HomeMy WebLinkAboutPD - Office of Traffic Safety, Alcoholic Beverage, Justice Assistance GrantPolice Department
TO
1 042 Walnut Street, San Luis Obispo, CA 93401 -2729
805.781 .7317
slocity.org
DATE May 23,2022
Rick Scott, Chief of Police
Christine Dietrick, City Attorney
FROM Melissa Ellsworth, Senior Ad m inistrative Ana lyst
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24,200L, the City Council adopted a Resolution No. 9174 establishing a Records Retention
Policy and Schedule. ln accordance with that policy and schedule, certain records have bene
identified as eligible for destruction. A listing of those records are relevant sections from the
records retention schedule are attached.
The method of destruction will be by shredding and recycling. No records will be destroyed prior to
the approved retention period. We will destroy the records upon receiving your written
authorization below.
Please sign indicating your ap roval for the destruction of the attached I
Rick Scott
Chief of Police
ne Dietrick
City Attorney
l, Melissa Ellsworth, do hereby certify that the records listed on the attached were properly
disposed of on:
Date
Original: City Clerk's Office
Copy: Department
Attachments:
1,. List of records for destruction
2. Relevant sections of the records retention schedule
reco
Attachment l-
RECORDS FOR DESTRUCTION
Department Year Grant
Closed Out
Destroy Year
(CL + 5 years)Title
Police 201.5 2020 Office of Traffic Safety PT 15L12
Police 20L6 202t Office of Traffic Safety PT16109
Police 2002 2007 Office of Traffic Safety AL00L8
Police 2016 2027 Alcoholic Beverage Control L5G-1A36
Police 2015 2020 Alcoholic Beverage Control 14G-LA37
Police 2016 202t Justice Assistance Grant 2015-DJ-BX-O160
Police 20L5 2020 Justice Assistance Grant 20L4-DJ-BX-0849
Police 2014 2019 J ustice Assista nce G ra nt 20L3-DJ-BX-0427
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORD TI TLE TOTAI OFFICE RESPONSIBLE CODE SECTION
RETENTION
PFRION
IOR RETENJlON 4NDDtsPoslltoN oF REcoRo
REMARKS
Annual Advisory Body 8ecgSn!llgrl
Miscellaneous/Ad Hoc AdvisoN Eodies CU+a
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401 ACCOUNTS PAYABLE
I Accounls Pavable Reoorts AU+5I Finance & lT GC34090
Accounts Payable Supporling Docs (voucher, invoice, PO)AU+5
Tax Finance & lT 41C
402 RECEIVABLE
Cash Receipts
Credit Bureau Adiustments
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406 PAYROLL
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Meter Reads
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Bu.ioet l)ocument {Financial Plan)
AE=AfterExpiraton AU=Audil CL=Closed/Completed CU=Curent D/R=Destoywhennolongerrelevanl E=AllerElection P=Permanenl S=Supelceded T=Terminated