HomeMy WebLinkAboutItem 6i - Advisory Body Appointment Vacancies on Jack House Committee, Citizens' Revenue Enhancement Oversight Commission, and Tourism Business Improvement District Board Item 6i
Department: Administration
Cost Center: 1021
For Agenda of: 5/3/2022
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Kevin Christian, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENTS FOR VACANCIES ON JACK HOUSE
COMMITTEE, CITIZENS’ REVENUE ENHANCEMENT OVERSIGHT
COMMISSION, AND TOURISM BUSINESS IMPROVEMENT DISTRICT
BOARD
RECOMMENDATION
As recommended by the Council Liaisons, confirm the appointments of Toni Kincaid to
the Jack House Committee (JHC), Keith Dunlop to the Citizens’ Revenue Enhancement
Oversight Commission (REOC), and Clint Pearce to the Tourism Business Improvement
District Board (TBID).
DISCUSSION
Annual appointments to the various City Advisory Body Committees were made at the
March 15, 2022, City Council meeting. The process for those appointments included
recruitment by the City Clerk’s office, interviews, and recommendations by the respective
City Council sub-committees, with final confirmation of those recommendations made by
the full Council. The applications of qualified candidates who are not chosen for
immediate appointment are held for one -year for possible consideration in the event an
unscheduled vacancy occurs. At the time of annual recruitment, no positions on the TBID
were open and therefore recruitment for the board was not included.
Following the annual recruitment, two members of the TBID resigned and recruitment
was therefore opened to fill those seats. Additionally, due to an insufficient number of
qualified candidates, recruitment for the following City Advisory Bodies remained open:
Administrative Review Board, Citizens’ Revenue Enhancement Oversight Commission,
Construction Board of Appeals, Jack House Committee, Personnel Board, and the Zone
9 board. Subsequently, applications have been received for the JHC, REOC, and TBID.
Jack House Committee: The Council Liaison Subcommittee members assigned for the
JHC, Councilmembers Marx and Pease, recommend Toni Kincaid to fill the continued
vacant term ending March 31, 2025, beginning immediately. Note that there are two
additional vacancies on the board: One for the “County Historical Society” representative
and one for the Cal Poly faculty with horticultural expertise. Recruitment is ongoing.
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Item 6i
Citizens’ Revenue Enhancement Oversight Commission: The Council Liaison
Subcommittee members assigned for the REOC, Councilmembers Marx and Christianson,
recommend Keith Dunlop to fill an unscheduled vacancy with a term beginning immediately
and ending June 30, 2023. (Note that the REOC terms are for three years and run
concurrent with the fiscal year while standard Advisory Body terms are for four years and
run April 1 through March 31. Annual recruitment is held with all Advisory Bodies.)
Tourism Business Improvement District Board: The Council Liaison Subcommittee
members assigned for the TBID, Councilmembers Christianson and Shoresman,
recommend Clint Pearce to fill an unscheduled vacancy term ending March 31, 2025,
beginning immediately. Note that there is still one additional unscheduled vacancy on the
Board with recruitment ongoing.
Policy Context
The Advisory Body Handbook, last adopted by City Council in September 2021, outlines
the recruitment procedures, membership requirements, and term limits for all advi sory
bodies. Additionally, the City Council Policies and Procedures Manual, last updated April
2021, describes the “Appointment Procedure” and “Process” for Advisory Body
appointments. Recruitment and appointment recommendations were performed in
conformance with all recruitment procedures, processes, and bylaws found in these
resources. Note that section 6.7.2.5 of the City Council Policies and Procedures Manual
allows for the appointment of an Advisory Body member to more than one body which
applies to the appointment recommendation for Keith Dunlop as he is currently a member
of the Personnel Board.
California Government Code Section 54972, Local Appointments List (Maddy Act),
requires that on or before December 31st of each year, each legislative body shall prepare
and post an appointments list for their boards, commissions, and committees whose
members serve at the pleasure of the legislative body. Further GC Section 54974 (a)
details the location and timing for posting vacancies. These obligations were met. Note
an electronic posting of the Local Appointments list is on-going.
Public Engagement
Notices that the City was accepting applications for City Advisory Bodies were placed in
The New Times, on the City’s website and “e-notification” service, listed in the annual
Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and City
Information kiosk, and distributed via City social media outlets in November 2021 for the
annual recruitment. Further outreach, as listed above, was conducted for the unscheduled
vacancies which occurred following the annual recruitment.
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Item 6i
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year: 2021-22
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $N/A $ $ $
State
Federal
Fees
Other:
Total $N/A $N/A $N/A $N/A
Advisory body members serve as volunteers and donate their time. The costs related to
recruitment is accounted for in the annual budget appropriation in the City Clerk program.
ALTERNATIVES
Council could recommend changes to the sub-committee recommended
appointment or direct staff to re-open recruitment for additional candidates. This is
not recommended as the Council Liaisons for the committees feel that they have been
quite thorough in their consideration of applicant’s qualifications and the Council’s needs
in their selection process.
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