HomeMy WebLinkAbout10-12-2022 PRC MinutesCity of San Luis Obispo, Agenda, Planning Commission
Minutes
PARKS AND RECREATION COMMISSION
Parks and Recreation Commission
Minutes
October 12, 2022
Ludwick Community Center – 864 Santa Rosa Street
The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not
be supported. For those attending in-person, City facilities will be at limited capacity and
masks are strongly recommended.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the
meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's
Office at 990 Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org. In
the body of your email, please include the date of the meeting and the item number
(if applicable). Emails will not be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your
name, the agenda item number you are calling about, and leave your comment.
Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the
members and saved as Agenda Correspondence. Vo icemails will not be played
during the meeting.
*All correspondence will be archived and distributed to members, however, submissions
received after the deadline will not be processed until the following day.
Public Comment during the meeting:
Meetings have returned to an in-person format. To provide public comment during the
meeting, you must be present in the Council Hearing Room, 990 Palm Street. Zoom
participation will not be supported. The Parks and Recreation Department is currently
located at The Ludwick Community Center, 864 Santa Rosa Street, San Luis Obispo. If you
have questions, contact the City Clerk's Office at
cityclerk@slocity.org or (805) 781-7100.
Parks and Recreation Committee Minutes for October 12, 2022
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Wednesday, October 12, 2022
5:30 p.m. RESCHEDULED MEETING Ludwick Community Center
864 Santa Rosa Street
CALL TO ORDER: Chair Robert Spector
ROLL CALL : Vice Chair Kari Howell, Commissioners Rick Blair, Kris Roudebush,
Adam Stowe, and Andrew Webber
PUBLIC COMMENT: At this time, people may address the Committee about items not on the
agenda. Persons wishing to speak should come forward and state their name and address. Comments
are limited to three minutes per person. Items raised at this time are generally referred to staff and, if
action by the Committee is necessary, may be scheduled for a future meeting.
N/A
CONSIDERATION OF MINUTES
1. Minutes of the Parks and Recreation Committee of September 7, 2022
Motion to approve Commissioner Blair and Commissioner Roudebush.
Commissioner Stowe abstained.
CONSENT ITEMS
NA
BUSINESS ITEMS
2. Jack House Committee (Burger – 20 minutes)
Parks and Recreation Committee Minutes for October 12, 2022
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Recommendation: Review, discuss, and provide direction on the proposed
realignment of the Jack House Committee roles and responsibilities
Overview and recommendations presented. Rolls of City Staff for caretaking
overviewed. Grant deed explained/clarified. Program and Special events and
activities discussed. Roles of JHC Committee and Docents explained. Three JHC
Committee recommendations presented. Recommendations and impacts outlined.
Discussion with Commission on the various proposals presented. Next Steps for Staff,
PRC and Council to align explained.
Questions: Proposal #3 discussed in detail. Request for future report on Jack House
plans. The description of what the “Liaison” role is and asking for clarification. Per
conversation, the Liaison would work with the JHC Docent committee and P&R
Volunteer Coordinator.
Motion by: Commissioner Howell
Second By: Commissioner Stowe
Recommend to Council the Option #3 from Jack House Advisory Committee member
recommendations, as submitted to PRC, with an amendment to read: Transfer
oversight of the Jack House Committee and move all responsibility to the Parks and
Recreation Commission. Issues surrounding historic architecture and gardens could be
handled through consultation with the Architecture Review Committee and Cultural
Heritage Committee, as needed. Require one Commissioner to serve as a direct liaison
to the Jack House by means of the Jack House Docent committee.
Ayes (6): Commissioner Spector, Commissioner Howell, Commissioner Blair,
Commissioner Webber, Commissioner Roudebush, Commissioner Stowe
Nays:0
Vacant (1)
3. Receive Director Report (Avakian – 20 minutes)
Recommendation: Receive Global Department Update and Current Project Updates
related to the following: Rotary SLO workday at the Jack House.
a. Ranger Service Division Update – Bog Thistle trail, Righetti Hill Trail,
Encampment clean-ups, Fuel Management.
b. Laguna Lake Dog Park Project: Design firm chosen (Wallace Group), timelines
and next steps. City Project manager hired and Landscape architect firm Wallace
Group selected. Will develop concept designs. Reviewed current infrastructure
and potential design amenities. Funding in place from P&R Blueprint (master
plan). Next update at November PRC.
John McKenzie: Presented flyer on dog park fundraiser - Yappy Howler event.
Checking in on ground cover. More area would be great if possible. Glad it is moving
forward.
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Kathy Kimbal: Will need a lot of additional support from Parks Maintenance staff
support. More information on the “puppy” area needed.
Director Avakian: All will be addressed in the Wallace proposal. Consultant will meet
with Park Maintenance staff. Wallace group has experience with Dog parks in other
communities.
c. Righetti Ranch Park System: RFP (November closing date expected) and
community forum timeline to be winter and spring.
d. Project schedules Upcoming CIP Projects 21-23: Current City Parks Projects
North Broad Street Park, Cheng Park revitalization
e. Grant Updates: estimated timelines for Mitchell Park and Emerson parks
f. Upcoming PRC Agenda Topic Forecast: Program deficiencies discussion
requested. Prioritizing the topics list from Commissioners.
g. Might possibly move the January meeting date to the second week of the month.
4. Receive Department-wide Program Updates (Burger/Hyfield – 20 minutes)
a. Youth Services (Staffing Updates, Lights on Afterschool Program, Minimum
Days, Teacher Workday), Community Services (Senior Programming, Special
Events and Youth and Adult Sports). Public Art (Chorro Underpass, Tank
Farm Roundabout Structure) and other upcoming projects.
b. Aquatics, Golf, Facilities
1. Aquatics: Staffing and hours challenges and general updates. Digital
waivers now live. Atascadero High School will be paying P&R Dept.
to share our pool when their facility is closed.
2. Golf: Operations and Maintenance and hours.
3. Facilities: Outdoor/Indoor Facilities and Special Events.
Q: Annual tour of facilities for PRC proposed. Will discuss at the next PRC
meeting.
5. Provide Commissioner Recruitment Update (Chair Spector – 5 minutes)
Chair Spector shared the process with the other Commissioners and that the
recruitment was successful with the Council Representatives, Marx and Shoresman
selecting a new Commissioner to start at the November meeting.
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
Subcommittee Liaison Reports (Chair) – 15 minutes)
a. Adult and Senior Programming: Commissioner Blair – two open volunteer
positions. Hadley (new CS Coordinator) is doing a great job.
b. Active Transportation Committee: Commissioner Webber – Lots of construction
happening now across SLO. Going over the 2023 plans.
c. Jack House Committee: Vacant
d. Youth Sports Association: Commissioner Stowe – no update.
Communications:
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ADJOURNMENT: 7:51 pm
To the Regular M eeting of the Parks and Recreation Committee as approved by the PRC to
Wednesday , November 2, 202 2, at 5:30 p.m. to be in-person at City Hall (990 Palm Street).
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this
agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability
who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks
and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device
for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx