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Home My WebLink About08-24-2022 PB Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission All comments submitted will be placed into the administrative record of the meeting Agenda PERSONNEL BOARD PERSONNEL BOARD AGENDA August 24, 2022 / 5:30 PM City Hall, Council Hearing Room The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, City facilities will be at limited capacity and masks are strongly recommended. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present at the meeting location. Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation are encouraged to provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7100. Personnel Board Agenda for August 24, 2022 Page 2 Wednesday, August 24, 2022 5:30 p.m. REGULAR MEETING CALL TO ORDER Chair Keith Dunlop OATH OF OFFICE: Linda Mielke ROLL CALL : Board Members Judy Groat, Jill LeMieux, Linda Mielke, Vice Chair Calvin Stevens, and Chair Keith Dunlop PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should put their name and topic in the questions box. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES 1. Minutes of the Personnel Board Meeting of May 13, 2021. BUSINESS ITEMS 2. Overview of the Personnel Board’s Role (Domini, Roltgen) 3. Update on Human Resources Department Accomplishments and Priorities (Domini, Roltgen) 4. Chairperson Election (Dunlop) 5. Vice-Chairperson Election (Newly Elected Chair) ADJOURNMENT The next Regular Personnel Board Meeting shall be held on an as needed basis. The public will be given notice of this meeting at least 72 hours in advance. Personnel Board Agenda for August 24, 2022 Page 3 The City of San Luis Obispo wishes to make all of its public meet ings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Human Resources Department at (805) 781-7250 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/Browse.aspx?id=26763&dbid=0&repo=CityClerk DRAFT Minutes – Personnel Board Meeting of August 24, 2022 Page 1 Minutes - DRAFT PERSONNEL BOARD Wednesday, August 24, 2022 Regular Meeting of the Personnel Board CALL TO ORDER A Regular Meeting of the San Luis Obispo Personnel Board was called to order on Wednesday, August 24, 2022 at 5:30 p.m. by Chair Dunlop with all Members present. ROLL CALL Present: Board Members Judy Groat, Jill LeMieux, Linda Mielke, Vice Chair Calvin Stevens, and Chair Keith Dunlop Absent: None Staff: Human Resources Director Nickole Domini, Human Resources Manager Brittani Roltgen and City Clerk Teresa Purrington PUBLIC COMMENT ITEMS NOT ON THE AGENDA None --End of Public Comment-- APPROVAL OF MINUTES 1. Consideration of Minutes of the Regular Personnel Board Meeting of May 13, 2021. PUBLIC COMMENT None --End of Public Comment-- ACTION: UPON MOTION BY BOARD MEMBER XXX, SECONDED BY BOARD MEMBER XXX, CARRIED 5-0, the Personnel Board approved the Minutes of the Regular Personnel Board Meeting of May 13, 2021, as presented. DRAFT Minutes – Personnel Board Meeting of August 24, 2022 Page 2 BUSINESS ITEMS 2. Overview of the Personnel Board’s Role Human Resources Director, Nickole Domini and Human Resources Manager, Brittani Roltgen provided a PowerPoint presentation and responded to Board Member inquiries. Public Comment None --End of Public Comment-- ACTION: No action taken of this item. 3. Update on Human Resources Department Accomplishments and Priorities Human Resources Director, Nickole Domini and Human Resources Manager, Brittani Roltgen provided a brief presentation and responded to Board Member inquiries. PUBLIC COMMENT None --End of Public Comment-- ACTION: No action taken of this item. 4. Chairperson Election Select a Chairperson to serve a one-year term. Pursuant to the bylaws, a Chairperson and Vice-Chairperson will be elected at the first meeting of alternate calendar years to serve two- year terms. The Chair and Vice-Chairperson have not been selected since April 2019. Public Comment None --End of Public Comment-- ACTION: UPON MOTION BY BOARD MEMBER XXX, SECONDED BY XXX, CARRIED 5-0, to elect XX as Chairperson to serve a one-year term. DRAFT Minutes – Personnel Board Meeting of August 24, 2022 Page 3 5. Vice Chairperson Election Select a Vice Chairperson to serve a two-year term. Pursuant to the bylaws, a Chairperson and Vice-Chairperson will be elected at the first meeting of alternate calendar years to serve two-year terms. The Chair and Vice-Chairperson have not been selected since April 2019. Public Comment None --End of Public Comment-- ACTION: UPON MOTION BY BOARD MEMBER XXX, SECONDED BY XXX, CARRIED 5-0, to elect XX as Vice Chairperson to serve a two-year term. ADJOURNMENT The meeting was adjourned at XXX p.m. APPROVED BY THE PERSONNEL BOARD: XX/XX/2023 DRAFT Minutes – Personnel Board Meeting of May 13, 2021 Page 1 Minutes - DRAFT PERSONNEL BOARD Thursday, May 13, 2021 Regular Meeting of the Personnel Board CALL TO ORDER A Regular Meeting of the San Luis Obispo Personnel Board was called to order on Thursday, May 13, 2021 at 5:31 p.m. by Chair Dunlop with all Members present via teleconference. ROLL CALL Present: Board Members Judy Groat, Louise Justice, Jill LeMieux, Vice Chair Calvin Stevens and Chair Keith Dunlop Absent: None Staff: Human Resources Director Monica Irons, Human Resources Manager Nickole Sutter and City Clerk Teresa Purrington PUBLIC COMMENT ITEMS NOT ON THE AGENDA None --End of Public Comment-- APPROVAL OF MINUTES 1. Consideration of Minutes of the Regular Personnel Board Meeting of November 24, 2020. PUBLIC COMMENT None --End of Public Comment-- ACTION: UPON MOTION BY BOARD MEMBER LE MIEUX, SECONDED BY BOARD MEMBER JUSTICE, CARRIED 5-0, the Personnel Board approved the Minutes of the Regular Personnel Board Meeting of November 24, 2020, as presented. BUSINESS ITEMS 2. Overview of the Personnel Board’s Role Human Resources Manager Nickole Sutter provided a PowerPoint presentation and responded to Board Member inquiries. DRAFT Minutes – Personnel Board Meeting of May 13, 2021 Page 2 Public Comment None --End of Public Comment-- ACTION: No action taken of this item. 3. Bylaw Review and Approval Human Resources Director Monica Irons provided a brief presentation and responded to Board Member inquiries. PUBLIC COMMENT None --End of Public Comment-- ACTION: UPON MOTION BY BOARD MEMBER JUSTICE, SECONDED BY VICE CHAIR STEVENS, CARRIED 5-0, to approve the Bylaws as presented. 4. Update on Human Resources Department Priorities Human Resources Director Monica Irons provided a PowerPoint presentation and responded to Board Member inquiries. Public Comment None --End of Public Comment-- ACTION: No action taken of this item. ADJOURNMENT The meeting was adjourned at 6:18 p.m. APPROVED BY THE PERSONNEL BOARD: XX/XX/2022