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HomeMy WebLinkAbout12-01-2021 HRC Agenda Packet Wednesday, December 1, 2021 Pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361, enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), commissioners and members of the public may participate in this regular meeting by teleconference. Additionally, members of the Human Relations Commission (HRC) are allowed to attend the meeting via teleconference and participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in HRC meetings in the following ways: 1. Remote Viewing - Members of the public who wish to watch the meeting can view: • View the Webinar ➢ URL: https://slocity-org.zoom.us/j/86253021339?pwd=QlpWbnFtU011VTVBQ3Y0N1J1NVNjUT09 ➢ Webinar ID: 862 5302 1339 ➢ Telephone Attendee: (669) 900-6833; Passcode: 744291 Note: The City utilizes Zoom Webinar for remote meetings. All attendees will enter the meeting muted. An Attendee tutorial is available on YouTube; please test your audio settings. 2. Public Comment - The HRC will still be accepting public comment for items within their purview. Public comment can be submitted in the following ways: • Mail or Email Public Comment ➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at: 990 Palm St. San Luis Obispo, CA 93401. ➢ Emails sent after 3:00 PM – Can be submitted via email to advisorybodies@slocity.org and will be archived/distributed to members of the Advisory Body the day after the meeting. Emails will not be read aloud during the meeting. • Verbal Public Comment ➢ Received by 3:00 PM on the day of the meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to Advisory Body Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. ➢ During the meeting – Join the webinar (instructions above). Once public comment for the item you would like to speak on is called, please raise your virtual hand, your name will be called, and your microphone will be unmuted. If you have questions, contact the office of the City Clerk at cityclerk@slocity.org or (805) 781-7100. ALL CORRESPONDENCE RECEIVED WILL BE SAVED AS PART OF THE PUBLIC RECORD. 5:00 PM REGULAR MEETING TELECONFERENCE Broadcasted via Webinar CALL TO ORDER: Chair Dusty Colyer-Worth ROLL CALL: Commissioners Stephanie Carlotti, Jesse Grothaus, Emily Rosten, Megan Souza, Taryn Warrecker, Vice Chair Angie Kasprzak, and Chair Dusty Colyer-Worth PUBLIC COMMENT PERIOD: At this time, the general public is invited to speak before the Human Relations Commission on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on any item presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for formal discussion. CONSIDERATION OF MINUTES 1. Minutes of the Regular Meeting of the Human Relations Commission of November 3, 2021 BUSINESS ITEMS 2. Community Development Block Grant (CDBG) Application Review (Goode) Recommendation: Review 2022-23 CDBG applications and develop preliminary funding recommendations to forward to City Council for consideration. STAFF & COMMISSIONER COMMUNICATIONS 3. Staff Updates • Announce opening of Grants-in-Aid Application Period (Goode) 4. Commissioner Updates ADJOURNMENT The next Regular Human Relations Commission meeting is scheduled for Wednesday, February 2, 2022 at 5:00 p.m., via teleconference. There will be no Human Relations Commission meeting in January. APPEALS: Administrative decisions by the Human Relations Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the City Council are available for public inspection in the Community Development Department located at 919 Palm Street. San Luis Obispo, California during normal business hours, and on the City’s website: http://www.slocity.org/government/advisory-bodies Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/Browse.aspx?startid=26772&row=1&dbid=1 Minutes Human Relations Commission Wednesday, November 3, 2021 Regular Meeting of the Human Relations Commission CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on Wednesday, November 3, 2021 at 5:00 p.m. via teleconference, by Chair Dusty Colyer-Worth. ROLL CALL Present: Commissioners Stephanie Carlotti (joined at 5:05 p.m.), Jesse Grothaus, Emily Rosten, Megan Souza, Taryn Warrecker, Vice Chair Angie Kasprzak, and Chair Dusty Colyer-Worth Absent: None Staff & Guests: Michael Codron, Community Development Director; Owen Goode, Assistant Planner; Megan Wilbanks, Deputy City Clerk PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA None --End of Public Comment-- APPROVAL OF MINUTES 1.Consideration of Minutes of the Human Relations Commission Regular Meeting of October 6, 2021. ACTION: MOTION BY COMMISSIONER ROSTEN, SECOND BY COMMISSIONER GROTHAUS, 6-0-1 (Commissioner Carlotti absent) to approve the minutes of the Regular Meeting of the Human Relations Commission of October 6, 2021. Item 1 Packet Page 1 City of San Luis Obispo, Title, Subtitle Minutes Human Relations Commission Meeting of November 3, 2021 Page 2 BUSINESS ITEMS 2. Grants-in-Aid 2020-21 Year-End Report Review Recommendation: Review the year-end reports for the 2020-21 Grants-in-Aid program year and report on grantee key accomplishments. Due to changeover in commissioners from this grant cycle, year-end reports are being circulated for general review, no specific presentations required. Assistant Planner Owen Goode presented the staff report and responded to Commissioner questions. Public Comments: None --End of Public Comment-- ACTION: The Human Relations Commission reviewed the year-end reports for the 2020-21 Grants-in-Aid program year and discussed best practices for the next cycle. No further action was taken. 3. Review of 2022-23 Grants-in-Aid Application Template Recommendation: Review and approve the draft Grants-in-Aid application for the 2022-23 funding year and make revisions if necessary. Assistant Planner Owen Goode presented the staff report and responded to Commissioner questions. Public Comments: None --End of Public Comment-- ACTION: MOTION BY COMMISSIONER CARLOTTI, SECOND BY COMMISSIONER ROSTEN, 7-0-0 to approve the Grants-in-Aid application for the 2022-23 funding year. STAFF & COMMISSION COMMUNICATIONS 4. Staff Updates Assistant Planner Owen Goode provided an update on the City’s effort to hire a Diversity Equity and Inclusion Manager. The application can be found on the City’s website at https://www.governmentjobs.com/careers/slobispo and Commissioners are encouraged to spread the word. The deadline to apply is December 1, 2021. Item 1 Packet Page 2 City of San Luis Obispo, Title, Subtitle Minutes Human Relations Commission Meeting of November 3, 2021 Page 3 5. Commissioner Updates Commissioner Carlotti reported that she contacted 2/3 businesses that she liaisons for and will be conducting site visits next week. Commissioner Rosten reported that she contacts her businesses on a quarterly basis. Chair Colyer-Worth reminded the Commission that the Buy Local Shopping program is back Vice Chair Kasprzak reported that she drafted an application to get high school and middle schools to get them involved with forming their own Human Relations Commissions ADJOURNMENT Chair Colyer-Worth adjourned the meeting at 5:39 p.m. The next Regular Meeting of the Human Relations Commission is scheduled for Wednesday, December 1, 2021 at 5:00 p.m., via teleconference. APPROVED BY THE HUMAN RELATIONS COMMISSION: XX/XX/2021 Item 1 Packet Page 3 Meeting Date: December 1, 2021 Item Number: 2 2 HUMAN RELATIONS COMMISSION AGENDA REPORT SUBJECT: 2022-23 Community Development Block Grant Program PROJECT ADDRESS: Citywide BY: Owen Goode, Assistant Planner Phone Number: (805) 781-7576 e-mail: ogoode@slocity.org BACKGROUND The City received a total of six applications (administration applications included) for the 2022-23 Community Development Block Grant (CDBG) program, requesting a total of $811,463. Estimated funding for the City’s 2022-23 Program Year is $494,210. Of the total estimated allocation, 20% of the funds are reserved for administrative costs. This allocation is further distributed by 65% to the County of San Luis Obispo, with the remaining 35% returning to the City. Therefore, of the City’s $494,210 total estimated CDBG allocation, the County is eligible to receive $64,247 for administration purposes and the remaining $34,595 can be utilized for City costs. In this funding year, the City intends to use half of the program administration allocation, a total of $17,297.50, for administrative costs, and use the remaining $17,297.50 for housing capacity building. FUNDING PRIORITIES On November 16, 2021, the City Council endorsed the HRC’s recommended funding priorities for the 2022-23 CDBG funding year. The ranked priorities established by the HRC and City Council are: 1. Provide emergency and transitional shelter, homelessness prevention and services. 2. Develop and enhance affordable housing for low and very-low income persons. 3. Promote accessibility and/or removal of architectural barriers for the disabled and elderly. 4. Enhance economic development (to include seismic retrofit, economic stability, low and moderate income jobs). APPLICATIONS RECEIVED FOR CDBG FUNDING The above priorities are used as the basis for developing funding recommendations of the 2022-23 CDBG applications. Staff recommends funding four of the six applications, as shown in Attachment A. All the projects and corresponding funding recommendations are further described below. A copy of each 2022-23 CDBG application is also provided in Attachment B1. 1. Community Action Partnership of San Luis Obispo (CAPSLO) – Operating Costs of Homeless/AIDS patients programs, for the 40 Prado Homeless Services Center: CAPSLO has requested $138,047 in CDBG funds to increase the capacity, range, and efficiency of services offered at the new 40 Prado Homeless Services Center; as well as to increase on-site partnerships with community organizations. The City typically chooses to fund 100% of the public services allocation of CDBG funds (15% of total) to homeless shelters and services. This project aligns with the first Funding Priority. The estimated public services allocation is $74,132 and therefore the City is recommending funding $74,132 to CAPSLO. 1 The application from the County of San Luis Obispo for CDBG Administration is not included in Attachment B . Item 2 Packet Page 4 Item 2: 2020-21 CDBG Program Page 2 2. City of San Luis Obispo – Curb Ramp Improvements Project: The City of San Luis Obispo Public Works Department has requested $400,00 for curb ramp replacement projects to remove architectural barriers for disabled and elderly persons. As this application aligns with the fourth established funding priority for the 2022-23 funding cycle and is not competing with other applications for the 65% funding that may be allocated to Housing or Public Facilities. 3. City of San Luis Obispo – CDBG Administration and Capacity Building: City Community Development staff are requesting $17,297.50 for administrative costs of the CDBG program, and $17,297.50 for housing capacity building. The capacity building allocation can be used for affordable housing-related City programs. Staff anticipates using a portion of this funding for the implementation of the City’s 6th Cycle Housing Element Update. Per the CDBG guidelines, a maximum of 20% of the total grant allocation can be utilized for program administration. The City is thus eligible to utilize 35% of the program administration allocation for associated City costs, per the 2018-20 Cooperation Agreement with the County. The two requests of $17,297.50 each, are consistent with the 35% allocation of $34,595. ROLE OF THE HUMAN RELATIONS COMMISSION These recommendations are provided for the benefit of the public and HRC. The HRC’s role is to consider these recommendations in light of public testimony and either, (1) accept the allocations proposed if the HRC concurs, or (2) make changes so that the recommendation reflects the views of a majority of the Commission. The adopted priorities should guide the Commission throughout the discussion. NEXT STEPS The HRC’s recommended allocations will be forwarded to the County for incorporation into the 2022- 23 Draft Action Plan, and also to the City Council for a final recommendation. The Action Plan will be considered for approval by the Board of Supervisors in March 2022. ATTACHMENTS A. 2022-23 CDBG Preliminary Funding Recommendations B. 2022-23 CDBG Applications Item 2 Packet Page 5 Attachment A: 2022-23 CDBG Preliminary Funding Recommendations Funding Recommended No. Activity Note 1 1 40 Prado Homeless Services Center 74,132$ 138,047$ 2 Supportive Housing Services -$ 149,821$ 3 Homeless Services Shelter Outreach -$ 89,000$ 74,132$ 376,868$ 4 Curb Ramp Improvement Project 385,483$ 400,000$ 385,483$ 400,000$ 5a CDBG Administration 17,297.50$ 17,297.50$ 5b Capacity Building 17,297.50$ 17,297.50$ 34,595$ 34,595$ 494,210$ 811,463$ 1 Estimated Funding for CDBG Program Year 2020-21: $494,210 2 CDBG City Administration Funding Share per 2018-20 Cooperation Agreement with the County of SLO Peoples' Self-Help Housing TOTAL NOTES: City of San Luis Obispo - Public Works Department SUBTOTAL Administration City of San Luis Obispo (Note 2) City of San Luis Obispo (Note 2) SUBTOTAL Public Services & Economic Development (15% of $494,210) Community Action Partnership of San Luis Obispo (CAPSLO) SUBTOTAL Housing and Public Facilities 5Cities Housing Coalition City 2020 CDBG Funding Requested Applicant 2022-23 Community Development Block Grant Preliminary Funding Recommendations Item 2 Packet Page 6 Attachment B: 2022-2023 CDBG Applications Item 2 Packet Page 7 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2022 Public Services and Economic Development (CDBG, ESG, HOME, General Fund, PLHA) Deadline: 11/1/2021 5CITIES HOMELESS COALITION 22-23 Homeless Services: Shelter, Outreach, RRH and HP Services, Jump to: Eligibility Application Questions Budget Tables Documents $ 229,000.00 Requested Submitted: 11/1/2021 3:07:44 PM (Pacific) Project Contact Janna Nichols janna.nichols@5chc.org Tel: 805-574-1638 Additional Contacts none entered 5CITIES HOMELESS COALITION P.O. Box 558 GROVER BEACH, CA 93483 United States Executive Director Janna Nichols janna.nichols@5chc.org Telephone805-574-1638 Fax 805-668-2380 Web 5chc.org Eligibility top 1. Please identify all funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. National Objectives 2. CDBG ONLY - Please select the national objective that best applies to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only ✔✔✔✔ Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, PLHA, and General Funds) Item 2 Packet Page 8 information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUM OR BLIGHT WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. 5. CDBG ONLY - Please explain how the proposed project meets the selected National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. 5CHC's Shelter and Outreach Services will be provided to benefit a clientele who are generally presumed by HUD to be principally L/M income persons - those who are homeless. This population is among those who are currently presumed by HUD to be made up principally of L/M income persons: Reference: §570.208(a)(2)(i)(A). 5CHC's Housing Program targets financial assistance and services to individuals and families based on income and anticipated need, following a coordinated entry assessment and progressive engagement model. Those who receive emergency grants for subsistence payments (rental assistance, 05Q) or for deposit assistance (05T Assistance will be provided to benefit a clientele who are generally presumed by HUD to be principally L/M income persons - those who are homeless. This population is among those who are currently presumed by HUD to be made up principally of L/M income persons: Reference: §570.208(a)(2)(i)(A). Additionally, as some assistance will be provided to those of imminent threat of homelessness, 5CHC's program additionally requires information on family size and income so that it is evident that at least 51% of the clientele are persons whose family income does not exceed the L/M income limit. Reference: §570.208(a)(2)(i)(B) and (C) 6. ESG/ESG-CV ONLY - Please select all objectives applicable to the proposed project, as established in “Opening Doors: Federal Strategic Plan to Prevent and End Homelessness” or the CARE Act. 7. ESG/ESG-CV ONLY - Please explain how the proposed project supports the selected objective(s). The Federal Strategic Plan to Prevent and End Homelessness focuses on collaboration and strategic action; education and service improvements; utilization of affordable housing; targeting the needs of families and children; recognizing that health is a determinant of housing stability; and the role of other supportive services. Collaboration/Strategic Action: 5CHC Homeless Services program is integrated in the local Continuum of Care, focusing on collaboration and strategic action. 5CHC is a key participant in the Coordinated Entry System receiving referrals community partners throughout the compendium of services. Additionally, 5CHC staff participate in HSOC at all levels, with the Executive Director currently serving as chair of Data and Finance; a member of the Executive Committee; and on the ad-hoc Ten-Year Plan update. ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔ Clientele gfedc Housing gfedc Jobs gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis gfedc N/A - Slums or Blight NOT selected gfedc Finish the job of ending chronic homelessness in five years ✔✔✔✔ Prevent and end homelessness among veterans in five years ✔✔✔✔ Prevent and end homelessness for families, youth, and children in ten years ✔✔✔✔ Set a path to ending all types of homelessness ✔✔✔✔ Prevent, prepare for, and respond to COVID-19 outbreak among individuals and families who are homeless or receiving homeless assistance ✔✔✔✔ Support additional homeless assistance and homelessness prevention activities to mitigate the impacts of COVID-19 Item 2 Packet Page 9 Service Improvements: 5CHC staff participate in HSOC’s Services Coordinating Committee, which is focused on improving the integration of services and regularly participate in evidence-based trainings (Mental Health First Aid, etc.) 5CHC also has a program of providing staff trainings monthly with other service professionals and partner agencies. Access and Utilization of Affordable Housing: 5CHC’s Housing Program couples short-term financial assistance with housing stabilization services which have been documented to be cost-effective in both preventing the occurrence of homelessness, and ensuring that homelessness is brief and a one-time occurrence. With our partnership with the SSVF program we are able to serve Veterans, including those who may not qualify for the SSVF program. We also maximize use of affordable housing and supports with People’s Self-Help Housing and HASLO. 5CHC has aggressively works with current and existing clients to complete applications and offer needed financial assistance. Families and Children: 5CHC provides housing services working with family programs such as SAFE, FIT, and the Family Resource Centers. 5CHC also has a program specifically targeted to Transitional Age Youth experiencing homelessness. Health and Supportive Services: Through our work with Dignity Health, 5CHC’s outreach case managers and benefits acquisition advocate work to connect clients to health resources, as well as provide assistance post-hospitalization. 5CHC’s coordinated entry and outreach staff are regularly offering support for services needed such as one-time financial assistance, family reunification, acquisition of public benefits, identification, health-care navigation and the role that other supportive services can play. 5CHC regularly offers vaccination options and provides needed ppe to those experiencing homelessness. Beneficiary Documentation 8. How will you document and maintain income status or presumed benefit status for CDBG? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for CDBG beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. Attached are our current policies regarding income verification. A household’s income is any money that goes to, or on behalf of, the head of household or spouse (even if temporarily absent) or to any other household member. When calculating income for eligibility, annual income includes the current gross income of all adult household members and unearned income attributable to a minor (e.g., child support, TANF payments, SSI payment, and other benefits paid on behalf of a minor). Gross income is the amount of income earned before any deductions (such as taxes and health premiums) are made. Current Gross Income is the income that the household is currently receiving at the time of application for assistance. Income recently terminated should not be included. The attached calculation form is used to determine the applicant's income eligibility. 9. How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? (General Fund requests are exempt from this requirement) Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of Fenderal and State funds, the agency must collect race and ethnicity information from all clients. Utilizing the attached Enrollment Packet, including Coordinated Intake assessment, applicants are asked to self-disclose their demographic data, including race and ethnicity, age range and disability. This data is collected and entered into the County Homeless Management Information System. Eligible Activities 10. CDBG ONLY - Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. ✔✔✔✔ Public Services (General) ✔✔✔✔ Operating Costs of Homeless/AIDS patients programs gfedc Senior Services gfedc Handicapped Services gfedc Legal Services gfedc Youth Services gfedc Transportation Services gfedc Substance Abuse Services gfedc Services for Battered and Abused Spouses gfedc Crime Awareness or Neighborhood Cleanups gfedc Fair Housing Activities gfedc Tenant/Landlord/Housing Counseling Item 2 Packet Page 10 11. ESG ONLY - Identify all eligible activities that apply to the proposed project 12. GENERAL FUND ONLY - Identify all eligible activities that apply to the proposed project General Funds activities are limited to those regarding emergency/homeless shelters and warming centers 13. ESG-CV ONLY - Identify all eligible activities that apply to the proposed project 14. HOME ONLY - The only activity under the public service application for HOME is Tenant Based Rental Assistance (TBRA) 15. PLHA ONLY - Identify all eligible activities that apply to the proposed project Eligible activities must assist persons who are experiencing or At risk of homelessness and can include, but are not limited providing rapid rehousing, rental assistance, supportive/case management services, and opperating costs. -no answer- gfedc Child Care Services gfedc Health Services gfedc Services for Abused and Neglected Children gfedc Mental Health Services ✔✔✔✔ Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits gfedc Job training and job placement services gfedc Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) ✔✔✔✔ Emergency Shelter ✔✔✔✔ Street Outreach ✔✔✔✔ Rapid Re-Housing ✔✔✔✔ Homelessness Prevention ✔✔✔✔ HMIS ✔✔✔✔ Operations (e.g. maintenance, repair, utilities) ✔✔✔✔ Services (e.g. case management, child care, education services, employment assistance, outpatient health services, legal services, life skills training, mental health services, and substance abuse treatment) gfedc Administration ✔✔✔✔ HMIS gfedc Emergency Shelter gfedc Street Outreach gfedc Rapid Re-Housing gfedc Homelessness Prevention gfedc HMIS gfedc TBRA Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) 5chc Housing Packet 5CHC Intake 5chc Housing Packet Spanish 5chc Privacy Notice 5CHC ESG Policies and Procedures Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template Subrecipient Acknowledgement General Liability Insurance 5CHC General Liability Umbrella Policy Application Questions top Item 2 Packet Page 11 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application - so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab 100 S. 4th Street, Grover Beach - Housing Navigation Center, Outreach Services, Admin. 800 W. Branch Street, Arroyo Grande - Warming Center 216 S. 16th Street, Grover Beach - Non-Congregate Shelter P.O. Box 558, Grover Beach, CA 93483 - Mailing Services are provided county-wide (with the exception of Grover Beach for purposes of this CDBG/ESG application). As the City of Grover Beach is not a participating jurisdiction of the Urban County of San Luis Obispo, CDBG regulations do not allow the expenditure of CDBG funds to benefit residents of, nor expend these funds within, the City of Grover Beach. Therefore, the 5CHC shall not use CDBG or ESG funds to benefit clients from the City of Grover Beach nor use CDBG funds for subsistence payments within the City of Grover Beach. 3. Jurisdiction(s)/Area(s) Served: Select all that apply 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab 5CHC proposes both continued and expanded comprehensive homeless services including coordinated entry, street outreach, emergency shelter, and housing navigation services. With a focus on helping clients to secure and maintain stable housing, 5CHC will conduct outreach, sheltering, coordinated assessment, and case management to provide rapid re-housing and homeless prevention services to residents of San Luis Obispo County, utilizing Housing First principles of providing housing support coupled with supportive services. With the support and guidance of case management, those who are experiencing homelessness will be supported with their immediate needs (including food and shelter) while also receive coaching, financial literacy, advice on credit repair, and life and job skill guidance coupled with short-term financial assistance for move-in expenses or homeless prevention rental assistance. 5. Please answer the following: Please write N/A for any questions that are not applicable. Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. gfedc CDBG only gfedc ESG only gfedc HOME only gfedc General Funds only gfedc PLHA only ✔✔✔✔ Select this for any combination of grant funding requests (CDBG, ESG, HOME, General Funds, PLHA) ✔✔✔✔ Arroyo Grande ✔✔✔✔ Atascadero ✔✔✔✔ Morro Bay ✔✔✔✔ Paso Robles ✔✔✔✔ Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo 89000 CDBG funding requested 65000 ESG funding requested HOME funding requested 75000 General Funds requested Item 2 Packet Page 12 6. Type of agency: Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 9. Agency Mission Statement: 5CHC’s Guiding Principles I. Housing First For 5Cities Homeless Coalition “Housing First” means that we seek to provide housing as a means to recovery, rather than a reward. Our overarching goal is to connect homeless people to permanent housing as quickly as possible. Meeting the client “where they’re at,” our work is focused on the development of a case plan that is oriented toward their success in obtaining or maintaining housing, which is predicated by consumer choice and self-determination. Our services support the client in identifying the barriers to stable housing that they are experiencing, and assisting them with services to address these fundamental challenges. Through this Housing First lens, we progressively engage clients through engagement, assessment, diversion, and addressing immediate needs (such as food and sheltering) as we work with the client with housing stabilization planning, including financial management. 5Cities Homeless Coalition offers services as needed and requested on a voluntary basis and does not make housing contingent on participation in services. Within the Housing First framework, our approach with clients is based on the following principles: Trauma Informed; Housing Focused; Recovery Oriented; Person Centered; and Strengths Based. II. Personal and Professional Integrity All staff, board members, and volunteers of 5CHC and its partners act with honesty, integrity, and openness in all their dealings as representatives of the organization. The organization promotes a working environment that values Respect, Integrity, Teamwork, and Excellence through its RITE Values. III. Mission 5Cities Homeless Coalition strengthens our community by mobilizing resources, fostering hope, and advocating for those who are homeless and facing homelessness. Through collaboration and leadership, the Coalition is building an engaged community that fully understands the complexities of homelessness and actively shares the responsibility of creating and implementing solutions to eliminate it. IV. Governance PLHA funding requested '' 229,000.00229,000.00 SUBTOTAL 7/1/2022 Anticipated start date 6/30/2022 Anticipated end date 229,000.00229,000.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 3/3/2009 Date of incorporation 1,300,000 Annual operating budget 16 Number of paid staff 75 Number of volunteers 1,300,091.001,300,091.00 TOTAL Item 2 Packet Page 13 5CHC has an active governing body, representative of our community, responsible for setting the mission and strategic direction; and oversight of the finances, operations, and policies of 5CHC. VIII. Program Evaluation 5CHC regularly reviews program effectiveness and has mechanisms to incorporate lessons learned into future programs.The organization is committed to improving program and organizational effectiveness and develops mechanisms to promote learning from its activities and the field.5CHC is responsive to changes in its field of activity and is responsive to the needs of its constituencies. IX. Inclusiveness and Diversity5CHC has a policy of promoting inclusiveness and its staff, board, and volunteers reflect diversity in order to enrich its programmatic effectiveness. 5CHC takes meaningful steps to promote inclusiveness in its hiring, retention, promotion, board recruitment, and constit 10. Please describe the services your organization is CURRENTLY providing (regardless of funding source). 5Cities Homeless Coalition provides wrap-around services including case management and direct financial assistance - with a special emphasis on our housing support program. 5CHC's housing support program serves clients throughout San Luis Obispo County who are either homeless or facing homelessness. These programs include Street Outreach; Emergency Shelter; Coordinated Entry; Immediate Needs Assistance; Housing Navigation and Stabilization (including the enrollment support for the California Covid Rental Relief Program); Transition Age Youth Targeted Services; Financial Literacy Training; Benefits Acquisition; HMIS data management; Special Projects (Census; Point In Time Count, etc.) and referral services to other appropriate community resources. 5CHC’s Programs align with 25 CCR § 8409 Core Practices and are targeted to individuals and families who “without” these programs will become or will remain homeless. These programs target area residents with the most urgent and severe needs including Families with Children; Chronically Homeless; Veterans; Unaccompanied Youth; Victims of Domestic Violence. Following local coordinated entry protocols, we seek to identify and serve people who: • Are unsheltered and living in places not designed for human habitation; • Have experienced the longest amount of time homeless; • Have multiple and severe service needs that inhibit their ability to secure housing on their own; and • Through homelessness prevention activities, are at greatest risk of becoming literally homeless without an intervention and are at greatest risk of experiencing a longer time in shelter or on the street should they become homeless. With these activities we will work to ensure services are low-barrier and accessible; help participants identify and resolve barriers to housing; assist them to resolve their housing crisis before focusing on other non-housing related services; allow participants to choose the services and housing that meets their needs; connect participants to appropriate services and offer financial assistance initially at a minimum level and adding as needed through progressive engagement. In 2020, 5CHC fielded over 4,500 calls for assistance in 2020 and provided direct assistance to 310 households countywide, including 76 single parents, 30 seniors, 117 who are disabled, and 65 transition age youth. 5CHC helped 65 households obtain housing and an additional 51 households avoid homelessness. 5CHC also provided basic needs assistance to 737 (utilities, relocation costs, gasoline, bus passes, auto repairs, clothing, employment readiness, detox/sober living, emergency food, rental and application fees) and offered an emergency shelter on cold and rainy nights through the winter. 11. Please describe the services your organization PROPOSES to provide (regardless of funding source). 5Cities Homeless Coalition proposes to continue to provide these same wrap-around services , with the addition of a non- congregate emergency shelter that is currently being developed on the County's health services campus in Grover Beach. 5CHC's will continue services for Street Outreach; Emergency Shelter (warming center and non-congregate emergency shelter); Coordinated Entry; Immediate Needs Assistance; Housing Navigation and Stabilization (including homeless prevention); Transition Age Youth Targeted Services; Financial Literacy Training; Benefits Acquisition; HMIS data management; and referral services to other appropriate community resources. Information & Referral / Coordinated Entry: Assistance begins with general information and referral to community services coupled with a comprehensive assessment of needs, identification of barriers and development of an immediate action plan. Access to computer, internet, phone, mailing address, food, clothing and hygiene supplies. Rapid Re-Housing and Homeless Prevention Program: Case management and financial assistance for deposit, rent and immediate needs for those who are homeless or facing homelessness. Services provided Countywide. Partnership with Good Samaritan includes Veteran Services. Immediate Needs: 5CHC assists homeless and low-income families and individuals in South County with limited funds to address their immediate needs, and move them to self–sufficiency. Examples of assistance are utilities, gasoline, bus voucher, auto Item 2 Packet Page 14 repairs, clothing, employment readiness, detox/sober living, basic needs, emergency food etc. Benefits Advocacy: 5CHC clients are offered additional guidance and advocacy for obtaining and retaining public benefits, including SSI, SSDI, Medicare, along with financial literacy and budgeting training. Outreach 5CHC Street Outreach team works with those living on the street and in camps throughout southern San Luis Obispo County to connect them to services and resources including food, transportation, public benefits, identification and family relocation. Additionally working to improve discharge planning with Arroyo Grande Community Hospital, and County Jail, the program serves those who are patients or inmates who are homeless by working to develop a post-release discharge plan. Homeless Youth: Outreach and case management targeting homeless youth age 16-24, providing support for immediate needs, education and job development, and housing assistance. 5CHC has master-leased several housing units, and is initiating a housing support Host Home program. It is anticipated that new housing units targeted to TAY will come online during this grant, in partnership with People's Self-Help Housing. Emergency Shelter: 5CHC will continue to offer an emergency winter warming center for drop in shelter needs and will provide a non-congregate shelter including intensive case management targeted at securing housing for those who are chronically home 12. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? 5CHC engages with a broad spectrum of community partners to assist those needing assistance. In particular 5CHC, ECHO and CAPSLO have, as part of the coordinated entry system, worked to geographically distribute responsibilities in order to provide enhanced services without duplication. These agencies have been meeting regularly to coordinate outreach activities countywide, and have recently been joined by Salvation Army. T-MHA (in partnership with Pubic Health) has also begun working with our outreach teams as we begin planning for COVID-19 vaccinations in the field. 5CHC is currently working in partnership with the City of Grover Beach and Integrated Waste Management to provide trash bags and regular dumpster service at one key camp in order to minimize trash and improve hygiene. 5CHC is also expanding its partnership with SLO Bangers to provide sharps containers, clean-up and wound care supplies to those living in camps in South County These are just a few examples of how 5CHC seeks out partners in addressing the needs of those chronically homeless in South County. 5CHC also works closely with grass-roots services providers and the faith community in South County. 5CHC staff regularly connect with Arroyo Grande Community Hospital, Community Health Centers of the Central Coast, Lucia Mar Unified School District Families In Transition Program; SAFE System of Care, Family Resource Centers, County Drug and Alcohol, County Jail, Dept. of Social Services, State Rangers, Law Enforcement, City Government, business and other community stakeholders. As mentioned earlier, 5CHC endeavors to be a collaborative and strategic partner in service delivery and development throughout San Luis Obispo County. The agency dedicates substantial staffing resources to participation in HSOC and the evaluation and refinement of the area's services, from piloting new initiatives to evaluation and review of client outcomes. Know for being "nimble," 5CHC has often times sought to pilot new services in the County such as its Youth Program and impending Non-Congregate Shelter Program. That said, when asked, 5CHC has also shared its expertise or offered to partner with others. Most recently 5CHC joined with Lumina Alliance in an effort to expand DV services in South County; has been asked to provide Housing Navigation training to Salvation Army staff; and worked to identify potential board volunteers and provide mentorship to Shower The People. 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. In 2016, CAPSLO, 5Cities Homeless Coalition (5CHC) and El Camino Homeless Organization (ECHO) partnered together to develop a Coordinated Entry System (CES) to provide screening, diversion, and case management services to homeless individuals and families throughout the county. Together with county staff, the partners developed an integrated system that avoids duplication of services and streamlines access to the most appropriate service providers to meet client needs. Through the CES, each agency covers a different region of the county. 5CHC operates in South County and coastal areas south of Avila. This program provides a foundation for prioritizing services for those who are unsheltered, have experienced homelessness the longest amount of time, and who have multiple and severe services needs that inhibit their ability to quickly Item 2 Packet Page 15 identify and secure housing on their own. Individuals at risk of homelessness can also find resources to assist them in stabilizing their situation in order to remain in their housing. 5CHC's case managers regularly participate in county-wide case management meetings to assess client needs, review the County's service priority list. 5CHC participates in the SAFE system of care targeting children and youth and their families. As mentioned previously we are regularly meeting with clients in the Jail, and participate in the Jail to Community case plan meetings. Recently a family of 14 adults and 20 children (from seven households) arrived in SLO County, fleeing targeted extreme violence in Mexico. 5CHC is working with more than 20 agencies, and government service providers to coordinate needed services for these families, including mental health, physical health, education, employment, legal services and more. 5CHC's role is in assisting with housing navigation services and providing financial assistance for immediate needs not covered by other services - for example telephone and email for each household. 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. 5CHC has been provding these same services for several years. As mentioned in 2016 5CHC joined the Coordinated Entry collaborative with CAPSLO and ECHO. 5CHC has been the lead Rapid Re-Housing and Homeless Prevention provider in the County since 2017, providing these housing services countywide. Since 2015 the agency has operated a Winter Warming Center. In 2019 the agency initiated a targeted Youth program; and expanded its Street Outreach Efforts. 5CHC staff include those with lived experience homeless. 5CHC staff include 6 who are bilingual/bicultural speaking both English and Spanish; additionally the agency has access to support those who are mono-lingual Mixteco. 5CHC staff have extensive training and relationships with those in the LBTGQ community At present the agency is managing more than 50 grants for services similar to those requested here, from federal, state, local government, and private business. Of these current grants many are targeted to respond to the impacts of COVID, which will conclude within three months of the beginning of this grant period. Current grants include: • Emergency Solutions Grants, annual and CV restricted • Community Development Block Grants - Urban County and Grover Beach, annual and CV restricted • County of San Luis Obispo General Fund • County of San Luis Obispo CBO/Preventative Health • Continuum of Care - Coordinated Entry services • CESH – Coordinated Entry, Homeless Outreach Service Several additional contracts are pending including HHAP 1. 5CHC employs a dedicated HMIS Data Manager to ensure quality compliance and track client outcomes. This position is supported with three finance employees, including one charged with Grants Management for accountability of expenses and fulfillment of grant commitments. The agency's Associate Director is responsible for authorizing all funding requests and reporting on program outcomes. With each program (Street Outreach, Shelter, Coordinated Entry, Housing Navigation) staff are dedicated to client outreach, engagement, and case management, with program supervision and oversight. The agency's Executive Director is directly engaged in initial program development, and efforts to address services on a regional basis. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. Programmatically: Clients initially are asked to complete a coordinated intake that is documented through ClientTrack. Referrals and client files are formatted in specific order to ensure all forms are completed and accounted for, detailing client housing stability plan, income verification, etc. Lastly all enrolled clients are tracked through the County's Homeless Management Information System (HMIS), both at intake and program exit. Administratively: All funding requests are dual tracked through the agency's financial accounting process by class and grant and a program- based master assistance file. All expenditures for the program are verified for eligibility against program budget and HUD requirements and CDBG regulations with appropriate back-up documentation, copies of which are maintained separately for review and monitoring. Matching responsibilities are tracked concurrently against grant expenditures. 5CHC staff have received training in the requirements of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200), Community Development Block Grants (24 CFR Part 570) and 24 CFR Part 576 - Emergency Solutions Grant Program. Item 2 Packet Page 16 16. CDBG/ESG ONLY - Will the services offered by your organization increase or expand as a result of CDBG/ESG assistance? -answer not presented because of the answer to #1- 17. CDBG/ESG ONLY - IF YES TO ABOVE - What new programs or services will be provided? -answer not presented because of the answer to #1- 18. CDBG/ESG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. -answer not presented because of the answer to #1- 19. Please describe the proposed project in detail (i.e. What activities are to be undertaken? What are the projects' goals?). Please attach a timeline of the project milestones under the Documents tab. Working through a model of progressive engagement, 5CHC services will be offered to "meet the client where they're at" and assist them to develop and execute a plan to housing stability. Street Outreach - Daily outreach throughout South County, with special focus on known encampments, and coordination with local law enforcement and rangers. Coordinated Entry - daily intake and assessment, estimated 1 hr per assessment Diversion - Reunification - helping people avoid homelessness or divert from use of SLO County resources by providing re- unification services and transportation Immediate Needs - Providing assistance as needed for one-time support for immediate needs - especially targeted to homeless prevention and immediate needs to facilitate housing search and employment. Housing Navigation & Case Management - On-going case management and housing search support for income-qualified clients (homeless prevention) and those experiencing homelessness. Non-Congregate Shelter - schedule to open in early 2022 providing wrap-around intensive services (shelter, food, basic needs, benefits acquisition, housing search, and supportive services) for up to 40 residents in 90-180 program. Funding secured through Sept. 2022. Warming Center - drop in shelter on cold and rainy nights Nov 22-March 23. Client Training (i.e. Financial Literacy) - on-going part of case management for all interested clients. HMIS - daily capturing of client touchpoints and demographic from intake to exit. Grants Management - on-going management of expenditure documentation and reporting. Project Details 20. Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the Library for HUD Income Limits and information on CDBG Presumed Low/Mod Income populations. Please enter any presumed benefit persons as low-income. 21. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. -answer not presented because of the answer to #1- 22. ESG ONLY - FOR EMERGENCY SHELTER ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 23. ESG ONLY - FOR STREET OUTREACH ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 400 p TOTAL number of persons (p) or households (hh) regardless of income 0 Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(HUD funding only) 400 Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(HUD funding only) Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA only) 400.00400.00 TOTAL Item 2 Packet Page 17 24. ESG ONLY - RAPID RE-HOUSING ONLY - Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 25. ESG ONLY - FOR HOMELESSNESS PREVENTION ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 26. ESG ONLY - FOR HMIS ONLY: Please identify the portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 27. GENERAL FUND ONLY - OVERNIGHT SHELTERS ONLY - Please answer the following: -answer not presented because of the answer to #1- 28. GENERAL FUND ONLY - Please identify the following projected accomplishments: -answer not presented because of the answer to #1- 29. Identify the projected target population(s) your proposed project and activities will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how those populations will benefit 5CHC's programs are targeted to individuals and families who “without” these programs will become or will remain homeless. These programs target area residents with the most urgent and severe needs including Families with Children; Chronically Homeless; Veterans; Unaccompanied Youth; Victims of Domestic Violence. Following local coordinated entry protocols, we seek to identify and serve people who: • Are unsheltered and living in places not designed for human habitation; • Have experienced the longest amount of time homeless; • Have multiple and severe service needs that inhibit their ability to secure housing on their own; and • Through homelessness prevention activities, are at greatest risk of becoming literally homeless without an intervention and are at greatest risk of experiencing a longer time in shelter or on the street should they become homeless. 5CHC's Coordinated Entry and Street Outreach services will be targeted to those experiencing homelessness or at-risk of homelessness living in South County, unless requested by other service partners - for example, due to COVID some partners were required to shut their facilities and 5CHC was asked to assist with added coordinated entries. All other services will be provided County-wide, or be open to anyone living in the County (shelter services) and will meet the demographic breakdown of the County (including age, race, residency, handicap status, income level). All financial services provided through this grant will be provided based on income verification and homeless status as required. Utilizing the attached Coordinated Intake Form, applicants are asked to self-disclose their demographic data, including race and ethnicity. Additionally 5CHC's website, facebook page, and outreach materials all provide logos for Fair Housing and Accessibility and are provided in both English and Spanish. 5CHC has added a translation tab to its website, and is working to expand bilingual communications through social media. 30. Has environmental review been completed (CEQA and/or NEPA)? 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed ✔✔✔✔ N/A - NEPA not required n/a Has a Phase I or Phase II environmental assessment been conducted for the property? n/a List and describe any known hazards (e.g. asbestos, storage tanks – underground, aboveground) Item 2 Packet Page 18 32. Identify all permits necessary for the project (local, state or federal). n/a 33. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. n/a 34. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. 5CHC engages an independent auditor annually to review the financial records of the organization. The last one completed, attached, represents calendar year ending Dec. 31, 2020. The level of federal grants currently administered by 5CHC does not require a "single audit;" however 5CHC has engaged an auditor to conduct such an audit for 2021, due to an increase in federal assistance in our current fiscal year. Financial 35. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? General maintenance and occupancy expenses are funded through other grants and direct donations. 5CHC's does not carry a debt for its Housing Navigation Center located at 100 S. 4th Street. Funding for the location of the 5CHC winter warming center is anticipated to be partially funded through a grant that has been awarded with the City of Grover Beach (GB- CDBG) and partially through this application. The location of the Non-Congregate Shelter Program at 216 16th Street is expected to be leased to 5CHC by the County at no cost. Funds for the operation of the shelter program has been partially secured through September 2022. Additional funds will be needed for continued operation, and 5CHC is working to solicit support through other grants (HHAP 2; HOME-ARP, ARPA and private donations). 36. Do you have any grant funds remaining from prior Fiscal Year allocations? 37. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 38. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. -answer not presented because of the answer to #1- 39. GENERAL FUND ONLY - Please indicate the estimated portion of funding to go towards the following activities: -answer not presented because of the answer to #1- 40. HOME Only - TBRA Only - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration? -answer not presented because of the answer to #1- n/a Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? n/a Are the building(s)/structure(s) located on a Historic Site or within a Historic District? n/a Is the project located within a 100-year flood plain? n/a IF YES TO ABOVE, does your agency have flood insurance? n/a Will there be demolition required? 0.000.00 TOTAL ✔✔✔✔ Yes gfedc No 2021-22 What fiscal year(s) did you receive the funding? ESG/CDBG/G What project did you receive the funding for? $109,013 How much is remaining? 109,013.00109,013.00 TOTAL Item 2 Packet Page 19 Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG Funding (this request) $ 89,000.00 ESG Funding (this request) $ 65,000.00 General Funds (this request) $ 75,000.00 ESG-CV Funding (this request) HOME Funds (this request): PLHA Funds (this request): Local/County (non-federal)(please specify): State ESG 22-23, $100,000, CoC Coordinated Entry $54,000, CESH 22-23 $91,000, CBO $30,000 $ 100,000.00 $ 175,000.00 Local/City (non-federal)(please specify): In-kind (Private Contributions, Office Space) $ 150,000.00 $ 135,000.00 Other (please specify): GB CDBG Warming Center 22-23 - $50,000, Serving GB Residents at Warming Center $ 50,000.00 Total $ 300,000.00 $ 310,000.00 $ 229,000.00 Funding Uses/Expenses CDBG ESG & ESG- CV General FundHOME PLHA Personnel Costs $ 28,000.00 $ 35,000.00 $ 55,000.00 Operating Costs $ 20,000.00 Professional Services Capital Outlay Permits, Development Fees Legal and Public Notices Other (please specify): CDBG Subsistence Rent 05Q $ 36,000.00 CDBG Deposit 05T $ 25,000.00 ESG Housing Stabilization (Deposits) $ 20,000.00 ESG Rent $ 10,000.00 Total $ 89,000.00 $ 65,000.00$ 75,000.00 $ 0.00 $ 0.00 Budget Narrative CDBG: Rental Assistance at $3,600 Avg/Household = $36,000 Deposits Assistance at $2,500 Avg/Household =$25,000 Client Intake Assessment $100/Household = $2,000 Case Manager @$27/hr x 35 hours/Household = $19,000 Primary Activity Delivery Cost (Grant Management Specialists) $23.50/hr X 298 Hours = $7,000 ESG: Short and long-term rental assistance (avg $2,600/hh) Case Manager, HMIS & Grant Admin @$27/hr x 85 hours/Household = $35,000 Deposits $2,250 per HH Avg. General Fund: Operating Costs - Maintenance, Utilities of Warming center, Insurance, Facility Rental Personnel Costs - .5 FTE Benefit Advocate, .1 FTE supervision, .25FTE Coordinated Entry, .15 HMIS, .2 FTE Outreach Tables top ESG Matching Funds Sources Amount County CBO $ 10,000 Item 2 Packet Page 20 Application ID: 375816 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2021 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Local Cities (GB, PB, AG) $ 30,000 Private Donations $ 25,000 $ $ $ $ Total $ 65,000 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Article of Incorporation Timeline of Project Milestones ✔✔✔✔ Timeline and Milestones Proof of Permit Issuance (if applicable) Map of Multiple Project Locations (if applicable) Most Recent Audit ✔✔✔✔ 5CHC Audit 2020 Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ Expenditure Timeline Item 2 Packet Page 21 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2022 Public Services and Economic Development (CDBG, ESG, HOME, General Fund, PLHA) Deadline: 11/1/2021 Community Action Partnership of San Luis Obispo County, Inc. CDBG 40 Prado 2022-23 Jump to: Eligibility Application Questions Budget Tables Documents $ 138,047.00 Requested Submitted: 11/1/2021 4:56:10 PM (Pacific) Project Contact Donna Fioravanti donnafioragib@gmail.com Tel: 8055444355 Additional Contacts mgammon@capslo.org, jlahey@capslo.org Community Action Partnership of San Luis Obispo County, Inc. 1030 Southwood Drive San Luis Obispo, CA 93401 Chief Executive Officer Elizabeth Steinberg esteinberg@capslo.org Telephone(805) 544-4355 Fax Web www.capslo.org Eligibility top 1. Please identify all funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. National Objectives 2. CDBG ONLY - Please select the national objective that best applies to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, PLHA, and General Funds) Item 2 Packet Page 22 information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUM OR BLIGHT WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. 5. CDBG ONLY - Please explain how the proposed project meets the selected National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. The proposed project meets the National Objective because 100% of the beneficiaries of the proposed activities will be Low/Moderate income persons. The specific group of persons the proposed project will serve are homeless persons. CAPSLO requests documentation of family/individual income for clients of the 40 Prado Homeless Services Center. This meets the CDBG primary National Objective, since more than 70% of funds received will be expended on activities that benefit Low/Moderate income clients. 6. ESG/ESG-CV ONLY - Please select all objectives applicable to the proposed project, as established in “Opening Doors: Federal Strategic Plan to Prevent and End Homelessness” or the CARE Act. -answer not presented because of the answer to #1- 7. ESG/ESG-CV ONLY - Please explain how the proposed project supports the selected objective(s). -answer not presented because of the answer to #1- Beneficiary Documentation 8. How will you document and maintain income status or presumed benefit status for CDBG? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for CDBG beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. CAPSLO’s digital client intake forms document, maintain and store this data into the Client Track database. (A printout of the Client Intake Form that comprises the digital Client Intake screen is attached.) Income verification for CDBG/ESG beneficiaries is provided in accordance with 24 CFR Part 5. Client Track is an advanced case management and housing solution system acquired by CAPSLO. This tracking system is HMIS-compliant and is used to collect and manage client data associated with assessments on and referrals for the individual clients at a higher level of detail than the county’s HMIS. CAPSLO has also participated in the county’s HMIS since its inception and currently has trained program staff and a license for operation. CAPSLO uses the program for client file management, case management coordination, and service reporting. All client information is stored in Client Track’s secure cloud-based system to ensure confidentiality. 9. How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? (General Fund requests are exempt from this requirement) Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of Fenderal and State funds, the agency must collect race and ethnicity information from all clients. CAPSLO requests and collects demographic data, including race and ethnicity information from all clients on its Client Track ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔ Clientele gfedc Housing gfedc Jobs gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔ N/A - Slums or Blight NOT selected Item 2 Packet Page 23 digital intake form, as described in Question 8 above. The agency also uses the HMIS to collect, store and report client demographic data as prescribed by HUD requirements, and client information is tracked in both the HMIS and CAPSLO’s Client Track databases. Eligible Activities 10. CDBG ONLY - Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 11. ESG ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 12. GENERAL FUND ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 13. ESG-CV ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 14. HOME ONLY - The only activity under the public service application for HOME is Tenant Based Rental Assistance (TBRA) -answer not presented because of the answer to #1- 15. PLHA ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- gfedc Public Services (General) ✔✔✔✔ Operating Costs of Homeless/AIDS patients programs gfedc Senior Services gfedc Handicapped Services gfedc Legal Services gfedc Youth Services gfedc Transportation Services gfedc Substance Abuse Services gfedc Services for Battered and Abused Spouses gfedc Crime Awareness or Neighborhood Cleanups gfedc Fair Housing Activities gfedc Tenant/Landlord/Housing Counseling gfedc Child Care Services gfedc Health Services gfedc Services for Abused and Neglected Children gfedc Mental Health Services gfedc Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits gfedc Job training and job placement services gfedc Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Client intake form Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template CAPSLO CDBG Requirements General Liability Insurance Liability Insurance Item 2 Packet Page 24 Application Questions top 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application - so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab 40 Prado Homeless Services Center, 40 Prado Road, San Luis Obispo, CA 93401 3. Jurisdiction(s)/Area(s) Served: Select all that apply 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab CAPSLO’S 40 Prado is the county’s only consolidated homeless services center providing on-site medical, mental health and substance abuse services serving 686 individuals in the last fiscal year. With over 30% of all clients over age 55, individuals with mental health issues, and an influx of homeless individuals and families due to the deepening economic crisis, it is essential to maintain adequate staffing in order to provide safe and stable services to the diverse population on-site (including families). The maintenance of adequate staffing also enables participants to obtain quicker access to information as they move themselves through the necessary steps towards obtaining housing. CDBG funding supports the foundational operating expenses of 40 Prado. 5. Please answer the following: Please write N/A for any questions that are not applicable. 6. Type of agency: Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests (CDBG, ESG, HOME, General Funds, PLHA) ✔✔✔✔ Arroyo Grande ✔✔✔✔ Atascadero ✔✔✔✔ Morro Bay ✔✔✔✔ Paso Robles ✔✔✔✔ Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo 138047 CDBG funding requested N/A ESG funding requested N/A HOME funding requested N/A General Funds requested N/A PLHA funding requested '' 138,047.00138,047.00 SUBTOTAL 7/1/2022 Anticipated start date 6/30/2023 Anticipated end date 138,047.00138,047.00 TOTAL Item 2 Packet Page 25 Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 9. Agency Mission Statement: Community Action Partnership of San Luis Obispo County addresses the causes of poverty, empowering low-income people to achieve self-sufficiency through community-based collaborations and programs. 10. Please describe the services your organization is CURRENTLY providing (regardless of funding source). The 40 Prado Homeless Services Center in San Luis Obispo offers day and night emergency shelter services, meals, showers, health screenings at the CHC on-site clinic, services to dual diagnosed individuals, recuperative care for those recently released from the hospital, animal kennels, a community garden, internet access, and a mail and message center to facilitate job and housing searches. CAPSLO’s Head Start program offers the “Home Based” family education and support program for parents of toddlers. Case managers and facilitator staff assist clients in creating individualized plans with set goals and objectives to obtain housing and self-sufficiency. These comprehensive on-site services are provided by agency staff, volunteers (pandemic guidelines permitting), and community partners through extensive collaborations. In addition to these services, CAPSLO offers a year-round Safe Parking program and a Warming Center during inclement weather. At the time of the Coordinated Entry Assessment all participants are assigned to an individual staff member (facilitator) who is responsible for working with them on obtaining the items needed to start the stability and housing process. By working with Facilitators, participants are able to problem-solve their housing options or start the process to stable housing until a slot with the Case Manager opens up. Once these first steps are accomplished, the individual/family is then referred to the CAPSLO case manager for more intensive assistance focused on finding housing. Because of the cuts to case management over the last 10 years, there are simply not enough case managers to meet the need. By having established the “facilitator program” participants are able to start the process and feel a sense of initial accomplishment until a slot with the case manager opens up. Access to care, a major barrier for the homeless population, is addressed with the multi-disciplinary, team-based approach used at 40 Prado. Utilizing case management in conjunction with integrated medical and therapeutic services on-site has proven to be most successful in treating the challenging issues with which the population struggles. There is no other program in the county offering the array of services that 40 Prado offers. Since January - September 2021, 49 individuals staying at 40 Prado found housing. 11. Please describe the services your organization PROPOSES to provide (regardless of funding source). CAPSLO is proposing CDBG funding to adequately maintain staffing at 40 Prado so that the participant-to-staff ratio is ensured, as well as maintaining the opportunity for participants to engage with staff in developing an immediate plan for housing. Given the influx of medically fragile, elderly, and dual-diagnosed individuals over the last year – and given the current economic crisis -- there must be adequate staffing levels to provide the “eyes-on” to ensure that 40 Prado remains a safe and stable place for people to be. ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 12/9/1965 Date of incorporation 101944391 Annual operating budget 1106 Number of paid staff 179 Number of volunteers 101,945,676.00101,945,676.00 TOTAL Item 2 Packet Page 26 Without the foundational support of CDBG funding, we are unable to provide the complex and comprehensive services necessary to meet the specialized needs of the homeless community. 12. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? CAPSLO has a long-standing tradition of partnering with organizations to enhance, not duplicate, services. With the commitment to providing participants with easier access to care, CAPSLO has worked diligently to collaborate with service providers to bring necessary services on-site. CAPSLO is the Lead Agency in Coordinated Entry and sub-contracts with ECHO and 5CHC. Through the development of a shared case management data system, Client Track, CAPSLO is able to provide assessments and connect individuals and families to the most appropriate services countywide. CAPSLO routinely works with other organizations including those within the SLO Supportive Housing Consortium, and actively advocates with the partner organizations that provide permanent housing, including Transitions Mental Health Association (TMHA) and HASLO. As part of the assessment process, CAPSLO conducts VI-SPDAT assessments in order to place appropriate clients on the 70 Now waiting list. CAPSLO also participates in HASLO’s “set-aside” and mainstream voucher programs, and has seen tremendous success in placing and retaining clients in housing. Case managers continue to work with their housed clients for six months after placement, further ensuring success. 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. As stated in the previous section, CAPSLO works closely with its partners, ECHO in North SLO County, and 5CHC in South SLO County. Through their shared case management data system, the three agencies are able to share basic information on all clients coming through their doors, preventing unnecessary duplication. CAPSLO routinely refers appropriate clients to other organizations, including Food Bank, HomeShare SLO, Los Osos Cares, Paso Cares and Family Resource Centers throughout the county. CAPSLO also works closely with the countywide Community Action Teams (CAT), and in particular, the SLO City CAT, which has provided tremendous assistance in helping individuals move out of the area and back to their family when appropriate. Adult Protective Services has also played a vital role in personally accompanying frail individuals back to their homes if needed, in order to ensure a safe and smooth transition. CAPSLO staff identify the best options for some of the most complicated and challenging situations presented and most often this includes extensive partnering with other organizations. 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. CAPSLO has taken the lead in pioneering many collaborative and innovative projects to address unmet needs for the homeless, and is the lead agency in the Coordinated Entry and CESH programs, working in collaboration 5CHC and ECHO. In 2016, the Recuperative Care Program (RCP), the first medically modeled program in the county, was developed in partnership with CenCal Health, Tenet Health and Dignity Health, providing respite care and medical case management for medically fragile homeless individuals released from local hospitals. RCP was named a “best practice” by CenCal Health in 2017. In 2017 CAPSLO was awarded a Substance Abuse and Mental Health Services Administration (SAMHSA) grant for providing services to dual-diagnosed, chronically homeless individuals in its SLO-Hub program, one of only 20 grants awarded nationally and recently cited as a national “best practice” by SAMHSA. In 2019, the SLO County Department of Behavioral Health placed a full-time, licensed mental health therapist at 40 Prado to work with those individuals evaluated as having “moderate-to-severe” mental health issues. CAPSLO then partnered with Community Counseling Center to have interns on-site four days a week to see individuals with “mild-to-moderate” mental health issues. In 2020, CAPSLO was the lead applicant on several CARES Act funding grants to serve the homeless population in SLO County, coordinating services with 5CHC and ECHO. In addition to assisting individuals with complex challenges, CAPSLO has the necessary infrastructure to successfully implement and monitor complex grants and contracts. Currently CAPSLO has over 250 different contracts and participates in multiple federal, state and local financial audits, and has never had a finding. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. As mentioned in the Eligibility Section of this application, CAPSLO participates in the County’s HMIS as required, and also Item 2 Packet Page 27 utilizes Client Track, which is used to collect client data as part of the County Continuum of Care’s Coordinated Entry System and to keep and store client files that include demographic data (i.e., race/ethnicity, gender, age, disability and military status), family information (i.e., household size and income), attendance, services accessed, individual daily client activities and incidents, services provided, meals, and referrals. Client Track is HMIS-compliant and is used to collect and manage data associated with assessments on, and referrals for, the individual clients at a higher level of detail than the county’s HMIS. A systems analyst at CAPSLO trains program staff on Client Track, provides reports, and implements the numerous changes (“syncs”) required to maintain system accuracy. 16. CDBG/ESG ONLY - Will the services offered by your organization increase or expand as a result of CDBG/ESG assistance? 17. CDBG/ESG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. N/A 18. CDBG/ESG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. N/A 19. Please describe the proposed project in detail (i.e. What activities are to be undertaken? What are the projects' goals?). Please attach a timeline of the project milestones under the Documents tab. The goal of the 40 Prado Homeless Services Center is to increase self-sufficiency for homeless individuals and families. This is accomplished with comprehensive, on-site, wrap-around services and case management, described in detail in Question 10, and will include the new medically assisted withdrawal treatment program (MAT). In addition to these services, CAPSLO offers a year-round Safe Parking program and a Warming Center during inclement weather. The Warming Center will operate November through March, during the months of inclement weather in San Luis Obispo. CAPSLO is able to provide such a wide variety of services because it depends on CDBG funding to cover our adequate shelter staffing, and supervision of shelter staff -- vital to funding the costs associated with day-to-day operations. Project Details 20. Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the Library for HUD Income Limits and information on CDBG Presumed Low/Mod Income populations. Please enter any presumed benefit persons as low-income. 21. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. The 40 Prado Homeless Services Center directly benefits low-income and very low-income populations by engaging them in a partnership with community outreach programs. Coordinated Entry provides a system of diversion and case management. This integration ensures that homeless individuals across the country are connected to social security benefits, physical and behavioral health care, community resources, available employment training and workforce development programs, and other supportive services that promote long-term health and housing stability. gfedc Yes ✔✔✔✔ No 1600p TOTAL number of persons (p) or households (hh) regardless of income 8p Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(HUD funding only) 1592p Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(HUD funding only) N/A Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA only) 0.000.00 TOTAL Item 2 Packet Page 28 CAPSLO has established a priority protocol designed to ensure that those individuals with the greatest service needs are given first priority to both emergency shelter and, when available, permanent housing. 22. ESG ONLY - FOR EMERGENCY SHELTER ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 23. ESG ONLY - FOR STREET OUTREACH ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 24. ESG ONLY - RAPID RE-HOUSING ONLY - Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 25. ESG ONLY - FOR HOMELESSNESS PREVENTION ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 26. ESG ONLY - FOR HMIS ONLY: Please identify the portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 27. GENERAL FUND ONLY - OVERNIGHT SHELTERS ONLY - Please answer the following: -answer not presented because of the answer to #1- 28. GENERAL FUND ONLY - Please identify the following projected accomplishments: -answer not presented because of the answer to #1- 29. Identify the projected target population(s) your proposed project and activities will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how those populations will benefit The target population will be low-income individuals and families at-risk of homelessness or currently homeless countywide. Disabled individuals are provided with healthcare from the on-site primary health care available at 40 Prado, as well as behavioral and mental health services. There has been a large increase in the number of elderly participants, a population for whom safe and stable sheltering is essential. CAPSLO provides Head Start resources to children, as well as coordinates with SLO Coastal Unified School District. CAPSLO requests and collects demographic data including race and ethnicity information, from all clients on its intake form. In Fiscal Year ending 6/30/2021, 40 Prado Homeless Services served: Male – 64% Female – 33% Age Ranges: Children under 18 – 6% 18-55 – 50% Over age 55 – 31% Over age 65 – 13% Ethnicity: Hispanic – 24% Non-Hispanic – 74% Refused – 2% Race: White – 83% Black or African American – 3% Asian – 1% Native Hawaiian/Pacific Islander – 4% American Indian/Alaskan Native – 2% Other/Multi-Racial – 5% Item 2 Packet Page 29 Refused – 2% Clients with Disability – 50.8% Income Levels: Extremely Low – 82% Very Low – 5% Low – 0.5% Non-Low/Moderate - <1% Participants continue to come from all areas of the county. In 2019, 27% of in-county participants came from the Five Cities/Nipomo area, 27% came from the North County, 12% came from the Coast and 34% came from the City of San Luis Obispo. 30. Has environmental review been completed (CEQA and/or NEPA)? 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. 32. Identify all permits necessary for the project (local, state or federal). N/A 33. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. N/A 34. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. CAPSLO undergoes an agency-wide, rigorous audit process annually by the firm of Brown Armstrong Certified Public Accountants. The process includes inquiry and observation to understand and evaluate CAPSLO’s internal controls, confirmations, interim testing and compliance audits, and substantive procedural analysis. Critical audit areas include compliance with federal and state awards, expenses for program and support services, accounts payable and accrued liabilities, program revenue and unearned deferred revenue, cash, property and equipment, and long-term debt. A summary of the audit is formally presented by Brown Armstrong to both the Audit and Finance Committees of the Board, as well as the full Board of Directors and senior management. CAPSLO has had no findings in any audit over the past two decades. Additionally, CAPSLO Homeless Services participates in County of San Luis Obispo CDBG and other HUD program reviews and desk audits as required. Financial gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed ✔✔✔✔ N/A - NEPA not required N/A Has a Phase I or Phase II environmental assessment been conducted for the property? N/A List and describe any known hazards (e.g. asbestos, storage tanks – underground, aboveground) No Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? No Are the building(s)/structure(s) located on a Historic Site or within a Historic District? No Is the project located within a 100-year flood plain? N/A IF YES TO ABOVE, does your agency have flood insurance? No Will there be demolition required? 0.000.00 TOTAL Item 2 Packet Page 30 35. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? The operation and maintenance costs for 40 Prado Homeless Services Center are funded through local government grants, corporate grants, private foundation grants, and from community donations through the fundraising efforts of both CAPSLO and Friends of 40 Prado. The majority of funds will be the result of donations, fundraising events and grant contracts awarded during the coming year. 36. Do you have any grant funds remaining from prior Fiscal Year allocations? 37. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 38. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for jurisdictions not being applied to for CDBG funds. Note: Any project/program being recommended less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. 39. GENERAL FUND ONLY - Please indicate the estimated portion of funding to go towards the following activities: -answer not presented because of the answer to #1- 40. HOME Only - TBRA Only - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration? -answer not presented because of the answer to #1- gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL City of Arroyo Grande City of Atascadero City of Morro Bay City of Paso Robles City of Pismo Beach 83161 City of San Luis Obispo 54886 County of San Luis Obispo 138,047.00138,047.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG Funding (this request) $ 138,047.00 ESG Funding (this request) $ 100,000.00 General Funds - County of SLO $ 150,000.00 General Funds - City of SLO $ 143,500.00 FEMA $ 22,030.00 City of Pismo Beach $ 3,500.00 DSS Support $ 23,400.00 Donations and Fundraising $ 807,705.00 CSBG Support $ 244,819.00 CARES Funding $ 250,000.00 Total $ 0.00 $ 0.00 $ 1,883,001.00 Item 2 Packet Page 31 Application ID: 375229 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2021 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. Funding Uses/Expenses CDBG ESG & ESG-CV General Fund HOME PLHA Personnel Costs $ 127,821.00 Operating Costs Professional Services Capital Outlay Permits, Development Fees Legal and Public Notices Indirect Costs $ 10,226.00 Total $ 138,047.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Budget Narrative CDBG Funding Budget Narrative 40 Prado Homeless Shelter workers wages $94,369 40 Prado Homeless Shelter workers fringe benefits $33,452 Indirect costs at federally approved rate of 8% $10,226 Total $138,047 Tables top ESG Matching Funds Sources Amount $ $ $ $ $ $ $ Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) Timeline of Project Milestones ✔✔✔✔ CAPSLO Project Milestones Proof of Permit Issuance (if applicable) Map of Multiple Project Locations (if applicable) Most Recent Audit ✔✔✔✔ CAPSLO 2020 Audit Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ CDBG FY 2022-23 Timeline Of Expenditures Item 2 Packet Page 32 Powered by ZoomGrants™ Email This Preview Save as PDF Print Close Window A▲▼ County of San Luis Obispo 2022 Public Services and Economic Development (CDBG, ESG, HOME, General Fund, PLHA) Deadline: 11/1/2021 People's Self-Help Housing Corporation Supportive Housing Services to Residents in Danger of Homelessness Jump to: Eligibility Application Questions Budget Tables Documents $ 149,821.00 Requested Submitted: 10/29/2021 12:08:16 PM (Pacific) Project Contact Forrest Eastham grants@pshhc.org Tel: 8055482345 Additional Contacts adrianas@pshhc.org People's Self-Help Housing Corporation 1060 Kendall Road San Luis Obispo, CA 93401 United States CEO & President Kenneth Trigueiro ceo@pshhc.org Telephone(805) 781-3088 Fax (805) 544-1901 Web www.pshhc.org Eligibility top 1. Please identify all funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application, so don't worry if your application has skipped question numbers. National Objectives 2. CDBG ONLY - Please select the national objective that best applies to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. ✔✔✔✔ CDBG only gfedc ESG only gfedc ESG-CV only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests(CDBG, ESG/ESG-CV, HOME, PLHA, and General Funds) Item 2 Packet Page 33 information regarding CDBG national objectives. 3. CDBG ONLY - IF LOW/MODERATE INCOME WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding the Low/Moderate Income national objective. 4. CDBG ONLY - IF SLUM OR BLIGHT WAS SELECTED: Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective. 5. CDBG ONLY - Please explain how the proposed project meets the selected National Objective. Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab. This project qualifies as a low/moderate income limited clientele activity. Among program clientele, 96% are low/moderate income persons from low/moderate income households, and all are residents at PSHH’s affordable, supportive rental properties throughout San Luis Obispo County. The rate of low/moderate income persons served is well above the 51% threshold established in the “CDBG Guide to National Objectives and Eligible Activities.” 6. ESG/ESG-CV ONLY - Please select all objectives applicable to the proposed project, as established in “Opening Doors: Federal Strategic Plan to Prevent and End Homelessness” or the CARE Act. -answer not presented because of the answer to #1- 7. ESG/ESG-CV ONLY - Please explain how the proposed project supports the selected objective(s). -answer not presented because of the answer to #1- Beneficiary Documentation 8. How will you document and maintain income status or presumed benefit status for CDBG? Please provide a sample of your Client Intake Form under the Documents Requested section below. Income verification for CDBG beneficiaries must be provided in accordance with 24 CFR Part 5; a link is provided in the Library. Receiving HUD and USDA funds to build housing for low-income households, PSHH collects and verifies information on family size, income, disability, and senior status in accordance with federal HUD and USDA regulations as part of a household’s application process prior to move in at a PSHH property. Once residing at a PSHH rental property, every household’s income and size is recertified annually. PSHH retains data on the size and annual income of all families and households living at our properties, including those receiving services through Supportive Housing Program (SHP), for which grant funding is sought. In most cases, household income may not exceed 50% of the Area Median Income (AMI) at move-in. Household size, income, disability, and senior status information is stored in PSHH’s resident database, which is easily cross referenced with the client database maintained by the Supportive Housing Program, the program for which funds are sought. 9. How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? (General Fund requests are exempt from this requirement) Please provide a sample of your Client Intake Form under the Documents Requested section below. To qualify for an award of Fenderal and State funds, the agency must collect race and ethnicity information from all clients. Race and ethnicity data is reported by residents during the tenant application process and is stored in PSHH’s resident database, in accordance with HUD and USDA regulations. Application forms for potential residents of rental properties as well as the intake form for new SHP clients are attached. Eligible Activities ✔✔✔✔ Low/Moderate Income gfedc Slums or Blight gfedc Urgent Need gfedc Area Benefit ✔✔✔✔ Clientele gfedc Housing gfedc Jobs gfedc N/A - Low/Moderate Income NOT selected gfedc Area Basis gfedc Spot Basis ✔✔✔✔ N/A - Slums or Blight NOT selected Item 2 Packet Page 34 10. CDBG ONLY - Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. 11. ESG ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 12. GENERAL FUND ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 13. ESG-CV ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- 14. HOME ONLY - The only activity under the public service application for HOME is Tenant Based Rental Assistance (TBRA) -answer not presented because of the answer to #1- 15. PLHA ONLY - Identify all eligible activities that apply to the proposed project -answer not presented because of the answer to #1- gfedc Public Services (General) gfedc Operating Costs of Homeless/AIDS patients programs ✔✔✔✔ Senior Services ✔✔✔✔ Handicapped Services gfedc Legal Services ✔✔✔✔ Youth Services ✔✔✔✔ Transportation Services ✔✔✔✔ Substance Abuse Services ✔✔✔✔ Services for Battered and Abused Spouses gfedc Crime Awareness or Neighborhood Cleanups gfedc Fair Housing Activities ✔✔✔✔ Tenant/Landlord/Housing Counseling gfedc Child Care Services ✔✔✔✔ Health Services gfedc Services for Abused and Neglected Children ✔✔✔✔ Mental Health Services ✔✔✔✔ Subsistence Payments, Homeless Assistance, Rental Housing Subsidies or Security Deposits ✔✔✔✔ Job training and job placement services gfedc Assistance to microenterprises (technical assistance, business support services, and other similar services to owners of microenterprises or persons developing microenterprises) Documents Requested *Required?Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) FYE23 SHP new client intake form FYE23 Tenant Application Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template PSHH FYE23 Subrecipient Agreement General Liability Insurance FYE23 PSHH SLO Co Insurance Application Questions top Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1. Item 2 Packet Page 35 1. Please identify the funding sources being requested: This question will be used to branch only those questions related to the funding sources requested in this application - so don't worry if your application has skipped question numbers. Project Summary 2. Project Address(es): If the proposed project has multiple addresses, please upload a map of the specific locations under the Documents tab Arroyo Grande: 163 S Elm St. 351 S Elm St. 119 Juniper St. 150 S Courtland St. Atascadero: 7480 Santa Ysabel Avila Beach: 240 Ocean Oaks Ln. Cambria: 2835 Schoolhouse Ln. Los Osos: 1251 Los Olivos Ave. 1351 Los Olivos Ave. Morro Bay: 2612 Elm St. 495 Main St. 456 Elena St. 375 Sequoia St. Oceano: 1261 Belridge St 1720 17th St. Paso Robles: 400 Oak Hill Rd. 401 Oak Hill Rd. 1255 Creston Rd. 2940 Spring St. Pismo Beach: 360 Park Ave. 211 to 251 Addie St. San Luis Obispo: 537 Brizzolara St. 3071 S Higuera St. Templeton: 999 Las Tablas Rd. (Rolling Hills I) 999 Las Tablas Road (Rolling Hills II) 1009 Petersen Ranch Rd. ✔✔✔✔ CDBG only gfedc ESG only gfedc HOME only gfedc General Funds only gfedc PLHA only gfedc Select this for any combination of grant funding requests (CDBG, ESG, HOME, General Funds, PLHA) Item 2 Packet Page 36 3. Jurisdiction(s)/Area(s) Served: Select all that apply 4. Brief Project Description: You will have the chance to expand on your project description further in the application. Please upload any maps, photos, drawings or plans under the Documents tab PSHH will provide clinical social services and case management of the Supportive Housing Program (SHP) to residents of PSHH’s 26 affordable rental properties in San Luis Obispo County. The vast majority of households are classified as very-low- income, earning 50% or less AMI. Services are being held virtually and onsite at the properties where residents live, weekdays between 9 am and 6 pm. Services are free, confidential, and always optional, and are provided by licensed and associate clinical social workers (LCSWs and ACSWs) with a master’s degree in counseling or social services. Services prevent homelessness among some of the region’s most vulnerable residents while enhancing housing stability and resiliency. 5. Please answer the following: Please write N/A for any questions that are not applicable. 6. Type of agency: Agency Details, Capacity, and Experience 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab. 9. Agency Mission Statement: ✔✔✔✔ Arroyo Grande ✔✔✔✔ Atascadero ✔✔✔✔ Morro Bay ✔✔✔✔ Paso Robles ✔✔✔✔ Pismo Beach ✔✔✔✔ City of San Luis Obispo ✔✔✔✔ County of San Luis Obispo 149,821 CDBG funding requested ESG funding requested HOME funding requested General Funds requested PLHA funding requested '' 149,821.00149,821.00 SUBTOTAL Anticipated start date Anticipated end date 149,821.00149,821.00 TOTAL ✔✔✔✔ 501(c)(3) gfedc For Profit gfedc Gov't/Public gfedc Other: gfedc Yes ✔✔✔✔ No 1971 Date of incorporation 10,029,919 Annual operating budget 202 Number of paid staff 53 Number of volunteers 10,032,145.0010,032,145.00 TOTAL Item 2 Packet Page 37 The mission of People's Self-Help Housing is to build affordable homes with site-base services that offer opportunities to change lives and strengthen communities on the Central Coast of California. 10. Please describe the services your organization is CURRENTLY providing (regardless of funding source). The Central Coast's longest-serving nonprofit affordable housing developer, PSHH builds, owns, rents and manages sliding scale, affordable, permanent supportive housing throughout San Luis Obispo, Santa Barbara, and Ventura counties. A natural extension of our mission to create opportunities and change the lives of the residents we serve, each of the 53 affordable housing properties we compassionately maintain is enriched with onsite supportive health, education, and housing retention services designed to promote long-term resiliency. Primarily serving low-income families, veterans, seniors, persons living with disabilities, farmworkers, and those transitioning out of homelessness, PSHH has, to date, assisted over 1,200 households in becoming first-time homeowners through its “sweat equity” path to homeownership program, in which low-income families build their own homes over an 18-month period. In addition to its onsite education program, Camino Scholars, which advances equity in education for under-resourced and low-income students, and its attentive onsite property management division, PSHH's Supportive Housing Program (SHP) provides clinical case management and social services onsite where residents live. As with all services PSHH provides, these are provided at no cost to residents, and without restriction or barrier. Through SHP, the program for which funding is being requested, residents gain access to PSHH's staff of ten onsite licensed clinical social workers and case managers, who provide service coordination to connect residents to a broad network of organizational and community resources. Services provided include: preventive health screenings, mobile vaccination clinics, behavioral health counseling and referrals, food assistance, wellness checks for seniors and housebound residents, medical transportation, eviction prevention, financial literacy coaching, and administrative assistance, such as securing disability accommodations, medical insurance, or adaptive technology support. SHP also helps residents experiencing temporary challenges in accessing emergency rental, utility, and critical transportation assistance when no other resources are available. PSHH social workers work with residents of PSHH's 26 San Luis Obispo County properties at intake to complete a needs assessment and co-develop ongoing case management plans to establish and maintain household stability. Most program staff are bilingual and all are trained in trauma-informed care frameworks. Services are inclusive, culturally relevant, and tailored to meet individual needs. PSHH works directly with each household from the outset to identify unique challenges faced, developing comprehensive services and crisis intervention strategies designed to prevent common threats to household security. Clinical staff establish contact early in the timeline, helping secure resources and intervening wherever families are experiencing temporary difficulties. 11. Please describe the services your organization PROPOSES to provide (regardless of funding source). PSHH will provide clinical social services and case management through the San Luis Obispo County SHP, developing personalized wraparound services for those living at PSHH’s 26 affordable, sliding-scale rental properties in the County. Households are certified as very-low-income at time of move-in, which typically means they earn 50% or less of Area Median Income. Most services are provided weekdays between 9 am and 6 pm, and always by a licensed or associate clinical social worker. Services are provided in English and Spanish to any of the 733 households and 1,656 individuals in residence at PSHH properties in the County. SHP services are free, confidential, completely optional, and available to all PSHH residents. Residents are never placed on a waiting list, and are provided immediate assistance to ensure that those at risk of homelessness remain stably housed. Social workers provide free and confidential assistance with coordinating medical appointments and mobility, linking residents to community resources, enhancing budgeting skills, assisting with job placement and retention, providing crisis intervention, addressing mental health issues, accessing emergency financial assistance for basic needs, and more. SHP helps residents maintain critical transportation, enhance financial and family stability, and access PSHH’s resident emergency assistance fund when no other resources are available. Social workers maintain records of all client services, outcomes, and resources utilized in the HIPPA-compliant SHP client database. SHP staff is certified in trauma-informed care, a treatment framework that allows providers to understand, recognize, and respond to the effects of all types of trauma while emphasizing physical, psychological and emotional safety for both patients and providers. These practices assist survivors in rebuilding control and empowerment. After 18 months of living under the effects of the pandemic, residents’ need for our behavioral health support services is at an all-time high, and the scope of our social workers’ role has broadened vastly in response. Municipalities: • 70 of 98 households in Arroyo Grande, including all 28 households at properties for seniors & disabled • 18 of 18 households in Atascadero • 99 of 99 households in Morro Bay, including all 61 households at properties for seniors & disabled • 133 of 197 households in Paso Robles, including all 69 households at properties for seniors & disabled • 20 of 26 households in Pismo Beach • 33 of 33 households in San Luis Obispo Unincorporated areas: Item 2 Packet Page 38 • 83 of 104 households in Los Osos • 19 of 28 households in Oceano • 29 of 29 households in Avila Beach • 10 of 24 households in Cambria • 95 of 112 in Templeton, including all 29 households at properties for seniors & disabled • 236 of 297 total households in unincorporated SLO County. 12. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? SHP complements and collaborates with existing efforts by connecting PSHH residents with community partnerships and programs that augment onsite services and promote health and housing stability. We continually strive to forge new partnerships and deepen existing relationships with public agencies, such as SLO County Public Health, the Department of Social Services, and the Housing Authority of SLO. Our clinical case managers and social workers routinely coordinate appointments for our residents, assist them with intake processes, and accompany them at appointments as necessary, providing mediation, language support, and service navigation assistance to ensure more equitable and seamless service provision. SHP staff remain apprised of emerging regulations, updates to income restrictions, and eligibility requirements at these public agencies. Our program also complements DHHS services by helping PSHH residents anticipate and mitigate challenges before they occur, thereby reducing staff time and program resources invested by DHHS. An integral component of our service provision is establishing partnerships with a diverse range of public and private agencies to ensure that residents have access to a range of community resources that improve their health, safety, and resiliency. Within San Luis Obispo County, some of the agencies we work with include: • 5 Cities Homeless Coalition for rental and deposit assistance • SLO County public health for mobile vaccination clinics • Cuesta Community College for English as a Second Language classes • Housing Authority of the City of San Luis Obispo for Housing Choice Vouchers and Rental and Security Deposit Assistance • The Department of Housing and Urban Development’s Veterans Affairs Supportive Housing for vouchers for homeless veterans, who in turn are prioritized on our waiting lists and receive a waived background check fee • Noor Clinic SLO for senior dental care and preventive health screenings • SLO County Social Service Administration enhancing access to benefits such as Cal Fresh, Cash Assistance and In-Home Supportive Services • SLO Food Bank and the Salvation Army for food distribution • Catholic Charities for emergency assistance with rental and utility payments • CAPSLO for utility assistance and the Supportive Services for Veteran Families to provide access to financial and legal assistance and employment counseling • SLO Safe Ride for medical transportation • Transitions Mental Health and County Behavioral Health for behavioral health support • Community Health Centers for resident health care • Ride-On for senior shuttle, veterans express, and access shuttle for low-income residents • SLO County Community Garden Network for community garden spaces at properties for seniors and those living with disabilities While this list provides some of the most significant examples of PSHH’s cooperative relationships with outside agencies in San Luis Obispo County, it is by no mea 13. If the proposed project will serve homeless households, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. If this question is not applicable, write N/A in the box below. In Ventura and Santa Barbara Counties, PSHH manages three permanent, supportive housing, Single Room Occupancy properties primarily dedicated to serving those who transitioned out of homelessness upon moving into a PSHH home, where residents have access to SHP services. Residents of these three properties have an exceptional rate of moving on to other stable housing, which led to PSHH's decision, in alignment with a focus of its 5-year strategic plan, to dedicate 10% of units at all new properties we develop to housing those who are transitioning out of homelessness. Today, 14% of households who live at PSHH properties transitioned out of homelessness upon moving into a PSHH home. While this transition to permanent supportive housing means that our residents are no longer served by homelessness service providers, we recognize that that the unique needs and challenges faced by this population means these households tend to require a higher level of service and assistance to prevent recidivism. We draw on nearly 20 years of providing SHP services to the recently homeless to ensure their transition is successful and permanent. SHP administers a needs assessment to new clients and then works with residents to co-develop a case management plan to meet their personal resiliency goals. Residents stabilize by meeting their immediate needs, such as personal care items, food, health screenings, prescriptions, and a telephone. Next, they are assisted in obtaining resources that will sustain these, such as employment, nutritional security, health insurance, and critical transportation. When they are ready, SHP helps Item 2 Packet Page 39 these residents with more personalized needs, such as seeking legal aid, physical and mental health care, education, personal finance coaching, and help reconnecting with family, friends and support networks. While SHP provides these services whenever possible, coordination with outside agencies is required to stabilize these households and help them reach a point at which they can thrive independently. Residents are connected to local food banks, SNAP and MediCal offices, GED testing at the California Department of Education, college counselors, medical practices accepting new MediCal patients, legal clinics, and to many other service providers. With 98% of formerly homeless households continuing on to other stable housing, SHP’s connecting residents to these resources helps them to reach a point where they are thriving and able to contribute to their community in ways that are personally meaningful. 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. SHP has been an ongoing program at PSHH for 20 years. Agency-wide 98% of SHP clients maintain stable housing for six months after initiating program services, meeting the requirement for housing stability as established by HUD, which provides CDBG funding. SHP is open to each of the 5,500+ resident of our 53 affordable rental properties in San Luis Obispo, Santa Barbara and Ventura counties, ensuring that every household is given the opportunity to create a safe, healthy, and secure home. Last year, SHP served 1,239 households, 63% of all PSHH households, across three counties through nearly 20,000 hours of service, with 676 referrals to partnering agencies. Case managers also helped distribute emergency assistance funds to over 100 families with pressing rental and utility relief needs. SHP is housed in the Department of Neighborhood Development and Resident Services, headed by Rick Gulino, a Licensed Clinical Social Worker, and is staffed by two Clinical Supervisors, six Bilingual Social Workers, and two Social Workers, all licensed or associate clinical social workers. PSHH also partners with regional universities and colleges to provide internships to social work graduate students. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. Refer to Chapter 13 of "Basically CDBG" in the Library for more information on record keeping for CDBG. PSHH uses two databases that are relevant to the project. The first is the organization’s resident database, which stores information on every PSHH household, including household members, ages, race and ethnicity, income at move-in, and income at the most recent recertification. This database is maintained by the Property Management Department. The second database is the SHP program database, which is used to store case management records, and is maintained by PSHH clinical social workers. This database includes case files and notes, which are tagged for specific services provided during instances of service, and it is easily cross referenced with the resident database. These tags are relevant to various outcomes, outputs, and funder reports. Examples of service tags include crisis intervention, healthcare services, food assistance, transportation, counseling services, and legal issues. 16. CDBG/ESG ONLY - Will the services offered by your organization increase or expand as a result of CDBG/ESG assistance? 17. CDBG/ESG ONLY - IF YES TO ABOVE - What new programs or services will be provided? If this question is not applicable, write N/A in the box below. N/A 18. CDBG/ESG ONLY - IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. If this question is not applicable, write N/A in the box below. During the grant period, PSHH is bringing on two ACSW interns who are completing intern hours toward becoming LCSWs. These two interns will add an additional 30 hours per week of capacity to the program. This represents an increase in person- hours of 22%. 19. Please describe the proposed project in detail (i.e. What activities are to be undertaken? What are the projects' goals?). Please attach a timeline of the project milestones under the Documents tab. PSHH proposes the continuation of SHP services at PSHH properties throughout San Luis Obispo County. SHP will serve approximately 500 households through over 3,500 hours of clinical social work and case management. Services are provided in English and Spanish to any members of any of the households residing at PSHH’s affordable supportive housing properties in the County. These include: • 98 households in Arroyo Grande, including 28 for seniors and disabled • 18 in Atascadero ✔✔✔✔ Yes gfedc No Item 2 Packet Page 40 • 99 in Morro Bay, including 61 for seniors and disabled • 197 in Paso Robles, including 69 for seniors and disabled • 26 in Pismo Beach • 33 in San Luis Obispo • 104 in Los Osos • 28 in Oceano • 29 in Avila Beach • 24 in Cambria • 112 in Templeton, including 29 for seniors and disabled Based on SHP services provided over the previous year and the expectation that low-income households will continue to experience devastating secondary effects from the pandemic, we estimate that we will assist the following number of households in jurisdictions throughout San Luis Obispo County: • 52 households (114 individuals) in Arroyo Grande • 18 households (39 individuals) in Atascadero • 97 households (213 individuals) in Morro Bay • 109 households (239 individuals) Paso Robles • 13 households (28 individuals) in Pismo Beach • 22 households (48 individuals) in the City of San Luis Obispo • 182 households (400 individuals) in unincorporated San Luis Obispo During the grant period, 98% of SHP clients will maintain stable housing for six months after initiating program services, meeting the requirement for reaching housing stability as established by HUD, which provides CDBG funding. Our approach recognizes that just providing affordable housing is not enough. It must be healthy housing which includes easy access to transportation hubs, good paying jobs, healthy activities, and food systems, all of which support a life full of opportunity for vulnerable populations. Our priority is to assist residents in meeting their most basic needs of food, housing, income security, and health. To help residents achieve stability, our social workers provide free and confidential assistance with coordinating medical appointments and mobility, linking residents to community resources, enhancing budgeting skills, assisting with job searches, providing crisis intervention, addressing mental health issues, accessing emergency financial assistance for basic needs, and more. During the grant period, SHP will continue to evaluate emerging resident needs, including those stemming from the economic impact of COVID-19 on low-income households, in order to better assist residents in addressing household challenges. Evaluation of emerging needs not only guides SHP services, but provides insight for PSHH as a whole, guiding organizational policy development and the establishment of new services. Project Details 20. Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the Library for HUD Income Limits and information on CDBG Presumed Low/Mod Income populations. Please enter any presumed benefit persons as low-income. 21. CDBG ONLY - If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified. If this question is not applicable, write N/A in the box below. PSHH's Supportive Housing Program primarily serves households classified as low- to very-low income, with residents being certified upon move-in as earning between 50% and 80% of Area Median Income. This project will directly benefit the aforementioned population through provision of free onsite supportive health and homelessness prevention services designed to enhance health outcomes and foster long-term resiliency. 22. ESG ONLY - FOR EMERGENCY SHELTER ONLY: Please identify the following projected accomplishments and 500 TOTAL number of persons (p) or households (hh) regardless of income 69 Of the total number of persons (p) or households (hh) entered above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(HUD funding only) 406 Of the total number of persons (p) or households (hh) entered above, how many will be VERY LOW- INCOME (earning 50% or less of the County median-income)(HUD funding only) Of the total number of persons (p) or households (hh) entered above, how many will be earning 60% or less of County median-income(PLHA only) 975.00975.00 TOTAL Item 2 Packet Page 41 portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 23. ESG ONLY - FOR STREET OUTREACH ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 24. ESG ONLY - RAPID RE-HOUSING ONLY - Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 25. ESG ONLY - FOR HOMELESSNESS PREVENTION ONLY: Please identify the following projected accomplishments and portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 26. ESG ONLY - FOR HMIS ONLY: Please identify the portion of funding requested to go towards each service type for the 12-month contract period. -answer not presented because of the answer to #1- 27. GENERAL FUND ONLY - OVERNIGHT SHELTERS ONLY - Please answer the following: -answer not presented because of the answer to #1- 28. GENERAL FUND ONLY - Please identify the following projected accomplishments: -answer not presented because of the answer to #1- 29. Identify the projected target population(s) your proposed project and activities will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how those populations will benefit The project and activities will serve seniors, veterans, persons living with disabilities, farmworker families, those transitioning out of homelessness, and individuals from historically under-resourced racial and ethnic demographics, all of whom are low- income. Within the County's geographic footprint, over 80% of our residents are Latino, 17% of heads of household are living with a disability, 11% are veterans, 57% are female, over one-third are seniors, and 17% were previously homeless. Many of our households are also classified as English Language Learners. These populations will benefit from access to onsite clinical social services and preventive health care. Seniors will benefit from services that enable them to age in place and with dignity, and will receive regular wellness checks, health screenings, assistance with medical appointment coordination and transportation, and nutrition assistance. Veterans and those living with disabilities will benefit from access to onsite clinical case management, assistance securing accommodations and adaptive technology, and safe, thoughtfully-designed ADA-accessible housing which promotes dignified, independent living. Residents making the transition out of homelessness will benefit from financial coaching, career access services, behavioral health counseling and homelessness prevention programming. English Language Learners also benefit from culturally-relevant social services, mediation and language support provided by social workers, and access to PSHH's Camino Scholars Education Program, which provides free afterschool support in literacy and math to families of students residing at PSHH properties. As the socio-emotional effects of the pandemic have deepened, and many of our residents are facing disproportionate impacts as a result, demand for our behavioral health services has been on the incline, and addressing the pandemic’s lingering impacts on mental health will be a focus of recovery efforts. 30. Has environmental review been completed (CEQA and/or NEPA)? 31. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. gfedc Yes - CEQA review completed gfedc No - CEQA review not completed ✔✔✔✔ N/A - CEQA not required gfedc Yes - NEPA review completed gfedc No - NEPA review not completed gfedc N/A - NEPA not required no Has a Phase I or Phase II environmental assessment been conducted for the property? no List and describe any known hazards (e.g. asbestos, storage tanks – underground, aboveground) no Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? Item 2 Packet Page 42 32. Identify all permits necessary for the project (local, state or federal). No permits are necessary for this project. 33. State whether or not the necessary permits have been issued. If a permit has not yet been issued, indicate when the permit(s) will be applied for or issued. Please provide proof of permit issuance under the Documents tab. PSHH is required to have an independent financial audit referred to as a “Single Audit.” The annual financials are audited by a third party CPA firm according to OMB uniform practice. The independent Auditor reports annually to the Executive Management Team and the Board’s four member Audit Committee on the results of their audit. With a licensed CPA serving as CEO and President, and as a steward of HUD, USDA, and VA funds, PSHH has built a comprehensive and robust fiscal oversight system. The PSHH accounting manual governs the policies and procedures of our accounting department to ensure appropriate segregation of duties and handling of the organization’s accounting transactions. 34. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. PSHH is required to have an independent financial audit referred to as a “Single Audit.” The annual financials are audited by a third party CPA firm according to OMB uniform practice. The independent Auditor reports annually to the Executive Management Team and the Board’s four member Audit Committee on the results of their audit. With a licensed CPA serving as CEO and President, and as a steward of HUD, USDA, and VA funds, PSHH has built a comprehensive and robust fiscal oversight system. The PSHH accounting manual governs the policies and procedures of our accounting department to ensure appropriate segregation of duties and handling of the organization’s accounting transactions. Financial 35. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? PSHH funds our programming through various revenue streams, which include rental fees, development and construction fees, individual donations, and grants from public and private grantors. A portion of funds from each of these categories is currently available. The remaining funds will become available on a case-by-case basis throughout the remainder of the current fiscal year as well as the grant period. 36. Do you have any grant funds remaining from prior Fiscal Year allocations? 37. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. 38. CDBG ONLY - Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction. Write N/A for jurisdictions not being applied to for CDBG funds. Note: Any project/program being recommended less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. no Are the building(s)/structure(s) located on a Historic Site or within a Historic District? no Is the project located within a 100-year flood plain? no IF YES TO ABOVE, does your agency have flood insurance? no Will there be demolition required? 0.000.00 TOTAL gfedc Yes ✔✔✔✔ No N/A What fiscal year(s) did you receive the funding? N/A What project did you receive the funding for? N/A How much is remaining? 0.000.00 TOTAL City of Arroyo Grande 21383 City of Atascadero 34911 City of Morro Bay 10590 City of Paso Robles Item 2 Packet Page 43 39. GENERAL FUND ONLY - Please indicate the estimated portion of funding to go towards the following activities: -answer not presented because of the answer to #1- 40. HOME Only - TBRA Only - Please indicate the amounts to be spent for rental assistance, deposit assistance, and project administration? -answer not presented because of the answer to #1- 8925 City of Pismo Beach 28362 City of San Luis Obispo 45650 County of San Luis Obispo 149,821.00149,821.00 TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed CDBG Funding (this request) $ 0.00 $ 149,821.00 HUD $ 0.00 $ 0.00 $ 86,257.00 NeighborWorks $ 0.00 $ 16,071.00 City of Pismo Beach $ 0.00 $ 5,000.00 City of San Luis Obispo $ 0.00 $ 5,850.00 County of San Luis Obispo (PHG) $ 0.00 $ 21,739.00 Avila Beach Community Foundation $ 0.00 $ 2,000.00 Wells Fargo Foundation $ 0.00 $ 7,143.00 Other Grants $ 0.00 $ 79,948.00 Property Service and Program Revenue $ 0.00 $ 175,390.00 Total $ 0.00 $ 0.00 $ 549,219.00 Funding Uses/Expenses CDBG ESG & ESG-CV General Fund HOME PLHA Personnel Costs, County Unincorporated Areas $ 113,623.00 Personnel Costs, Atascadero $ 31,827.00 Personnel Costs, Morro Bay $ 92,796.00 Personnel Costs, Paso Robles $ 81,208.00 Personnel Costs, Pismo Beach $ 28,273.00 Personnel Costs, City of San Luis Obispo $ 37,418.00 Professional Services $ 1,161.00 Travel/Training/Meals $ 6,335.00 Office Expenses $ 14,495.00 Indirect $ 135,947.00 Depreciation $ 6,136.00 Total $ 549,219.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 Budget Narrative PSHH is requesting funding exclusively for salary expenses from each jurisdiction. UNINCORPORATED SAN LUIS OBISPO COUNTY INCOME NeighborWorks, $2,679 County of SLO Preventative Health Grant, $6,413 SLO Community Foundation, $1,277 Avila Beach Community Foundation, $2,000 Other grants, $13,669 Property Service Revenue, $90,595 TOTAL INCOME (less CDBG): $116,376 Item 2 Packet Page 44 UNINCORPORATED SAN LUIS OBISPO COUNTY EXPENSES Program Salaries and Benefits: $113,623 Non-Salary Operating Expenses: $6,487 Indirect Costs: $40,016 Depreciation: $1,810 TOTAL EXPENSES: $162,026 COUNTY OF SAN LUIS OBISPO CDBG REQUEST: $45,650 ATASCADERO INCOME NeighborWorks, $2,679 County of SLO Preventative Health Grant, $1,796 SLO Community Foundation, $1,437 Other Private Grants, $9,558 Property Service Revenue, $8,532 TOTAL INCOME (less CDBG): $ 24,003 ATASCADERO EXPENSES Program Salaries and Benefits: $31,827 Non-Salary Operating Expenses: $1,815 Indirect Costs: $11,234 Depreciation: $507 TOTAL EXPENSES: $45,386 ATASCADERO CDBG REQUEST: $21,383 MORRO BAY INCOME HUD Service Coordinator Grant, $43,128 NeighborWorks, $2,679 County of SLO Preventative Health Grant, $5,238 SLO Community Foundation, $4,190 Other grants, $18,195 Property Service Revenue, $23,985 TOTAL INCOME (less CDBG): $ 97,416 MORRO BAY EXPENSES Program Salaries and Benefits: $92,796 Non-Salary Operating Expenses: $5,300 Indirect Costs: $32,754 Depreciation: $1,478 TOTAL EXPENSES: $132,326 MORRO BAY CDBG REQUEST: $34,911 PASO ROBLES INCOME HUD, $43,128 NeighborWorks, $2,679 Count of SLO Preventative Health Grant, $4,584 SLO Community Foundation, $3,667 Other grants, $13,265 Property Service Revenue, $37,890 TOTAL INCOME (less CDBG): $ 105,213 PASO ROBLES Item 2 Packet Page 45 EXPENSES Program Salaries and Benefits: $81,208 Non-Salary Operating Expenses: $4,637 Indirect Costs: $28,664 Depreciation: $1,294 TOTAL EXPENSES: $115,803 PASO ROBLES CDBG REQUEST: $10,590 PISMO BEACH INCOME NeighborWorks, $2,679 City of Pismo Beach, $5,000 County of SLO Preventative Health Grant, $1,596 SLO Community Foundation, $1,277 Other grants, $9,558 Property Service Revenue, $ 11,282 TOTAL INCOME (less CDBG): $ 31,392 PISMO BEACH EXPENSES Program Salaries and Benefits: $28,273 Non-Salary Operating Expenses: $ Indirect Costs: $9,980 Depreciation: $450 TOTAL EXPENSES: $40,317 PISMO BEACH CDBG REQUEST: $8,925 CITY OF SAN LUIS OBISPO INCOME NeighborWorks, $2,679 City of San Luis Obispo GIA, $5,850 County of SLO Preventative Health Grant, $2,112 SLO Community Foundation, $1,690 Wells Fargo Foundation, $1,020 Other grants, $11,654 TOTAL INCOME (less CDBG): $ 24,996 CITY OF SAN LUIS OBISPO EXPENSES Program Salaries and Benefits: $37,418 Non-Salary Operating Expenses: $2,134 Indirect Costs: $13,208 Depreciation: $596 TOTAL EXPENSES: $53,358 CITY OF SAN LUIS OBISPO CDBG REQUEST: $28,362 Tables top ESG Matching Funds Sources Amount $ $ $ $ Item 2 Packet Page 46 Application ID: 373799 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2021 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser * ZoomGrants™ is not responsible for the content of uploaded documents. $ $ $ Total $ 0 Documents top Documents Requested *Required?Attached Documents * Incorporation Documents (if applicable) PSHH Articles of Incorporation & Bylaws Certificate of Good Standing 501(c)3 letter CA State Determination Letter Timeline of Project Milestones ✔✔✔✔ FYE23 Pub Svcs Project Milestones Proof of Permit Issuance (if applicable) Map of Multiple Project Locations (if applicable) FYE23 Map of SLO Co SHP project locations Most Recent Audit ✔✔✔✔ PSHH FYE20 Completed Audit Statement Commitment Letters for funds (if available) Timeline of Expenditures ✔✔✔✔ PSHH Pub Svcs FYE23 Timeline of Expenditures Item 2 Packet Page 47 Item 2 Packet Page 48 Item 2 Packet Page 49 Item 2 Packet Page 50 Item 2 Packet Page 51 Item 2 Packet Page 52 Item 2 Packet Page 53 Item 2 Packet Page 54 Item 2 Packet Page 55 Item 2 Packet Page 56 Item 2 Packet Page 57 Item 2 Packet Page 58 Item 2 Packet Page 59 Item 2 Packet Page 60 Item 2 Packet Page 61 Item 2 Packet Page 62 Item 2 Packet Page 63 Email This Preview Save as PDF Print Close Window A▲▼ Powered by ZoomGrants™ County of San Luis Obispo 2022 Public Facilities and Improvements (CDBG, PLHA) Deadline: 11/1/2021 Print Preview Prop Jump to: Eligibility Application Questions Budget Documents printpreview@printpreview.com Tel: 888-867-5309 Eligibility top CDBG National Objectives 1. Please select the CDBG national objective that best applies to the proposed project. (Skip question for PLHA) Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national objectives.   Low/Moderate Income Slums or Blight  Urgent Need 2. IF LOW/MODERATE INCOME WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Low/Moderate Income objective. (Skip question for PLHA) Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library for more information regarding CDBG national ob jectives.    Area Benefit Limited Clientele N/A - Low/Moderate Income NOT selected 3. IF SLUM OR BLIGHT WAS SELECTED - Select which criteria the proposed project intends to qualify under to meet the Slums or Blight objective. (Skip question for PLHA) Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding the Slums or Blight national objective.  Area Basis  Spot Basis  N/A - Slums or Blight NOT selected $ 400,000.00 Requested Additional Contacts none entered Ꭓ Ꭓ Ꭓ Item 2 Packet Page 64 4. Please explain how the proposed project meets the selected National Objective. (Skip question for PLHA) Under federal rules, the removal of barriers is considered to meet national objectives fo r low and moderate income persons since it benefits elderly and disabled persons, “limited clientele” groups generally presumed to meet income standards. Beneficiary Documentation 5. How will you document and maintain income status or presumed benefit status of each beneficiary in compliance with regulations? Under federal rules, the removal of barriers is considered to meet national objectives for low- and moderate-income persons, since it benefits elderly and disabled persons, “limited clientele” groups generally presumed to meet income standards. 6. How will you collect demographic data on the beneficiaries of the proposed project (i.e. racial/ethnic characteristics)? Under federal rules, the removal of barriers is considered to meet national objectives for low an moderate income persons, since it benefits elderly and disabled persons, “limited clientele” groups generally presumed to meet income standards. Eligible Activities 7. Identify all eligible activities that apply to the proposed project Please refer to "Basically CDBG" or the "CDBG Guide to National Objectives and Eligible Activities" in the Library tab for information regarding CDBG eligible activities. Please refer to "PLHA Guidelines and Regulations" in the Library tab.  Public Facilities and Improvements Privately-Owned Utilities  Shelter Documents Requested * Required? Attached Documents * Client Intake Form(s) for Limited Clientele (if applicable) Map for Area Benefit (if applicable) CDBG Requirements and Acknowledgements (Please download the template below and upload an initialed document here) download template General Liability Insurance Application Questions top Project Summary 1. Project Address(es): Citywide 2. Jurisdiction(s)/Area(s) Served: Select all that apply  Arroyo Grande Atascadero  Morro Bay Paso Robles  Pismo Beach City of San Luis Obispo  County of San Luis Obispo 3. What is the project structure type? Residential Ꭓ Ꭓ Item 2 Packet Page 65  Commercial Public Facility or Shelter  Public right-of-way 4. Brief Project Description: The City of San Luis Obispo has an established system of streets with curb, gutter, and sidewalks. The originally constructed network impedes ac cess to those who have a physical disability . Installation of curb ramps provide the needed transition between the street and sidewalk. 5. Please answer the following: CDBG funding requested PLHA funding requested TOTAL Agency Details, Capacity, and Experience 6. Type of agency: 7. Is the organization faith-based? 8. Please answer the following: If this is your first time applying to the County for funds, please upload your organizations’ incorporation documents in the Documents tab Date of incorporation Annual operating budget Number of paid staff Number of volunteers TOTAL 9. Agency Mission Statement $400,000 $400,000 0 Ꭓ 1/1/1856 400 $142,000,000 400 0 Yes No X 501(c)(3) For Profit Gov’t/Public X Quality With Vision WHO ARE WE? People Serving People, A Team that put high value on each citizen it serves, Providers of programs that meet the basic service needs of each citizen; Enhancers of the quality of life for the community as a whole. WHAT DO WE STAND FOR? Quality in all endeavors – Pride in Results, Service to the community - the best – at all times, Respect – for each other and for those we serve, Value – enduring delivery of service with value cost. Community involvement – the opportunity to participate in the attaining the goals of the city. WHERE ARE WE GOING? Into the Future with a Design, Planning and managing for levels of service consistent with the needs of the citizens. Offering skill development and organizational direction for employees in order to improve the delivery of municipal services. Item 2 Packet Page 66 10. Please describe the services your organization is CURRENTLY providing (regarding public facilities and improvements). The City has installed various curb ramps as well as updated crosswalks to maintain accessibility to other users. 11. Please describe the services your organization PROPOSES to provide (regarding public facilities and improvements). Areas where curb ramps will be installed, currently do not meet all users needs. Sole purpose is to install ADA compliant curb ramps at as many locations as possible to serve the community. 12. How does the project complement and collaborate with existing efforts? Does your organization partner with other organizations? The City typically receives CDBG funding from curb ramps installations. This funding will allow the city to continue to install curb ramps expeditiously. 13. If the proposed project will serve homeless persons, please describe how the project will coordinates with other homeless service providers to connect homeless individuals and families to resources. No Answer 14. Please describe your organization’s capacity to implement the proposed project. Who will be involved? List projects of similar size and type that your organization has completed. The City of San Luis Obispo’s Capital Improvement Plan Engineering Program will deliver project. The team is comprised of seven agencies and two engineering technicians that will manage, design and inspect the project. The project will be publicly bid and awarded to a responsible and licensed contractor that submits the lowest cost proposal. 15. Briefly describe your agency’s record keeping system with relevance to the proposed project. The City uses numerous software solutions to trach funding and project delivery. Software such as Oracle, CIPAce, Microsoft Project, and Office will be used during the project-cycle. 16. Will the services offered by your organization increase or expand as a result of CDBG and/or PLHA assistance?  Yes No 17. IF YES TO ABOVE - What new programs or services will be provided? No Answer 18. IF YES TO QUESTION 16 - Describe how existing programs or services will be expanded and what percentage of an increase is expected. No Answer Project Details 19. Please describe the proposed project in detail. What activities are to be undertaken? Please attach a timeline of the project milestones under the Documents tab. Curb ramps are small but important part of making sidewalks, street crossings, and the other pedestrian routes accessible to people with disabilities. Curb ramps provide an accessible route that people with disability can use to safely transition from a roadway to a sidewalk and vice versa. It is often difficult or impossible for a person using a wheelchair to cross a street if the sidewalk on either side of the street ends without a curb ramp. If curb ramps are not provided, these individuals ae forced to take a difficult choice. They can either stay at home and not go to their chosen destinations, or use their wheelchairs on the roadway with vehicles. 20. Please estimate the number of unduplicated persons or households to benefit from the proposed project. Write "p" for persons or "hh" for households. Please refer to the Library for HUD Income Limits and information on Presumed Benefit populations. Please enter any presumed benefit persons as low-income. TOTAL number of persons (p) or households (hh), regardless of income Of the total number of persons (p) or households (hh) above, how many will be LOW-INCOME (earning 51% - 80% or less of the County median-income)(CDBG Only) Of the total number of persons (p) or households (hh) above, how many will be VERY LOW-INCOME (earning 50% or less of the County median-income)(CDBG Only) Of the total number of persons (p) or households (hh) above, how many will be earning 60% or less of the County median-income (PLHA Only) TOTAL 00..0000 Ꭓ N/A N/A N/A N/A Item 2 Packet Page 67 21. If the project serves any of the presumed benefit populations under the Low/Moderate Income national objective, please describe how the project will directly benefit the populations identified.(Skip question for PLHA) No Answer 22. Identify the projected target pop ulation your proposed project will serve (including age, race, residency, handicap status, income level or other unit characteristics or subgroup information) and how that population will benefit from the project. Under federal rules, the removal of barrie rs is considered to meet national objectives for low and moderate income persons since it benefits elderly and disabled persons, “limited clientele” groups generally presumed to meet income standards. 23. Has environmental review been completed (CEQA and/or NEPA)? Yes - CEQA review completed  No - CEQA review not completed  N/A - CEQA not required  Yes - NEPA review completed   No - NEPA review not completed N/A - NEPA not required 24. Please answer yes or no to the following: If applicable, please upload a copy of the Phase I or II environmental assessment under the Documents tab. Has a Phase I or Phase II environmental assessment been conducted for the property? Are there any known hazards on or around the site (e.g. asbestos, storage tanks – underground, aboveground)? Is the project on a property designated or been determined to be potentially eligible for designation as a local, state, or national historic site? Are the building(s)/structure(s) located on a Historic Site or within a Historic District? Is the project located within a 100 -year flood plain? IF YES TO ABOVE, does your agency have flood insurance? Will there be demolition required? TOTAL Ꭓ 00..0000 N/A N/A N/A N/A NO N/A NO Item 2 Packet Page 68 25. Are there any existing buildings on the project property that were constructed prior to 1978?   Yes No 26. IF YES TO ABOVE, please answer the following questions: If this question is not applicable, write N/A in the boxes below. Please upload a copy of the asbestos risk assessment report (s) and/or lead hazard risk assessment report(s) under the Documents tab, if applicable. Have asbestos risk assessment reports been prepared for the building(s)? Have the building(s) been abated for asbestos? Have lead hazard risk assessment reports been prepared for the building(s)? Have the building(s) been abated for lead paint? Will children occupy the building(s)? IF CHILDREN WILL OCCUPY THE BUILDING, indicate the age range of the children TOTAL 27. Identify all permits necessary for the project (local, state or federal). The City of San Luis Obispo Public Works Department Encroachment Permit 28. State whether or not the necessary permits have been issued. If permits are required but not yet obtained, when will the permits be applied for or issued? The necessary permits have not been issued. The City of San Luis Obispo Public Works Department will issue the ramp installation Contractor an Encroachment Permit after the sidewalk ramp installation conduction contract is awarded. Financial 29. Briefly describe your agency’s auditing requirements, including those for the proposed project. Please upload a copy of your most recent audit under the Documents tab. The City maintains accounting records in accordance with Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAPP). The City completes a Comprehensive Annual Financial Report (CAFR) which may be found on the City’s web site as well as interim financial reports on the City’s Fiscal and budgetary status. 30. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? Operational costs of curb ramps are considered negligible. The curb ramp asset lifespan is approximately 75 years. Maintenance work and cost will be absorbed within the City’s Street and Sidewalk Maintenance program which is funded annually to complete this type of work. This project is required to pay prevailing wage. The US Department of Labor requires that contractors performing work on federally funded or assisted in excess of $2,000 for the construction alteration, or repair if public work adhere to prevailing wage requirements. 31. Identify whether or not the project is required to pay a prevailing wage. If not, briefly explain. This project is required to pay prevailing wage 32. Do you have any CDBG/HOME/ESG funds remaining from prior Fiscal Year allocations? Yes  No 33. IF YES TO ABOVE, please answer the following: If this question is not applicable, write N/A in the boxes below. What fiscal year(s) did you receive the funding? What project did you receive the funding for? How much is remaining? 00..0000 Ꭓ NO NO NO NO NO NO Ꭓ Item 2 Packet Page 69 34. Identify all jurisdictions you are applying to for CDBG funds by indicating the amount applied for at each jurisdiction Write N/A for any jurisdiction not applied to for CDBG funding. Note: Any project being recommended less than $8,000 total will not be funded per the Cooperation Agreement between the County and participating cities of the Urban County. City of Arroyo Grande City of Atascadero City of Morro Bay City of Paso Robles City of Pismo Beach City of San Luis Obispo County of San Luis Obispo TOTAL Budget top Funding Sources/Revenues Committed Conditional Proposed -none- $ 0.00 $ 0.00 $ 0.00 Funding Uses/Expenses CDBG Amount -none- $ 0.00 Documents top Documents Requested * Required? Attached Documents * * ZoomGrants™ is not responsible for the content of uploaded documents. Application ID: 124545 Become a fan of ZoomGrants™ on Facebook Problems? Contact us at Questions@ZoomGrants.com ©2002-2021 GrantAnalyst.com. All rights reserved. "ZoomGrants" and the ZoomGrants logo are trademarks of GrantAnalyst.com, LLC. Logout | Browser Incorporation Documents (if applicable) Timeline of Project Milestones ✔ Proof of Permit Issuance (if applicable) Asbestos Risk Assessment (if applicable) Lead Hazard Risk Assessment (if applicable) Phase I or II Environmental Assessment (if applicable) Map of Multiple Project Locations (if applicable) Project Photos/Plans/Drawings (if applicable) Most Recent Audit ✔ Commitment Letters for funds (if available) Timeline of Expenditures ✔ $400,000 N/A N/A N/A N/A N/A N/A $400,000 Item 2 Packet Page 70