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HomeMy WebLinkAbout04-06-2022 HRC Agenda Packet City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Agenda Human Relations Commission Wednesday, April 6, 2022 The City of San Luis Obispo has returned to in -person meetings. Zoom participation will not be supported. For those attending in-person, City facilities will be at limited capacity and masks are strongly recommended. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Council Hearing Room. Zoom participation will not be supported. The Council Hearing Room is located at City Hall, 990 Palm Street, San Luis Obispo. If you have questions, contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7100. City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Agenda Human Relations Commission 5:00 PM REGULAR MEETING TELECONFERENCE Broadcasted via Webinar CALL TO ORDER: Chair Dusty Colyer-Worth OATH OF OFFICE: Commissioner Catuih Campos ROLL CALL: Commissioners Catuih Campos, Stephanie Carlotti, Jesse Grothaus, Taryn Warrecker, Vice Chair Angie Kasprzak, and Chair Dusty Colyer- Worth  ELECTION OF CHAIR AND VICE CHAIR 1. Elect members of the Human Relations Commission to serve as Chair Vice Chair for a one-year term. Recommendation: As required by the Human Relations Commission Bylaws, hold the annual election of Chair and Vice Chair. PUBLIC COMMENT PERIOD: At this time, the general public is invited to speak before the Human Relations Commission on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on any item presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for formal discussion. CONSIDERATION OF MINUTES 2. Minutes of the Human Relations Commission meeting of March 2, 2022. Human Relations Commission Agenda of April 6, 2022 Page 3 BUSINESS ITEMS 3. Preliminary Review of 2022-23 Grants-in-Aid (GIA) Subcommittee Funding Recommendations (Kasprzak/Grothaus) Recommendation: Subcommittee to present preliminary funding recommendations for the 2022-23 Grants-in-Aid (GIA) program. STAFF & COMMISSIONER COMMUNICATIONS 4. Staff Updates a. Beya Makekau – DEI Strategic Planning 5. Commissioner Updates ADJOURNMENT The next Regular Meeting of the Human Relations Commission is scheduled for Wednesday, May 4, 2022 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. APPEALS: Administrative decisions by the Human Relations Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the City Council are available for public inspection in the Community Development Department located at 919 Palm Street. San Luis Obispo, California during normal business hours, and on the City’s website: http://www.slocity.org/government/advisory-bodies Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/Browse.aspx?id=60981&dbid=0&repo=CityClerk Wednesday, March 2, 2022 CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on Wednesday, March 2, 2022 at 5:00 p.m. via teleconference by Chair Dusty Colyer-Worth. ROLL CALL Present: Commissioners Stephanie Carlotti, Jesse Grothaus, Emily Rosten, and Megan Souza, Taryn Warrecker, Vice Chair Angie Kasprzak, and Chair Dusty Colyer-Worth Absent: None Staff and Guests: Teresa McClish, Housing Policy and Programs Manager, Owen Goode, Assistant Planner, Olivia Bergin, Planning Intern PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA None --End of Public Comment-- APPROVAL OF MINUTES 1. Consideration of Minutes of the Regular Meeting of the Human Relations Commission of February 2, 2022 ACTION: MOTION BY COMMISSIONER GROTHAUS, SECOND BY COMMISSIONER WARRECKER, 7-0-0, to approve the minutes of the Regular Meeting of the Human Relations Commission of February 2, 2022. BUSINESS ITEMS 2. Grants-in-Aid 2021-22 Mid-Year Report Review (Goode) Recommendation: Review the year-end reports for the 2021-22 Grants-in-Aid program year and report on grantee key accomplishments. Assistant Planner Owen Goode presented the Mid-Year Report and responded to Commissioner questions. Minutes Human Relations Commission Meeting of February 2, 2022 Page 2 Commissioners Carlotti, Colyer-Worth, Grothaus, Rosten, Souza, and Warrecker reported on the key accomplishments of the grantees to which they served as liaisons for in the 2021-22 year. Public Comments: None --End of Public Comment-- STAFF & COMMISSIONER COMMUNICATIONS 3. Staff Updates Assistant Planner Owen Goode informed the Committee that the Community Development Block Grant Funding recommendation were approved by City Council and will move forward to the County. The County will include the recommendation in the 2022-23 Action Plan. Housing Policy and Programs Manager Teresa McClish reported that, starting in April, Human Relations Committee meetings will resume meeting in-person. Teresa McClish also introduced the City’s first Diversity, Equity, Inclusion Manager Beya Makekau. Beya Makekau spoke on her excitement to be on board and her goals and commitments to the Human Relations Committee. 4. Commissioner Updates Commissioner Carlotti shared her excitement and gratitude for Beya taking on the task as the Diversity, Equity, and Inclusion Manager. Chair Colyer-Worth shared his gratitude for Commissioner Rosten and her work as a commissioner for the Human Relations Commission. ADJOURNMENT Chair Colyer-Worth adjourned the meeting at 5:39 p.m. The next Regular Human Relations Commission meeting is scheduled for Wednesday April 6, 2022 at 5:00 p.m. in the Council Hearing Room in City Hall, 990 Palm Street, San Luis Obispo. APPROVED BY THE HUMAN RELATIONS COMMISSION: XX/XX/2022 Date: 3/30/2022 To: Chair Colyer-Worth and Human Relations Commission From: Owen Goode, Assistant Planner Subject: Item 3 - Grants-In-Aid Subcommittee Review Background The Grants-In-Aid Program is a program the operates on the fiscal year and provides funding to non-profit organizations that promote the economic and social well-being of its citizens. Priority funding areas are identified below: 1.Homeless prevention including affordable and alternative housing, supportive services and transitional housing. The following additional priority funding areas are not listed in order of importance: •Hunger and malnutrition prevention •Supportive physical and mental health services for those in need •Services for seniors, veterans and/or people with disabilities in need •Supportive, developmental, and care services for children and youth in need •Services encouraging diversity, equity, and inclusivity in marginalized communities, including access to language services Applications for this program were received no later than January 31, 2022 and were made available to a subcommittee that was formed by the HRC in February. Timeline of Events January 31, 2022 – 35 applications received for the GIA Program. February 2, 2022 – Subcommittee formed and approved by the HRC. March 29, 2022 - Human Relations Commission liaison Owen Goode, and Diversity, Equity, and Inclusion Manager, Beya Makekau, met with the Human Relations Commission Subcommittee to review the Grants-In-Aid applications to develop preliminary funding recommendations. April 6, 2022 – HRC reviews GIA preliminary funding recommendations presented by the subcommittee. May 4, 2022 – HRC holds a public hearing to approve the final GIA funding recommendations. June 21, 2022 – City Council to approve the GIA funding recommendations. July 1, 2022 – Begin contract writing for GIA awards and commence funding disbursement. Preliminary Funding Recommendation and Review Process On February 15, 2022, City Council approved a resolution to amend the 2021-22 Budget Appropriations which included a recommendation to provide an additional $100,000 to the GIA Program. This expanded the funding available for the upcoming cycle to $250,000. On February 22, 2022, GIA applications were made available to the HRC subcommittee to begin a thorough review. When city staff and the subcommittee met, the review process for developing recommendations included 2 rounds of review. The first round was dedicated to administering the $150,000 consistent with past practices, prioritizing applications that meet the top-ranking funding priority, “Homeless prevention including affordable and alternative housing, supportive services and transitional housing”. While reviewing in the first round, the subcommittee indicated which applications they would like to revisit in the second round. This process allowed for each application to be reviewed with scrutiny and maintained a competitive element within this review. The subcommittee ultimately recommended the full funding for 19 applications and partial funding to 12 applications. A total of 31 applications received funding out of the 35 applications received. Last year only 6 applications received full funding, which shows that the increase in funding availability this year, was a significant benefit to the program, the non-profits, and ultimately our community.