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HomeMy WebLinkAboutItem 6d. Authorize a MOU between the City and Cal Poly to establish Diversity, Equity, and Inclusion initiatives within the City Item 6d Department: Administration Cost Center: 1010 For Agenda of: 5/17/2022 Placement: Business Estimated Time: 10 Minutes FROM: Derek Johnson, City Manager Prepared By: Beya Makekau, DEI Manager SUBJECT: AUTHORIZE A MOU BETWEEN THE CITY & CAL POLY TO ESTABLISH COLLABORATIVE EFFORTS TO ADVANCE DIVERSITY, EQUITY, AND INCLUSION INITIATIVES WITHIN THE CITY RECOMMENDATION Authorize the Mayor to execute a Memorandum of Understanding (“MOU”) between Cal Poly Office of University Diversity and Inclusion and the City of San Luis Obispo regarding the establishment of collaborative efforts to advance Diversity, Equity, and Inclusion initiatives within the city. DISCUSSION Background In 2020, City Council passed a resolution approving the creation of the Diversity, Equity, and Inclusion Task Force (DEI-TF) which included in its charge to provide insight on advancing DEI in San Luis Obispo and the support and implementation of $150,000 in DEI high impact grants. Council accepted the DEI -TF recommendations on January 12, 2021, which included the recommendation to leverage partnerships with Cal Poly to enhance DEI programs in the community at large. The City also adopted a Diversity, Equity, and Inclusion (DEI) major city goal with its 2021-23 Financial Plan which included a robust workplan, the creation of a DEI office, and an inaugural DEI Manager position for the City. The workplan includes expanded collaboration with Cal Poly’s Office of University Diversity and Inclusion regarding the intersections of community and student experiences in the City and on campus. Additionally, Cal Poly adopted a diversity statement that includes the following: “we encourage our students, faculty, and staff to seek out opportunities to engage with others who are both similar and different from them, thereby increasing their capacity for knowledge, empathy, and conscious participation in local and global communities”. In 2019, Cal Poly’s CPX data also resulted in a recommendation to engage with the San Luis Obispo community and identify three to five top strategies to create a more inclusive experience on campus and in the SLO community. Page 1279 of 1284 Item 6d The proposed MOU establishes the partnership between Cal Poly’s Office of University Diversity and Inclusion and the City of San Luis Obis po to contribute to programs and initiatives that foster a San Luis Obispo that is welcoming, inclusive, and equitable. Efforts will be made to lay the groundwork to include Cuesta college in this effort in the future. More specifically the MOU commits both the City to collaborate, coordinate and work on a variety of programs and projects that will address structural inequities and advance welcoming and belonging for all residents and students both on and off campus. Previous Council or Advisory Body Action Council accepted the DEI Task Force recommendation on January 12, 2021, which included specific recommendations for expanding partnerships with Cal Poly on DEI initiatives. Council also approved the FY22-23 DEI Major City Goal which includes work plan section 2.6 that specifically requires the implementation of several items listed in the memorandum of understanding. Public Engagement This item is scheduled for the May 17, 2022 City Council meeting and will follow all required postings and notifications. The public may provide comment on this item at or before the meeting. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Gui delines Sec. 15378. FISCAL IMPACT Budgeted: Yes Budget Year: 2021-22 Funding Identified: Yes Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund $ N/A $ $ $ State Federal Fees Other: Total $ $ $ $ Page 1280 of 1284 Item 6d Because no additional staff work is anticipated as a result of this memorandum, no new fiscal impact will be incurred. Funding for projects that will be in collaboration with Cal Poly outlined in the memorandum have been allocated for in the current budget due to DEI Major City Goal. Annual appropriation for the DEI program will be included in the City’s budgetary process and adoption. ALTERNATIVES 1. Council could decide not to approve the MOU between Cal Poly and the City. This action is not recommended by staff because intentional collaboration with Cal Poly has been outlined in the major city goal workplan and is reflective of a collective need for more intentional efforts to advance DEI in our commu nity. 2. Council could direct staff to amend the “MOU” to more accurately reflect the Council’s position on the issue. ATTACHMENT A - Draft MOU between the City and Cal Poly Office of University Diversity and Inclusion. Page 1281 of 1284 Page 1282 of 1284 Memorandum of Understanding between The City of San Luis Obispo and Office of University Diversity & Inclusion, California Polytechnic State University, San Luis Obispo This Memorandum of Understanding (MOU) is entered into on _________________________ by and between the Office of University Diversity and Inclusion (OUDI) at California Polytechnic State University, San Luis Obispo (Cal Poly) and the City of San Luis Obispo (City). This memorandum is made for the purpose of memorializing the intent of the parties to engage in a relationship to foster Diversity, Equity, and Inclusion (DEI) partnerships and initiatives for members of the Cal Poly campus and San Luis Obispo communities. Recitals WHEREAS, in 2020 City Council passed a resolution approving the creation of the Diversity, Equity, and Inclusion Task Force (DEI-TF) which included in its charge to provide insight on advancing DEI in San Luis Obispo and the support and implementation of $150,000 in DEI high- impact grants. Council accepted the DEI-TF recommendations on January 12, 2021, which included the recommendation to leverage partnerships with Cal Poly to enhance DEI programs in the community at large, and; WHEREAS, the City adopted a Diversity, Equity, and Inclusion major city goal for fiscal years 2021-2023 which included a robust workplan, the creation of a DEI office, and an inaugural DEI manager position for the City. The workplan includes expanded collaboration with OUDI regarding the intersections of community and staff, faculty, and student experiences in the city of San Luis Obispo and on campus, and; WHEREAS, Cal Poly adopted a diversity statement that includes the following statement: “we encourage our students, faculty, and staff to seek out opportunities to engage with others who are both similar and different from them, thereby increasing their capacity for knowledge, empathy, and conscious participation in local and global communities,” and; WHEREAS, Cal Poly conducted a study of the Cal Poly Experience (“CPX”). The CPX report, issued in 2019, included a recommendation to engage with the San Luis Obispo community and identify three to five top strategies to create a more inclusive experience on campus and in the San Luis Obispo community, and; WHEREAS, this MOU expands the partnership between OUDI and the City to contribute to programs and initiatives that foster a San Luis Obispo that is welcoming, inclusive, and equitable, and; WHEREAS, the goal of the City and OUDI is to work towards options to achieve the vision that residents, students, and workers in San Luis Obispo have access to educational and leadership opportunities that foster a sense of belonging and success for all; Page 1283 of 1284 NOW, THEREFORE, OUDI AND THE CITY SEEK TO PURSUE THE FOLLOWING: 1. The City will seek to: 1.1. Coordinate quarterly leadership meetings between the City DEI director and OUDI representative to develop and discuss current DEI initiatives. 1.2. Provide the use of City facilities at a donated or reduced fee to Cal Poly when Cal Poly offers educational programs on topics related to DEI which are open to the community. 1.3. Fund leadership opportunities for Cal Poly students to be engaged in City process and DEI initiatives via programs like the Community Academy and Sparks Fellow program. 1.4. Discuss the sharing of anonymized, aggregate data as it pertains the diverse experiences of the local community and major DEI-centered City goals. 2. OUDI will seek to: 2.1. Assign an OUDI student intern to engage with the City’s Diversity Office on collaborative projects. 2.2. Collaborate on opportunities for the City to engage in critical DEI programs, workshops, and education offered through Cal Poly. 2.3. Assist in increasing the footprint of cultural art on campus and in the city of San Luis Obispo. 2.4. Discuss the sharing of anonymized, aggregate data as it pertains to the experiences of marginalized and/or underrepresented students, staff, and faculty in the San Luis Obispo community. This MOU is not a legally binding agreement and may not be construed as a commitment to perform by the City, Cal Poly, or OUDI. Either Party may, at any time, unilaterally terminate all participation in the matters stated herein and withdraw its acknowledgment and support of this MOU without any liability whatsoever to the other Party. Each Party is and will be solely liable for all its own fees, costs, and other expenses incurred in connection with this MOU and the matters encompassed herein. CITY OF SAN LUIS OBISPO CALIFORNIA POLYTECHNIC STATE UNIVERSITY, San Luis Obispo ________________________________ ____________________________________ Mayor Erica A. Stewart Dr. Denise Isom, Interim Vice President of Diversity and Inclusion and Chief Diversity Officer ATTEST ________________________________ Teresa Purrington, City Clerk Page 1284 of 1284 1Item:6a CAL POLY OFFICE OF UNIVERSITY DIVERSITY & INCLUSION & THE CITY OF SAN LUIS OBISPO MEMORANDUM OF UNDERSTANDING (MOU) RECOMMENDATION2Authorize the Mayor to execute a Memorandum of Understanding (“MOU”) between Cal Poly Office of University Diversity and Inclusion and the City of San Luis Obispo regarding the establishment of collaborative efforts to advance Diversity, Equity, and Inclusion initiatives within the city. FRAMING THE DISCUSSION3•Diversityis the recognition and acceptance of the differences between people’s social identities, which can include race, ethnicity, gender identity, sexual orientation, ability, economic class, religion, nationality, among many others, and their intersections. •Inclusionis more than simply diversity and numerical representation. Inclusion involves authentic and empowered participation, and a true sense of belonging within a group or structure. FRAMING THE DISCUSSION4•Equityrecognizes historical and systemic marginalization and acknowledges that different communities require different levels of support to succeed. Achieving equity may require an unequal distribution of resources to address historical disparities and achieve equal outcomes.•Equalityis typically defined as treating everyone the same and giving everyone access to the same opportunities. •BIPOC: Black Indigenous People of Color.•SOGIE: Sexual Orientation Gender identity and Expression. 5DEI IS A PRINCIPLE OF OUR CITY GOALS“The City of San Luis Obispo is a dynamic community embracing its future while respecting its past with core values of civility, sustainability, diversity, inclusivity, regionalism, partnership, and resiliency.”2021-23 Council Vision Results of the 2021 DEI Community TaskforceFive essential recommendations Necessary for significant lasting positive change1.Adopt a diversity, equity and inclusion major city goal for the 2021-23 financial plan2.Establish Office for DEI within the city3.Develop and Implement DEI strategic plan for the city4.Commit to ongoing, annual funding of at least $150,000 for DEI high-impact grants5.Charge the Human Relations Commission to designate Diversity, Equity and Inclusion as a standing priority; including sustaining the work of the task force Results of the 2021 DEI Community TaskforceHigh impact recommendations1.Support feasibility study of a multicultural center2.Increase access and inclusion to civic learning and leadership opportunities for BIPOC and LGBTQ+ communities via city-sponsored programs3.Sponsor community education regarding DEI4.Actively support and attract minority-owned businesses5.Increase cultural representation through the arts6.Increase support of the undocumented community7.Amplify community-based policing and restorative practices SLOPD 8DEI Grant Funding•Support local projects, programs and initiatives•Funding focused on narrowing equity gaps that have disproportionately impacted marginalized groups •Enhance the sense of belonging for all people in our community•In 2021 20 agencies applied for funding and council provided funding to eight organizations$300,000 available Funding to reflect FY22&FY23Application to go live July 1-August 31 9DEI Grant Funding- RACE Matters SLOBelonging 2021 – A multimedia arts experience centered on Black community, inclusion/action for all. 10DEI Grant Funding- SLO Film FestivalFilm Festival Spotlighting BIPOC Filmmakers DEI AS A MAJOR CITY GOAL •2021-23 Budget: $2.1 Million to support diversity, equity and inclusion initiatives•The city will engage in initiatives that advance DEI within the organization and community that:1.Develop and implement strategies, programs and policies that build a workplace culture and community of inclusion, fairness and belonging for all.2.Involve the community and diverse voices in program development and delivery.3.Partner with proven community providers and utilize best practice models to maximize effectiveness and impact of initiatives.4.Identify and track measurable results as the city progresses in maturing diversity and inclusion efforts. DEI AS A MAJOR CITY GOAL •2.6cHost City / Cal Poly Office of Student Diversity & Belonging quarterly roundtable (City & CP leadership, DEI committee, HRC, Cal Poly students, DEI leaders, etc.) - re community / student experience, relationship-building•2.6fProvide City facilities as available to campus DEI programs delivered to and in the community•2.6g Utilize interns from Cal Poly and Cuesta within the Office of DEI DEI CAL POLY & THE CITYAdopted Cal Poly Diversity Statement which includes: “we encourage our students, faculty, and staff to seek out opportunities to engage with others who are both similar and different from them, thereby increasing their capacity for knowledge, empathy, and conscious participation in local and global communities,” In 2010 Cal Poly established the Office of University Diversity and Inclusion and in 2017 established the Vice President and Chief Diversity officer positionCal Poly has a set of diversity learning outcomes that align with the opportunities listed within the MOU DEI CAL POLY & THE CITYCal Poly conducted a campus climate study of the Cal Poly Experience (“CPX”). The CPX report, issued in 2019, included a recommendation to: Engage with the San Luis Obispo community and identify three to five top strategies to create a more inclusive experience on campus and in the San Luis Obispo community. DEI CAL POLY & THE CITYThe MOU states that the Office of University Diversity and Inclusion will seek to: 1.Assign an OUDI student intern to engage with the City’s Diversity Office on collaborative projects.2.Collaborate on opportunities for the City to engage in critical DEI programs, workshops, and education offered through Cal Poly. 3.Assist in increasing the footprint of cultural art on campus and in the city of San Luis Obispo.4.Discuss the sharing of anonymized, aggregate data as it pertains to the experiences of marginalized and/or underrepresented students, staff, and faculty in the San Luis Obispo community DEI CAL POLY & THE CITYThe MOU states that the City will seek to: 1.Coordinate quarterly leadership meetings between the City DEI director and OUDI representative to develop and discuss current DEI initiatives. 2.Provide the use of City facilities at a donated or reduced fee to Cal Poly when Cal Poly offers educational programs on topics related to DEI which are open to the community.3.Fund leadership opportunities for Cal Poly students to be engaged in City process and DEI initiatives via programs like the Community Academy and Sparks Fellow program. 4.Discuss the sharing of anonymized, aggregate data as it pertains the diverse experiences of the local community and major DEI-centered City goals. 17DEI CAL POLY & THE CITYCity DEI Initiatives Cal Poly DEI Initiatives OUDI & City MOU RECOMMENDATION18Authorize the Mayor to execute a Memorandum of Understanding (“MOU”) between Cal Poly Office of University Diversity and Inclusion and the City of San Luis Obispo regarding the establishment of collaborative efforts to advance Diversity, Equity, and Inclusion initiatives within the city.