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HomeMy WebLinkAbout06-21-2022 Agenda City Council AGENDA Tuesday, June 21, 2022, 6:00 p.m. Council Chambers, 990 Palm Street, San Luis Obispo COUNCIL MEMBER MARX WILL ATTEND REMOTELY FROM THE ADMIN. COLLABORATION SPACE LOCATED INSIDE CITY HALL, 990 PALM STREET, SAN LUIS OBISPO The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, the Council Chamber will be at limited capacity and masks are strongly recommended. Council meetings may be viewed remotely on Channel 20 and the City's YouTube Channel: http://youtube.slo.city INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to emailcouncil@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Council Chambers. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7100. 1.CALL TO ORDER Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order. 2.PLEDGE OF ALLEGIANCE Council Member Jan Marx will lead the Council in the Pledge of Allegiance. 3.PRESENTATIONS 3.a.CITY MANAGER REPORT Receive a brief report from City Manager Derek Johnson. 4.PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items. 5.CONSENT AGENDA Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. Recommendation: To approve Consent Calendar Items 5a to 5p. 5.a.WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation: Waive reading of all resolutions and ordinances as appropriate. 5.b.MINUTES REVIEW - MAY 24, 2022 AND JUNE 7, 2022 COUNCIL MINUTES Recommendation: Approve the following minutes of the City Council: •May 24, 2022 - Special Meeting •June 7, 2022 - Regular Meeting 5.c.CONSIDERATION OF THE 2022-23 HUMAN RELATIONS COMMISSION GRANTS-IN-AID FUNDING RECOMMENDATIONS Recommendation: 1.As recommended by the Human Relations Commission, approve the 2022- 23 Grants-in-Aid funding allocations in the amount of $250,000; and 2.Authorize the City Manager to execute agreements with each grant recipient. 5.d.AUTHORIZE THE COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS Recommendation: Adopt a Resolution entitled, “A Resolution of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Assessor to assess amounts due on delinquent Solid Waste Collection and Disposal Accounts as liens against the properties.” 5.e.ADOPT THE SECOND AMENDED AND RESTATED JOINT POINT POWERS AGREEMENT TO ESTABLISH AN INTEGRATED WASTE MANAGEMENT AUTHORITY FOR THE CITIES OF SAN LUIS OBISPO COUNTY, CALIFORNIA Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting the second amended and restated Joint Powers Agreement to establish an Integrated Waste Management Authority for the cities of San Luis Obispo County, California.” 5.f.AUTHORIZATION TO ACCEPT CARPETING DONATION FROM THE HISTORY CENTER OF SAN LUIS OBISPO COUNTY Recommendation: 1.Accept a donation of new carpeting and associated labor for the Carnegie Library Museum; and 2.Authorize the Mayor to sign a Donation Agreement with the History Center of San Luis Obispo. 5.g.APPROVE A CITY SOLE SOURCE PURCHASE FOR BARRIERS TO PROTECT PEOPLE FROM VEHICLES Recommendation: 1.Approve a City Sole Purchase in the amount of $331,279.73 to purchase barriers to protect people from vehicles from Meridian Rapid Defense Group; and 2.Authorize the Finance Director to execute and issue a Purchase Order upon approval. 5.h.AWARD CONTRACT TO R. BURKE CORPORATION FOR ROADWAY SEALING 2022, SPECIFICATION NO. 1000560 Recommendation: 1.Award a contract to R. Burke Corporation, in the amount of $4,457,873, for Roadway Sealing 2022, Specification Number 1000560; and 2.Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 3.Approve the following budget transfers to the project account: a.$4,590,475 from the Street Reconstruction and Resurfacing - Annual Asset Maintenance Account (90346); b.$100,000 from Jack House Roof and Windows Walk Railing (1000075- 24); c.$214,525 from South Street Median Landscaping (1000037); d.$200,000 from Active Transportation Plan Implementation (100502); e.$35,000 from Parking Lot Maintenance (1000031); f.$150,000 from Pedestrian and Bicycle Pathway Maintenance (1000032); g.$120,000 from the Storm Drains Annual Asset Maintenance Account (90742); h.$120,000 from the Sidewalk Annual Asset Maintenance Account (90849); i.$10,000 from Water Valve Cover Adjustments (91149); j.$10,000 from the Sewer Maintenance Hole Cover Adjustments (1000084) 5.i.2022 BIENNIAL REVIEW OF THE CITY’S CONFLICT OF INTEREST CODE Recommendation: Direct the review of the City’s Conflict of Interest Code and the filing of a Biennial Notice with the City Clerk regarding such review, as required by the Political Reform Act. 5.j.CULTURAL ARTS DISTRICT PARKING STRUCTURE AND PARKING STRUCTURE MAINTENANCE AND REHABILITATION PROJECTS Recommendation: Cultural Arts District Parking Structure Recommendations: 1.Appropriate $1,387,900 of Parking Fund Unreserved Working Capital Balance to the Cultural Arts District Parking Structure Project as forecasted in the FY22/23 Budget Supplement; and, 2.Authorize advertisement of the Cultural Arts District Parking Structure Phase 1A: Dry Utility Undergrounding project; and, 3.Authorize the City Manager to award the Phase 1A construction contract if within available project budget; and, 4.Authorize the City Engineer to execute PG&E and Telecom service fee and easement agreements including payment of service relocation fees if within available project budget; and, 5.Authorize advertisement of the Cultural Arts District Parking Structure Phase 1B: Site Demolition and Grading project; and, 6.Authorize the City Manager to award the Phase 1B construction contract if within available project budget; and, 7.Authorize the City Engineer to issue contract change orders for Cultural Arts District Parking Structure Phase 1A, Phase 1B, and Phase 2 construction projects in excess of $200,000 if within available project budget; and, 8.Authorize the City Manager to advertise and award the Cultural Arts District Parking Structure Phase 2: Parking Structure Construction and Site Improvements upon Budget Appropriation; and, 9.Authorize advertisement of a Request for Proposals for Construction Management consultant services for the Cultural Arts District Parking Structure Phase 1A, 1B, and 2 projects in a form agreed on by the City Engineer and City Attorney; and, 10.Authorize the Public Works Director to enter into an agreement with the selected Construction Management firm; and, 11.Authorize the City Engineer to amend the Construction Management agreement within available project budget; and, 12.Authorize the City Engineer to amend Watry Design, Inc. contract if within available project budget; and, Parking Structure Maintenance Projects Recommendations: 1.Authorize advertisement of the 842 & 919 Palm Parking Structure Maintenance Project; and, 2.Authorize advertisement of the 871 Marsh Parking Structure Maintenance Project; and, 3.Authorize the City Manager to award the above parking structure maintenance projects if within available budget; and, 4.Authorize the Finance Director to transfer funding between the parking structure maintenance project accounts as necessary to award the construction contracts; and, 5.Authorize the City Engineer to issue contract change orders for the Parking Structure Maintenance projects in excess of $200,000 if within available project budget. 5.k.APPROVE A THREE-YEAR CONTRACT RENEWAL FOR MICROSOFT OFFICE 365 GOVERNMENT PLAN SUBSCRIPTION LICENSES Recommendation: 1.Approve a three-year contract renewal for Microsoft Office 365 Government Plan subscription licenses; and 2.Per Municipal Code 3.24.060E, authorize waiver of formal bids to purchase Microsoft Office 365 subscription licensing through the cooperative agreement under the County of Riverside Master Agreement – PSA – 0001524, Enterprise Agreement (EA) - 8084445; or below the cooperative purchasing net cost within the same terms and conditions; and 3.Authorize the City Manager to approve related Purchase Order Requisitions through the duration of the agreement. 5.l.AUTHORIZE A REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND AVILA RANCH DEVELOPERS, INC. FOR RECYCLED WATER Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Reimbursement Agreement between the City of San Luis Obispo and Avila Ranch Developers, Inc.” 5.m.SECOND READING OF ORDINANCE NO. 1714 (2022 SERIES) AMENDING TITLE 10, CHAPTER 52 (PARKING METERS), OF THE SAN LUIS OBISPO MUNICIPAL CODE TO ESTABLISH PARKING METER AND PARKING PAYMENT CENTER RATES Recommendation: Adopt Ordinance No. 1714 (2022 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, Amending Title 10, Chapter 52 (Parking Meters), of the San Luis Obispo Municipal Code” establishing parking meter and parking payment center rates. 5.n.ADOPT A CORRECTED REGULAR AND CONTRACT EMPLOYEE SALARY SCHEDULE Recommendation: Adopt a Regular and Contract Salary Schedule effective June 23, 2022, as required by the California Public Employee Retirement System. 5.o.ADOPT A RESOLUTION CALLING FOR THE NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION AND ADOPTING REGULATIONS Recommendation: Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, calling for the holding of a General Municipal Election to be held on Tuesday, November 8, 2022, for the election of certain Officers as required by the provisions of the Charter, adopting regulations for Candidate Statements, and requesting the Board of Supervisors of the County of San Luis Obispo to consolidate a General Municipal Election with the Statewide General Election to be held on November 8, 2022, pursuant to Section 10403 of the Elections Code.” 5.p.ADVISORY BODY APPOINTMENT FOR AN UNSCHEDULED VACANCY ON THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD Recommendation: Confirm the appointment of Megan Taylor to the Tourism Business Improvement District Board (TBID). 6.BUSINESS ITEMS 6.a.HOMELESSNESS RESPONSE UPDATE REGIONAL COLLABORATION (Estimated Time: 90 minutes) Recommendation: Receive an update from County staff on the County’s effort to lead and develop a draft San Luis Obispo Countywide Strategic Plan to Address Homelessness. 7.STUDY SESSION 7.a.PAVEMENT MANAGEMENT UPDATE (Estimated Time: 60 minutes) Recommendation: Receive a report and presentation from City Staff and Pavement Engineering Inc. on the City’s Pavement Management Plan. 8.PUBLIC HEARING ITEMS 8.a.APPROVE AN AMENDMENT TO THE COUNCIL POLICIES AND PROCEDURES MANUAL AND INTRODUCTION OF AN ORDINANCE AMENDING THE MUNICIPAL CODE RELATED TO CITY COUNCIL MEETING START TIME (Estimated Time: 15 minutes) Recommendation: 1.Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending its Council Policies and Procedures Manual,” regarding Council meeting start time; and 2.Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending the San Luis Obispo Municipal Code Chapter 2.04 (Council Meeting) to modify Regular Meeting times.” 9.LIAISON REPORTS AND COMMUNICATIONS Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) 10.ADJOURNMENT The next Regular Meeting of the City Council will be held on July 5, 2022 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. City Council regular meetings are televised live on Charter Channel 20 and the City's YouTube Channel: http://youtube.slo.city. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.