HomeMy WebLinkAboutItem 5g. Advisory Body Appointment to CHC Item 5g
Department: Administration
Cost Center: 1021
For Agenda of: 11/15/2022
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Kevin Christian, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENT DUE TO AN UNSCHEDULED
VACANCY – CULTURAL HERITAGE COMMITTEE
RECOMMENDATION
Confirm the appointment of Sabin Gray to the Cultural Heritage Committee (CHC).
POLICY CONTEXT
The Advisory Body Handbook, last adopted by City Council in September 2021, outlines
the recruitment procedures, membership requirements, and term limits for all advisory
bodies. Additionally, the City Council Policies and Procedures Manual, last updated April
2021, describes the “Appointment Procedure” and “Process” for Advisory Body
appointments. Recruitment and appointment recommendations were performed in
conformance with all recruitment procedures, processes, and bylaws found in these
resources.
California Government Code Section 54972, Local Appointments List (Maddy Act),
requires that on or before December 31st of each year, each legislative body shall prepare
an appointments list for their boards, commissions, and committees whose members
serve at the pleasure of the legislative body. This obligation was met and is on-going.
DISCUSSION
Annual appointments to the various City Advisory Body Committees were made at the
March 15, 2022, City Council meeting. The process for those appointments included
recruitment by the City Clerk’s office, interviews, and recommendations by the respective
City Council sub-committees, with final confirmation of those recommendations made by
the full Council.
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Item 5g
The applications of qualified candidates who are not chosen for immediate appointment
are held for one-year for possible consideration in the event an unscheduled vacancy
occurs. An unscheduled vacancy occurred on the CHC in August when member Valer ie
Butterbredt resigned. Two applicants from the annual recruitment were invited to interview
for this opening. Additionally, as described under “Public Engagement,” outreach was
conducted to recruit for this vacancy with the following recommendation for appointment
resulting.
The Council Liaison Subcommittee members assigned for the CHC, Councilmembers
Christianson and Marx, recommend Sabin Gray to fill the remainder of the vacant term,
ending March 31, 2025.
Public Engagement
Notices that the City was accepting applications for City Advisory Bodies were placed on
the City’s website and “e-notification” service, listed in the annual Local Appointments List
(Maddy Act Notice – GC 54972) on the City Website and City Information kiosk, and
distributed via City social media outlets, in November 2021, for the annual recruitment.
Notices that the City was specifically recruiting for the current unscheduled vacancy on
the CHC were posted in the City Information kiosk outside City Hall and on the Advisory
Body Vacancies page of the City website on August 24, 2022, following Maddy Act
guidelines.
An update on City Advisory Body openings was published via “City News” (City website
e-notification) and City Social Media outlets on August 30, 2022. Current openings were
also announced mid-year during the 2022 Community Academy and most recently
included in the Council Agenda Report for Advisory Body Appointments in the September
6, 2022, City Council Agenda report.
CONCURRENCE
The Council liaisons for the CHC concur with the recommendation.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelin es
Sec. 15378.
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Item 5g
FISCAL IMPACT
Budgeted: Yes/No Budget Year: 2022-23
Funding Identified: Yes/No
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ N/A $ $ $
State
Federal
Fees
Other:
Total $ $ $ $ N/A
Advisory body members serve as volunteers and donate their time. The costs related to
recruitment is accounted for in the annual budget appropriation in the City Clerk program.
ALTERNATIVES
Council could recommend changes to the sub-committee recommended
appointment or direct staff to re-open recruitment for additional candidates. This is
not recommended as the Council Liaisons for the committee feel that they have been
quite thorough in their consideration of applicants and the Council’s needs in their
selection process.
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