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Home My WebLink About09-06-2022 City Council Minutes 1 Council Minutes September 6, 2022, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council Members Present: Council Member Jan Marx, Council Member Andy Pease, Council Member Michelle Shoresman, Vice Mayor Carlyn Christianson, Mayor Erica A. Stewart City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo City Council was called to order on September 6, 2022 at 5:30 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart. 2. PLEDGE OF ALLEGIANCE Mayor Stewart led the Council in the Pledge of Allegiance. 3. PRESENTATIONS 3.a INTRODUCTION - BATTALION CHIEF SHAYNE SKOVE Fire Chief Keith Aggson introduced Shayne Skove, Battalion Chief for the Fire Department. 3.b PRESENTATION - CAL POLY HOUSING AND ENROLLMENT UPDATE Cal Poly representatives Terrance Harris, Vice President for Strategic Enrollment Management, and Keith Humphrey, Vice President of Student Affairs, provided a presentation on current housing and enro llment at Cal Poly. 3.c CITY MANAGER REPORT City Manager Derek Johnson provided a report on upcoming projects. 2 4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA Public Comment: None --End of Public Comment-- 5. CONSENT AGENDA Council Member Shoresman requested that Item 5f be pulled from the Consent agenda. Motion By Vice Mayor Christianson Second By Council Member Marx To approve Consent Calendar Items 5a - 5e and 5h - 5i. Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart CARRIED (5 to 0) 5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate. 5.b MINUTES REVIEW - AUGUST 16, 2022 COUNCIL MINUTES Approve the minutes of the City Council meeting held on August 16, 2022. 5.c AUTHORIZE REQUEST FOR PROPOSALS FOR PREPARATION OF A STRATEGIC ASSET MANAGEMENT PLAN 1. Approve the request for proposals for the preparation of a Strategic Asset Management Plan (Project), Specification No. 1000077-08; and 2. Authorize staff to advertise the Project for proposals and bids; and 3. Authorize the City Manager to award the contract for the Project if the lowest responsible bid is within available project funding of $145,000. 3 5.d AWARD A CONSTRUCTION CONTRACT FOR THE ROOFING REPLACEMENT AT FIRE STATION 1 ADMINISTRATION AND FLEET MAINTENANCE PROJECT, SPECIFICATION NUMBER 1000172 1. Award a Construction Contract to Edwards Construction Group, Inc. in the amount of $492,836 for the Roofing Replacement at Fire Station 1 Administration and Fleet Maintenance Project, Specification Number 1000172; and 2. Appropriate $350,000 from the Capital Projects Reserve Fund to the Major Facilities Maintenance – Annual Asset Maintenance Account (1000075-16); and 3. Authorize the City Engineer to issue change orders up to the available project budget; and 4. Authorize the Finance Director to return unspent Capital Reserve funding to the Capital Projects Reserve Fund balance after project completion; and 5. Adopt Resolution No. 11354 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of Capital Projects Reserve Fund to support the Roofing Replacement at Fire Station 1 Administration and Fleet Maintenance, Specification Number 1000172.” 5.e ADVISORY BODY APPOINTMENTS AND VACANCIES UPDATE: ONE POSITION TO THE CITIZENS’ REVENUE ENHANCEMENT OVERSIGHT COMMISSION, TWO POSITIONS TO THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD Confirm the appointments of Anthony Bozzano to the Citizens’ Revenue Enhancement Oversight Commission (REOC), along with Lydia Bates and Prashant Patel to the Tourism Business Improvement District Board (TBID). 4 5.g AUTHORIZE GRANT APPLICATIONS FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT, ALCOHOLIC BEVERAGE CONTROL, OFFICE OF TRAFFIC SAFETY GRANT, AND LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS ACT GRANT 1. Authorize staff to submit grant applications to the following entities: a. FY 2022-23 Edward Byrne Memorial Justice Assistance Grant in the amount of $15,107 for protective police equipment b. FY 2022-23 Department of Alcoholic Beverage Control – Office of Traffic Safety Local Enforcement Grant Program in an amount not to exceed $50,000 c. FY 2022-23 Office of Traffic Safety in the amount not to exceed $123,000 d. FY 2022-23 Law Enforcement Mental Health and Wellness Act grant in the amount of $50,000 2. Adopt Resolution No. 11356 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, Authorizing Grant Applications for Funding Provided Through the Department of Alcoholic Beverage Control-Office of Traffic Safety Through the National Highway Traffic Safety Administration to Increase Education and Enforcement Programs Focusing on Underage Drinking]” authorizing the City Manager to enter into a contract with the State as required by the Alcoholic Beverage Control – Office of Traffic Safety Local Enforcement Grant; and 3. If the grants are awarded, authorize the City Manager or his designee to execute grant related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant. 5.h AUTHORIZATION TO PURCHASE JUNIPER CORE NETWORK EQUIPMENT 1. Award a contract and authorize a purchase order for CIO So lutions in the amount of $119,065 for the purchase of Juniper Core Network Equipment; and 2. Waive formal bids and authorize use of National Association of State Procurement Officials (NASPO) Master Agreement No. AR3232 to procure this purchase from CIO, as a llowed under 3.24.060 E. of the City of San Luis Obispo Municipal Code; and 3. Adopt Resolution No. 11357 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving an amendment to the 2022-23 Budget Allocation” to appropriate $119,064.12 of the City’s Information Technology Replacement Fund to purchase Juniper Core equipment. 5 5.i AUTHORIZATION TO APPLY FOR LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FOR PREPARATION OF A BROADBAND MASTER PLAN Authorize City staff to apply for the Local Agency Technical Assistance grant to fund preparation of a Broadband Master Plan for the City of San Luis Obispo. 5.f AUTHORIZATION TO ADVERTISE RAILROAD SAFETY TRAIL FENCING PROJECT, SPECIFICATION NO. 91385-09 Public Works Director Matt Horn and City Manager Derek Johnson provided a brief presentation and responded to question from Council. Motion By Council Member Pease Second By Vice Mayor Christianson 1. Approve the project plans and special provisions for the Railroad Safety Trail Fencing Project (project), Specification 91385-09; and 2. Authorize staff to advertise for bids; and 3. Appropriate $380,000 from the Capital Projects Reserve Fund to the Parks Major Maintenance Account (91358-09); and 4. Authorize the City Manager to award the Construction Contract for the bid total if the lowest responsible bid is within the Engineer’s Estimate of $440,000; and 5. Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and 6. Authorize the Finance Director to return unspent Capital Reserve funding to the Capital Reserve Fund balance after project completion; and 7. Adopt Resolution No. 11355 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of the Capital Projects Reserve Fund to support Railroad Safety Trail Fencing project, Specification Number 91385- 09.” Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart CARRIED (5 to 0) 6 6. PUBLIC HEARING AND BUSINESS ITEMS 6.a ADOPT A RESOLUTION TO APPROVE THE UPDATED FLEET REPLACEMENT POLICY (Estimated Time: 30 minutes) Public Works Director Matt Horn and Deputy Director of Public Works Greg Cruce presented a PowerPoint and responded to Council questions. Motion By Council Member Marx Second By Vice Mayor Christianson Adopt Resolution No. 11358 (2022 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Fleet Replacement Policy, Section 405 of the City’s Financial Management Manual” to serve as an interim document until Section 405 of the Financial Management Manual is updated. Ayes (5): Council Member Marx, Council Member Pease, Council Member Shoresman, Vice Mayor Christianson, and Mayor Stewart CARRIED (5 to 0) 7. LIAISON REPORTS AND COMMUNICATIONS Council Member Marx informed the Council that IWMA has hired Jordan Lane as Deputy Director. She also provided an updated on the recent APCD meeting. Mayor Stewart congratulated Biz Steinberg, Chief Executive Officer for CAPSLO, for receiving the Linden B. Johnson Leadership Award. She also provided an update from the August County Mayor's meeting. 8. ADJOURNMENT The meeting was adjourned at 7:15 p.m. The next Regular City Council Meeting is scheduled for September 20, 2022 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY COUNCIL: 09/20/2022