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HomeMy WebLinkAboutItem 5l. Advisory Body Appointments for Unscheduled Vacancies (ATC, CHC, PCC, TC) Item 5l Department: Administration Cost Center: 1021 For Agenda of: 12/7/2021 Placement: Consent Estimated Time: N/A FROM: Greg Hermann, Deputy City Manager Prepared By: Kevin Christian, Deputy City Clerk SUBJECT: ADVISORY BODY APPOINTMENTS FOR UNSCHEDULED VACANCIES: ACTIVE TRANSPORTATION COMMITTEE, CULTURAL HERITAGE COMMITTEE, PROMOTIONAL COORDINATING COMMITTEE, TREE COMMITTEE RECOMMENDATION Confirm the appointments of Nathan Stong to the Active Transportation Committee (ATC); Leslie Terry to the Cultural Heritage Committee (CHC); Anni Wang to the Promotional Coordinating Committee (PCC); and Sadie Mae Weller to the Tree Committee (TC). DISCUSSION Annual appointments to the various City Advisory Body Committees were made at the March 16, 2021 City Council meeting. The process for those appointments included recruitment by the City Clerk’s office, interviews, and recommendations by the respective City Council sub-committees, with final confirmation of those recommendations made by the full Council. The applications of qualified candidates who are not chosen for immediate appointment are held for one -year for possible consideration in the event an unscheduled vacancy occurs. Active Transportation Committee: Due to a resignation in November 2021, there is an unscheduled vacancy on the ATC. Using the qualified applicants list from the annual recruitment, the Council Liaison Subcommittee members assigned for the ATC, Councilmembers Christianson and Pease, recommend Nathan (Nate) Stong to fill the vacant term ending March 31, 2023. Cultural Heritage Committee: The CHC has had open recruitment since the annual recruitment which began November 2020. There are currently two open positions on the committee. The continuous recruitment has yielded a single qualified candidate thus far. The Council Liaison Subcommittee members assigned for the CHC, Councilmembers Marx and Christianson, recommend Leslie Terry to fill the vacant term ending March 31, 2023. Page 375 of 450 Item 5l Promotional Coordinating Committee: Due to a resignation in July 2021, there is an unscheduled vacancy on the PCC. The Council Liaison Subcommittee members assigned for the PCC, Councilmembers Christianson and Shoresman, recommend Anni Wang to fill the vacant term ending March 31, 2023. Anni Wang is currently the sole Citizen Representative on the Investment Oversight Committee (IOC). Service on more than one City Council Advisory Body is allowable, detailed in the Advisory Body Handbook section 1.C.5. Further the IOC is considered a City Committee rather than a City Council Advisory Body. Tree Committee: The TC has two vacant positions. One is due to a resignation in September 2021, the second position was previously assigned to be filled by a representative from the Parks and Recreation Commission (PRC). This requirement was eliminated upon adoption of the Advisory Body Handbook update in September 2021, Resolution No. 11277 (2021 Series) and is now therefore open for general citizen appointment. The Council Liaison Subcommittee members assigned for the TC, Councilmembers Christianson and Marx, recommend Sadie Mae Weller to fill the vacant term ending March 31, 2024. Policy Context The Advisory Body Handbook, last adopted by City Council in September 2021, outlines the recruitment procedures, membership requirements, and term limits for all advisory bodies. Additionally, the City Council Policies and Procedures Manual, last updated April 2021, describes the “Appointment Procedure” and “Process” for Advisory Body appointments. Recruitment and appointment recommendations were performed in conformance with all recruitment procedures, processes, and bylaws found in these resources. California Government Code Section 54972, Local Appointments List (Maddy Act), requires that on or before December 31st of each year, each legislative body shall prepare an appointments list for their boards, commissions, and committees whose members serve at the pleasure of the legislative body. This obligation was met and is on -going. Public Engagement Notices that the City was accepting applications for City Advisory Bodies were placed in The New Times, on the City’s website and “e-notification” service, listed in the annual Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and City Information kiosk, and distributed via City social media outlets, in November 2020 for the annual recruitment. Notices were posted in the City Information kiosk outside City Hall and on the Advisory Body Vacancies page of the City website alerting the public that the City was specifically accepting applications for the ATC, CHC, PCC and TC, following Maddy Act guidelines when the vacancies occurred. A “City News” piece was published on the website and sent via the website email notification service, as well as being distributed via City social media outlets in October 2021. Finally, as noted in the September 7, 2021, staff report for appointment recommendations made during that meeting, recruitment for the CHC and PCC remained open at that time. Page 376 of 450 Item 5l CONCURRENCE The Council liaisons for the ATC, CHC, PCC and TC concur with the recommendation. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: N/A Budget Year: N/A Funding Identified: N/A Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund $N/A $ $ $ State Federal Fees Other: Total $N/A $N/A $N/A $N/A Advisory body members serve as volunteers and donate their time. The costs related to recruitment is accounted for in the annual budget appropriation in the City Clerk program. ALTERNATIVES Council could recommend changes to the sub-committee recommended appointments or direct staff to re-open recruitment for additional candidates. This is not recommended as there were sufficient qualified candidates for the positions, and the Council Liaisons for the committees feel that they have been quite thorough in their consideration of applicants and the Council’s needs in their selection process. Page 377 of 450 Page 378 of 450