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HomeMy WebLinkAboutApplications_Assistance League DEI ApplicationDiversity, Equity and Inclusion 2022-2023 FUNDING FOR HIGH -IMPACT DE&I PROjects Please provide all requested information before submitting your application. Please be as specific as possible! If accommodation or assistance is needed in completing this Application, or if a paper version is preferred, please contact (805) 781-7073 or DEI@slocity.org PART 1: APPLICANT INFORMATION Organization Name: Assistance League® of San Luis Obispo County Year Established: 1991 Fiscal Agent, if different than above: Tax ID#:77-0337378 Name of Executive Director Judy Jimenez (or highest leadership position) Approximate Annual Budget: $443,809 Major Sources of Funding: Thrift Store, "Warm Your Heart ... Clothe a Child" direct mailer, grants and donations Mission Statement: Assistance League of San Luis Obispo County volunteers transforming the lives of children and adults through community programs. Number of paid staff (full- or part-time): 0 Number of volunteers: 98 Name of Board President or Chair: Judy Jimenez Name of Person completing this Application: Charlene Ables Organization Mailing Address: 667A Marsh St, P.O box 14260, San Luis Obispo, CA 93406 Phone:805-550-4023 E-mail: grants@alslocounty.org Name of Project: Operation School Bell® City of San Luis Obispo DEW Funding 2020-21 Est. number of people served through this project: 2,200 Total Project Cost: $352,000 AMOUNT OF CITY FUNDING REQUESTED: $5,000 City of San Luis Obispo DEW Funding 2020-21 Briefly describe your Organization's mission, primary activities, and operating structures. Operation School Bell was founded with the belief that for students to succeed academically and socially they need to have appropriate clothing. This allows students to focus on their course studies and become part of the school culture with confidence in their appearance. Studies show that inadequate clothing negatively affects students' attendance. Our chapter is dedicated to making a difference in the lives of these underserved students in our community. Our programs are: Operation School Bell -- provides a complete school wardrobe and shoes depending on the students' choices. Underwear is an option. This is especially important for the older girls who can also select bras. Operation Bookshelf — provides a new grade -appropriate book for each student clothed. The students select the books most appealing to them from a vast assortment. Operation Dental Kit — each student clothed receives a dental kit containing toothbrush, toothpaste, dental floss and brushing instructions in English and Spanish. Operation School Supply — each student clothed receives a tote containing grade -appropriate school supplies e.g., paper, pens, pencils, crayons, scissors, and folders. Our chapter is governed by a Board of Directors who are elected annually. Our operating budget is proposed by the Budget Committee, approved by the Board of Directors and voted upon by the Membership. We have dozens of committees to support our philanthropic programs and our fundraising. We are an all -volunteer organization with no paid staff. Describe the community(ies) your Organization supports. Please be specific in the population and geographic area. Our chapter works with all ten school districts in our County. The cities are Arroyo Grande, Atascadero, Avila Beach, Paso Robles, Pismo Beach, Cambria, Nipomo, Grover Beach, Baywood Park, Los Osos, Morro Bay, Templeton, Cayucos, San Luis Obispo, Santa Margarita, San Miguel, Oceano, San Simeon, Creston and Shandon. PART 2: PROJECT INFORMATION Describe your proposed project or program. Specify what the requested funds will be used for, the need for this project, the number of people impacted. Include a project plan, if available. City of San Luis Obispo DE&I Funding 2020-21 Operation School Bell provides new school -appropriate clothing for Kindergarten — 121h grade students in need, attending school in all ten school districts in San Luis Obispo County. California Department of Education's Free and Reduced Meals data states of the 32,000 students in our County 16,000 qualify for their program. Assistance League will clothe 2,200 disadvantaged students in the 2022-23 fiscal year. K-5th grade students receive $120, 6th —12th grade students receive $200 in new clothing Describe the community the project will support. Specify the population, location of services provided, and any other identifiers your proposed project will support. Operation School Bell supports the underserved students in our community. The most recent statistics from the State's Free and Reduced Lunch Program report that 49% of all K - 12th grade students attending school in San Luis Obispo County are eligible for the program. In the City of San Luis Obispo 245 students will be served through this project. Students in the South County are clothed at Old Navy in San Luis Obispo and students in the North County are clothed at Kohl's in Paso Robles. 50% Female 50% Male Our Confidential Survey completed by parents when the students are clothed reports: 73% have an annual income of less than $24,000. The San Luis Obispo County Self -Sufficiency Standard for a family of four (2 adults, 2 children) is $82,622 Because of the high cost of living in San Luis Obispo County, 100% of the families we serve live below that Self -Sufficiency Income Standard. 76% of the families have four or more individuals in the household. 24% of the families have fewer than four individuals in the household. 82% of the families are employed Caucasian 25%, Latino 68%, Asian/Pacific 2%, African American 2%, Native American 3% Describe the equity gaps and community needs this project will address. In the grant writing world, we dance all around that word "poor" and use terms like "in need," "disadvantaged" and "at -risk." These children are poor, their families are poor, and the prospects for their future are poor. Education is the primary tool for children to lift themselves from poverty, City of San Luis Obispo DEW Funding 2020-21 fulfill their potential, and become contributing members of their —OUR- community. The most basic, positive and productive thing that can be done for these students and our community is to Provide a most basic need — clothing, to ensure them a quality educational experience which includes academic and social success. Clothing is the tangible resource we provide but a focused education is our ultimate goal. San Luis Obispo County schools have rich intra and extra -curricular programs especially at its high schools. Students can participate in athletics, band, choir, drama, the school newspaper and FFA. They can find their niche, make friends, become part of a group on campus and even become a star. Many years ago, we received a recommendation from Dr. Julian Crocker, County Superintendent of Schools that clothing high school students should be included in Operation School Bell. It became a priority for our chapter and was implemented in 2014-15. We strongly believe that this is our last opportunity of affect the educational experience of these older students. Empowering the disadvantaged students in our community to have a more successful education by providing new, school -appropriate clothing is one very simple fix to a very complex problem. The welfare rolls and prisons are not filled with men and women who have their PhDs; they are filled primarily with the poorly educated. Education is the key to a productive, successful community and economy. The failure of these disadvantaged students in school is a failure that affects all of us. They become the peers of our children and grandchildren and eventually neighbors in our community. In the table below briefly list 2-3 methods of evaluation and indicators of success or measurable outcomes. Methods of Evaluation Indicators of Success / Measurable Outcomes Example: rt of BIPOC serving on public boards, Example: 10% increase by end of 2021 committees At the end of the fiscal year, our chapter will access The 2,200 students allocated in our operating budget the program database to confirm the number of will have been clothed. students clothed, their age, gender, grade in school and city of residence In January of each year, the chapter conducts its The results of the January 2022 survey are: Measured Outcomes Survey sent to school personnel in all ten school districts to determine the impact of 61.5% reported students' participation in Operation School Bell on their students. Operation School Bell had a positive effect on classroom behavior, 76.9% reported students' participation in Operation School Bell had a positive effect on student confidence, 98.1 % reported that Operation School Bell serves a high priority need in their school. City of San Luis Obispo DEW Funding 2020-21 In the chart below, identify any partnerships/collaborations that are supporting this project, and their roles. Name of Partner Activity/Service They Provide for This Project Example: ABC Business Example: Free Use of Space for Weekend Classes San Luis Obispo County K —121 grade schools School personnel determine the students who will be clothed and distribute the referrals to the students. Kohl's and Old Navy Department Stores We coordinate with the stores to select shopping days for the clothing sessions. The corporate and local stores provide discounts. They also staff additional employees on our shopping days. City of San Luis Obispo DE&I Funding 2020-21 Provide the timeline for this proposed project. • January — April 2022 Chapter Budget: The Budget Committee meets to determine all anticipated expenses and revenue for the next fiscal year. The Board and Membership approved a budget which included clothing 2,200 K — 12th grade students through the Operation School Bell program. July 2022 — May 2023 Retail Store Coordination: Program Chairs meet with the managers of Kohl's and Old Navy to schedule shopping days for the students based on the number of student referrals. • August 2022 — May 2023 Operation School Bell Referrals: Chapter liaisons coordinate with all schools and provide them with the allotted number of K — 12th grade students to be referred. The referral process is implemented using an online scheduling tool. School personnel complete the student referrals. The liaisons become the contact person for schools and are available to answer any questions. August 2022 — May 2023 Operation School Bell Clothing Appointments: Clothing appointment dates/times are pre -determined by Assistance League and listed on the referrals. School personnel give the students their referral forms, which they bring with them to the shopping appointment. Appointments can be re -scheduled. August 20202— May 2023 Clothing Sessions: Students are clothed two or more times a week. Clothing sessions will continue through May. On the scheduled days/times, Assistance League volunteers meet the students at the retail store and assist them with their shopping. At that time, students are given a tote of grade -appropriate school supplies, a dental hygiene kit, and a new grade -appropriate book of their choosing. Describe your plan for sustainability beyond the City's one-year award funding, if applicable. Our chapter is part of a national organization. We are held to the highest standards of financial accountability and transparency. We are required to maintain one year's operating expenses in reserve. In the event of inadequate fundraising, we can continue with our philanthropic programs. PART 3: PROJECT COST / BUDGET Using the table below, please provide a broadly- itemized budget for your project, including the source of any matching funds. Item Description add more lines as needed City of San Luis Obispo DEW Funding 2020-21 Total Cost Amount Provided Amount of Other by City Funds 1. 1,100 K-5`h grade students' clothing @$120 $132,000 $2.500 2. 1,100 6`h — 121h grade students' clothing @$200 $220,000 $2,500 3. 4. 61 Matching Funds /Source' $129,500 $217,500 'During application review, you may be asked for further financial information or for proof of any matching funds PART 4: AWARENESS AND VISIBILITY Describe the plan for promoting this project within the City of San Luis Obispo. Assistance League liaisons coordinate with all County schools and provide them with the allotted number of students to be referred. The referral process is done online with a free Google Forms service for school personnel. They are best qualified to determine the students most in need. Students are met at the retail stores by member volunteers who assist and supervise their purchase of school clothing. In addition, our Thrift Store at 667A Marsh Street, San Luis Obispo has a 2417 presence in downtown San Luis Obispo. The revenue from our Thrift Store supports our chapter and our philanthropic programs. The Store environment with student photos on the walls, rack cards, business cards at our register, and the presence of our members all promote Operation School Bell. Our chapter is a participating member of the San Luis Obispo Chamber of Commerce as well as the Downtown Association. We have made presentations at the meetings and availed ourselves of their joint email to promote our events. How will you highlight the City's support of your project? All grantors are listed on our chapter website - www.alslocounty.org, in our monthly newsletter, Facebook, Instagram, and Annual Report. A photo op with the appropriate City personnel would be most welcome. City of San Luis Obispo DEW Funding 2020-21 PART 5: CERTIFICATION By signing this application, I certify that the information contained within is true and correct to the best of my knowledge. I agree to comply with the requirements of the City of the San Luis Obispo. Name of Person Completing this Application: Charlene Ables Signature: Title: Date: Chair Grants and Donor Development Committee 7/13/2022 Application Checklist Use this checklist as a tool to ensure all required components are submitted with your final application. I have included all of the following documents, in hard copy or via the online site: ❑ Completed Grant Application ❑ List of Organization's current Board Members or leadership body ❑ Organizational Chart ❑ Copy of Document Certifying Federal Tax -Exempt status, if applicable My Final Application includes all documents listed above, submitted by 5:00 pm on August 31st, 2022, via one of the following methods: ❑ The online application site: https://forms.slocity.org/Forms/2022-2023-FUNDING-FOR-HIGH- I M PACT-D E I-P ROG RAMS ❑ One (1) signed application, including all attachments, in PDF format, submitted via email to DEI@slocity.ora ❑ One (1) signed application, including all attachments, submitted via Hard Copy, either in person or by email to: DE&I Task Force 919 Palm St. San Luis Obispo, CA 93401 Attn: Dale Magee Postmarks will not be accepted City of San Luis Obispo DEW Funding 2020-21 AL assistance league - San Luis Obispo County 2022-23 Board of Directors NAME POSITION Judy Jimenez President Bonnie Long President -Elect Cheryl Quilici VP Membership Chris Pontius VP Philanthropic Programs Lynn Ogden VP Resource Development Nancy Winkenbach VP Marketing and Communications Jo Anne Painter VP Strategic Planning Sue Pino Thrift Store Operations Manager Marylyn Hoffman Recording Secretary Carol Dobrzensky Corresponding Secretary Anna Aven Treasurer r �t c u �v �o o u'� c c0 m en f0 VI N N N O N r' Deponmenl of the Treasury r IRS Internal Revenue Sonic, P.O. Box 2508 Cincinnati OH 45201 In reply refer to: 0248162349 Aug. 07, 2009 LTR 4167C EO 95-1945908 000000 OD 00015740 BODCI TE NATIONAL ASSISTANCE LEAGUE 3100 W BURBANK BLVD STE 100 BURBANK CA 91505-2548 x L'1 J Employer Identification Number: 95-1945908 Group Exemption Number: 4176 Person to Contact: Mr. Crouch Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your July 29, 2009, request for information about your tax-exempt status. Our records indicate that you were issued a determination letter in May 1994, and that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Based on the information supplied, we recognized the subordinates named on the list you submitted as exempt from Federal income tax under section 501(c)(3) of the Code. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106 and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Michele M. Sullivan, Oper. Mgr. Accounts Management Operations I