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Home My WebLink AboutCity Attorney 05-02-2022 - variousMEMORANDUM DATE 5/2/2022 TO: Department Head City Attorney FROM: Dept. Records Coordinator SUBJECT: REQUEST FOR RECORDS DESTRUCTION 13 1$7 (CIE SLO CITY CLERK On April 24, 2001, the City Council adopted Resolution No. 9174 establishing a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. 7 boxes of records exceeding the retention requirements have been identified and, as such, are being prepared for destruction. The method of destruction will be via recycling. Please sign below indicating your approval for the destruction of the attached listing of records. I)epa F tment He iiy At[o ney c� J-CiiVIs1h�Dr �r CERTIFICATE OF DESTRUCTION I, John Hollander, do hereby certify that the records listed on the attached were properly disposed of on 5/2/2022. Or. final: City Clerk's Office Copy: Department Attachments: 1, List of records to be destroyed 2. Relevant sections of the records retention schedule City Attorney's Office 990 halm Street. San Luis Obispo. GA 93401-3249 805781,7140 5!Ocily Ss�4 RECORD FOR DESTRUCTION CITY ATTORNEY'S OFFICE TO BE DESTROYED MAY 2022 RETENTION CREATION/RECEIPT DESTROY CATEGORY YEAR YEAR DESCRIPTION External 2018 2020 Letter from Stephen Hamilton re spouse Corres ondence of Michael Baldwin actions of External 2019 2021 Letter from Newman & Horton re Corres on ence Skelly Hearin schedulin for Chris External 2019 2021 Letter from Carmel & Naccasha re Corres ondence Downtown Association "inspection" Annual Departmental 2010 2015 Year-end expenditure & carryover Re orts report, budget amendment re .uest Internal 2010 2012 Memo re meeting on EOY expenditure Corres ondence re orts Annual Departmental 2011 2016 Year-end expenditure report, Aug 201 1 Report City Manager Report 2012 2017 Appropriations of funds for legal defense, Aug2012 co x3 Invoices 2003-2004 (audit) 2008-2009 Invoices for legal services from Mike Hadley and Municipal Advocates Public Records 2014 2016 Subpoena from Macro -Pro re SLO Request Transit bus video footage, re: Jeffrey General Information 1990 1992 "fact sheet" re SLO airport water/sewer External 2010 2012 Correspondence w/ LexisNexis Correspondence re above a rcement Public Records 2015 2017 Subpoena for PD records of Nicholas Request Emmerlin Public Records 2015 2017 Subpoena in re 562 Stonebridge, prior owner: Reguest Paul Edwards (State Farm v. Cooks & Sons) Public Records 2016 2018 Pitchess motions for People v. Amanda Reauest Harris Richard Joseph Sams, Franco Castillp Budget 1992-2009 (audit) 1997-2013 (likely to be copies, but past expiration Amendment anyway) Public Records 2015 2017 Subpoena for declaration of Custodian of ReQuest ,Records in re People v. Amiri Invoices 2013 2018 'Invoices for SLUSA v. City Public Records 2018 2020 (Pitchess motion for People v. Banks (City Request iota ar External 2010, 2016-17 2011, 2018-19 Internal and external correspondence Correspondence re ardin Phoenix Tower International General Information 2016-17 2018-19 General information regarding above '.Phoenix Tower International, cell tower, Other Financial 1996-2000 2000-04 Expenditure status reports (likely Reports Copies) Staff Meeting Notes 2019 2021 Brief notes/agenda re Cannabis Team Meetinp may2019 External/Internal 2015 2017 Internal/external correspondence related to Correspondence 'St. Fral 's Day" Iar a scale-pamy & related External Jan 2020 Jan 2022 ;Letter from Robert Toth (to CAPSLO?) Correspondence regarding marijuana possession City Attorney's Office 990 Palm Street San Luis Obispo, CA 93401-3249 805.781, 7140 Public Records 2013 2015 Various petitions for dismissal for non -traffic criminal Request actions Internal 2012 2014 Emails regarding Energov agreement Correspondence Internal 1992-93 1994-95 Discussions re Tassajara Peak radio repeater site Correspondence RETENTION TERMINATION/ DESTROY DESCRIPTION Y CLOSE YEAR YEAR Agreements 1985 1990 Agreement for the burning of structures at 1035 Walnut St Agreements 2003 2008 LSA to create MoU between City and Court Street Partners LLC Agreements 2014 2019 Moll between UC Hastings and City re Fellowship Agreements 2010 2015 LexisNexis service agreement Agreements 2016 2021 City Credit Card Use Agreement for Andrea Visveshwara Civil Litigation 2009 2019 James Jones Co. Litigation Civil Litigation 2010 2020 Documents (claims, pleadings) related to Willnlott v. SLO Criminal 2012-13 2017-18 ariOL19 "admin citation" -level offenses that went to court: smoking, drinkin o en container, etc. City Attorney's Office 999 palm Slreel. San Lull Oblspu, CA 93401-3249 805.7817140 RECORD FOR DESTRUCTION CITY ATTORNEY'S OFFICE TO BE DESTROYED MAY 2022 RETENTION CREATION YEAR DESTROY CATEGORY YEAR DESCRIPTION Employee 2013 2018 CDs related to dismissal of Cory Pierce (resignation Disci line July 2013 External/Internal 2016-17 2018-19 Email correspondence with SESAC regarding music Corres .ondence licensin no a reements Internal 2003 2005 Correspondence with city administration regarding the Corres ondence Brid e Street ro'ect External 2010, 2016-17 201 1, 2018- Internal and external correspondence regarding Phoenix Corres ondence 19 Tower International o eratin a cell tower in SLO Internal 1989-98 1991-2000 Internal correspondence regarding trainings and Correspondence research for hazardous materials (eg asbestos) & related ordinances/resolutions External 1987-2002 1989-2004 External comms regarding hazardous materials Correspondence (legislative updates, offers of legal services, corres ondence re contract language, etc Internal 2004 2006 Summaries, billing info, discussions of hazardous Correspondence materials incidents External 2004-08 2006-10 Notice of legal services retention, communications with correspondence hazmat offenders, questions about hazmat procedures Internal 1998 2000 Memo on AB 2586 re Emergency Medical Services Correspondence External 2010 2012 Letter regarding proposed agreement with Med Stop Correspondence External 1992-2003 1994-2005 Various cc's that included mention of the Fire Correspondence department. Potential litigation, notices of inspection, fires rinkler compliance, etc Internal 1992-2004 1994-2006 Various interoffice comms with Fire dept including Correspondence potential litigation, agreement drafting, training Internal 2010 2012 Corrections re fire department noticing Correspondence Internal 1992-2004 1994-2006 Interoffice communications with finance (budget Correspondence conversations etc External 1993-95 2005-07 'Various finance -related messages (cost recovery, credit Correspondence card offers, etc External/internal 2008-11 2010-13 Correspondence from outside agencies & subsequent Correspondence internal discussions reyarding business licenses External 1998-2004 2000-06 Correspondence with other cities regarding alcohol sales correspondence permit fees External 1971-2004 1973-2004 'Various correspondence regarding proposed and actual Correspondence utilit users' taxes. External 1987-2003 1989-2005 Misc. notices from county, state regarding tax abatement, Correspondence etc. External 1991-2001 1993-2003 (Unsolicited) offers of legal services, requests to be on Correspondence on -call list, etc. External 1993 1995 Correspondence regarding 1993 Water Revenue Bonds Correspondence Water Treatment Plan Modification Project Internal 1993-1995 1995-1997 Conversations regarding property transfer tax Correspondence Internal 2005-11 2007-13 i;inail from '05 and'06 regarding possible AB 1234 Correspondence I raining,, memo from 'I I informing de is of such training GtTY 00 o 'N CityAttorney's Office 990 Palm Street, San Luis Obispo, CA 93401-8249 805.781, 7140 til �ci81 on1 Internal 2003-04 2005-06 Internal discussions re budget mgmt, for major capital Correspondence projects, project financing, etc. (examples included wastewater project, 919palm) TERMINATION/CLOSE YEAR Employee 1993 1998 Dustin Boyack's personnel investigation (City credit Discipline cards for ersonal gas use Civil Litigation 2006 2016 Medico -Dental vs. Ethan B. Donahue Internal/External 1993-2003 1995-2005 Correspondence re fire related emergency services Correspondence agreement with Cal Poly (emails/letters only, no actual agreement in file External 2009-11 2011-13 Letters about business licenses, or from companies Correspondence whose business license status was unknown Agreement 1975 1980 .Agreement between City and contractor for water line ;installation at the area of LOVR near Laguna Middle School, then La una Junior High School City Attorney's Office 990 Palm Slreel, San Luis Oblgpp, CA 93401.3249- 805,761.7140 RECORD FOR DESTRUCTION CITY ATTORNEY'S OFFICE TO BE DESTROYED MAY 2022 RETENTION CATEGORY CREATION/RECEIPT YEAR DESTROY YEAR DESCRIPTION Invoice 2016 (audit) '2021 Invoices from Atchison Barisone Condotti & Kovacevich re rental housing inspection ordinance Invoice 2015 (audit) 2020 Invoice from Burke Williams re lift station Invoice '2016 (audit) 2021 Invoice from Christopher David Ruiz Cameron re arbitration/hearin Svcs Invoice .2016 (audit) 2021 Invoices frorn University of California CEB Invoice 2016 (audit) 2021 Invoice from Furniture Installation Team Invoice 2014-16 (audit) '2019-21 Invoices from Gatzke Dillon Ballance re Airport Land Use Commission issues Invoice 2016 (audit) 2021 Invoice from First American Title Insurance Co Invoice 2016 (audit) 2021 Invoice fi•om Hahn & Bowersock for telephone hearing transcript Invoices :2015-16 (audit) 7020-21 Various invoices from Hanley & Fleishman re general services, McDow appeal Invoices 2015-16 (audit) 2020-21 Various invoices from Jarvis Fay Doporto & Gibson re Sipple v Alameda et al, Palacios v. 00) of SLO, City Land Use & Circulation Update Invoices :2016 (audit) 2021 Various invoices from Jones & Mayer re Waddell hearing Invoices 2015-16 (audit) 2020-21 Invoices from Liebert Cassidy Whitmore re SLOPOA Invoices 2016 (audit) 2021 Invoice from McDaniel Reporting re Waddell hearing Invoices 2016 (audit) 2021 Invoices from O'Connor Cochran re garden loan docs Invoices 2015 (audit) 2020 Invoices frorn RWG re election advice, BNB Gas & Mart easement Invoices 2015-16 (audit) :2020-21 Invoices from Shute Mihaly re Chevron Tank Farm easement Invoices :2015 (audit) :2020 Invoices from Silver & Wright re Harris lawsuit Internal/External Correspondence 2014 2016 Correspondence regarding airport land use legal services & invoices Invoices 2016 (audit) 2021 Various invoices from Downey Brand re River Watch Internal Correspondence 2016 2018 Internal emails re Jones & Mayer invoices CLOSE YEAR DESTROY YEAR Agreement 2016 2021 Legal Services Agreement with Gatzke Dillon & Balance Agreement 2010 2015 Legal services agmt with Mike Hadley ,er City Attorney's Office f 990 Palm Streel, San Luis Obispo, CA 93401-3249 BM 7813140 RECORD FOR DESTRUCTION CITY ATTORNEY'S OFFICE TO BE DESTROYED MAY 2022 RETENTION CREATION/RECEIPT DESTROY CATEGORY YEAR YEAR DESCRIPTION Pitchess/Brady 2017 2019 Case 1717-00192, People v. Richard Carl Court Motion 1 CC'4J f0— Pnr=�,A J Public Records 2017 2019 Pitchess motion in re I6m-05185, People v. Francisco Request CastilloCastillo (city not party) Public Records 2017 2019 Pitchess motion in re case 2015-1-CV-280920, City of Request Mountain View v. Nicholas cit / not art Public Records 2016 2018 Pitchess motion in re Case 15F-07434, People v. Edward Request Antonio Mar uea (city not art Public Records 2016 2018 Pitchess motion in re Case 15M-06177, People v. Patrick Request I Oconnor(city not art Public Records 2016 2018 Pitchess motion in re Case 1517-04044, People v. Derek Ryan I Request Roden(city not art Public Records 2016 2018 Pitchess motion in case 16F-00589, People v. Richard Joseph Request Sams(city not art Public Records 2016 2018 Subpoenas for People v. William Powers (for traffic Request cases, invalid, no response) External 2016 2018 Various correspondence btwn City Attorney's Office/City and Correspondence William Powers re complaints against city, PRAs, subpoenas, MTDs so on External 2016 2018 Correspondence from law firm in re client Rabbi Hillel's Correspond nce Sabbath dinners on Frida evenings Noise com laints External 2016 2018 Letter from Lyle Nighswonger re possible assistance with 500 Correspondence Mountain View electrical issues/solar panels External 2017 2019 Gordon Law Firm re: Inspections for properties owned by Correspondence Stephen Barasch External 2016 2018 Motel Inn Correspondence External 2016 2018 Various letters from community/law firms re rental housing ,Correspondence ins ection ordinance RH1P RETENTION CLOSE YEAR DESTROY DESCRIPTION CATEGORY YEAR Appeals not 2017 2019 ARB appeal for Rini heard by council 'Employee 2010 2015 Scott Cramer Discipline :Employee 2015 2020 Steve Gesell [Discipline City Attorney's Office 990 P01111 Street, Scan Luis Obispt), CA 93401-3249 805,781.7140 RECORD FOR DESTRUCTION CITY ATTORNEY'S OFFICE TO BE DESTROYED MAY 2022 RETENTION CREATION/RECEIPT DESTROY CATEGORY YEAR YEAR DESCRIPTION External 2019 2021 Letter from Farmer & Ready re Parking Structure at Cores ondence 1144 Hi uera St External 2018-19 2020-21 Letters of acknowledgement from FPPC to counsel re orres ondence various legal advice External 2019 2021 Response to Notice of Violation at 679 Monterey (cc, Corres ondence directed to Fire External 2019 2021 Various letters from PG&E: notices/requests of rate Correspondence char es External 2016 2018 Work notice from CA Dept of Toxic Substance Control Correspondence for work during 2016-2017 External 2017 2019 Letter from LCC about bylaws Corres ondence External 2018-19 2020-21 Various letters from SoCal Gas: request to change rates Correspondence for as transport, requests for compensation, etc. External 2019 2021 Letters from Paul Ready re USE-0371-2019, atty Correspondence office cc'ed External 2019 2021 Letter from Glick Haupt Marino re Property Based Correspondence Business Improvement District External 2019 2021 Letter & attachments from Lorraine DeSantos Correspondence re ardin her eviction from South Peak Mobile Home External 2019 2021 Letter from The Manse on Marsh re affordable Correspondence housing a mt External 2016 2018 Letter from Ernst Law Group requesting footage from Correspondence police car cit not a party to claim) External 2019 2021 Letter froln Church of Christ Johnson Ave re Nat'l Day Correspondence of Prayer External .2019 2021 Letters from Cappello & Noel re: Commercial Correspondence Business O erator Permit for Coastal Retail SLO, Public Records 2019 2021 Pitchess motion in re People v. Maria Arlene Request Skrzynski, 18M-09705 Public Records 2016 2018 Requests from William Powers related to his traffic Request violations Public Records 2019 2021 Subpoena In re 18M-09075, People v. Maria Arlene Request Skrz nski Public Records 2019 2021 Subpoena In re Stalwork, Inc. v Timothy Watson ReQuest Public Records 2019 2021 Subpoena in re Rocelia Alvarez Reguest Public Records 2019 2021 Subpoena in re People vs Emanuel Vega, city not a Request art CLOSE YEAR DESTROY YEAR Civil Litigation 2000 2010 People v. Mark and Gale Woefle