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HomeMy WebLinkAbout09-07-2022 HRC Agenda Packet Human Relations Commission AGENDA Wednesday, September 7, 2022, 5:00 p.m. Council Hearing Room, 990 Palm Street, San Luis Obispo The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, City facilities will be at limited capacity and masks are strongly recommended. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7100. Pages 1.CALL TO ORDER Chair Colyer-Worth will call the Regular Meeting of the Human Relations Commission to order. 2.PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA The public is encouraged to submit comments on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on items presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for discussion. 3.CONSENT Matters appearing on the Consent Calendar are expected to be non- controversial and will be acted upon at one time. A member of the public may request the Human Relations Commission to pull an item for discussion. The public may comment on any and all items on the Consent Agenda within the three-minute time limit. 3.a.CONSIDERATION OF MINUTES - AUGUST 3, 2022 HUMAN RELATIONS COMMISSION MINUTES 5 Recommendation: To approve the Human Relations Commission Minutes of August 3, 2022. 4.BUSINESS ITEMS 4.a.CHILDCARE INITIATIVES AND HEALTH VITALITY PRESENTATION BY FIRST 5 SLO 9 Recommendation: Receive a presentation on childcare initiatives by First 5 SLO representatives and provide feedback to inform community and partner agency efforts to expand childcare options in the city of San Luis Obispo. 4.b.ANNUAL COMMUNITY NEEDS WORKSHOP PLANNING 11 Recommendation: Staff recommend that the Commission hold the community workshop in its traditional format, with a focus on alignment between community needs and grant funding priorities. The City is preparing to engage in its financial planning process for FY 2023-25, which includes a robust community engagement component. Following the financial planning process, Commissioners can identify if a more robust community needs workshop should be built into the grant process for Grants-in-Aid, Community Development Block Grant, and Diversity, Equity, and Inclusion High Impact Grants in the following year. Commissioners may consider changing the name of this year’s workshop to depict the focus of this engagement effort more appropriately. 5.COMMENT AND DISCUSSION 5.a.STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST Receive a brief update from Diversity, Equity, and Inclusion Manager Beya Makekau. 6.ADJOURNMENT The next Regular Meeting of the Human Relations Commission is scheduled for October 5, 2022 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. LISTENING ASSISTIVE DEVICES are available -- see the Clerk The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Agenda related writings or documents provided to the Human Relations Commission are available for public inspection on the City’s website, under the Public Meeting Agendas web page: https://www.slocity.org/government/mayor- and-city-council/agendas-and-minutes. Meeting audio recordings can be found on the City’s website: http://opengov.slocity.org/WebLink/Browse.aspx?id=60981&dbid=0&repo=CityCl erk 1 Human Relations Commission Minutes August 3, 2022, 5:00 p.m. Council Hearing Room, 990 Palm Street, San Luis Obispo Human Relations Commissioners Present: Commissioner Stephanie Carlotti, Commissioner Megan Souza, Commissioner Taryn Warrecker, Vice Chair Angie Kasprzak, Chair Dusty Colyer-Worth Human Relations Commissioners Absent: Commissioner Catuih Campos, Commissioner Jesse Grothaus City Staff Present: Diversity, Equity, and Inclusion Manager Beya Makekau, Deputy City Manager Greg Hermann _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on August 3, 2022 at 5:07 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo, by Chair Colyer-Worth. 2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA Public Comment: None --End of Public Comment-- 3. CONSENT 3.a CONSIDERATION OF MINUTES - JULY 12, 2022 RESCHEDULED HUMAN RELATIONS COMMISSION MINUTES Motion By Vice Chair Kasprzak Second By Commissioner Souza To approve the Human Relations Commission Minutes of July 12, 2022. Ayes (5): Commissioner Carlotti, Commissioner Souza, Commissioner Warrecker, Vice Chair Kasprzak, and Chair Colyer-Worth Absent (2): Commissioner Campos, and Commissioner Grothaus CARRIED (5 to 0) Page 5 of 11 2 4. BUSINESS ITEMS 4.a SELECTION OF A DIVERSITY, EQUITY, AND INCLUSION GRANT APPLICATION REVIEW SUBCOMMITTEE Diversity, Equity, and Inclusion Manager Beya Makekau provided the staff report and responded to Commissioner inquiries. Motion By Commissioner Warrecker Second By Vice Chair Kasprzak The Commission nominated Vice Chair Kasprzak, Commissioner Souza, and Commissioner Carlotti to serve on the Diversity, Equity, and Inclusion Grant Application Review Subcommittee. Ayes (5): Commissioner Carlotti, Commissioner Souza, Commissioner Warrecker, Vice Chair Kasprzak, and Chair Colyer-Worth Absent (2): Commissioner Campos, and Commissioner Grothaus CARRIED (5 to 0) 4.b FOLLOW UP ON DEVELOPMENT OF THE HRC STRATEGIC VISION Diversity, Equity, and Inclusion Manager Beya Makekau provided the staff report and responded to Commissioner inquiries. Motion By Commissioner Souza Second By Commissioner Warrecker Commissioners approved the following strategic vision statement: It is the purpose of the Human Relations Commission advise and make recommendations to the City Council, which promote and advance inclusion, mutual understanding, respect, and equitable treatment for all San Luis Obispo residents. The HRC promotes and improves human relations and equity by working with City staff: o to provide a forum where marginalized members of our community can raise issues as they relate to the Commission's focus areas, air complaints, or look for resources within the City. o encourage local non-profits to take new and creative approaches to solve the most prevalent human service needs in our community. o build community partnerships. o ensuring broad representation in Commission initiatives. Page 6 of 11 3 Ayes (5): Commissioner Carlotti, Commissioner Souza, Commissioner Warrecker, Vice Chair Kasprzak, and Chair Colyer-Worth Absent (2): Commissioner Campos, and Commissioner Grothaus CARRIED (5 to 0) By consensus, Commissioners approved the following workplan: Core Service / Strategic Focus Meeting Date Workplan (tentative) Community Needs Assessment, Increased Community Engagement, Enhanced Relationship / Reporting to Council September 7, 2022  City Homelessness Strategic Planning Discussion  Visit from Council Liaisons  Community Needs Workshop Planning Grant Recommendation and Community Needs Workshop October 5, 2022  Review and vote of DEI Grant recommendations  Host Community Needs Workshop Grant Recommendation and Increased Community Engagement November 2, 2022  Review DEI grant presentation for Council  Review HRC Human Services Grant application  2023-35 Goal Discussion Increased Community Engagement Grant Recommendation December 7, 2022  Review of City’s Public Engagement and Noticing manual updates  Discussion of Climate Action Plan from Office of Sustainability  Human Services Grant Application goes live January 4, 2023 Potential Holiday Break Grant Recommendation Increased Community Engagement February 1, 2023  Select Human Services Grant subcommittee  Economic Development and DEI Discussion Increased Community Engagement March 1, 2023  DEI Strategic Plan Update Grant Recommendation Increased Community Engagement, Enhanced Reporting to Council April 5, 2023  Review Human Services Grant recommendations (Invite Council Liaisons)  Community Based Policing Increased Community Engagement Grant Recommendations May 3, 2023  Public Hearing for Human Services Grants  Undocu Support Network presentation on Undocumented Community Needs Survey Page 7 of 11 4 5. COMMENT AND DISCUSSION 5.a STAFF & COMMISSIONER UPDATES AND AGENDA FORECAST Diversity, Equity, and Inclusion Manager Beya Makekau provided the following updates:  THMA Impact of Racism on Mental Health webinar to be held on zoom, August 12, 2022 at 3:00 - 4:30 p.m.  Office of Sustainability will host a Climate Party at Sinsheimer Park on August 13, 2022 at 10:00 a.m. - 2:00 p.m.  Representative from First 5 SLO would like to come to the next HRC meeting to provide a presentation on childcare initiatives  4th anniversary of 'Food, Not Bombs' 6. ADJOURNMENT The meeting was adjourned at 6:12 p.m. The next Regular Meeting of the Human Relations Commission is scheduled for September 7, 2022 at 5:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY HUMAN RELATIONS COMMISSION: XX/XX/2022 Page 8 of 11 Item 4a Human Relations Commission Agenda Report For Agenda of: 9/7/2022 Item Number: 4a FROM: Beya Makekau, Diversity, Equity, and Inclusion Manager Phone Number: (805) 781-7073 E-mail: bmakekau@slocity.org SUBJECT: CHILDCARE INITIATIVES AND HEALTH VITALITY PRESENTATION BY FIRST 5 SLO RECOMMENDATION Receive a presentation on childcare initiatives by First 5 SLO representatives and provide feedback to inform community and partner agency efforts to expand childcare options in the city of San Luis Obispo. BACKGROUND As a public agency dedicated to addressing the needs of young children prenatal to 5 and their families, First 5 is deeply involved in work to advocate for a strong child care system in our community. Over the past two years, First 5 has been actively partnering with other local public agencies to determine what role government can play in helping unlock childcare capacity during this critical time. Staff from First 5 would like to present to the Human Relations Commission highlights from this work to date, and also the beginnings of a roadmap for potential action by the community and partner agencies in the future. As a part of current Major City Goal work, the City invested $54,000 in a new pilot project with CAPSLO to increase the number of child care slots available. The pilot program called “Direct Support for Family Child Care Start-ups” is managed through CAPSLO’s existing Child Care Initiative Project and was offered again in 2022. Up to 10 new childcare businesses were able to apply for $5,000 grants funded by the City, which could be used to start a childcare business, eliminate barriers to licensure, and accelerate the creation of additional, quality, childcare slots. The City also provides before and after school programming as well as summer programs to approximately 1,000 school age children annually. This includes subsidized care and work with various partners for placement. Page 9 of 11 Page 10 of 11 Item 4b Human Relations Commission Agenda Report For Agenda of: 9/7/2022 Item Number: 4b FROM: Beya Makekau, Diversity, Equity, and Inclusion Manager Phone Number: (805) 781-7073 E-mail: bmakekau@slocity.org SUBJECT: ANNUAL COMMUNITY NEEDS WORKSHOP PLANNING RECOMMENDATION Staff recommend that the Commission hold the community workshop in its traditional format, with a focus on alignment between community needs and grant funding priorities. The City is preparing to engage in its financial planning process for FY 2023-25, which includes a robust community engagement component. Following the financial planning process, Commissioners can identify if a more robust community needs workshop should be built into the grant process for Grants-in-Aid, Community Development Block Grant, and Diversity, Equity, and Inclusion High Impact Grants in the following year. Commissioners may consider changing the name of this year’s workshop to depict the focus of this engagement effort more appropriately. BACKGROUND Annually, the Human Relations Commission hosts their Community Needs Workshop. This workshop allows the public to provide comments on current community development and human service needs in our community as it pertains to current grant programs offered by the City. This input is used by the HRC to review and update funding priorities for the Grants-in-Aid (GIA) and Community Development Block Grant (CDBG) programs. The primary function of this workshop is to inform the public and key stakeholders about the grant process, provide an overview of eligible activities, and describe how activities are selected to receive CDBG and GIA funding through the City of San Luis Obispo. During the workshop, City staff will review, in detail, both grant programs and provide a historical account of previous funding trends and priorities. The goal of engaging the community is to ensure that current grant programs and funding priorities still reflect community needs. Given the primary focus of the workshop is to inform the community about current grant program process and priorities, staff recommends that the Commission considers renaming the workshop to provide clarity regarding the overall workshop scope. Commissioners are asked to share workshop information with key stakeholders and Commissioner liaison groups. Page 11 of 11