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HomeMy WebLinkAboutItem 5e. Advisory Body Appointments (TBID and REOC) and Vacancies Update Item 5e Department: Administration Cost Center: 1021 For Agenda of: 9/6/2022 Placement: Consent Estimated Time: N/A FROM: Greg Hermann, Deputy City Manager Prepared By: Kevin Christian, Deputy City Clerk SUBJECT: ADVISORY BODY APPOINTMENTS AND VACANCIES UPDATE: ONE POSITION TO THE CITIZENS’ REVENUE ENHANCEMENT OVERSIGHT COMMISSION, TWO POSITIONS TO THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD RECOMMENDATION Confirm the appointments of Anthony Bozzano to the Citizens’ Revenue Enhancement Oversight Commission (REOC), along with Lydia Bates and Prashant Patel to the Tourism Business Improvement District Board (TBID). POLICY CONTEXT The Advisory Body Handbook, last adopted by City Council in September 2021, outlines the recruitment procedures, membership requirements, and term limits for all advisory bodies. Additionally, the City Council Policies and Procedures Manual, last updated April 2021, describes the “Appointment Procedure” and “Process” for Advisory Body appointments. Recruitment and appointment recommendations were performed in conformance with all recruitment procedures, processes, and bylaws found in these resources. California Government Code Section 54972, Local Appointments List (Maddy Act), requires that on or before December 31st of each year, each legislative body shall prepare an appointments list for their boards, commissions, and committees whose members serve at the pleasure of the legislative body. This obligation was met and is on -going. DISCUSSION Annual appointments to the various City Advisory Body Committees were made at the March 15, 2022 City Council meeting. The process for those appointments included recruitment by the City Clerk’s office, interviews, and recommendations by the respective City Council sub-committees, with final confirmation of those recommendations made by the full Council. Page 79 of 145 Item 5e The applications of qualified candidates who are not chosen for immediate appointment are held for one-year for possible consideration in the event an unscheduled vacancy occurs. Several vacancies on various advisory bodies have occurred an d no candidates remain from the annual recruitment for these vacancies. Citizens’ Revenue Enhancement Oversight Commission: The REOC has unique term lengths and appointment dates that differ from the Advisory Body standard. Terms are for three years and run on a fiscal year cycle beginning in July. One seat was open following the end of a scheduled term, July 1, 2022, but there were not enough applicants in the annual recruitment to fill this vacancy at that time. Therefore, recruitment was held open continuously since the annual recruitment cycle to obtain applicants. The Council Liaison Subcommittee members assigned for the REOC, Councilmembers Marx and Christianson, recommend Anthony Bozzano to fill a three-year term ending June 30, 2025, beginning immediately. Tourism Business Improvement District Board: Due to recent resignations from the TBID, there are two unscheduled vacancies. The Council Liaison Subcommittee members assigned for the TBID, Councilmembers Christianson and Shoresman, recommend Lydia Bates to assume the vacant term ending March 31, 2024, and Prashant Patel to assume the vacant term ending March 31, 2025. Advisory Body Vacancies Update: The following advisory bodies have ongoing vacancies:  Administrative Review Board (ARB): There is currently one vacancy on this three- member board. No applications are currently under review.  Construction Board of Appeals (CBoA): There is one position open for a disability representative on this seven-member board. No applications are currently under review.  Cultural Heritage Committee (CHC): Due to a recent resignation there is currently one vacancy on this seven-member committee. Applications are currently being accepted.  Jack House Committee (JHC): There are three Council appointed positions currently open on this seven-member committee. No applications are currently under review.  Mass Transportation Committee (MTC): The Cal Poly ASI representative position is currently open on this seven-member committee. Outreach to the ASI is underway to request that they provide a nomination for the position.  Parks and Recreation (PRC): Due to a recent resignation, there is currently one position open on this seven-member commission. Applications have been received, the recruitment is now closed, and an interview schedule is currently being created.  Planning Commission (PC): Due to recent resignations there are two currently open positions. With several applications received thus far, recruitment remains open to insure a qualified applicant base for sub -committee review.  Zone 9: The Citizen-at-large “Alternate” position is currently open for this three- member committee. Each of the three positions are to have a designated alternate. No applications are currently under review. Full descriptions of the openings and applications are available at www.slocity.org/jobs. Page 80 of 145 Item 5e Public Engagement Notices that the City was accepting applications for City Advisory Bodies were placed on the City’s website and “e-notification” service, listed in the annual Local Appointments List (Maddy Act Notice – GC 54972) on the City Website and City Information kiosk, and distributed via City social media outlets, in November 2021, for the annual recruitment. Notices were posted in the City Information kiosk outside City Hall and on the Advisory Body Vacancies page of the City website alerting the public that the City was specifically accepting applications for the REOC and TBID, following Maddy Act guidelines, continuously since November for the REOC and when the vacancies occurred for the TBID. An update on City Advisory Body openings was published via “City News” (City website e-notification) in April and current openings were announced during the 2022 Community Academy. CONCURRENCE The Council liaisons for the REOC and the TBID concur with the recommendations. ENVIRONMENTAL REVIEW The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. FISCAL IMPACT Budgeted: N/A Budget Year: 2022-23 Funding Identified: N/A Fiscal Analysis: Funding Sources Total Budget Available Current Funding Request Remaining Balance Annual Ongoing Cost General Fund $ N/A $ $ $ State Federal Fees Other: Total $ $ $ $ N/A Advisory body members serve as volunteers and donate their time. The costs related to recruitment is accounted for in the annual budget appropriation in the City Clerk program. ALTERNATIVES Council could recommend changes to the sub-committee recommended appointments or direct staff to re-open recruitment for additional candidates. This is not recommended as there were sufficient qualified candidates for the positions, and the Council Liaisons for the committees feel that they have been quite thorough in their consideration of applicants and the Council’s needs in their selection process. Page 81 of 145 Page 82 of 145