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HomeMy WebLinkAbout10-15-2013 agenda Tuesday, October 15, 2013 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Smith INTRODUCTIONS NEW HIRES – INTRODUCTION AND OATH OF OFFICE, ANTHONY J. MEJIA, CITY CLERK – (LICHTIG – 5 MINUTES) RAFAEL CORNEJO, SAFETY SUPERVISOR – (LEASE – 5 MINUTES) PRESENTATION PROCLAMATION – NATIONAL DENTAL HYGIENE MONTH – (MARX – 5 MINUTES) Council Agenda Tuesday October 15, 2013 2 PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not o n the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. MINUTES OF TUESDAY, OCTOBER 1, 2013. (CODRON/MEJIA) RECOMMENDATION: Waive oral reading and approve as presented. C2. REQUEST FOR PROPOSALS FOR WATER RECLAMATION FACILITY UPGRADE PROJECT PROGRAM MANAGER, SPECIFICATION NO. 91219. – (MATTINGLY/LAWRENCE) RECOMMENDATION: Authorize staff to advertise for Water Reclamation Facility Upgrade Program Manager proposals. C3. COMMUNITY INFORMATION AND OUTREACH SERVICES FOR THE UTILITIES DEPARTMENT AND STORMWATER POLLUTION PREVENTION PROGRAMS – REQUEST FOR PROPOSALS. – (MATTINGLY/MUNDS) RECOMMENDATION: 1) Authorize the issuance of the request for proposals (RFP) for Community Information and Outreach Services and; 2) Authorize the City Manager to award a three-year contract for community information and outreach services for the water conservation and stormwater pollution prevention programs, with the option of a one-year extension, if the selected proposal is within the approved budget. Council Agenda Tuesday October 15, 2013 3 C4. SEWERLINE REPLACEMENT, SPECIFICATION NO. 90916C. – (GRIGSBY/HORN) RECOMMENDATION: 1) Reject all bids received for the Sewerline Replacement, Specification No. 90916B project; 2) Approve the plans and specifications for the Sewerline Replacement, Specification No. 90916C; 3) Authorize staff to advertise for bids and authorize the City Manager to awa rd the contract if the lowest responsible bid is within the Engineer’s Estimate of $850,000; and 4) Approve the transfer of up to $264,600 into the construction phase of the project account at the time of project award from the Sewer Fund Completed Projects Account and the Wastewater Collection Master Account. C5. REQUEST FOR PROPOSAL DOCUMENTS FOR BOND COUNSEL AND FINANCIAL ADVISOR SERVICES. – (PADILLA) RECOMMENDATION: Approve the RFP documents for bond counsel and financial advisor services and authorize their release. C6. TRANSFER OF ADDITIONAL FUNDING FOR TRENCH REPAIR-JOB ORDER CONTRACT 2013, SPECIFICATION NO. 91196. – (GRIGSBY/ROWLAND) RECOMMENDATION: Appropriate an additional $162,000 from the Water Fund Completed Projects account and Water Fund Working Capital to the Trench Repair Master account for use on trench repairs. PUBLIC HEARINGS PH1. LAND USE AND CIRCULATION ELEMENTS UPDATE – PHYSICAL ALTERNATIVES (GPI/ER 15-12). – (JOHNSON/GRIGSBY/MURRY/MANDEVILLE -180 MINUTES) RECOMMENDATION: As recommended by the Planning Commission and the Task Force for the Land Use and Circulation Elements update (TF-LUCE) endorse the physical alternatives presented for further evaluation through an Environmental Impact Report (EIR). Council Agenda Tuesday October 15, 2013 4 COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question fo r clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to t he Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURN. City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7107. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda informati on, call 781-7100. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. POSTING STATEMENT: I, Anthony J. Mejia , City Clerk, do hereby certify that on October 8, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA. Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org.