Right
of Way 1
Railroad right of way from 300 ft. west
of Foothill to RR mile marker post 251
(Approx. 5 miles long)
Annual Spring (Mid- May)
Annual Fall (Late November)
Category F Notes:
1. Spring and Fall complete vegetation abatement, including small tree removals, and debris and trash
removal. Fall visit, include tree trimming. Spring abatement must be completed prior to June 1 of
each year. Note also that the UPRR right of way widths vary for this site.
City of San Luis Obispo
Specification No. 50200-2020-LS
-39-
# Category W–Service Level 7 Location Monthly Cost
W1 Water Resource Recovery Facility
(WRRF)1
35 Prado Rd Turf, groundcover
and shrubs along drive fence
line to bus yard and WRRF
entrance as well as areas
throughout facility
W2 Weed Abatement at Out Fall by
the WRRF water pond area
Areas by the WRRF outfall the
gps coordinates are 35.244281,
-120.680472 . Cost per visit in
Spring & Fall
W3 Weed Abatement on South
Higuera and parallel to bridge
where it meets 101 Freeway
Weed abate areas at bridge the
gps coordinates are 35.231945,
-120.689044 Cost per visit in
Spring & Fall.
Category W Notes:
1. Please Note this facility will be under construction for approximately 2.5 years so areas of
maintenance will vary.
# Category SD–Service Level 8
Weed Abatement areas for Streets
Department
Location Cost per VIsit
SD1 Cerro Romauldo Along the drainage ditch from
Church St. to Jeffery St.
SD2 Toro Street The bridge behind Smart & Final
SD3 Marsh Street North bound freeway
off ramp
Marsh Street freeway north
bound off ramp exit at Higuera &
next to building
SD4 Abbott Street Slopes on Abbott from Grand
Ave. to Henderson Ave.
SD5 Tank Farm Road North slopes on Tank Farm Rd.
from UPRR train trestle to Orcutt
SD6 4401 Spanish Oaks SW slopes on Tank Farm Rd
just past heading east on Orcutt
SD7 3265 Rockview Small lot on Rockview between
3271 Rockview & Crystal
Springs Water Plant
SD8 3450 Broad St. Bus stop area at 3450 Broad St.
across the street from Rockview
SD9 Bullock & Orcutt SE & SW corner of Bullock &
Orcutt bio swell also lot across
Bullock
SD10 Bus Stop on Orcutt Bus stop on Orcutt just SE of
Bullock tied to SD 9 above
SD11 Orcutt Bus Stop SW parkway on Orcutt at bus
stop across the street from
Duncan St.
SD12 Bishop St. Extension Vacant lot on Bushnell between
2287 & 2241 Bushnell St.
SD13 Calle Joaquin North Parkway along the 101 Freeway
fence across the street from
AAA & Motel 6 to end of cul-de-
sac
SD14 Rubio Ln. Slopes behind the houses
between 1346 to 1317 Rubio Ln.
City of San Luis Obispo
Specification No. 50200-2020-LS
-40-
SD15 LOVR creek underpass Drainage area above creek at
guardrail across the street from
the golf course between Laguna
& Oceanaire Sts.
SD16 Tank Farm Rd & Orcutt
Intersection
Intersection of Orcutt & Tank
Farm Rd.NE side and around
the pepper tree
SD17 Highland Median Small median on Highland SW
of Santa Rosa and at N. Chorro
intersection
SD18 Graves St. At corner of Graves St. &
Loomis small 20 ft. wide vacant
lot adjacent to 1886 Loomis
SD19 Perfumo Canyon Rd. Bridge on Perfumo Canyon Rd.
both side of bridge by Irish Hills
parking lot trail head.
SD20 Broad St. Parkway Parkway on SW side of Broad
St. from Rockview to Damon -
Garcia Sports Park
SD21 Orcutt R.O. W. Both sides of right of way from
Tank Farm Rd. to Johnson Ave.
SD22 1382 Taft St. Slope area from Kentucky St. to
1382 Taft St.(end) along north
side of fence not CALTRANS
side
SD23 Calle Joaquin South Parkway on Calle Joaquin from
KSBY TV Station to Hampton
Hotel along SB 101 Freeway
SD24 Peach St. along creek top Trim back poison oak and
grasses on Peach St. & bike
path from Nipomo to 660 Peach
St.
SD25 Loomis St. at intersection of Buena
Vista.
101 Freeway side of parkway on
Loomis St. between Grand Ave.
& Santa Ynez
SD26 Orcutt Detention Basin1 Large detention basin on Orcutt
west side between Sacramento
and UPRR tracks
Category SD Notes:
1. This basin is normally maintained by the AVIVO HOA but the City is requesting a cost per
visit as a back up. Do not weed abate unless directed by the City.
#
Category PM–Service Level 8
Weed Abatement areas for Park
Maintenance
Location Cost per Visit
PM1 San Luis Dr. ROW on San Luis Dr. from
Johnson Ave. to California Blvd.
PM2 Ella-Rachel / Terrace Hills slope Weed abate 40 foot swath area
behind homes from 1515 Ella to
1073 Pauline (2094 Rachel Ln.
PM3 San Carlos/Del Campo (open
space) & off of Bushnell
40 foot swath weed abatement
behind homes from 1015 San
City of San Luis Obispo
Specification No. 50200-2020-LS
-41-
Carlos to 2457 Leona; also the
open space between home at
2287 and 2339 Bushnell
(approx. 50 x 200 feet)
PM4 Slopes Behind Sinsheimer Ball
Park
Weed abate area behind
Sinsheimer stadium and the
SLO Public School bus barn to
along the Bike Path
PM5 OH Great Spirit Statue on Prado &
Higuera
SW corner of Higuera & Prado
City of San Luis Obispo
Specification No. 50200-2020-LS
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# Category NR–Service Level 8
Weed Abatement areas for Natural
Resources
Location Monthly Cost
NR1 El Captain Property Off of
Poinsettia
Weed abate small natural area
between Poinsettia & El Captain to
bridge
NR2 4624 Poinsettia Weed abate small basin off of HOA
service road.
NR3 Goldenrod and Rosemary Weed abate area northwest side
NR4 Open Space behind homes on
Goldenrod
Weed abate 40-foot swath behind
homes on Goldenrod between 955
to 989 Goldenrod.
NR5 Open Space behind homes on
Goldenrod
Weed abate 40 swath behind
homes on Goldenrod between 904
to 906 Goldenrod.
NR6
Loma Bonita Slope Weed abate slope 40 foot swath
behind the homes on Loma Bonita
from 166 to 270 Loma Bonita
NR7 South Hills Slopes Weed abate 40 foot swath behind
homes on DeVaul Ranch Rd.
between Costco SC & Madonna
Rd.
NR8 Irish Hills Slopes Weed abate 40 foot swath behind
homes between Madonna Rd &
Royal (Sterling)
NR9 Lizzie St. cul-de-sac Slope Weed abate a 40 to 100 foot swath
behind the home at 1645 Lizzie St.
NR10 Spanish Oak Dr. Slopes Weed abate 40 to 100 foot swath
behind the homes on Spanish
Oaks from Orcutt to 4599 Spanish
Oaks Dr.
NR11 Spanish Oaks Dr. & Creek Area Trim back shrub and tree branches
along the fence line of 1370
Spanish Oaks Dr.
NR12 Open Space at the End of
Highland Dr./Brittany (Trailhead to
Bishop Peak)
Weed abate the open space are at
end of Highland Dr/Brittany from
street to fence line to toe of slope.
Also across the street from 2
Highland
#
Category TEMP HELP–Service
Level 9
Temporary help at designated
parks
Location Monthly Cost
TH-A Santa Rosa Skate Park Provide 3 hours of temporary help
at Santa Rosa Skate Park
TH-B Sinsheimer Park Provide 3 hours of temporary help
at Sinsheimer Park Tennis courts
and Playground cleaning
City of San Luis Obispo
Specification No. 50200-2020-LS
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SECTION K: UNIT COST FORM
The Contractor will provide all labor, equipment, and materials to install the following items on request in
accordance with City Specifications at the lump sum price of:
Item Unit Unit Price
1 gallon plant each
5 gallon plant each
15 gallon plant each
15 gallon tree with stakes and ties
(Per specification 8220 - 8250)
each
24” box tree with stakes and ties
(Per specification 8220 - 8250)
each
Turf type sod per sq. ft.
Re-Seed Turf areas per sq. ft.
Ground cover from flats per flat
Bark mulch installation (labor and materials) per cubic yard
Bark mulch installation (General labor only)
(Supervisor)
per hour
per hour
Irrigation Repairs (General labor)
(Supervisor)
per hour
per hour
Weed Abatement (General labor)
(Supervisor)
per hour
per hour
Emergency Work (General labor)
(Supervisor)
per hour
per hour
❑ Certificate of insurance attached; insurance company’s A.M. Best rating: __________________.
Firm Name and Address
Contact Phone
Signature of Authorized Representative
Date
REFERENCES
City of San Luis Obispo
Specification No. 50200-2020-LS
-44-
Number of years engaged in providing the services included within the scope of the specifications under the
present business name: .
Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the
services included with the scope of the specifications. Attach additional pages if required. The City reserves
the right to contact each of the references listed for additional information regarding your firm's qualifications.
Reference No. 1:
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
City of San Luis Obispo
Specification No. 50200-2020-LS
-45-
Reference No. 2:
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
Reference No. 3
Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The proposer shall state whether it or any of its officers or employees who have a proprietary interest in it, has
ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or
local government project because of the violation of law, a safety regulation, or for any other reason, including
but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to
explain the circumstances.
◼ Do you have any disqualification as described in the above paragraph to declare?
Yes No
◼ If yes, explain the circumstances.
City of San Luis Obispo
Specification No. 50200-2020-LS
-46-
Executed on _________________________at _______________________________________ under
penalty of perjury of the laws of the State of California, that the foregoing is true and correct.
______________________________________
Signature of Authorized Proposer Representative
City of San Luis Obispo
Specification No. 50200-2020-LS
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SECTION K: APPENDICES
Location Maps
1. Category A - Service Level 2- Landscaped Areas with turf
2. Category B - Service Level 3 - Landscape Areas without turf
3. Category C - Service Level 4 - Medians, Islands, frontages & sound walls
4. Category D - Service Level 5 - Circles, walks, signs, etc.
5. Category E - Service Level 2 -Parking Lots
6. Category T - Service Level 3 – SLO City Bus Barn Parking Lot
7. Category F – Service Level 6 –Union Pacific Rail Road Right of Way Weed Abatement
8. Category W –Service Level 7 –Water Resource Recovery Facility (WRRF)
9. Category SD-Service Level 8 – Street Department Areas
10. Category PM-Service Level 8 – Park Maintenance Areas
11. Category NR-Service Level 8 – Natural Resources Areas (Creeks & Open Spaces)
12. Category TEMP HELP - Temporary Help at 2 designated parks