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HomeMy WebLinkAboutItem 5d - Advisory Body Appointments to ATC, PB, and TBID Item 5d Department: Administration Cost Center: 1021 For Agenda of: 6/7/2022 Placement: Consent Estimated Time: N/A FROM: Greg Hermann, Deputy City Manager Prepared By: Kevin Christian, Deputy City Clerk SUBJECT: ADVISORY BODY APPOINTMENTS FOR CURRENT VACANCIES ON THE ACTIVE TRANSPORTATION COMMITTEE, PERSONNEL BOARD, AND TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD, AND MODIFIED TERM LIMIT ON THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD RECOMMENDATION Confirm the appointment of Jill Caggiano to the Active Transportation Committee (ATC), Linda Mielke to the Personnel Board (PB), Lori Keller to the Tourism Business Improvement District Board (TBID), and to extend the term of Clint Pearce on the TBID by one year. DISCUSSION Annual appointments to the various City Advisor y Body Committees were made at the March 15, 2022, City Council meeting. The process for those appointments included recruitment by the City Clerk’s office, interviews, and recommendations by the respective City Council sub-committees, with final confirmation of those recommendations made by the full Council. The applications of qualified candidates who are not chosen for immediate appointment are held for one -year for possible consideration in the event an unscheduled vacancy occurs. When unscheduled vacancies occur throughout the year, outreach to the qualified applicant list is conducted along with any necessary new recruitment for the given vacancies. Active Transportation Committee: Due to a resignation in May 2022, there is an unscheduled vacancy on the ATC. Using the qualified applicants list from the annual recruitment, the Council Liaison Subcommittee members assigned for the ATC, Councilmembers Christianson and Pease, recommend Jill Caggiano to fill the vacant term ending March 31, 2023. Personnel Board: Due to a lack of applicants during annual recruitment, one seat on the PB has been vacant since April 1, 2022. Recruitment continued to fill this seat and was successful in attracting a qualified candidate. The Council Liaison Subcommittee members assigned for the PB, Councilmembers Shoresman and Christianson, recommend Linda Mielke to fill the vacant term ending March 31, 2026. Page 37 of 652 Item 5d Tourism Business Improvement District Board: Due to recent resignations from the TBID, there have been as many as four concurrent vacancies on this board in the past two months. Recruitment has been ongoing since the first resignation in late March 2022. The Council Liaison Subcommittee members assigned for the TBID, Councilmembers Christianson and Shoresman, recommend Lori Keller to a four-year term ending March 31, 2026, to begin immediately. Additionally, to correct for a discrepancy in term lengths on the board, they recommend that the term of recently appointed Board Member Clint Pearce1 be modified to end March 31, 2026, rather than March 31, 2025 (see policy context below). At the time of this report writing, recruitment remains open for two remaining vacancies. Policy Context The Advisory Body Handbook, last adopted by City Council in September 2021, outlines the recruitment procedures, membership requirements, and term limits for all advisory bodies. Additionally, the City Council Policies and Procedures Manual, last updated April 2022, describes the “Appointment Procedure” and “Process” for Advisory Body appointments. Recruitment and appointment recommendations were performed in conformance with all recruitment procedures, processes, and bylaws found in these resources. Further, the Council Policies and Procedures section 6.7.2.1 states, “The term of office for each appointee to an advisory body shall be a maximum of four years. The length of a term is dictated by the principle that no more than two terms on any committee shall expire each year.” The recommendation to extend the appointment of Clint Pearce will achieve the desired term ending balance that no more than two terms expire each year for this board, while not exceeding the four-year term length maximum. California Government Code Section 54972, Local Appointments List (Maddy Act), requires that on or before December 31st of each year, each legislative body shall prepare an appointments list for their boards, commissions, and committees whose members serve at the pleasure of the legislative body. This obligation was met and is on -going. Public Engagement Notices that the City was accepting applications for City Advisory Bodies were placed in The New Times, on the City’s website and “e-notification” service, listed in the annual Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and City Information kiosk, and distributed via City social media outlets, in November 2021 for the annual recruitment. Following Maddy Act guidelines, notices were posted in the City Information kiosk outside City Hall and on the Advisory Body Vacancies page of the City’s website alerting the public that the City was specifically accepting applications for the vacancies on the ATC, the PB, and the TBID, when the vacancies occurred. CONCURRENCE The Council liaisons for the ATC, PB, and TBID concur with the recommendation. 1 Council Agenda Report dated May 3, 2022 Page 38 of 652 Item 5d ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: N/A Budget Year: N/A Funding Identified: N/A Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund $N/A $ $ $ State Federal Fees Other: Total $N/A $N/A $N/A $N/A Advisory body members serve as volunteers and donate their time. The costs related to recruitment is accounted for in the annual budget appropriation in the City Clerk program. ALTERNATIVES 1. Council could recommend changes to the sub-committee recommended appointments or direct staff to re-open recruitment for additional candidates. This is not recommended as there were sufficient qualified candidates for the positions, and the Council Liaisons for the committee feel that they have been quite thorough in their consideration of applicants and the Council’s needs in their selection process. 2. Council could recommend changes to the term length recommendation for Clint Pearce on the TBID. This is not recommended as the intent is to comply with the Council Policies and Procedures which helps ensure that the Board membership does not drop below a quorum and aides in the annual recruitment efforts. Page 39 of 652 Page 40 of 652