HomeMy WebLinkAboutResolution 5304 (1984 Series) Action MinutesRESOLUTION NO. 5304 (1984 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO AUTHORIZING ACTION COUNCIL MINUTES
AND ESTABLISHING PROCEDURE FOR DUPLICATION OF
TAPED COUNCIL PROCEEDINGS
WHEREAS, the establishment of action minutes of Council proceedings
will provide a more.cost—effective form of recording official Council
proceedings;
WHEREAS, the retention of tapes will provide a permanent and exact
wording of all actions and statements made by Councilmembers, staff and
pub lic;
WHEREAS, all Regular and adjourned Council meetings will be taped and
the tape incorporated as part of the official minutes
NOW, THEREFORE, BE IT RESOLVED by the City Council that the following
procedures are hereby established for the retention of Council minutes for
the official record.
SECTION 1. The City Clerk is authorized to provide action minutes of
any Regular or Adjourned City Council meeting; at the Clerk's discretion,
or upon request of any member of the Council, a more detailed recording
will be made when sensitive issues, continued items or items of special
historical value appear on the agenda.
SECTION 2. When requested by the City Attorney, the City Clerk is
authorized to hire a Court Reporter for recording and preparing a
transcript of a Council meeting which considers any litigated or potential
litigated issue.
SECTION 3. All Regular and Adjourned Council meetings will be taped
and the tape incorporated as part,of the official minutes. All tapes will
be preserved in a permanent manner or as set forth in an approved Record
Retention Schedule as approved by the City Council and in accordance with
State Law.
R 5304
�.
Resolution No. 5304�9g4 Series)
Page 2
SECTION 4. All Regular or Adjourned Council action minutes, tapes or
transcripts shall be made available to'the-public.upon request. Copies -.--
of action minutes, tape duplicates, transcripts or the making of a transcript
shall be furnished upon request to any member of the public in accordance
with fee resolutions as may be adopted by the City Council.
On motion of Councilman Griffin , seconded by Councilman Settle ,
and on the following roll call vote:
AYES: Councilmembers Griffin, Settle, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 21st day of February,
1984.
MELANIE C .
ATTEST:
CII-4 CLERK PAMELA V S
Appr d:
Administrative Imffice
Citq t ney
Ty-
Clerk