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Home My WebLink About05-17-2022 City Council Minutes 1 Council Minutes May 17, 2022, 6:00 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council Members Present: Council Member Jan Marx, Council Member Andy Pease, Council Member Michelle Shoresman, Vice Mayor Carlyn Christianson, Mayor Erica A. Stewart City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council, also acting as the Disaster Council, was called to order on May 17, 2022 at 6:00 p.m. by Mayor Stewart, who stated all members were present. 2. PLEDGE OF ALLEGIANCE Vice Mayor Christianson led the Council in the Pledge of Allegiance. 3. PRESENTATIONS 3.a PROCLAMATION - NATIONAL FOSTER CARE MONTH Mayor Stewart presented a proclamation declaring the month of May as "National Foster Care Month" to Jocelyn McCurry on behalf of the Child Welfare Services Department. 3.b PROCLAMATION - PUBLIC WORKS & UTILITIES WEEK Council Member Pease presented a proclamation declaring the week of May 15-21, 2022 as "Public Works & Utilities Week" to Aaron Floyd and Matt Horn on behalf of the City's Utilities and Public Works Departments. 3.c PROCLAMATION - BUILDING & SAFETY MONTH Vice Mayor Christianson presented a proclamation declaring the month of May as "Building and Safety Month" to Rodger Maggio on behalf of the San Luis Obispo Fire Department. 2 3.d PROCLAMATION - ASIAN PACIFIC ISLANDER DESI AMERICAN HERITAGE MONTH Mayor Stewart presented a proclamation declaring the month of May as "Asian Pacific Islander Desi American Heritage Month" to Caprial Koe Coordinator for the Cal Poly Multicultural Center and Dr. Grace Yeh Cal Poly Ethnic Studies Faculty. 3.e CITY MANAGER REPORT City Manager Derek Johnson provided a report on upcoming. 3.f PRESENTATION - OVERVIEW OF FEMA EMERGENCY MANAGEMENT INSTITUTE TRAINING Battalion Chief Sammy Fox introduced James Blattler as the new Emergency Manager. Emergency Manager James Blattler provided an overview of the Emergency Management Institute training hosted by FEMA in Emmetsburg, Maryland. 4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Public Comment: Jane Eddy Kris Roudebush Deb Andrews --End of Public Comment-- 5. CONSENT AGENDA Motion By Vice Mayor Christianson Second By Council Member Marx To approve Consent Calendar Items 5a to 5h. Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart CARRIED (5 to 0) 5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropria te. 5.b MINUTES REVIEW - MAY 3, 2022 COUNCIL MINUTES Approve the minutes of the City Council meeting held on May 3, 2022. 3 5.c AUTHORIZATION TO ADVERTISE CHORRO / MURRAY / MEINECKE SEWER REPLACEMENT PROJECT, SPECIFICATION NUMBER 91639 1. Approve the project plans and specifications for Chorro / Murray / Meinecke Sewer Replacement Project, Specification Number 91639; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the Construction Contract if the lowest responsible bid is within the Engineer’s estimate of $1,150,000; and 4. Authorize the City Engineer to approve Contract Change Orders within available project budget. 5.d APPROVAL OF THE UPDATED COMPREHENSIVE DISASTER LEADERSHIP PLAN AS THE EMERGENCY OPERATIONS PLAN That the City Council, acting as the Disaster Council, per City Charter, receive and approve the 2022 Comprehensive Disaster Leadership Plan as the updated Emergency Operation Plan. 5.e AUTHORIZE SOLE SOURCE AGREEMENT FOR PARKING CITATION PROCESSING AND DIGITAL PERMITTING SERVICES 1. Adopt Resolution No. 11325 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Sole Source Agreement for Parking Citation Processing and Digital Permitting Services with IPS Group, Incorporated” authorizing the City Manager to negotiate and execute a sole source agreement with IPS Group, Incorporated; and 2. Allocate $11,500, annually, beginning in FY 2023, from the Parking Fund’s Unreserved Working Capital to the program’s Contract Services account to cover anticipated costs of services. 5.f 2022-23 CENTRAL SERVICES COST ALLOCATION PLAN Adopt the 2022-23 Central Services Cost Allocation Plan including the Cost of Services Allocation and Labor Rates. 5.g SOLE SOURCE AUTHORIZATION FOR PURCHASE OF PUBLIC ART SCULPTURE FOR THE TANK FARM ROUNDABOUT Authorize the purchase of a sole-sourced sculpture for placement at the Tank Farm Road roundabout, as recommended by San Luis Obispo Museum of Art, under the scope of the partnership agreement with the City. 4 5.h RE-AUTHORIZE INVESTMENTS IN THE STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF) AND ASSIGN AUTHORIZED OFFICERS Adopt Resolution No. 11326 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing investment of monies in the Local Agency Investment Fund and assigning Designated City Officers” for deposits to, and withdrawals from, the fund. 6. PUBLIC HEARING AND BUSINESS ITEMS 6.a FY 2021-22 THIRD QUARTER BUDGET REVIEW (Estimated Time: 10 minutes) Finance Director Brigitte Elke provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- Motion By Vice Mayor Christianson Second By Council Member Pease 1. Receive and file the FY 2021-22 third Quarter Budget report; and 2. Adopt Resolution No. 11327 (2022 Series), as amended by Staff Agenda Correspondence, entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving an amendment to the 2021-22 Budget Allocation,” with the added sections shown in italics below: WHEREAS, the City created an Insurance Fund which aggregates insurance-related expenses including insurance premiums and payment of claims for workers’ compensation and excess liability and related costs; and WHEREAS, the 2021-23 Financial Plan provides for the Insurance Fund to manage the fluctuations in the insurance programs with a reserve for the Liability Excess Insurance Program maintained at approximately 75% funded confidence level based on the prior five- year average claims experience; and WHEREAS, the funds within the reserve for the Liability Excess Insurance Program are insufficient to cover anticipated claims and related expenses for the rest of the 2021-22 fiscal year; and 5 WHEREAS, the Insurance Fund balance is sufficient to cover these costs so that current transactions can take place in a timely manner. SECTION 2. The 2021-22 budget is hereby amended to appropriate $150,000 of the City’s Insurance Fund balance to cover anticipated claims and related expenses for the remainder of FY 2021-22. Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart CARRIED (5 to 0) 6.b UPDATE TO FINANCIAL MANAGEMENT MANUAL SECTION 200 - PURCHASING POLICY (Estimated Time: 60 minutes) Finance Director Brigitte Elke and Financial Analyst Daniel Clancy provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- Motion By Vice Mayor Christianson Second By Council Member Pease 1. Approve Resolution No. 11328 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, Updating the City’s Financial Management Manual Section 200 Purchasing Policy” including applicable purchasing and competitive bid approval thresholds; and 2. Consider changes to the local preference language for inclusion in the purchasing policy. Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart CARRIED (5 to 0) 6 6.c INTRODUCTION OF AN ORDINANCE AMENDING THE SAN LUIS OBISPO MUNICIPAL CODE TO ADD CHAPTER 8.10 (SHOPPING CARTS), REQUIRING THE PRIVATE MANAGEMENT OF SHOPPING CARTS AND RETRIEVAL OF CARTS FROM PUBLIC SPACES (Estimated Time: 30 minutes) Business Services and Administrative Manager Rebecca Bernstorff and Parks and Recreation Analyst Brendan Pringle provided an in-depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- Motion By Council Member Marx Second By Vice Mayor Christianson Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 8, Health and Safety, of the Municipal Code to add Chapter 8.10 pertaining to the unauthorized removal of shopping carts from retail establishments and to facilitate retrieval of abandoned shopping carts.” Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart CARRIED (5 to 0) 6.d AUTHORIZE A MOU BETWEEN THE CITY & CAL POLY TO ESTABLISH COLLABORATIVE EFFORTS TO ADVANCE DIVERSITY, EQUITY, AND INCLUSION INITIATIVES WITHIN THE CITY (Estimated Time: 10 minutes) Mayor Stewart indicated that she has a non-disqualifying interest due to her employment at Cal Poly, which she is disclosing for the record pursuant to the Political Reform Action and Government Code 1090. DEI Manager Beya Makekau indicated that she has a non-disqualifying interest due to her partner's income/employment with Cal Poly, which she is disclosing for the record pursuant to the Political Reform Action and Government Code 1090. 7 Diversity Equity and Inclusion Manager Beya Makekau and Dr. Isom from Cal Poly Office of University Diversity and Inclusion provided an in -depth staff report and responded to Council questions. Public Comments: None ---End of Public Comment--- Motion By Vice Mayor Christianson Second By Council Member Shoresman Authorize the Mayor to execute a Memorandum of Understanding (“MOU”) between Cal Poly Office of University Diversity and Inclusion and the City of San Luis Obispo regarding the establishment of co llaborative efforts to advance Diversity, Equity, and Inclusion initiatives within the city. Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart CARRIED (5 to 0) 7. LIAISON REPORTS AND COMMUNICATIONS Vice Mayor Christianson attended the rededication of Eto Park and spoke at the Planned Parenthood Roe vs Wade event on Saturday, May 14th. Mayor Stewart indicated that she attended League of Cities Legislative Leaders Summit in Sacramento and the National Police Memorial in Washington DC which was paid for by the City. She also noted and thanked all the Council Members who will be attending the May 31st Laguna Middle School awards ceremony with her. Council Member Pease updated the Council on SLOCOG and RTA. Council Member Shoresman updated the Council on the SLO Climate Coalition leadership meeting. She also attended the candlelight memorial for Detective Benedetti in Mission Plaza. She also attended the League of Cities Leaders Summit in Sacramento which was paid for by the city. Council Member Shoresman also attended bike breakfasts at Fire Station #1 and City Hall and noted there was another one at the Behavioral Health offices tomorrow, May 18th. Council Member Marx updated the Council on the IWMA Executive Director recruitment. She will be attending the APCD meeting on May 18th. 8 8. ADJOURNMENT The meeting was adjourned at 9:39 p.m. The next Regular City Council Meeting is scheduled for June 7, 2022 at 6:00 p.m. in the Council Cham bers at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY COUNCIL: 06/07/2022