HomeMy WebLinkAboutClerk - 2019 Non-Appointed AB Applications
Original: City Clerk’s Office
Original: City Clerk’s Office
Original: City Clerk’s Office
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORD TITLECODE SECTION
TOTALOFFICE RESPONSIBLE
RETENTIONFOR RETENTION ANDREMARKS
DISPOSITION OF RECORD
PERIOD
Project Files: Administrative Use Permit; Planning Commission Use PPlanningGC34090(a) Microfilm after 2 years
Permit; Planned Development; Certificate of Compliance; Architectural
Review; Architectural Review Minor and Incidental; Environmental
Review; General Plan; Specific Plan; Text Amendment; Rezone; City
Initiated Rezone; Annexation; Variance; Lot Line Adjustment; Street
Name Change; Other
Recorded Agreements: Residents/Covenants, Affordability, First-Time PClerkGC34090(a) (Filed under 704-06 in City Clerk's office in Housing Agreement
Home-Buyer, etc. section by property address.)
Sign Inventory Files 2PlanningGC34090
Sign Permits2 BuildingGC34090
Tentative Tracts and Minor SubdivisionsPlanningGC34090(a) Film after minimum of 10 years.* See Public Works for final maps.
P
Unreinforced Masonry Files (structural analysis)PBuildingGC34090(a)
300
CITY MANAGEMENT
301
COUNCIL FILES
Appeals Heard by CouncilPClerkGC34090
Appeals not Heard by CouncilCL+2VariousGC34090
Audio Tapes or Liberty SystemGC34090.7
6 mosClerk
Cablecast Schedule for Gov. Access Channel 202ClerkGC34090
Council Agenda Packets PClerkGC34090
Council BrochuresGC34090 Keep one for historical purposes
PClerk
Council "Notes"2AdminGC34090
Council Policies & ProceduresPClerkGC34090 Keep one for historical purposes
Council ResumesGC34090
CU+2Admin
Council Subcommittee Assignments8ClerkGC34090
DVDs of Council and Planning Commission MeetingsGC34090.7
PClerk
Hot Files2AdminGC34090
MinutesPClerkGC34090(e)
Oaths of OfficeGC34090
PClerk
Petitions to Council5ClerkGC34090 Advisory, non-election related. (If submitted to Council, retain permanently
with agenda packet.)
ProclamationsGC34090
2Clerk
Proposition 218 Protest letters PClerkState Constitution
Public Comment and Speaker SlipsGC34090
2Clerk
Red File Items (i.e; correspondence)PClerkGC34090 Original red file is part of the agenda packet
Resolutions and OrdinancesPClerkGC34090(e)
302
COMMISSIONS, COMMITTEES, BOARDS
Agenda/Agenda PacketsPVariousGC34090
Audio TapesGC34090.7
2Various
Bylaws PVariousGC34090(e)
Membership File: (Appointed AB members applications, oaths, T + 5ClerkGC34090
correspondence, etc.)
Applications (not appointed) Applications (not appointed) Applications (not appointed) Applications (not appointed)22ClerkClerkGC34090GC34090
MinutesGC34090(e)
PVarious
Recruitment File: Includes correspondence, Maddy Act notices, misc. 2ClerkGC34090
ads, and information
ResolutionsGC34090(e)
PVarious
RostersS+5ClerkGC34090
304CITY ADVISORY BODIES
Advisory Body HandbookPClerkGC34090 Keep one for historic reasons
Advisory Body Training5ClerkGC34090
AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated