HomeMy WebLinkAbout07-02-2013 c2 minutes of 061013, 061113, 061213, and 061713 MEETING DATE: July 2, 2013
ITEM: C2
MINUTES
CITY OF SAN LUIS OBISPO
SPECIAL MEETING OF THE CITY COUNCIL
Monday, June 10, 2013 - 5:00 P.M.
Council Chamber, 990 Palm Street
San Luis Obispo, California
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy
Smith, and Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk,
were present at Roll Call. Other staff members presented reports or
responded to questions as indicated in the minutes.
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PLEDGE OF ALLEGIANCE
Council Member Ashbaugh led the Pledge of Allegiance.
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PUBLIC COMMENT
Council Member Dan Carpenter requested that members of the public be allowed to
speak on matters not on the agenda. A consensus of the Council agreed to hear from
members of the public.
Lealah Broyles, Los Osos. Spoke in opposition to the recent reinstatement of a
city fire fighter.
Brooke Hyman, Spoke in opposition to the recent reinstatement of a city fire
fighter.
Aaron Gomez, San Luis Obispo. Spoke in opposition to the recent
reinstatement of a city fire fighter.
Tyler Wohlford, Spoke in opposition to the recent reinstatement of a city fire
fighter.
---end of public comments---
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City Council Meeting Minutes Page 2
Monday, June 10, 2013
BUSINESS ITEM
B1. PRELIMINARY 2013-15 FINANCIAL PLAN. - (LICHTIG / PADILLA / CODRON
/ ELKE)
City Manager, Katie Lichtig, presented an overview of the Financial Plan.
Interim Director of Finance & Information Technology, Wayne Padilla, presented the
highlights of the 2013-2015 Financial Plan.
Assistant City Manager, Michael Codron presented information of the City Department
Operating Programs. Presentations were made by each of the Department Heads and
Council Members engaged in questions comments regarding the departments.
Chief of Police Stephen Gesell
Fire Chief Charlie Hines
Public Works Director Daryl Grigsby
Utilities Director Carrie Mattingly
Parks & Recreation Director Shelly Stanwyck
Community Development Director Derek Johnson
Human Resources Director Monica Irons
Finance & Information Technology Interim Director Wayne Padilla
City Attorney Christine Dietrick
Assistant City Administrator Michael Codron
PUBLIC COMMENT
Steve Barasch, San Luis Obispo. Asked why are my water and sewer bills so
high? Why does it cost approximately $87,000 for a single family dwelling?
What is the financial health of the community we live in? He has produced a
“Red Book” summarizing the budget and will make it available for the Council to
review.
Matt Kokkonen, San Luis Obispo. Spoke in regard to the financial pension costs
of the safety employees and the continuation of Measure Y.
Charlene Rosales, Chamber of Commerce, San Luis Obispo. Supports three of
the Major City Goals: homeless, downtown revitalization and the implementation
of the economic development strategic plan.
---end of public comments---
Mayor Marx brought the discussion back to the Council Members:
Mayor Marx brought the discussion back to the Council Members and suggested
creating a “parking lot” for ideas, suggestions and discussion topics to be considered by
Council.
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City Council Meeting Minutes Page 3
Monday, June 10, 2013
1. Offer 2 CERT classes per year.
2. Find an alternative to using Open Space CIP as a source for funding of new
Ranger Services position.
3. What is frequency of response to Cal Poly for fire and life safety services?
4. Fund the Jack House Gazebo project in the current financial plan.
5. How would an addition of 1.0 FTE be allocated in the Community
Development Department?
6. Should Council increase the proposed 1% allocation to buffer future PERS
increases?
Should these increases not become effective during these years, the City
will set aside the value of the 1% rate increases within the Insurance
Benefit Trust Fund in order to make available the resources needed to
reduce the City’s CalPERS obligations.
7. Should City Council salaries be increased?
8. Add two police officers instead of the one currently proposed.
9. Should separate fund be created for major facility replacement? What is the
flexibility for how these funds are spent?
10. Should Council create a priority list of CIP projects to allocate over-realized
revenue to fund?
11. Level of investment in bikeway improvements.
12. Possibility of City increasing its public art contribution on CIP projects to 1%.
13. Should we add the Venable Streetlight ($10,000)
The Council reviewed SOPCs listed on pgs D-30-31 and did not come up with any other
additions for the parking lot.
ACTION: Review and consider the Preliminary 2013-15 Financial Plan at the
budget workshops and public hearings scheduled for June 10, 11, and 12, 2013,
and consider adoption of the budget at the June 17, 2013 City Council meeting
(continued to June 25, 2013, if needed).
→ Overview of key budget issues, financial highlights, Major City Goals and
Other Important Council Objectives
→ City Department presentations of operating programs
→ Public Comment and City Council discussion/direction (focus on General
Fund operating programs)
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There being no further business to come before the City Council, Mayor Marx adjourned
the meeting at 945: p.m.
________________________________________
Maeve Kennedy Grimes
City Clerk
APPROVED BY COUNCIL: xx/xx/13
C2 - 3
MINUTES
CITY OF SAN LUIS OBISPO
SPECIAL MEETING OF THE CITY COUNCIL
Tuesday, June 11, 2013 - 5:00 P.M.
Council Chamber, 990 Palm Street
San Luis Obispo, California
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy
Smith, and Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk,
were present at Roll Call. Other staff members presented reports or
responded to questions as indicated in the minutes.
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PLEDGE OF ALLEGIANCE
Council Member Carpenter led the Pledge of Allegiance.
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BUSINESS ITEM
B1. PRELIMINARY 2013-15 FINANCIAL PLAN. - (LICHTIG / PADILLA / CODRON
/ ELKE)
City Manager Katie Lichtig, opened the evening by introducing Public Works Director
Darryl Grigsby presented the goals for this meeting: presenting overview of 2013-15
Capital Plan; summarizing budget documents and providing the context for all 113
projects and project-level review. After the presentation of the report, staff responded to
Council questions.
Public Comments
Steve Barasch, San Luis Obispo. Spoke with regard to costs per employee and the
budgeted amounts set forth for capital projects.
Charlene Rosales. San Luis Obispo Chamber of Commerce. Spoke in support of the
Economic Development Strategic Plan.
---end of public comments---
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City Council Meeting Minutes Page 2
Tuesday, June 11, 2013
Council recessed from 7:00 – 7:25 pm.
Mayor Marx brought the discussion back to the Council Members . A discussion
regarding Parking lot issues took place. As each item was concluded, a straw vote was
taken.
Items placed in the parking lot on June 10, 2013 Conclusions of discussions in italics.
1. Offer 2 CERT classes per year. Come back at supplement time to determine
availability of funds.
2. Find an alternative to using Open Space CIP as a source for funding of new
Ranger Services position. Position is in the P&R department; 65% Open Space
CIP and 35% operating fund. $75,700 (49,600 from CIP)
a. Restore Open Space at $200K for yrs 1 and 2. 3-1 (Carpenter opposed)
b. And find monies from other departments.
3. What is frequency of response to Cal Poly for fire and life safety services?
Removed.
4. Fund the Jack House Gazebo project in the current financial plan. Move up to
2014-15 and seek matching funds in the interim. 4-0.
5. How would an addition of 1.0 FTE be allocated in the Community Development
Department? Come back when there is a fifth Council member.
6. Should Council increase the proposed 1% allocation to buffer future PERS
increases?
a. Director of Human Resources, Monica Irons, Proposed Change on p. H-
69 Last sentence above Cal PERS Employer Contribution Rates.
b. Should these increases not become effective during these years; the City
will set aside the value of the 1% rate increases within the Insurance /
Benefit Trust Fund in order to make available the resources needed to
reduce the City’s CalPERS obligations. 3-1 (Carpenter opposed)
7. Should City Council salaries be increased? Removed.
8. Add two police officers instead of the one currently proposed. 2-2 (Marx and
Ashbaugh opposed)
9. Should separate fund be created for major facility replacement? What is the
flexibility for how these funds are spent? Recommendation 3-1 (Smith
opposed).
10. Should Council create a priority list of CIP projects to allocate over-realized
revenue to fund?
11. Level of investment in bikeway improvements. Increase facility improvements to
$100,000 per year. 4-0
12. Possibility of City increasing its Public Art contribution on CIP projects to 1%.
13. Should we add the Venable Street Light.
Items placed in the parking lot on June 11, 2013 - CIP
1. Third public safety camera at the bathrooms in Broad Street Parking lot at a cost
of $12,500 (Page 3-27). Mayor Marx cited Arroyo Grande example of grants. 2-
2 (Marx and Carpenter opposed).
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City Council Meeting Minutes Page 3
Tuesday, June 11, 2013
2. Consider deferring replacement of vehicle 0901 (Chevy Impala, Unmarked
Detective Sedan, Page 3-62) to save $23,300 in order to move up Fire Station 2
remodel (3-72, proposed $2,700 in 2015-16 and $27,800 in 2016-17). Defer
decisions to Fleet Manager. 4-0
3. Spread out WRF Club Car Utility Vehicle replacements (Page 3-200, 3@$18,200
each).
4. Accelerate City Wayfinding Sign project to complete more sign installations in the
first three years (3-267). 4 – 0. $65K 13-14 and $65K (+40) 14-15 and $50K
15-16 and 16-17.
5. Discuss costs and benefits of transit facility expansion at Corporation Yard (3-
347) during Transit Fund Review. Hold over until 06/12/13.
Interim Director of Finance & Information Technology Wayne Padilla explained the
repercussions of these agreed changes. Cut $91,000 each year. Council Member
Ashbaugh asked how much deferral could come from fleet replacement. Public Works
Director Darryl Grigsby described other possibilities.
Council Member Ashbaugh proposed that in year five, reduce bike funding from $100K
back to $25K. 3-1 Carpenter opposed.
Mayor Marx suggested that over realized funds could be redirected to fleet. Council
Consensus: 4-0
Continue this item until 06/13/13 at 5:00pm for further discussion. Notice of Adjournment
posted. Council Consensus: 4-0
RECOMMENDATION: Review and consider the Preliminary 2013-15 Financial
Plan at the budget workshops and public hearings scheduled for June 10, 11,
and 12, 2013, and consider adoption of the budget at the June 17, 2013 City
Council meeting (continued to June 25, 2013, if needed).
→ Capital Improvement Plan presentation
→ Public Comment and City Council discussion/direction
ACTION: Continue this item until 06/13/13 at 5:00pm for further discussion.
Notice of Adjournment will be posted.
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There being no further business to come before the City Council, Mayor Marx adjourned
the meeting at 10:20 p.m. to the meeting of June 12, 2013 at 5:00 pm.
________________________________________
Maeve Kennedy Grimes
City Clerk
APPROVED BY COUNCIL: xx/xx/13
C2 - 6
MINUTES
CITY OF SAN LUIS OBISPO
SPECIAL MEETING OF THE CITY COUNCIL
Wednesday, June 12, 2013 - 5:00 P.M.
Council Chamber, 990 Palm Street
San Luis Obispo, California
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy
Smith, and Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk,
were present at Roll Call. Other staff members presented reports or
responded to questions as indicated in the minutes.
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PLEDGE OF ALLEGIANCE
Vice Mayor Smith led the Pledge of Allegiance.
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PUBLIC HEARING ITEMS
PH1. 2013 PARKING FUND REVIEW – (GRIGSBY / HORCH)
Public Works Director Daryl Grigsby, and Parking Services Manager Robert Horch
presented the report and responded to Council questions.
Mayor Marx opened the public hearing.
Public Comments
Jane Phillips, San Luis Obispo. She protests the exorbitant increase.
Louie Ortega, San Luis Obispo. As a City Resident, he protests the exorbitant increase.
---end of public comments---
Mayor Marx closed the public hearing.
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City Council Meeting Minutes Page 2
Wednesday, June 12, 2013
ACTION: Motion by Council Member Ashbaugh / Council Member Carpenter
to: 1) Review and accept the 2013 annual Parking Fund Review; 2) Conceptually
approve the 2013-14 Parking Fund budget, with final action on June 17, 2013 with
the adoption of the 2013-15 Financial Plan;
Roll Call Vote: 4 - 0_Motion Carried.
ACTION: Motion by Vice Mayor Smith / Council Member Ashbaugh to 3)
Adopt Resolution No. 10439 (2013 Series) increasing parking citation fines to $388
for disabled parking violations to cover the cost of the County of San Luis Obispo’s
disabled linkage surcharge; and
Roll Call Vote: 4 - 0_Motion Carried.
ACTION: Motion by Mayor Marx / Vice Mayor Smith to 4) Adopt Resolution
No. 10440 (2013 Series) with a modification to the Resolution so that local
residential permits be charged at $10 per permit and 2 permits per household.
Roll Call Vote: 4 - 0_Motion Carried.
PH2. 2013 TRANSIT FUND REVIEW. – (GRIGSBY / BOCHUM / WEBSTER)
Public Works Director Daryl Grigsby, Transit Manager John Webster , and Deputy
Director of Public Works Timothy Bochum, presented the report and responded to
Council questions.
Mayor Marx opened the public hearing.
Public Comments
No one spoke at this time.
---end of public comments---
Mayor Marx closed the public hearing.
ACTION: Motion by Council Member Carpenter / Council Member Smith to:
1) Review and accept the 2013 Transit Enterprise Fund Review; 2)
Conceptually approve the 2013-14 Transit Enterprise Fund budget, with final
action on June 17, 2013 with the adoption of the 2013-15 Financial Plan; 3)
Authorize the City Manager or her designee to negotiate and approve (consistent
with the existing agreement) three one-year contract extensions with First
Transit, Inc. to perform operations and maintenance for 2013-14, 2014-15, and
2015-16 FY.
Roll Call Vote: 4 – 0 Motion Carried.
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City Council Meeting Minutes Page 3
Wednesday, June 12, 2013
PH3. 2013-14 SEWER FUND REVIEW AND 2013-15 SEWER RATE ADOPTION. –
(MATTINGLY / HIX / BLAIR)
Utilities Director Carrie Mattingly and Wastewater Division Manager David
Hix presented the report and responded to Council questions.
Mayor Marx opened the public hearing.
Public Comments
The following speakers voiced their protest to the proposed Sewer Rate Adoption:
Steve Barasch, San Luis Obispo
Matt Kokkonen, San Luis Obispo
Susanne Link, San Luis Obispo
Ruth Holden, San Luis Obispo
Pete Evans, San Luis Obispo
Carol McDowell, San Luis Obispo
Dia Hurd, San Luis Obispo
Mike Cueto
---end of public comments---
Mayor Marx closed the public hearing.
City Clerk, Maeve Kennedy Grimes reviewed the results of the protests received and
processed through the Office of the City Clerk, City Attorney’s Office and Finance
Department.
The City Clerk reported on the protests received.
As of 5:00 pm on June 12, 2013 the City received 64 protests on the proposed sewer
rate increases. Of the sewer protests received, 60 were verified by the Finance
Department and 4 were not verified.
During the hearing, an additional four written protests were received to the proposed
sewer rate increases. Those four protests have not been reviewed to determine whether
they count towards the majority protest. In addition to the written protests, you heard
from eight speakers here tonight.
C2 - 9
City Council Meeting Minutes Page 4
Wednesday, June 12, 2013
The threshold for a valid rate protest is 50% + 1 or 7,351 customers, and therefore,
assuming the remainder of the protests count towards the majority protest count, the
threshold has not been met.
ACTION: Motion by Council Member Ashbaugh / Vice Mayor Member Smith
to: 1) Review and accept the 2013-14 annual Sewer Fund financial review. 2)
Conceptually approve the 2013-14 Sewer Fund budget, with final action
anticipated on June 17, 2013 with the adoption of the 2013-15 Financial Plan;
and 3) Adopt Resolution No. 10441 (2013 Series) increasing sewer service
charges by four percent (4%) effective July 1, 2013 and three percent (3%)
effective July 1, 2014 provided there is no majority protest against such
increases.
Roll Call Vote: 3_ - _1 (Council Member Carpenter opposed). Motion Carried.
PH4. 2013-14 WATER FUND REVIEW AND 2013-15 WATER RATE ADOPTION. –
(MATTINGLY / HORTON / BLAIR)
Utilities Director Carrie Mattingly, Water Division Manager Wade Horton and Human
Resources Director presented the report and responded to Council questions.
Mayor Marx opened the public hearing.
Public Comments
The following speakers voiced their protest to the proposed Water Rate Adoption:
Ruth Holden, San Luis Obispo
Pete Evans, San Luis Obispo
Carol McDowell, Arroyo Grande
Gary Stein, San Luis Obispo
Steve Barasch, San Luis Obispo
Steve Delmartini, San Luis Obispo
Matt Kokkonen, San Luis Obispo
---end of public comments---
Mayor Marx closed the public hearing.
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City Council Meeting Minutes Page 5
Wednesday, June 12, 2013
City Clerk Maeve Kennedy Grimes reviewed the results of the protests received and
processed through the Office of the City Clerk, City Attorney’s Office and Finance
Department.
As of 5:00 pm on June 12, 2013 the City received 266 protests on the proposed water
rate structure.
Of the total water protests received, 181 were verified by the Finance Department and
85 were not verified.
During the hearing, an additional four protests have been received to the proposed
sewer rate increases. Those four protests have not been reviewed to determine whether
they count towards the majority protest. In addition to the written protests, you heard
from seven speakers here tonight.
Threshold for a valid rate protest is 50% + 1 or 7,351 customers, and therefore,
assuming the remainder of the protests count towards the majority protest count, the
threshold has not been met.
ACTION: Motion by Vice Mayor Smith / Council Member Ashbaugh to: 1)
Review and accept the 2013-14 annual Water Fund financial review; 2)
Conceptually approve the 2013-14 Water Fund budget, with final action on June
17, 2013 with the adoption of the 2013-15 Financial Plan; and 3) Adopt
Resolution No. 10442 (2013 Series) adopting a new water rate structure and
increasing water service charges by seven and one-half percent (7.5%) effective
July 1, 2013 and five and one-half percent (5.5%) effective July 1, 2014 provided
there is no majority protest against such increases and rate structure change.
Roll Call Vote: 3_ - _1 (Council Member Carpenter opposed). Motion Carried.
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Adjourned Item from June 12, 2013
The public hearing was held and closed on June 11, 2013. Council did not complete
their deliberations and adjourned the item to be continued until June 12, 2013.
B1. PRELIMINARY 2013-15 FINANCIAL PLAN. - (LICHTIG / PADILLA / CODRON /
ELKE)
Interim Director of Finance & Information Technology Wayne Padilla, Assistant City
Manager Codron presented a recap of the item as discussed last evening and
responded to Council questions.
At the request of Vice Mayor Smith, Chief of Police Gesell and Captain Keith Stornton
made a presentation regarding the deployment of Police resources in the downtown.
C2 - 11
City Council Meeting Minutes Page 6
Wednesday, June 12, 2013
Chief of Police Gesell agreed to provide revised documentation of the information to the
Mayor and Council Members.
Interim Director of Finance & Information Technology Wayne Padilla, provided a view of
a spreadsheet that shows alternatives and will provide copies of the information to the
Mayor and Council Members.
Mayor Marx re-opened the Public Hearing.
Public Comments
Paul Brown, San Luis Obispo. Spoke with regard to safety in the downtown core. He
feels it is important that we give the new programs a chance and also work with the
courts and jails with regard to prosecution of crimes.
Matt Kokkonen, San Luis Obispo asked if the downtown businesses pay a high fee
towards police service cost recovery.
---end of public comments---
RECOMMENDATION: Review and consider the Preliminary 2013-15 Financial Plan at
the budget workshops and public hearings scheduled for June 10, 11, and 12, 2013,
and consider adoption of the budget at the June 17, 2013 City Council meeting
(continued to June 25, 2013, if needed).
→ Capital Improvement Plan presentation
→ Public Comment and City Council discussion/direction
------------------------------------------------------------------------------------------------------------------------
There being no further business to come before the City Council, Mayor Marx adjourned
the meeting at 10:10 p.m.
________________________________________
Maeve Kennedy Grimes
City Clerk
APPROVED BY COUNCIL: xx/xx/13
C2 - 12
MINUTES
CITY OF SAN LUIS OBISPO
REGULAR MEETING OF THE CITY COUNCIL
Monday, June 17, 2013 - 6:00 P.M.
Council Chamber, 990 Palm Street
San Luis Obispo, California
ROLL CALL:
Council Members
Present: Council Members John Ashbaugh, Dan Carpenter, Vice Mayor Kathy
Smith, and Mayor Jan Marx
City Staff
Present: Katie Lichtig, City Manager, Christine Dietrick, City Attorney, Michael
Codron, Assistant City Manager, and Maeve Kennedy Grimes, City Clerk,
were present at Roll Call. Other staff members presented reports or
responded to questions as indicated in the minutes.
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PLEDGE OF ALLEGIANCE
Council Member John Ashbaugh led the Pledge of Allegiance.
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INTRODUCTIONS
SLO HIGH SCHOOL MURAL DEDICATION
Mayor Marx presented Cherie Jones with a Proclamation recognizing the SLO High
School Mural Dedication.
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PUBLIC COMMENT
Don Hedrick, San Luis Obispo; spoke in regard to the upcoming election.
Victoria Carranza, EcoSLO, San Luis Obispo; invited the Mayor and Council to attend
the EcoSLO Hike-a-Thon After Party, Saturday, June 29, 2013 3:00 pm -7:00 pm at El
Chorro Regional Park. For more information, visit www.ecoslo.org.
C2 - 13
City Council Meeting Minutes Page 2
Monday, June 17, 2013
Brooke Hyman, San Luis Obispo; spoke in regard to the reinstatement of John Ryan
Mason.
Tyler Wohlford, San Luis Obispo; spoke in regard to the reinstatement of John Ryan
Mason.
Lealah Broyles, Los Osos; spoke in regard to the reinstatement of John Ryan Mason.
Jeffery Specht, San Luis Obispo; spoke in regard to life in San Luis Obispo.
Steve Barasch, San Luis Obispo; spoke in regard to water and sewage rates in San
Luis Obispo.
---end of public comments---
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CONSENT CALENDAR
Public Comments On Items On The Consent Calendar
Don Hedrick, San Luis Obispo. Suggested that the 14 item consent calendar should not
be entertained in one motion.
---end of public comments---
Council Member Carpenter requested that item C2 be pulled and requested to Comment
on C9. He indicated that he intended to vote against C9, and therefore this item was
pulled from the Agenda for separate consideration.
Vice Mayor Smith requested that item C13 be pulled.
Council Member Ashbaugh requested to comment on C5 and C9.
ACTION: Motion by Council Member Ashbaugh / Vice Mayor Smith to approve
the Consent Calendar Items C1, C3, C4, C5, C6, C7, C8, C10, C11, C12, and
C14.
Roll Call Vote: 4 – 0 Motion Carried.
C1. MINUTES OF TUESDAY, MAY 21, 2013. (CODRON/KENNEDY GRIMES)
RECOMMENDATION: Waive oral reading and approve as presented.
ACTION: Approved by Consent Calendar Vote.
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City Council Meeting Minutes Page 3
Monday, June 17, 2013
C2. EMERGENCY SERVICES AGREEMENT WITH CALIFORNIA POLYTECHNIC
STATE UNIVERSITY (UNIVERSITY). (HINES/COX)
Council Member Carpenter requested that this item be pulled for separate consideration.
Fire Chief Hines responded to his concerns. Council Member Ashbaugh asked additional
questions that were addressed by City Manager Lichtig and Chief Hines.
Motion by Council Member Carpenter to not to approve the staff recommendation.
Motion failed for the lack of a second.
ACTION: Motion by Council Member Ashbaugh / Mayor Marx to approve five-
year agreement (July 1 2013 until June 30, 2018) with California Polytechnic
State University (Cal Poly) for emergency response services to Cal Poly and
authorize the Mayor to execute the contract.
Roll Call Vote: 3 – 1 (Council Member Carpenter opposed) Motion Carried.
C3. RESOLUTION AUTHORIZING THE COUNTY’S COLLECTION OF FIRE AND
LIFE SAFETY INSPECTION FEES. (HINES/MAGGIO)
RECOMMENDATION: Adopt a Resolution No. 10443 (2013 Series) enabling the
continued collection of multi-dwelling property fire and life safety inspection fees
via the secured property tax roll administered by the County.
ACTION: Approved by Consent Calendar Vote.
C4. CITY AGREEMENT WITH SAN LUIS AMBULANCE SERVICE, INC.
(HINES/COX)
RECOMMENDATION: Approve agreement with San Luis Ambulance Service,
Inc. (SLAS), authorizing SLAS to bill persons for first-response emergency
medical services provided by the Fire Department First Responder Agency (FRA)
and authorize the Mayor to execute the agreement.
ACTION: Approved by Consent Calendar Vote.
C5. BOB JONES TRAIL CONNECTION AT LOS OSOS VALLEY ROAD,
SPECIFICATION NO. 91098. (GRIGSBY/VAN BEVEREN)
Council Member Ashbaugh thanked staff for the work on this project.
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City Council Meeting Minutes Page 4
Monday, June 17, 2013
RECOMMENDATION: 1) Approve Plans and Special Provisions for Bob Jones
City-to-Sea Trail at Los Osos Valley Road, Specification No. 91098. 2) Approve
the transfer of up to $203,323 into the construction phase of the project account
at the time of project award: $147,323 from the Railroad Safety Trail Phase 4
project account, and $56,000 from the Railroad Safety Trail Hathway to Taft
project account. 3) Authorize staff to advertise for bids and authorize the City
Manager to award the contract if the lowest responsible bid is less than
$1,000,000.
ACTION: Approved by Consent Calendar Vote.
C6. APPROPRIATIONS LIMIT FOR 2013-14. (Padilla)
RECOMMENDATION: Adopt Resolution No. 10444 (2013 Series) establishing
the City’s appropriations limit for 2013-14.
ACTION: Approved by Consent Calendar Vote.
C7. JOINT USE AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND
SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT. (STANWYCK /
VILLARREAL)
RECOMMENDATION: As recommended by the Parks and Recreation
Commission, authorize the Mayor to execute a joint use agreement between the
City of San Luis Obispo and San Luis Coastal Unified School District to continue
the existing partnerships between the two entities.
ACTION: Approved by Consent Calendar Vote.
C8. SINSHEIMER POOL HEATER REPLACEMENT, SPECIFICATION NO. 91151.
(GRIGSBY/MCGUIRE)
RECOMMENDATION: 1) Approve Plans and Specifications for “Sinsheimer Pool
Heater Replacement, Specification 91151.” 2) Authorize staff to advertise for
bids and authorize the City Manager to award the contract if the lowest
responsible bidder is less than $165,000. 3) Approve the transfer of $30,000
from the project’s construction management account to the construction account.
4) Authorize staff to use up to $10,000 for project acceleration if funds are
available in the project budget after award of contract.
ACTION: Approved by Consent Calendar Vote.
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City Council Meeting Minutes Page 5
Monday, June 17, 2013
C9. STREET SWEEPING. (GRIGSBY/LYNCH)
Council Member Carpenter and Council Member Ashbaugh requested that this item be
pulled for separate consideration. Public Works Director Grigsby addressed their
questions.
ACTION: Motion by Council Member Ashbaugh / Vice Mayor Smith to 1)
Reject all Street Sweeping proposals and direct staff to resume City sweeping
operations. 2) Authorize the Director of Finance and IT to reallocate the Flood
Control budget appropriations in order to provide the resources needed to
continue the street sweeping program in-house and return $42,978 to fund
balance in each year of the 2013-15 Financial Plan.
Roll Call Vote: 3 – 1 (Council Member Carpenter opposed) Motion Carried.
C10. CONTRACT AWARD: SOILS AND MATERIALS TESTING SERVICES,
SPECIFICATION No. 50410.7227.2013. (GRIGSBY/RICE)
RECOMMENDATION: 1) Approve the Request for Qualifications for Soils and
Materials Testing Services, Specification No. 50410.7227.2013 and authorize staff
to solicit proposals. 2) Authorize the City Manager to execute agreements with
selected consulting firms. 3) Authorize the Finance Director to execute Purchase
Orders for individual projects to consultants under agreement in accordance with
the City’s Financial Management Policies.
ACTION: Approved by Consent Calendar Vote.
C11. FOXPRO APPLICATION REPLACEMENT PROJECT. (PADILLA / JOHNSON /
SCHMIDT)
RECOMMENDATION: 1) Award a “Not-to-Exceed” contract in the amount of
$100,000 to Woolpert to perform professional software development,
implementation and project management services. 2) Authorize the City Manager
to execute a contract with Woolpert.
ACTION: Approved by Consent Calendar Vote.
C12. “SECOND AMENDMENT” TO AGREEMENT WITH RINCON CONSULTANTS,
INC. REGARDING THE JOHNSON AVENUE HOUSING PROJECT EIR (ER 56-
08). (JOHNSON/RICCI)
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City Council Meeting Minutes Page 6
Monday, June 17, 2013
RECOMMENDATION: Approve a “Second Amendment” to the existing
agreement with Rincon Consultants, Inc. to prepare the Environmental Impact
Report (EIR) in the amount of $16,350.
ACTION: Approved by Consent Calendar Vote.
C13. CONSIDERATION OF A RESOLUTION ADOPTING CHANGES TO THE
BUDGETS OF VARIOUS FUNDS FOR THE 2012-13 FISCAL YEAR AND
CREATING THE INSURANCE BENEFIT FUND. (PADILLA)
59:00
Vice Mayor Smith requested that this item be pulled from the Consent Calendar for
separate consideration. In addition Council Member Carpenter asked questions of staff
which were addressed by Interim Director of Finance and Information Technology
Wayne Padilla and City Manager Lichtig.
ACTION: Motion by Vice Mayor Smith / Council Member Carpenter to Adopt
Resolution No. 10445 (2013 Series) approving the revisions to the budgets of
various funds to reflect current revenue and expenditure assumptions for the
2012-13 Fiscal Year, with a modification to include the creation of the Insurance
Benefit Fund and include the 1% charge, but put the $632,800 Property Tax
Administration Fee refund into the general fund, intended for the same purpose,
but not designated at this time.
Roll Call Vote: 4 – 0 Motion Carried.
C14. 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM APPLICATION. (GESELL / ELLSWORTH)
RECOMMENDATION: 1) Authorize staff to submit an application for a 2013
Edward Byrne Memorial Justice Assistance Grant in the amount of $10,150 to help
offset costs associated with the Department’s Strategic Planning process. 2) If the
grant is awarded, authorize the City Manager to execute necessary grant
documents and direct the appropriation of monies into the accounts required to
administer the grant.
ACTION: Approved by Consent Calendar Vote.
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PUBLIC HEARINGS
PH1. ADOPTION OF 2013-15 FINANCIAL PLAN. (LICHTIG/PADILLA – 2 HOURS)
City Manager Katie Lichtig and Interim Director of Finance & Information
Technology Wayne Padilla, presented the report and responded to Council
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City Council Meeting Minutes Page 7
Monday, June 17, 2013
questions. Council Members and Mayor asked questions of Chief of Police
Gesell and Captain Keith Storton.
Council recessed from 7:51 pm – 8:00 pm
Mayor Marx opened the public hearing.
Public Comments
Pierre Rademaker, San Luis Obispo; member of the Downtown Association, stated
support for Option D.
Deborah Cash, San Luis Obispo Downtown Association; stated support for Option D
since it comes closest to the Association’s desires.
Steve Barasch, San Luis Obispo; member of the Downtown Association, spoke in regard
to the operational budget.
Andrea Miller, San Luis Obispo; member of the Downtown Association, spoke in regard
to police presence in the downtown, and stated support for Option D.
Leonard Milstein, San Luis Obispo; stated that the City should be run like a business. In
addition, he spoke in regard to homelessness issues in the City.
Beau Cram, San Luis Obispo; member of the Downtown Association, stated support for
Option D.
Jeffrey Specht, San Luis Obispo; spoke in regard to police action against him in his
trailer.
Michelle Tasseff, San Luis Obispo; spoke in support of the police officers and stated the
need to think about all of the residents of the City, not just one area of the community and
give preference to the Downtown area.
Don Hedrick, San Luis Obispo; asked why it is so important to pass this matter this
evening.
---end of public comments---
Mayor Marx closed the public hearing and brought the matter back to the Council for
discussion. Council Members individually stated their support for various options,
including the Park Ranger position and downtown policing. Mayor Marx suggested
taking the money out of the paving side of the budget and Council Members deliberated
with regard to how specific line items would be altered.
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City Council Meeting Minutes Page 8
Monday, June 17, 2013
Interim Finance Director Padilla worked on updating the figures in the staff
recommendation while the Council took a brief recess from 9:42 to 9:47 pm
Council Member Carpenter reiterated his concerns with regard to focusing on a two year
budget rather than more long-term budget.
ACTION: Motion by Mayor Marx / Council Member Ashbaugh to approve the
2013-15 Financial Plan and 2013-14 Budget. Approve the Staff
Recommendation as presented with the adoption of Resolution No. 10446 (2013
Series) with amendments made reflected in the June 13, 2013 Amended
Resolution and Exhibit A and the changes that the Council has made previously,
as well as those set forth to Option D in the Police Chief’s memorandum about
police presence in the downtown as well as those modifications indicated in the
table below:
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
Reduce Annual Paving: $19,300 $25,700 $125,700 $75,700 $75,700
Redirect Street Sweeping Amount: $43,000 $43,000 $43,000 $43,000 $43,000
Reduce Storm Drain Replacements: $33,600 $50,000 $40,000 $44,400 $48,500
Traffic Sign Maintenance $40,000
Reduce Parking Lot Maintenance:
$50,000
In addition, Council directs that any appropriate amendments made and adopted
by the City Council on June 12 and 17, 2013 either conceptually or by Resolution
be incorporated by reference to all relevant documents.
Roll Call Vote: 2 - 2 (Council Members Asbaugh and Carpenter opposed)
Motion Fails.
Council Member Ashbaugh sought clarification with regard to the motion voted
upon. Mayor Marx clarified her motion and confirmed that the motion was acceptable to
Council Member Ashbaugh, as the second on the motion and requested the roll call
vote be taken.
ACTION: Motion by Mayor Marx / Council Member Ashbaugh to approve the
2013-15 Financial Plan and 2013-14 Budget. Approve the Staff Recommendation
as presented with the adoption of Resolution No. 10446 (2013 Series) with
amendments made reflected in the June 13, 2013 Amended Resolution and
Exhibit A and the changes that the Council has made previously, as well as those
set forth to Option D in the Police Chief’s memorandum about police presence in
the downtown as well as those modifications indicated in the table below:
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
Reduce Annual Paving: $19,300 $25,700 $125,700 $75,700 $75,700
Redirect Street Sweeping Amount: $43,000 $43,000 $43,000 $43,000 $43,000
Reduce Storm Drain Replacements: $33,600 $50,000 $40,000 $44,400 $48,500
Traffic Sign Maintenance $40,000
Reduce Parking Lot Maintenance:
$50,000
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City Council Meeting Minutes Page 9
Monday, June 17, 2013
In addition, Council directs that any appropriate amendments made and adopted
by the City Council on June 12 and 17, 2013 either conceptually or by Resolution
be incorporated by reference to all relevant documents.
Roll Call Vote: 3 - 1 (Council Member Carpenter opposed) Motion Carried.
Council Member Ashbaugh stated for the record that this was a reluctant aye vote as he
was not comfortable with the proposal adopted which commits the City to what he feels
is an unsustainable course of action with respect to downtown police patrol positions.
Overall, however, the budget makes a lot of good changes.
Mayor Marx wanted to make sure that the Council consider the back fill of paving funds
at the supplement in June 2014. She also requested that staff report on the success of
the policing of the downtown.
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COUNCIL LIAISON REPORTS AND COMMUNICATIONS
Liaison Reports:
Mayor Marx and Vice Mayor Smith reviewed their liaison reports which were distributed
as part of the Agenda Correspondence.
Mayor Marx asked if the Council supported a celebration of the 45th anniversary of the
closing of Monterey Street and the initiation of Mission Plaza in November. There was
agreement from the Council.
Vice Mayor Smith brought up the Nacimiento Project issues. North County could access
available water. Downtown Association is working on a Strategic Plan.
Council Member Ashbaugh will report on his liaison interactions at the July 2nd meeting.
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There being no further business to come before the City Council, Mayor Marx adjourned
the meeting at 10:15 p.m.
________________________________________
Maeve Kennedy Grimes
City Clerk
APPROVED BY COUNCIL: xx/xx/13
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blank.
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JUL 0 2?013
REC
CLERKcouncrLmemopânòu
crty of san Lurs oerspo, ofÊrce o[ the ctty clenk
TO
DATE:July 2,2OL3
Mayor Marx and Members of the City Council
FROM Maeve Kennedy Grimes, City Clerk
SUBJECT: Council Minutes, ltem C2
I wish to make two corrections to my Minutes as set forth in C2.
Pg. C2-6, the action should read:
Continue this item until6/12/ 13 at 5:00pm for further discussion.
Pg. C2-LL, the heading should read:
Adjourned ltem from June 11, 2013
Thank you for your acceptance ofthese corrections.
AGENDA
CORRESFONDENCE